HRM Sparshi Notes PDF

# Introduction to HRM ## Definition of HRM * **Pigors & Myers:** HRM is fundamentally a method of developing the potential of employees so that they feel maximum job satisfaction and give their best effort to the organisation. * **Edwin B. Filipo:** Management entails planning, directing, organis...

# Introduction to HRM ## Definition of HRM * **Pigors & Myers:** HRM is fundamentally a method of developing the potential of employees so that they feel maximum job satisfaction and give their best effort to the organisation. * **Edwin B. Filipo:** Management entails planning, directing, organising and controlling the procurement and development of resources to achieve individual and societal objectives. * **Dale Yoder:** HRM is the provision of leadership and direction of people in their working or employment relationships. ## Significance or Importance of HRM * Achieves organisational objectives * Facilitates professional growth * Better relations between union and management * Helps an individual to work in a team * Identifies the right person for future roles * Allocates jobs to the right person * Increases economy ## Objectives of HRM * **Social objectives:** * Enforces reservation in hiring * Avoids discrimination * Includes safety measures * Maintains a balance between job vacancies and job seekers by training the right person for the right job * Engages individuals in productive employment so that they can positively contribute to society * Optimizes worker utilization and eliminates idle workers * **Organisational objectives:** * Helps to achieve organisational goals and contribute towards overall organisation growth * Builds up the reputation of the enterprise by implementing ideal work approaches and human resource policies * Increases the value of intellectual capital in the workforce * Adds value to the organisation * **Professional objectives:** * HR department deals with activities in the organisation in a professional manner * HR helps the department * Maintains human dignity in all forms of work * Grants advancement and growth opportunities in the organisation * Develops skills through guidance when necessary * Allocates roles suitable for an individual * **Individual objectives:** * HR assists employees in achieving their personal goals * Recognition of effort and maintenance of employees in the organisation * Motivation of employees * Appraisal of performance and work towards job satisfaction * Development of a positive attitude and high morale among workers * Harnessing the potential of individuals to their full extent * Secure cooperation of workers in organisational development * Satisfy the psychological and physiological needs of employees * Create a need hierarchy ## Functions of Human Resource Management ### Managerial Functions * **Planning:** Determination of strategies, policies, programs, and procedures that are vital to achieving the organisational goals. * **Organising:** Allocating tasks to each member to achieve goals. * **Directing:** Guiding and telling people what tasks to do at a given time. * **Coordinating:** Blending efforts to ensure successful attainment of objectives. * **Controlling:** Verifying and regulating to ensure that the organization's activities meet the standard procedure and set plans. ### Operational Functions * **Employment:** * **Job Analysis:** Gathering and analysing information related to the operation of a specific job * **HR Planning:** Ensuring the organization has the right people at the right time. * **Recruitment:** Identifying and attracting suitable candidates for the job. * **Selection:** Ascertaining the qualifications, experience, skills, knowledge and aptitudes through a process of selection. * **Placement:** Matching employees to the job based on their knowledge and skills. * **Training & Orientation:** Incorporating a new employee into the work environment and providing technical and operational training * **HR Development:** Improving, molding, and upskilling the organisation's resources. * **Performance Appraisal:** Evaluating the performance of employees. * **Career Planning:** Assisting employees with planning their careers as well as with professional growth. * **Transfer:** Internal relocation of employees. * **Compensations:** Providing suitable compensation and benefits. * **Wages & Salary:** Developing and administering a fair wage and salary scheme. * **Bonuses & Incentives:** Providing additional financial benefits to employees after successfully completing a specified task or after a certain period of time. * **Fringe Benefits:** Providing benefits that focus on employee well-being. * **Special Security Measures:** Providing a safe and reliable working environment. * **Human Relations:** Engaging with employees and building strong, professional relationships from the time of recruitment to the point of resignation. * **Industrial Relations:** The study of the relationship between employees, employers, and government agencies including unions. This includes trade unionism, collective bargaining, industrial conflicts, and quality circles. ## Roles of an HR * **Responsible** for the effective management and utilization of the workforce. * **Provides** guidance, support, and advice to all managers within the organisation. * **Prepares** and updates job analysis and specifications. * **Advises** managers about current trends. * **Prepares** HR plans. * **Handles** employee downsizing and upskilling. * **Conducts** talent scouting. * **Identifies** employment agencies. * **Conducts** selection tests and interviews. ## Processes in HR * **Human Resource Planning:** Recruitment, selection, hiring, training, induction, orientation, evaluation, promotion, and layoff. * **Employee Remuneration and Benefits Administration:** * **Performance Management:** * **Employee relations:** ## Duties and Responsibilities of a Human Resource Manager * Hiring and Recruitment * Creating job descriptions and designs * Planning and schedules * Onboarding and training * Documenting rules and regulations * Performance management * Developing workplace atmosphere * Conflict resolution * Ensuring employee health and safety * Positive reinforcement * Reporting and recording * Special management * Managing compensation and benefits ## Expected Questions * **Explain the various objectives of HRM.** * **What are the importance and significance of HRM?** * **Describe the role of HR in achieving organizational goals.** * **Name any five managerial functions of HRM.** * **Define the various professional objectives of HRM.** * **What is the role of a HR manager in your organization?** * **What are the few important functions of HRM?** * **Define the term HRM and explain its meaning and significance?** * **What are the key components of HRM?** * **What are the five steps that you think are essential in the process of HRM?** * **Explain the term JOB ANALYSIS in HR planning.** * **Describe in detail the day- to-day activities of the HR department in an organisation.** * **It is said that HR is one of the important departments in the entire organisation. What do you think are the functions of the department in terms of its operation?** * **Imagine that you are an HR in a rapidly growing organization and the CEO asks you to examine the distinctions between social and organizational objectives within the context of growth and expansion of the same company. Simplify the relevance of this statement to explain this concept?** * **Determine and explain the various roles of a HR manager in an organisation.** * **Consider yourself as a senior HR manager of a rapidly expanding retail chain. Your company's leadership is aiming to open several new stores and significantly increase the market share over the next few years. Demonstrate and explain your contribution of HRM to achieve organizational goals.** * **If you have to create a positive work culture, what would be your role as an HR?** * **You have to plan certain activities as a HR in your organisation. What would be the ideal approach for the process that you would follow for your workforce and what would its significance be?** * **In your own words, you are required to discuss the various challenges that HR might face in implementing the entire process.** * **The HR of ABC limited is struggling with various managerial functions. You, as his/her assistant, are requested to discuss its various functions along with its impact.** * **Compare the roles and responsibilities of an HR manager in different types of organisations (e.g., small business, large companies, non-profit organizations). You are also required to compare with the key duties for the sake.** * **What do you think are the specific challenges an HR faces in a non-profit organisation?** * **You are required to discuss the significant contribution of the Human Resource Management in achieving organisational, professional, and individual objectives.** * **An organisation is facing challenges in aligning its HR practices with its strategic goals. You are the associate to the HR manager and what do you think are the ideal components of HRM that the organisation should focus on to address these challenges? In brief, discuss the role of HR as your senior manager in integrating the HR practices with the organisational objectives.** * **ABC Limited has hired a HR manager and the said manager is tasked with creating a new process and pipeline in the organisation. You, as the senior manager, are required to describe the various steps that the manager should incorporate and consider. In your own words, you are also tasked with the importance of aligning the HRM process with the company's growth strategy or model.** * **Mr. Rajdeep is a senior manager at Rajdeep Enterprises, which is a startup and is currently growing and expanding its operations. What would the ideal role of Rajdeep be in terms of enhancing the economy of the company?** * **Akshat is a senior recruiter at a tech-integrated company which has multiple departments. You are required to help Akshat in identifying, determining and mentioning his operative and managerial functions.**