How to Write an Email.pdf

© 2013- present The Daring English Teac her, Inc. We send emails and use electronic communication for many things: Correspondence with people all over the world Communicate with more than one person at a time Leave messages for people regardless of the time Send attachments to peopl...

© 2013- present The Daring English Teac her, Inc. We send emails and use electronic communication for many things: Correspondence with people all over the world Communicate with more than one person at a time Leave messages for people regardless of the time Send attachments to people Document interactions (serves as a paper trail) Work collaboratively on a project Apply for a job or internship Request a letter of recommendation © 2013- present The Daring English Teac her, Inc.  Email and electronic communication is a part of our personal, academic, and professional lives. The emails you send may say more about you than you wish to share. Maintaining proper email etiquette will help get your message across effectively and professionally. © 2013- present The Daring English Teac her, Inc.  So what exactly is email etiquette? Email etiquette is an established set of guidelines and expectations for how people should communicate electronically. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. Here are some things to consider. Formatting Tone Discourse Digital Footprint Attachments Examples © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. Your email should always include these elements. 1. Subject 2. Salutation 3. Body 4. Closing 5. Signature © 2013- present The Daring English Teac her, Inc. The subject of your email needs to be direct and clear. The recipient of the email should know immediately what the email will be about by reading JUST the subject line. © 2013- present The Daring English Teac her, Inc. Just like you would for a formal or business letter, all emails should begin with a salutation. A salutation is an opening or greeting. For example: Dear Mrs. Smith, © 2013- present The Daring English Teac her, Inc. The body of your email should explicitly state the reason why you are writing. I am writing this email to kindly ask for a letter of recommendation. Can you please look over my paper and check it for errors? © 2013- present The Daring English Teac her, Inc. The closing of your email should be simple and professional. Examples: Sincerely, Regards, I look forward to your reply, © 2013- present The Daring English Teac her, Inc. After your closing, your signature needs to include important information. Include: Your full name Your contact information © 2013- present The Daring English Teac her, Inc. Subject Line Salutation Body Closing Signature © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. Tone, your attitude toward the subject, is important. Electronic communication makes tone difficult to convey and understand. When emailing teachers or superiors, always remain positive and academic. © 2013- present The Daring English Teac her, Inc. You should avoid writing with sarcasm and humor at all times because they do not belong in an email for school or work. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. This is written or spoken communication. At school and in a business environment, a formal or academic discourse is expected; whereas a less formal discourse is more common at home and with friends. Be mindful of your discourse. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. In addition to every tweet, snap, gram, and vine you send off into the digital abyss, EMAILS NEVER GO AWAY! Be cautious and mindful of your digital footprint. © 2013- present The Daring English Teac her, Inc. Similarly, using email is a great digital record keeper! Use email to help you keep a digital record of important messages. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc. Before sending an attachment, make sure that it is in a universal format so that it can be opened easily. Also, you will want to make sure that your teacher accepts attachments. © 2013- present The Daring English Teac her, Inc. © 2013- present The Daring English Teac her, Inc.  [email protected] i wont be @ class tmrw what r we doing & is their hmwk YOU MIGHT NOTICE No subject line, salutation, closing, or signature Incorrect discourse (text-speak) Missing punctuation Grammatical errors © 2013- present The Daring English Teac her, Inc.  [email protected] Lunch help Hey I don’t understand the homework. Can I come in at lunch for help? YOU MIGHT NOTICE Thanks, Informal tone….your teacher’s Saul Student name is not “hey.” © 2013- present The Daring English Teac her, Inc.  [email protected] YOU MIGHT NOTICE Incorrect discourse (text-speak) Missed class Chatty, informal language Unnecessary information. Mrs. Smith, Simply apologize and ask what was missed. I’m so sorry I missed 1st period today. I had so many probs this morning. My car wouldn’t start and then I ran out of gas once it did finally start OMG and of course I didn’t have any cash so my mom came and got me and took me out to brunch since my morning was so bad. Did I miss NEthing? Sara Student © 2013- present The Daring English Teac her, Inc.  [email protected] heeeeeellllllllppppppppp I don’t understand the assignment  HEEELLLPPP MMMEE! YOU MIGHT NOTICE Vague subject line No salutation, closing or signature DON’T YELL AT YOUR TEACHER Emoticons and Emojis do not belong in formal or business writing. Vague content: which assignment? © 2013- present The Daring English Teac her, Inc.  [email protected] Extension? ☺ Maybe…please Hi Mrs. Smith, You are the coolest and smartest teacher on campus, and you are my most favorite teacher I’ve ever had...like EVER! I’ve been struggling with my rhetorical analysis essay, so I was just wondering if I could have an extension. YOU MIGHT NOTICE Informal subject line and content Thank you in advance, Too much flattery…get to the point Your favorite student You are “just wondering” about that extension, but you never ask for one. Make sure your purpose is clear. Don’t assume the answer © 2013- present The Daring English Teac her, Inc.