OTHM Revision- Project-Management-Framework R4.pdf

Project Management Framework This is a revision of the project management framework in the context of procurement and contract management for the OTHM Level 7 course in the academic year 2004. By the end of the learning sessions, you will be able to consolidate your understanding of project manageme...

Project Management Framework This is a revision of the project management framework in the context of procurement and contract management for the OTHM Level 7 course in the academic year 2004. By the end of the learning sessions, you will be able to consolidate your understanding of project management methodology and have a closer look at the PMI framework on procurement and contract management. What is a Methodology? 1 Definition 2 Purpose A project management methodology is A project management methodology a strictly defined combination of allows for controlling the entire logically actions and processes that management process through determine how best to deliver a effective decision making and problem project throughout until successful solving, while ensuring the success of completion and termination. It is a specific processes, approaches, scientifically-proven, systematic techniques, methods and approach to project design, execution technologies. It provides a skeleton for and closure. describing every step in depth, so that a project manager will know what to do in order to deliver and implement the work according to the schedule, budget and client specification. PMM Achievement Stakeholder Needs Cost Estimates Conflict Resolution The needs of stakeholders Cost estimates are complete, Most conflicts are spotted are defined. accurate and credible. and resolved early. Common Language Methodical Approach Deliverables A common "language" is Every task is done using a Expected deliverables are established and understood common methodological produced and handed over. by the team, so they know approach. what's expected of them. Continuous Improvement Lessons are learned and solutions are quickly implemented. PM Framework Planning The PM framework provides the framework of planning projects of any kind, size, nature and type. Doing It focuses on the realization of desired change in line with a chosen methodological approach. Delivering Change is the core aspect that should be managed. The methodical framework serves as the "way" to systematically realize change in terms of time, cost and quality. PM Framework Elements 1 Structured Knowledge 2 Broad Overview The PM framework is a structured It doesn't describe an exact algorithm collection of all relevant knowledge on of how to manage a specific project how to make change but it provides a broad overview of methodologically. various and different methods, rules, processes and standards. Methodology Types Type Description Traditional Involves a series of consecutive stages in the project management process. In IT and software development, this is called the "Waterfall" approach - one portion of work follows after another in linear sequence. It provides the benefits of milestone-based planning and team building. Modern Do not focus on linear processes but provide an alternative look at project management. Some are best for IT and software development, while others can be implemented in production, process improvement, product engineering, etc. Modern approaches use different models of the management process. Methodology Examples PMBOK® Guide PRINCE2 CPM Lean A broad inventory of Projects IN Controlled Critical path method Lean PM best practices and Environments 2 explores the most methodology intends ideas on planning presents a suite of important or critical to maximize and implementing process-driven tasks of a project by customer value and projects. methods and defining possible minimize resource documentation- activity sequences waste through an oriented approaches and estimating the optimized process for driving projects in longest duration of flow that eliminates the private sector. each sequence. waste. More Methodology Examples Six Sigma SCRUM The method of Six Sigma was developed by An example of Agile PM methodology involving Motorola to improve production processes by teams producing a software product in 30-day eliminating defects. It ensures the accuracy and "sprints" and monthly "scrum sessions". speed of implementation by minimizing waste. Deliverables are broken down into 30-day CCPM Critical Chain Project Management uses the Theory of Constraints and the concept of buffers to establish improved task durations and manage resource-dependent tasks and activities. intervals. The 10 Knowledge Areas in Project Management Integration 1 2 3 4 5 Coordinate all project elements Scope Define and manage project boundaries Time Schedule and manage project timeline Cost Plan and control project budget Quality Ensure project deliverables meet requirements The 10 Knowledge Areas provide a comprehensive framework for managing all aspects of a project, from integrating the various components to ensuring quality and controlling costs. By addressing these critical elements, project managers can deliver successful outcomes that meet stakeholder expectations. The 10 Knowledge Areas in Project Management (continued) The remaining five knowledge areas in project management focus on managing people, communications, risk, procurement, and stakeholders. 1. Human Resource Management - Develop the project team and manage personnel. 2. Communications - Ensure effective information sharing and collaboration. 3. Risk Management - Identify, analyze, and respond to project risks. 4. Procurement Management - Acquire goods and services from outside the organization. 5. Stakeholder Management - Engage and manage project stakeholders. Project Management Processes Project management involves a series of interconnected processes that guide the project through its lifecycle. These processes can be grouped into five main categories: 1. Initiating - Defining the project scope and objectives. 2. Planning - Developing a detailed project plan and schedule. 3. Executing - Coordinating the resources to implement the plan. 4. Monitoring and Controlling - Tracking progress and managing changes. 5. Closing - Finalizing all activities and handing over deliverables.