European Commission Accounting Rule 4: Revenue From Exchange Transactions PDF

EUROPEAN COMMISSION Budget Budget execution Accounting EUROPEAN COMMUNITIES ACCOUNTING RULE 4 REVENUE FROM EXCHANGE TRANSACTIONS  EUROPEAN COMMISSION Budget Budget execution...

EUROPEAN COMMISSION Budget Budget execution Accounting EUROPEAN COMMUNITIES ACCOUNTING RULE 4 REVENUE FROM EXCHANGE TRANSACTIONS  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 2 of 10 INDEX 1. Introduction..................................................................................................................................3 2. Objective......................................................................................................................................3 3. Scope............................................................................................................................................3 4. Definitions....................................................................................................................................4 5. Measurement of revenue..............................................................................................................5 6. Rendering of services...................................................................................................................5 7. Sale of goods................................................................................................................................7 8. Interest, royalties and dividends...................................................................................................8 9. Disclosure.....................................................................................................................................9 10. Effective date................................................................................................................................9 11. Reference to other rules...............................................................................................................9  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 3 of 10 1. Introduction This EC accounting rule is based on International Public Sector Accounting Standard (IPSAS) 9 “Revenue from Exchange Transactions”. 2. Objective The objective of this European Communities’ (EC) accounting rule is to prescribe the accounting treatment of revenue arising from exchange transactions and events. The primary issue in accounting for revenue is determining when to recognise revenue. Revenue is recognised when it is probable that future economic benefits or service potential will flow to the entity and these benefits can be measured reliably. This EC accounting rule identifies the circumstances in which these criteria will be met and, therefore, revenue will be recognised. 3. Scope This EC accounting rule should be applied in accounting for revenue arising from the following exchange transactions and events: (a) The rendering of services; (b) The sale of goods; and (c) The use by others of entity assets yielding interest, royalties and dividends. This EC accounting rule does not deal with revenue arising from non-exchange transactions. That topic is covered by EC Accounting Rule 17 “Revenue from Non-Exchange Transactions”. The EC may derive revenues from exchange or non-exchange transactions. An exchange transaction is one in which the EC receives assets or services, or has liabilities extinguished, and directly gives approximately equal value (primarily in the form of goods, services or use of assets) to the other party in exchange. In distinguishing between exchange and non-exchange revenues, substance rather than the form of the transaction should be considered. Some agreements for the rendering of services are directly related to construction contracts, for example those for the services of project managers and architects. Revenue arising from these agreements is not dealt with in this accounting rule but is treated in accordance with the requirements for construction contracts as specified in International Public Sector Accounting Standard (IPSAS) 11 “Construction Contracts”.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 4 of 10 This EC accounting rule does not deal with revenues: (a) Addressed in other EC accounting rules or International Public Sector Accounting Standards, including: (i) Lease agreements; (ii) Dividends arising from investments which are accounted for under the equity method; and (iii) Gains from the sale of property, plant and equipment; (b) Arising from insurance contracts of insurance entities; (c) Arising from changes in the fair value of financial assets and financial liabilities or their disposal; (d) Arising from changes in the value of other current assets; (e) Arising from natural increases in herds, and agricultural and forest products; and (f) Arising from the extraction of mineral ores. 4. Definitions Exchange transactions are transactions in which one entity receives assets or services, or has liabilities extinguished, and directly gives approximately equal value (primarily in the form of cash, goods, services, or use of assets) to another entity in exchange. An example of an exchange transaction is the purchase or sale of goods or services. Fair value is the amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties in an arm’s length transaction. Non-exchange transactions are transactions that are not exchange transactions. In a non-exchange transaction, an entity either receives value from another entity without directly giving approximately equal value in exchange, or gives value to another entity without directly receiving approximately equal value in exchange. Examples of non-exchange transactions include revenue from the use of sovereign powers (for example, direct and indirect taxes, duties, and fines), grants and donations. Revenue is the gross inflow of economic benefits or service potential during the reporting period when those inflows result in an increase in net assets/equity, other than increases relating to contributions from owners.