General Orders Captain Johnathan W. Branch (Final Let Get those Train Tracks) PDF

**[100.11 Medical Services]** REGULATIONS A. Pursuant to the Omnibus Act, the Department shall: **[Within thirty (30) calendar days]** from the date the member reports a claim of an injury/illness, make a determination whether the injury/illness is POD or non-POD. [If the Department fails to make a ruling within thirty (30) days,] the [claim shall be presumed to be a POD injury/illness, and the member will receive non-chargeable sick leave], and will pay reasonable medical expenses supported by appropriate documentation until he/she receives a formal ruling on his/her claim. Even **[if the claim is eventually determined to be non-POD, the Department shall not "reach-back" to recover costs incurred as a result of the Department's failure to make a ruling within thirty (30) days.]** Process for retirement any member who spends **[172 cumulative workdays in a less than full-duty status over any 24-month period as a result of any one POD or non-POD injury/illness, including complications related to the injury/illness. The 172 cumulative workdays:]** a\. Are accrued [over a 24-month period, and do not have to be accrued consecutively.] b\. Do not apply if pregnant females in a limited duty status. (CALEA 22.2.1-c) B. In consultation with the Clinic, the Chief of Police may extend the time a member can remain on POD sick leave in cases where a member has sustained a serious or life-threatening POD injury/illness that requires more than two years of medical treatment before the member can receive a maximum medical improvement evaluation, and the prognosis is, that upon such maximum medical improvement, the member will be able to return to a full duty status. V. PROCEDURAL GUIDELINES A. On-duty Injuries/Illnesses 1\. A member shall immediately report an injury/illness to an official at his/her element when the member: a. Incurs the injury/illness while on duty; or b. Detects an injury/illness that he/she believes was incurred while on duty. 2\. Unless a member is incapacitated, failure to notify an official within twenty-four (24) hours of occurrence may result in a non-POD injury/illness determination. 3\. When the Clinic is closed, members who have medical emergencies, or need urgent care medical services for on-duty injuries/illnesses, shall report to the Urgent Care facility at Washington Hospital Center or Providence Hospital to the extent possible, according to the following: a. Members whose last names begin with "A through K" shall report to the Urgent Care facility at Washington Hospital Center. b. Members whose last names begin with "L through Z" shall report to the Urgent Care facility at Providence Hospital. 4\. Except in life-threatening situations, members requiring treatment for on-duty injuries/illness shall be admitted to Providence Hospital or Washington Hospital Center at the discretion of the Clinic when the Clinic is open. a\. In non-emergency situations, members shall not seek medical treatment for an on-duty injury/illnesses other than at the Clinic, or at the designated Urgent Care facility when the Clinic is closed. A member may be referred to an outside medical facility for consultation and/or treatment at the discretion of a Clinic physician. b. A member who is admitted to, or released from, a hospital shall notify an official at his/her element as soon as possible. c. In the event a member is incapacitated, and unable to notify the Clinic Liaison Office that he/she has been admitted to, or released from, a hospital, the member\'s Commanding Official shall assume responsibility for the notification. 5\. When a member is admitted to a hospital for on-duty injury/illness, an official from the member's command shall notify an official at the Synchronized Operations Command Center (SOCC) as soon as possible, and provide the information set forth below. The information to be provided includes: a\. The injured member's name and organizational element; b. The name and location of the hospital where the injured member received treatment; c. The reason why the injured member was admitted to a hospital; and the date the injured/ill member received treatment, or was admitted/released from the hospital. 6\. When a member is admitted to a hospital for an on-duty injury/illness, the member's Watch Commander shall designate the official who accompanied the member to the hospital to take possession of the member's service weapon, badge, cap plate, and identification folder for safekeeping. [B. Off-duty Injuries ] 1\. When a member sustains an off-duty injury/illness, the member shall: a\. Notify an official of his/her organizational element, as soon as he/she is capable, and provide an account of the injury. b\. During the first sick call period, on the day the injury/illness is detected, report to the Clinic for a medical evaluation. c\. If the Clinic is closed, members shall report the next business day during the first sick call period. 2\. When a member is physically unable to report to the Clinic because of injury/illness, and the injury/illness does not result in a hospital admission, he/she shall report to the Clinic when practicable, and provide to the attending Clinic physician a summary of the events leading up to the injury. [C. Hospitalization] 1\. Should the need arise to hospitalize an on-duty member pursuant to the provisions of General Order 308.4 (Processing of Persons Who May Suffer from Mental Illness), an official shall revoke the member's police powers, and contact the Director, Medical Services Section, through the SOCC, if necessary, to arrange for a psychological examination. a. The member shall be taken to the emergency room of the Washington Hospital Center or Providence Hospital. b. An MPD official shall accompany the member to provide the necessary information to the hospital staff. 2\. A member who is admitted to, or released from, a hospital shall notify his/her organizational elements as soon as possible. a. During hours when the Clinic is open, the member shall notify his/her organizational element, and the Clinic Liaison Office. b\. During hours when the Clinic is closed, the member shall notify the SOCC Watch Commander as soon as possible upon admission to, or release from, a hospital. c\. Notification shall include: (1) The member's name; (2) The name and location of the hospital where the member received treatment; (3) The reason why the member was admitted to the hospital; and (4) The date the member received treatment or was admitted/released from the hospital. d\. The SOCC Watch Commander shall notify an official from the member's element, and provide the above information. D. Special Circumstances 1. Any member who comes in direct contact with a person who has a communicable disease shall notify the Clinic no later than the next business day, and be guided by the Clinic's instructions. a. The member shall complete a PD Form 318 (Communicable Diseases and Tuberculosis Contact Form) as soon as possible. b\. When members have been exposed to a person known to carry the HIV virus, and bodily fluids have been exchanged, members WILL respond to the Clinic within one hour of exposure to begin a blood-borne pathogen antibiotic treatment. c\. If the Clinic is closed, members shall respond to the Washington Hospital Center or Providence Hospital Urgent Care Facility as applicable. 2\. In instances when the member learns he/she has been exposed to chemical and/or biological agents, and/or other hazardous materials, the member shall complete a PD Form 318 and contact the Clinic for instructions. The Clinic shall notify the Center for Disease Control in accordance with existing medical protocol. 3\. When a member directly experiences a critical incident: a\. The member shall request a Clinic appointment the next business day for a post-incident debriefing by a Clinic psychiatrist or psychologist. b\. Commanding Officials shall notify the Director, Medical Services Section, and request the services of a Clinic psychiatrist if the reaction of a member warrants immediate counseling and/or hospitalization after a critical incident. When the Clinic is closed, the request for the \"on-call\" Clinic psychiatrist shall be placed through the SOCC Watch Commander. c\. Commanding Officials shall notify the Director, Medical Services Section, prior to 0900 hours the next business day, and provide the names of members involved in incidents as described in Section V.D.3.(a-b) of this directive. 4\. Supervisory Officials shall complete a PD Form 839 (Supervisor\'s Report of Accident) when a member sustains an injury/illness, or there is a fatality as the result of a vehicle accident. (CALEA 26.1.1) A copy of the form shall be sent to the Director, Medical Services Section, and to the Institute of Police Science for their training records. 5\. Members who are unable to secure prompt medical attention from a Clinic physician shall document the facts surrounding the incident in a written memorandum, and submit, through the chain of command, to the Director, Medical Services Section. E. PD Form 42 (Injury or Illness Report) Completion and Certification 1\. A PD Form 42 (Injury or Illness Report) shall be completed for each injury/illness. 2\. If the member is on duty when the injury/illness occurs, and the injury/illness is not a medical emergency, the member shall immediately complete and sign the PD Form 42, make a copy, submit the original PD Form 42 to the Watch Commander, and report to the Clinic with the copy of the PD Form 42. 3\. Upon receipt of the PD Form 42, the certifying official shall: a\. Interview the member, police, and civilian witnesses as necessary, and document on the PD Form 42 information relevant to the claim of injury/illness; b\. Visually observe and document any reported injuries only if appropriate and if the member agrees to a visual observation. A visual observation of an injury by non-medical personnel shall only involve those areas of the body (e.g., hand, arm, ankle, head, etc.) that are normally exposed. c\. Examine the scene where the injury occurred, and document the conditions that may have been a contributing factor to the injury; Document any statements made by the injured member at the time of incident, if these statements can be obtained from witnesses; e\. Inspect any equipment and/or vehicle(s) involved in the incident that led to the injury, and document damage or defects that may have contributed to the injury sustained by the member; f\. Document any evidence that suggests the member\'s conduct may have contributed to the injury; g\. Document whether the member acted in accordance with the provisions in this directive, as applicable; h\. If the member was treated at a facility other than the Clinic, Providence Hospital, or Washington Hospital Center, document the nature of the emergency that required treatment at another facility, and the authorization that was obtained; and i\. Refrain from recommending how the injury or illness should be classified. 4\. The certifying official shall complete the certification prior to the end of his or her tour of duty for all claims of on-duty injuries or illnesses. 5\. If the member was unable to sign the PD Form 42 because he/she was incapacitated, the certifying official shall ensure that a Supervisory Official on the member's tour of duty signs the form. 6\. In all instances when the PD Form 42 was prepared and signed on behalf of the member, the certifying official shall ensure that he/she documents on the PD Form 42 why the member was not able to sign. 7\. If necessary, the certifying official shall be held over until the form is complete. 8\. Failure of the certifying official to complete the certification may be considered neglect of duty. 9\. Commanding Officials shall ensure that: a\. The certifying official conducts a thorough investigation for PD Form 42 claims filed by members in their command; b\. A non-incapacitated member signs the completed PD Form 42; c\. The member\'s Supervisory Official prepares and signs the PD Form 42 in the event the member is unable to prepare and sign it; d\. The PD Form 42 is certified by an official before the end of the member's tour of duty if the injury/illness occurred while the member was on duty; e\. The PD Form 42 is certified within twenty-four (24) hours if the injury/illness occurred while the member was off duty; and f\. The injured member receives a copy of the completed PD Form 42 as soon as practicable. [F. Performance of Duty Determination ] 1\. The Chief Physician shall make an assessment of whether the medical causes of the injury/illness support the member's claim on the PD Form 42. 2\. The Director, Medical Services Section, shall make a POD/Non-POD determination within thirty (30) days of injury/illness claims. **[G. Types of Leave]** 1\. Leave as a result of a POD injury or illness- A member with a POD injury/illness is entitled to Performance of Duty sick leave. 2\. Leave as a result of a non-POD injury or illness a. A member with a non-POD injury/illness is entitled to chargeable sick leave to the extent that the member has a positive balance in his or her sick leave account. \(1) If a [member has insufficient sick leave, he/she may elect to use annual leave, and/or compensatory leave in lieu of Leave Without Pay (LWOP).] \(2) When a member has exhausted his/her accumulated sick leave, the member may request LWOP, or advanced sick leave, provided that the member completes a PD Form 654 (Request for Advanced Leave or Leave Without Pay), and, if appropriate, a Family Medical Leave Act (FMLA) request to be approved by the Assistant Chief, OHS. \(3) The member may also participate in the bargained Catastrophic Leave Program in accordance with SO-88- 20 (Catastrophic Illness/Injury Donation Program), as applicable by D.C. regulations, or the collective bargaining agreement. \(4) Lieutenants and above may participate in the District Government Annual Leave Bank Program. 3\. Medical Leave Ma. Members shall be guided by the following when requesting Medical Leave: (CALEA 22.2.1-c) \(1) Pursuant to the FMLA, a member may apply for medical leave when the member is unable to perform his/her duties because of a serious health condition. All medical leave that is taken because of a serious health condition counts toward the limits required by the FMLA. \(2) The member must respond to the Clinic for an evaluation prior to requesting medical leave. \(3) The member's health care provider must certify that a serious health condition exists. b. Medical leave may be taken in one block of time, or intermittently over a 24-month period. 4\. Blood/Organ Donor Leave a. Members in good health may make voluntary donations of blood to a recognized blood bank or hospital without having to obtain authorization from a Clinic physician. b\. Members who elect to donate blood may be granted administrative leave in accordance with applicable rules and regulations. If the member is covered by collective bargaining, any provision pertaining to blood donation shall apply. c\. Any member who is rejected as a donor shall immediately return to his/her element and resume his/her assigned duties. In this case, administrative leave shall be authorized for the necessary travel time to and from the blood donation facility, and the time spent while at the facility. d\. Members who are considering donating an organ, (i.e., a kidney to a relative) shall report to the Clinic, and consult with a Clinic physician regarding the possible impact of organ donation on the member's ability to perform the essential functions of his/her job. A record of this consultation shall be maintained at the Clinic. H. Limited Duty Status- 1. If a member is unable to perform the full range of police duties, the Clinic may place the member in a limited duty status, regardless of whether the employee requested the change. 2\. Probationary Officers shall not be placed on limited duty status for more than thirty (30) cumulative days without approval from the Assistant Chief, OHS. NOTE: The Commanding Officer shall immediately request that the Assistant Chief, OHS, extend the member's probationary period for each day the probationary member is in a non-full duty status. 3\. The Chief Physician shall prepare a PD Form 305 (Certification for Limited Duty/Extended Limited Duty Evaluation) each time a member is ordered to assume limited duties. 4\. Limited duty status begins when the Chief Physician certifies on the PD Form 305 that a member is medically available for a limited duty assignment. 5\. In the cases where injured members are in a non-contact status, and they are certified by the Chief Physician that they are medically able for a limited duty assignment, the Director, Medical Services Section, shall mark the certification as "Limited Duty/Non-Contact Status." In all other cases, the Director, Medical Services Section, shall mark the certification as "Limited Duty." 6\. Upon receipt of the PD Form 305, members shall: a. immediately notify the Watch Commander at his/her element of the change in duty status; and b. Report to his/her assigned element for his/her tour of duty. NOTE: If an official at the member's element is not available, the member shall immediately notify an official at the Synchronized Operations Command Complex (SOCC), who shall document the change in the member's duty status. c. In cases where the member's limited duty certification is marked "Limited Duty/Non-Contact Status," the member shall report directly to the element [Watch Commander and receive further instructions]. A non-contact designation supercedes a limited duty certification for the purpose of placing a member in a duty assignment. 7\. Members on limited duty status shall: a\. Attend all roll calls; b\. Report to work in Court Attire unless their police powers have been restored, and their service pistol has been returned; c\. Undertake in-service training as required by the Chief of Police; d\. Not work voluntary overtime (either for pay or compensatory time); e\. Not accept or continue outside employment; f\. Work special details and assignments as appropriate; g\. Comply with all medical directives, including keeping appointments with clinic providers and specialists; h\. Refrain from practices or activities that, as instructed by the Clinic, may impede recovery, or the return to full duty; and i. Report to the range for weapon re-qualification as applicable. I. Duty Status of Pregnant Members (CALEA 22.3.2) 1\. When a member advises a Clinic physician she is pregnant, she shall be given a "Physician's Information and Work Status Release" Form (Physician's Release) to take to her private physician for completion. a\. Pregnant members shall continue in a full duty assignment during the pregnancy until: \(1) The member requests a limited duty assignment in consultation with her private physician. NOTE: The decision to continue work on full duty status is the sole decision of the pregnant member in consultation with her private physician. This is in accordance with the related component of the policy statement issued by the Office of the Mayor on September 19, 2001. \(2) The pregnancy is found to interfere with the member's ability to fully perform her duties. b\. In cases where the Clinic determines that a member's pregnancy status is placing herself, her colleagues, and/or the public in jeopardy, the member can be ordered by her Commanding Official to a "Fitness for Duty" examination where she shall undergo a "Functional Capacity" examination. c. In accordance with medical standards of care, when the Chief Physician determines that an employee cannot perform the full range of police duties while pregnant, the employee will be placed on limited duty status until her private medical physician completes a certification form provided by the Clinic that indicates the member is able to meet all of the functions as outlined in the certification. J. Revocation of Police Powers (CALEA 52.1.8) 1\. When a Clinic physician determines that a member's medical or behavioral health condition prevents him/her from carrying his/her service weapon, whether in a full duty or non-full duty status, the member's police powers shall be revoked. a\. An official of the Medical Services Division shall complete a PD Form 77 (Revocation/Restoration of Police Powers and Notice of Duty and Pay Status) and shall place the member on sick leave or limited duty status, which shall be noted in the "Explain the Status" section of the PD Form 77. b\. The PD Form 77 shall be forwarded to the member's element An official from the member's element shall immediately respond to the Clinic upon receiving notification that a member of his/her element has had his/her police powers revoked by an official at the Clinic due to a medical or behavioral health condition. The official shall take possession and safeguard those items of equipment that must be surrendered, to include the member's service weapon. 2\. When a member remains in a sick leave or limited duty status for more than fifteen (15) days, the member shall have his/her police powers revoked by his/her element official. 3\. Any member wishing to retain his/her service weapon while on Extended Sick Leave or Limited Duty in excess of thirty (15) days may file a request (through his/her chain-of-command) with the Chief of Police outlining the reason for the request, and articulating why he/she should be allowed to retain his/her weapon. 4\. In cases where the Chief of Police grants the member's request to retain his/her service weapon, the member must then qualify at the range before having his/her weapon returned. 1 GO-PER-100.11 (Medical Services) Revised 3/14/08 Pages 15-16 MEDICAL SERVICES (GO-PER-100.11) K. Administrative Procedures/Appeals Process 1\. When filing a PD Form 42 claim for a POD injury/illness ruling with the Director, Medical Services Section, and members shall be placed on chargeable sick leave until thirty (30) calendar days have elapsed, or until the resolution of their claim, whichever occurs first. a\. A member may file a written objection to the certifying official's investigation with the Director, Medical Services Section, **[within ten (10) days of receipt of the certified PD 42. ]** b\. The objection shall be limited to the certifying official's investigation of the PD 42 claim, and shall raise every issue related to the claim that the member deems material to a determination of whether the injury occurred in the performance of duty. c\. The Director, Medical Services Section, shall consider the issues raised in the objection when making the initial determination as to whether the injury occurred in the performance of duty. d\. All chargeable leave shall be restored to the member if the Director, Medical Services Section, rules the initial claim as a POD injury/illness, or if the Assistant Chief, OHS, sustains an appeal to reverse the decision of the Director. e\. If the Director, Medical Services Section, fails to make a determination on the PD Form 42 within thirty (30) calendar days, the member is automatically placed on POD sick leave until the Director makes a final determination. NOTE: In this situation, the Clinic will notify the member's element regarding the member's leave status. f\. Even if the claim is eventually determined to be non-POD, the Department shall not "reach-back" to recover costs incurred as a result of the Director's failure to make a determination within thirty (30) days. g\. Time and Attendance Clerks shall not make adjustments to the member's leave balance until receipt of the official copy of the PD Form 42 from the Director, Medical Services Section, that certifies the injury/illness as POD. h\. Under no circumstances shall a Time and Attendance Clerk make a determination that a member's claim is a POD injury/illness in order to maintain the member in a pay status. i\. In cases where the member has less than thirty (30) days of available sick leave, the member may request an expedited review of his or her claim from the Director, Medical Services Section. j\. If the claim is determined to be non-POD, the member shall remain on chargeable sick leave until his/her return to a full or limited duty status. 2\. Members who receive non-POD injury/illness determinations may appeal the decision to the Assistant Chief, OHS, **[within thirty (30) days from the date the member received the decision.]** a. All such requests shall be in writing, and addressed to the Assistant Chief, OHS, and shall contain: (1) A copy of the non-POD injury/illness determination; (2) A statement and supporting documentation, to include the names of witnesses who will support a change in the original determination. The response submitted by the member shall raise every defense, fact, or matter in extenuation, exculpation, or mitigation of which the member has knowledge, or reasonably should have knowledge, or which is relevant to the reasons why the decision of the Director, Medical Services Section, should be reversed; (3) A statement that any supporting documentation contained in the appeal to sustain a POD injury/illness was initially made available to the Director, Medical Services Section; and (4) A letter authorizing the member\'s union representative, or legal representative, to appear on behalf of the member, if the member wishes union or legal representation, and does not wish to represent himself/herself. b. Upon receipt of the request for appeal, the Assistant Chief, OHS, or his/her designee, shall: (1) Acknowledge receipt of the appeal; Review the appeal, and return appeals with incomplete documentation to the member; (3) Review the Notice of non-POD ruling by the Director, Medical Services Section, along with all medical records and other documentation related to the case on file at the Police and Fire Clinic; (4) Review the member's request for appeal, along with the documentation presented by the member; and (5) Schedule the matter for hearing by notifying the member of the date, time, and location of the hearing. c. At the hearing, the Assistant Chief, OHS, or his/her designee, shall: \(1) Receive oral and written testimony to establish facts; (2) Receive documents and exhibits in support of the Request for Review; (3) Question and cross-examine witnesses and parties; (4) Summon experts in related law; and (5) Seek clarification or additional information from the Director, Medical Services Section, on non-POD injury/illness rulings. d. Hearings of appeals of non-POD injury/illness rulings shall be on the record, and in accordance with the Administrative Procedures Act. e. Every decision and order from the Assistant Chief, OHS, shall be in writing, and shall be accompanied by findings of fact and conclusions of law. (1) The findings of fact shall consist of a concise statement of the conclusions upon each contested issue of fact. (2) Findings of fact and conclusions of law shall be supported by, and in accordance with, the reliable, probative, and substantial evidence. (3) Each decision shall be signed by the Assistant Chief, OHS, and transmitted to the member and the member's representative, as applicable. Rulings of the Assistant Chief, OHS, constitute final Agency action on the non-POD injury/illness determination. a. Members wishing to appeal the decision of the Assistant Chief, OHS, may file a Petition for Review with the District of Columbia Superior Court within thirty (30) calendar days from the date of the decision. b\. Petitions for Review must be filed in the Office of the Clerk of the Court for the District of Columbia Superior Court. 4. With regard to the payment of medical expenses, **[The Department shall: ]** a\. Assume financial responsibility for authorized medical expenses where a determination has been made that an injury/illness occurred in the performance of duty. b\. Not assume financial responsibility for medical expenses when the member concedes, or does not claim, that an injury/illness occurred in the performance of duty. c\. Pay for diagnostic services, initiated at the discretion of a Clinic physician, when the diagnostic or referral service is initiated to satisfy the administrative needs of the Department. NOTE: The member is responsible for the costs of treatment of non-POD injury/illnesses. Such treatment shall not be provided through the Clinic. However, the Department continues to require members to report to the Clinic for evaluation and monitoring of non-POD injury/illnesses for administrative purposes. Members are not billed for Clinic visits that are made in order to satisfy this requirement. 5\. When a member incurs a POD injury/illness and seeks to recover damages from a third party, and the member has received medical or other care at the expense of the District Government: a\. Within ten (10) days of a member making a claim against, instituting a proceeding against, or entering into settlement negotiations with a third person as a result of an injury or illness, the member shall submit, by certified mail, with return receipt requested: \(1) A written notification; (2) A copy of the PD Form 42; and (3) A PD Form 839 (Supervisor\'s Report of Accident), as applicable. The packet shall be submitted to the D.C. Office of the Attorney General (Civil Division), and to the Office of the Chief of Police. c\. The member shall provide written notice of the District\'s lien interest to the third party at the time of making the claim or instituting the proceeding, or entering into settlement negotiations. d\. A member may request that the District Government compromise, settle, release, or waive its claims for care provided to the member by submitting a written request, indicating the reasons for the request, to the D.C. Office of the Attorney General (OAG). e\. Within five (5) days of receiving any proceeds of a recovery or settlement against any third party for an injury sustained or illness contracted, the member shall ascertain from the OAG: (1) The amount of any lien on behalf of the District of Columbia, and (2) Pay the amount of any such lien. f\. No member shall disburse any proceeds of a recovery or settlement against a third party for an injury sustained, or illness contracted, without first acting in accordance with the provisions in this directive. 7\. Prescriptions issued at the Clinic shall only be filled by an authorized pharmacist selected from a list of pharmacies contracted by the Clinic. a\. The Department will not assume responsibility for the cost of prescriptions written by a physician who is not authorized by the Clinic to fill a prescription. b\. Failure to comply with the above shall result in the member having to assume financial responsibility for filling his/her prescriptions. L. Mandatory Disability Retirement: 1**[. Members who spend 172 cumulative workdays]** in a less than full duty status over any 24-month period as a result of any one POD or non POD injury/illness, including complications related to the injury/illness (except as provided in Section V.L.3. of this order) shall be referred to the Police and Firefighters Retirement Relief Board for disability retirement. MEDICAL SERVICES (GO-PER-100.11) 2\. This shall occur regardless of whether the medical prognosis is that a member will be able to perform in a full duty status after reaching maximum medical improvement. 3\. The Director, Medical Services Section, in consultation with Clinic physicians, may recommend to the Chief of Police to provide the member with additional POD sick leave until the member achieves maximum medical improvement where: a\. A member has sustained a serious or life-threatening POD injury/illness that will require more than twenty-four (24) months of medical treatment to achieve maximum medical improvement; and b\. The prognosis is that the member eventually will be able to perform in a full duty status. 4\. The Director, Medical Services Section, shall notify the Chief of Police with the recommendation for extension of POD administrative sick leave before the member is scheduled for referral to the retirement board. M. Clinic Procedures 1. When reporting to the Clinic, members shall: a. Report at their scheduled appointment time, unless delayed on official police business. Members delayed on official police business shall notify the clinic as soon as possible. b\. Have in their possession their department-issued service weapon, badge, and identification folder, unless their police powers have been previously revoked. Members are not permitted to bring off-duty weapons into the Clinic. c\. Ensure that they are not accompanied by visitors (including children) not authorized to use Clinic facilities, unless the visitor is providing transportation, or is a family member who is scheduled for consultation with a Clinic physician. 2\. When checking in and out for Clinic appointments, members shall: a\. Take the most expedient route to report to the Clinic when on duty, and leaving their assignment; b\. Upon arrival, immediately report to the Clinic reception area for check-in; c\. As applicable, upon completion of the Clinic visit, return to the reception area to receive their next appointment date. If there MEDICAL SERVICES are scheduling conflicts, report to the Clinic Liaison Office to resolve administrative issues. d\. When appearing at the Clinic for consultation or treatment, deliver a copy of their Clinic Data Record to their Commanding Officer through the **[Watch Commander]** when they have been given a follow-up appointment, or when the Clinic Data Record reflects a change in their duty status. e\. If still on-duty after checking out, notify their supervisors of their return to duty, and report directly to their duty assignment by the most expedient route. 3\. The Medical Services Section shall notify the member's Commanding Officer of any change in a member's duty status. Members are also obligated to make the notifications as required in Section V.H.6.(a) of this directive. N. Roles and Responsibilities 1\. Member Responsibilities a\. Members shall provide copies of their medical records from their private physicians upon request by the Director, Medical Services Section, or the Clinic health care provider monitoring the member's injury, illness, or medical condition. \(1) Medical records from private physicians shall include, but are not limited to, lab reports, surgical reports, a diagnosis and prognosis of medical condition, and any other information as deemed necessary by the Director, Medical Services Section, or the Clinic health care provider monitoring the injury, illness, or medical condition. The Medical Certification Report does not satisfy this requirement. \(2) All medical records from private physicians must be submitted to the Director, Medical Services Section, within ten (10) business days from the date of the request, or no later than the next scheduled appointment with the Clinic, whichever comes first. \(3) Failure to comply with a request for medical records from a member's private physician may result in disciplinary action. b\. **[Members on medical or sick leave shall remain at their residence, or any other place they are staying during the extent of their medical or sick leave, from 0800 to 1630 hours]**, [Monday through Friday] (excluding holidays). Members who wish to leave their residence, or any other place they are staying, for medical reasons related to their injury/illness (i.e., to pick-up prescriptions, attend medical appointments, etc.), shall contact the designated person at their element before leaving, and provide the reason why they are leaving, the location to which they will be responding, the exact time they departed, and an estimated time of return. d\. Members who, for non-medical reasons, wish to leave their residence, or any other place they are staying during the extent of their performance of duty sick leave: **[shall submit an SF 71 (Application for Leave) through their Commanding Officer to the Assistant Chief, OHS, for approval]**. \(1) If approved, the member will be placed in a chargeable leave category for the duration of their absence. \(2) The member shall submit the approved SF 71 to their Time and Attendance Clerk. e\. Members receiving POD injury/illness sick leave benefits, or participating in the limited duty program, shall: (CALEA 22.2.1-c) \(1) Keep scheduled appointments with treating Clinic physicians and other network providers, including appointments with rehabilitation specialists and physical therapists; and \(2) Comply with all directives and orders issued by Clinic officials, medical staff, and/or the Director, Medical Services Section. f. Members in a full-duty or limited duty status who fail to appear for a Clinic appointment will be subject to an administrative investigation, and may be subject to discipline. g\. Those members who fail to appear for a clinic appointment while in a medical or sick leave status shall be investigated and may be charged with being absent without leave (AWOL). Those members in a full or limited duty status who fail to appear for a clinic appointment will be subject to an administrative no show investigation. h\. Members who fail to comply with directives and/or requests issued by Clinic officials, medical staff, and/or the Director, Medical Services Section, will be subject to appropriate disciplinary action. The appropriate Medical Services Section Official shall obtain IS numbers, and commence an investigation into the member's non-compliance. i\. Members being treated by their private physicians for injuries/illnesses not incurred in the performance of duty, or for other pre-existing medical conditions (e.g., hypertension, coronary heart disease), which are not temporary (e.g., colds, flu), shall: \(1) Report the medical condition to a Clinic physician immediately upon becoming aware of the existence of the medical condition, including whether they are taking prescription medication, or have been prescribed prescription medication; \(2) Provide a report to the Clinic physician from their private physician that gives the diagnosis and prognosis of the medical condition; and \(3) Use their own sick or annual leave for medical or therapy appointments associated with the non-performance of duty injury. \(4) