IT Application Tools in Business PDF

IT Application Tools in Business Creating and Saving a File Topics: > Shortcut Keys How to create a Microsoft Word Document? > Creating and Saving a File 1. To make a blank document. Open > Editing and Formatting a Document MI...

IT Application Tools in Business Creating and Saving a File Topics: > Shortcut Keys How to create a Microsoft Word Document? > Creating and Saving a File 1. To make a blank document. Open > Editing and Formatting a Document MICROSOFT word. Click the file tab. > Paragraph Formatting > Inserting a Header and Footer and a Page Number > Subscript and Superscript > Inserting Symbols > Print Preview and Printing > Inserting clipart, word art, and picture > Page setting > Bullets and Numbers > Border and shading 2. Click New > Searching a word and replacing it with 3. Select Blank Document. another word > Inserting a Table What is Microsoft Word? Microsoft Word (often called Word) is a graphical word-processing program that users can type with. Microsoft makes it. The purpose of MS Word is to allow users to type and save documents. Document from a Template How Does Mastering keyboard shortcuts 1. Open Microsoft Word. Click the File Tab. help you as a student? Increasing Speed and Efficiency Flexible Workflow Reduce Errors Time Efficient 2. Click New. How to Save a Microsoft Word Document? 1. Select File. 2. Select “Save” or “Save As.” 3. If you click, “Save As.” Choose a file location for your file. 4. Choose a file name. 5. Select a format for your file. 6. You can also use the shortcut key Ctrl + S to save your document. Editing and Formatting Documents 3. Select or Search for online templates. 4. Choose from various templates. Applying Font Size 1. Select or highlight the text that you want to modify. 2. Go to the “Home Tab.” 3. Click the drop-down arrow next to the font size box and various font sizes will appear. 4. Select the desired font size. 5. Click on the “Home Tab,” a symbol with a capital “A” and a small letter “a” is found in the Font section. Click on it to simply increase or 5. Select a template. decrease font size. 6. Click Create. Applying Font Size 1. Select your text. 2. Find the Line and Paragraph Spacing icon in 2. Go to the “home” tab. the Paragraph section. 3. Click the drop-down arrow and the Font size menu appears. 4. Select your desired font style. Paragraph Formatting -is a change in the format of text that affects an Formatting the Text entire paragraph or is different from other 1. Go to the “Home” Tab. paragraphs in a document. 2. To italicize, make bold, and underline the text: Change Indentation 1. Select the “I” (Italic) in the Font Section Click the "Increase Indent" or "Decrease to italicize your highlighted word. Indent" icon to adjust the paragraph's 2. Select the “B” (Bold) in the Font Section indentation. to make the highlighted text bold. 3. Select the “U” (Underline) to underline the text. For a more precise control, click the small arrow below the "Increase Indent" button to access the "Paragraph" dialog box. Paragraph Alignment 1. Select the paragraphs you want to change. 2. To align the paragraph in the center, select the “Home” tab, then on the Paragraph section select the Center alignment. 3. To align the paragraph along to the right, select Align Right in the Paragraph section. 4. To align the paragraph along both margins, select Justify Alignment in the Paragraph section. Spacing 1. Go to “Home” tab. To create a Header and Footer 2. Select the “Spelling”. Click on the correct corresponding spelling on the right side. 1. Double-click anywhere on the top or bottom margin of your document.  Red Squiggly Line indicates a spelling problem. 2. The header or footer will open, and a Design tab  A Double Blue line indicates a grammar will appear on the right side of the Ribbon. The problem. insertion point will appear in the header or footer. 3. Type the desired information into the header or For Grammar Problem: footer. 1. Select the Double Blue Line Press to right-click 4. When finished, click Close Header and Footer. on the “Double Blue Line.” Alternatively, you can press the Esc key. 2. Select the “Grammar.” Click on the correct corresponding grammar on the right side. To create a Page Number 1. Double-click anywhere on the header or footer to To run the spelling and grammar check unlock it. (manual): 2. Click the Page Number command. In the dialog 1. Select the “Review Tab.” menu that will appear. 2. Select “Spelling and Grammar.” 3. The Page numbering will appear. 3. Choose the appropriate option for each spelling 4. To edit the font, font size, and alignment of page and grammar error detected. numbers, select a page number and click the home tab. Text formatting options will appear. Changing the auto-check 5. When finished, press the Esc key. The page 1. Select the File. numbering will be formatted. 2. Select the options. 3. Select the proofing. Page Numbers 4. Choose which auto-check you want to use. Page numbers can be used to number each page 5. Click “ok” to save. of your document. Superscript, Subscript, Symbol, and Visual Purpose of Page Numbering Enhancements - Organization and Structure - Reference Document Formatting - Cohesion -is the way a document is laid out on the page— - Professionalism its appearance and its visual organization— including using subscripts and superscripts, Check Spelling and Grammar inserting symbols, previewing, and printing, and For Spelling Problem: integrating visual elements like clipart, word art, 1. Select the Red Line Press to right-click on the and pictures. “Red Line.” Subscript used to change the settings of document A character, usually a letter or number, is printed pages and other data, including the margins of the slightly below and to the side of