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 5 of 10 Revenue includes only the gross inflows of economic benefits or service potential received and receivable by the entity on its own account. Amounts collected as agent of the government or another government organisation or on behalf of other third parties are not economic benefits or service potential which flow to the entity and do not result in increases in assets or decreases in liabilities. Therefore, they are excluded from revenue. Instead, revenue is the amount of any commission received or receivable for the collection or handling of the gross flows. Financing inflows, notably borrowings, do not meet the definition of revenue because they result in an equal change in both assets and liabilities and have no impact upon net assets/equity. Financing inflows are taken directly to the statement of financial position and added to the balances of assets and liabilities. 5. Measurement of revenue Revenue should be measured at the fair value of the consideration received or receivable. In most cases, the consideration is in the form of cash or cash equivalents and the amount of revenue is the amount of cash or cash equivalents received or receivable. However, when the inflow of cash or cash equivalents is deferred, the fair value of the consideration may be less than the nominal amount of cash received or receivable. For example, an entity may provide interest- free credit to the purchaser or accept a note receivable bearing a below-market interest rate from the purchaser as consideration for the sale of goods. When the arrangement effectively constitutes a financing transaction, the fair value of the consideration is determined by discounting all future receipts using an imputed rate of interest. The imputed rate of interest is the more clearly determinable of either: (a) The prevailing rate for a similar instrument of an issuer with a similar credit rating; or (b) A rate of interest that discounts the nominal amount of the instrument to the current cash sales price of the goods or services. The difference between the fair value and the nominal amount of the consideration is recognised as interest revenue. When goods or services are exchanged or swapped for goods or services which are of a similar nature and value, the exchange is not regarded as a transaction which generates revenue. When goods are sold or services are rendered in exchange for dissimilar goods or services, the exchange is regarded as a transaction which generates revenue. The revenue is measured at the fair value of the goods or services received, adjusted by the amount of any cash or cash equivalents transferred. When the fair value of the goods or services received cannot be measured reliably, the revenue is measured at the fair value of the goods or services given up, adjusted by the amount of any cash or cash equivalents transferred.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 6 of 10 When the price of a product includes an identifiable amount for subsequent servicing, that amount is deferred and recognised as revenue over the period during which the service is performed. 6. Rendering of services When the outcome of a transaction involving the rendering of services can be estimated reliably, revenue associated with the transaction should be recognised by reference to the stage of completion of the transaction at the reporting date. The outcome of a transaction can be estimated reliably when all the following conditions are satisfied: (a) The amount of revenue can be measured reliably; (b) It is probable that the economic benefits or service potential associated with the transaction will flow to the EC; (c) The stage of completion of the transaction at the reporting date can be measured reliably; and (d) The costs incurred for the transaction and the costs to complete the transaction can be measured reliably. The recognition of revenue by reference to the stage of completion of a transaction is often referred to as the percentage of completion method. Under this method, revenue is recognised in the reporting periods in which the services are rendered. Revenue is recognised only when it is probable that the economic benefits or service potential associated with the transaction will flow to the EC. However, when an uncertainty arises about the collectability of an amount already included in revenue, the uncollectable amount, or the amount in respect of which recovery has ceased to be probable, is recognised as an expense, rather than as an adjustment of the amount of revenue originally recognised. An entity is generally able to make reliable estimates after it has agreed to the following with the other parties to the transaction: (a) Each party’s enforceable rights regarding the service to be provided and received by the parties; (b) The consideration to be exchanged; and (c) The manner and terms of settlement. The stage of completion of a transaction may be determined by a variety of methods. An entity uses the method that measures reliably the services performed. Depending on the nature of the transaction, the methods may include: (a) Surveys of work performed; (b) Services performed to date as a percentage of total services to be performed; or  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 7 of 10 (c) The proportion that costs incurred to date bear to the estimated total costs of the transaction. Progress payments and advances received from customers often do not reflect the services performed. Only costs that reflect services performed to date are included in costs incurred to date. Only costs that reflect services performed or to be performed are included in the estimated total costs of the transaction. Progress payments and advances received from customers often do not reflect the services performed. For practical purposes, when services are performed by an indeterminate number of acts over a specified time frame, revenue is recognised on a straight-line basis over the specified time frame unless there is evidence that some other method better represents the stage of completion. When a specific act is much more significant than any other acts, the recognition of revenue is postponed until the significant act is executed. When the outcome of the transaction involving the rendering of services cannot be estimated reliably, revenue should be recognised only to the extent of the expenses recognised that are recoverable. When the outcome of a transaction cannot be estimated reliably and it is not probable that the costs incurred will be recovered, revenue is not recognised and the costs incurred are recognised as an expense. 7. Sale of goods Revenue from the sale of goods should be recognised when all the following conditions have been satisfied: (a) The EC has transferred to the purchaser the significant risks and rewards of ownership of the goods; (b) The EC retains neither continuing managerial involvement to the degree usually associated with ownership nor effective control over the goods sold; (c) The amount of revenue can be measured reliably; (d) It is probable that the economic benefits or service potential associated with the transaction will flow to the EC; and (e) The costs incurred or to be incurred in respect of the transaction can be measured reliably. In most cases, the transfer of the risks and rewards of ownership coincides with the transfer of the legal title or the passing of possession to the purchaser. This is the case for most sales.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 8 of 10 If the EC retains significant risks of ownership, the transaction is not a sale and revenue is not recognised. An entity may retain a significant risk of ownership in a number of ways. Examples of situations in which the EC may retain the significant risks and rewards of ownership are: (a) When the EC retains an obligation for unsatisfactory performance not covered by normal warranty provisions; (b) When the receipt of the revenue from a particular sale is contingent on the derivation of revenue by the purchaser from its sale of the goods (for example, operations on a sale or return basis); (c) When the goods are shipped subject to installation and the installation is a significant part of the contract which has not yet been completed by the EC; and (d) When the purchaser has the right to rescind the purchase for a reason specified in the sales contract and the entity is uncertain about the probability of return. If the EC retains only an insignificant risk of ownership, the transaction is a sale and revenue is recognised. For example, a seller may retain the legal title to the goods solely to protect the collectability of the amount due. In such a case, if the entity has transferred the significant risks and rewards of ownership, the transaction is a sale and revenue is recognised. When an uncertainty arises about the collectability of an amount already included in revenue, the uncollectable amount, or the amount in respect of which recovery has ceased to be probable, is recognised as an expense, rather than as an adjustment of the amount of revenue originally recognised. 8. Interest, royalties and dividends Revenue arising from the use by others of entity assets yielding interest, royalties and dividends should be recognised when: (a) It is probable that the economic benefits or service potential associated with the transaction will flow to the entity; and (b) The amount of the revenue can be measured reliably. Revenue should be recognised using the following accounting treatments: (a) Interest should be recognised on a time proportion basis that takes into account the effective yield on the asset; (b) Royalties should be recognised as they are earned in accordance with the substance of the relevant agreement; and  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 9 of 10 (c) Dividends or their equivalents should be recognised when the shareholder’s or the entity’s right to receive payment is established. The effective yield on an asset is the rate of interest required to discount the stream of future cash receipts expected over the life of the asset to equate to the initial carrying amount of the asset. Interest revenue includes the amount of amortisation of any discount, premium or other difference between the initial carrying amount of a debt security and its amount at maturity. When unpaid interest has accrued before the acquisition of an interest- bearing investment, the subsequent receipt of interest is allocated between pre-acquisition and post-acquisition periods; only the post-acquisition portion is recognised as revenue. When dividends on equity securities are declared from pre-acquisition net surplus, those dividends are deducted from the cost of the securities. If it is difficult to make such an allocation except on an arbitrary basis, dividends are recognised as revenue unless they clearly represent a recovery of part of the cost of the equity securities. Revenue is recognised only when it is probable that the economic benefits or service potential associated with the transaction will flow to the EC. However, when an uncertainty arises about the collectability of an amount already included in revenue, the uncollectable amount, or the amount in respect of which recovery has ceased to be probable, is recognised as an expense, rather than as an adjustment of the amount of revenue originally recognised. 9. Disclosure The EC should disclose: (a) The accounting policies adopted for the recognition of revenue including the methods adopted to determine the stage of completion of transactions involving the rendering of services; (b) The amount of each significant category of revenue recognised during the period including revenue arising from: (i) The rendering of services; (ii) The sale of goods; (iii) Interest; (iv) Royalties; and (v) Dividends or their equivalents; (c) The amount of revenue arising from exchanges of goods or services included in each significant category of revenue.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 3 EC ACCOUNTING RULE 4: REVENUE FROM EXCHANGE Date: December 2008 TRANSACTIONS Page 10 of 10 10. Effective date This rule shall be effective for annual financial statements covering periods beginning on or after 1 January 2010. 11. Reference to other rules IPSAS 9 “Revenue from Exchange Transactions” EC Accounting Rule 17 “Revenue from Non-Exchange Transactions” IPSAS 11 “Construction Contracts”