Writing & Presentation Skills Lecture 2 PDF

WRITING & PRESENTATION SKILLS Lecture 2  LECTURE 2 START and END the Process Proces s Preparatio n Goo d Writing Preparation phase Study your Audience Define your Purpose Identify your Context Choose the Communication...

WRITING & PRESENTATION SKILLS Lecture 2  LECTURE 2 START and END the Process Proces s Preparatio n Goo d Writing Preparation phase Study your Audience Define your Purpose Identify your Context Choose the Communication Genre Audience Writing can be viewed as being writer- centered or reader-centered. Technical writing is reader-centered as it requires that you write for the benefit of your reader. Before Writing, conduct a formal or un-formal audience analysis. Audiences Categories Primary Target>>>>Secondary Target >>>>Tertiary Target  reading skill job cultural responsibilit characteristics y professional personal experience. characteristics education Audienc personal es preferences Audiences Attitudes and Expectations Attitude toward you Attitude toward the subject Expectations about the document  Audience Profile Sheet Audience Profile Sheet is a form that prompts you to consider various audience characteristics as you plan your communication.  Know about your Audiences Determining What You already KNOW about them Interviewing People Reading about them online and Searching the social media Searching for DOCUMENTS they wrote Purpose To Inform To Persuade Example Example – a paper that outlines how to – a paper that discusses why you change your car’s oil. should change oil. Communicating verbs Convincing verbs – authorize – analyze – define – argue – describe – assess – explain – conclude – illustrate – determine – inform – evaluate – outline – forecast – present – propose – review – recommend – summarize – request Audience, purpose and context are identified Then what? You must decide the: Amount of content. Level of detail. Structure of document. Format. Tone. Style. Length of each element. 12 You decide the Genre A "genre" is a socially agreed upon and recognized form of communication that a group of people has developed over time to communicate more effectively and efficiently with one another. 13  Structu Format Genre re The spatial or visual The set of topics and design of a document. their logical order. Template. Table of contents Proces s Preparatio n Goo d Writing Check the Output and exit the loop Any technical communication genre must be checked before it is released. Do editing and proofreading Goo – Editing: reviews for content/messaging elements such as d sentence structure and clarity. – Profreading: technical errors like misspellings, typos, grammar mistakes and incorrect punctuation Editing Editors function like readers and try to meet an acceptance criteria One of them is the 7Cs Of Effective Communication criteria  Complete Clear Courteous Providing all necessary Ensuring the message is Showing respect, information for clear easily understood politeness, and understanding and informed without ambiguity or professionalism in decisions. confusion. interactions with others. Correct Ensuring accuracy in grammar, spelling, punctuation, and factual information presented. Concrete Using specific facts and evidence for credibility and 7cs Of Effective believability. Communication Concise Conveying message with brevity, without unnecessary details or information. Coherent All points are connected and relevant, and the flow of the text is consistent.  Be Sure to Do It! Provide yourself enough time Use strategies to help find errors 19  Proofreading strategies Take a break Wait two hours or two days Proofread for one error at a time Read text slowly and out loud Use tools but do not completely rely on them. spell check, Grammarly, Hemingway, ProWritingAid and Copyscape Change format Reduce window width, change font, Print, Cut and paste from one software to another Read paragraphs in reverse order Circle Punctuation 20 Activity 2 (4 points) Upload a technical document of any type (or a link) Identify 4 out of the 7Cs of effective communication and identify how the document did or did not address them.  Yasmine Fahmy THANK YOU [email protected]