Report Writing Lecture 10 PDF

report writing Dr. K. Karunamoorthi M.Sc., M.Phil., DPHM., Ph.D., FRES (London)., Faculty of Public Health & Tropical Medicine Jazan University Kingdom of Saudi Arabia [email protected] Type your text 1 Data management cycle Design questionnaire Conception Design survey Reporting of re...

report writing Dr. K. Karunamoorthi M.Sc., M.Phil., DPHM., Ph.D., FRES (London)., Faculty of Public Health & Tropical Medicine Jazan University Kingdom of Saudi Arabia [email protected] Type your text 1 Data management cycle Design questionnaire Conception Design survey Reporting of results We are now finishing off the data analysis and are ready to write it up. Data analysis Enumerators collect data in the field Manual checking, editing etc. Data entered onto computer Computer data management 2 Definition ‫ يتم‬،%‫ حول حدث مع‬،‫ا حدث‬. ‫تقرير هو حساب جاهز‬ .‫حصائي‬:‫د=ء ا‬:‫تقديمه في شكل رسمي ومنظم مدعوم با‬ A report is a prepared account of what happened, about a particular event, presented in formal and organized format backed with statistical evidence. It may be a single report or a series of them. 3 Types of Reports Academic Report: • Academic reports are usually detailed and in most cases targeting academicians. • ‫كاديمية مفصلة وفي‬/‫عادة ما تكون التقارير ا‬ .‫كاديميون‬/‫ت تستهدف ا‬A‫معظم الحا‬ ‫ستوى أو‬K‫نتج والقارئ في نفس ا‬K‫إنها ذات محتوى عال وا‬ .S‫مختلفا قلي‬ They are of high content and the producer and the reader are at the same level or a little different. 4 Types of Reports continued Professional Report:  Professional reports are for informing and persuading people as well as initiating change  In most cases they have a mixed audience of those who may understand the in-depth of the subject content and non technical people like the decision-makers. 5 Good Report  A report must meet the needs of the readers and answer the questions in their minds  A report must be at the right level for the readers. 6 Good Report Continued      A report must have a clear, logical structurewith clear signposting to show where the ideas are leading A report must give a good first impression. Presentation is very important Reports must be written in good English Reports should have a time reference 7 Steps to Follow for a Good and Effective Report 1. 2. 3. 4. 5. Define your aim Collect your ideas Select the material and decide how to show the significance of your facts Structure your ideas Start on report writing 8 General Structure of the Report      Title Introduction Main Body Conclusion and Recommendations Appendices 9 Checklist: Good Report 1. The purpose  Have you clarified your purpose?  Have you identified your readers' needs and characteristics? 10 2. Information  Have you included the main points?  Are these points supported by evidence?  Is the information relevant to the purpose? 11 3. Accuracy      Are there spelling mistakes? Do the figures add up? Are the references correct, in the text and at the end? Are all sources of information listed in the References section? Are abbreviations consistent? 12 4 Image and 5 Format Images  Are images clear? Format    Are headings and numbering clear? Is it logical/easy to follow? Is the font and style consistent for the different levels, body, tables and graphics? 13 14