another pages, paper orientation, and size, the paper character. source for printing, and different first pages or odd pages. Superscript a number, figure, symbol, or indicator that is Page Setting smaller than the normal line of type and is set The process of configuring the layout and slightly above it formatting settings for a document or webpage. It involves adjusting the paper size, margins, Inserting Symbols orientation, headers and footers, and other The most important thing to understand when elements to ensure that the content appears inserting symbols, fractions, special characters, or correctly when printed or viewed on different international characters is that the font you use is devices. critical. Not all fonts have the same characters in them. Kind of Page Setting/Layout 1. Margin Print preview is used to view how the document 2. Orientation will appear when printed. Margin The print command allows a user to print a hard Refer to the blank spaces that surround the text of copy of the document they want to and is a must- a page—top, bottom, left, and right. have skill. These margins help to define the text area where the content appears and give your document a Clip Art clean, organized look. a type of digital picture that is used for a variety of graphic design projects. Orientation Refers to the direction in which a document is Word Art displayed printed. a quick way to make text stand out with special Portrait Orientation: The document is taller than it effects. is wide, with the shorter side at the top. Landscape Orientation: The document is wider Picture than it is tall, with the longer side at the top. allows us to insert an image or picture file directly from our computer into our projects. Paper Size Refers to the dimensions of the paper or digital Page Settings page on which your document is formatted. This includes the width and height of the page. Bullets Page Number Steps Bullets are used in Word to create a list where each 1. On the insert tab, select the Page numbers item is marked with a symbol (usually a dot, but button Page Number, and then choose the location other symbols can be used). They help organize and style you want. content in an easy-to-read format. 2. If you do not want a page number to appear on the first page, select Different First Page. Create a bullet list 3. If you want numbering to start with 1 on the 1. Create a New Bullet List: second page, go to Page Number > Format Page - Place the cursor where you want to start the list. Numbers, and set Start at to 0. - Go to the "Home" tab. 4. When you are done, select Close Header and - Click on the "Bullets" icon in the "Paragraph" Footer or Press Esc. group. - Start typing your list items; each new item will Number start with a bullet. Create a list 1. To start a numbered list, type 1, a period (.), a 2. Customize Bullet Symbols: space, and some text. Word will automatically start - Click on the arrow next to the "Bullets" icon to a numbered list for you. choose different bullet styles. 2. Type (*) and a space before your text and Word - You can select from pre-defined bullets or create will make a bulleted list. To complete your list, a custom bullet by selecting "Define New Bullet." press Enter until the bullets or numbering switch off. 3. Nested Bullet Lists: - To create a sub-list (a list within a list), press Border "Tab" after starting a new bullet item. This will Borders are always included and used when indent the item and create a sublevel. making word documents and templates. But what exactly is the Microsoft Word Border? 4. Changing List Levels: The border, often known as the page border, is a - You can promote or demote list levels by pressing design tool that allows you to construct a frame "Shift + Tab" to decrease the indent (promote) or " outside of the margin. Tab" to increase the indent (demote). To do borders: Number 1. Go to design, then Page Borders. A header or footer can contain text, information 2. Make selections for how you want the border to about the document, or even images. However, the look. most common elements in a header or footer are 3. To adjust the distance between the border and page numbers. Page numbers can be continuous the edge of the page, select OPTIONS. Make your throughout a document, all but the first page, or changes and select OK. start over in each section. Sometimes, putting a border around text will work paragraph and choose "No Color" from the shading better in your document than inserting a text box or menu. a one-cell table, to achieve a similar look. You can adjust the shading color and pattern by clicking "More Colors" in the shading menu. 1. Select a word, a line, or a paragraph. 2. Go to Home, then Borders, and then open the menu of border choices. 3. Choose the type of border you want Customize the Border 1. After you have selected your text and found the basic type of border you would like, open the Borders menu again, and choose Borders and Shading. 2. Make your choices for style, color, and width, and then apply the choice with the buttons in the Preview section of the dialog box. When the preview is the way you want it, click OK. Shading Shading in MS Word refers to the process of adding a colored background to text or paragraphs. This can help highlight specific information, create visual interest, or organize your document. Steps to adding shading in MS Word 1. Select the text or paragraph you want to shade. 2. Click the “Home” tab on the ribbon. 3. In the “Paragraph” group, click the small arrow next to the “Shading” button. 4. Choose the desired color from the drop-down menu. Additional notes: You can also add shading to tables by selecting the cells you want to shade and following the same steps. To remove shading, select the shaded text or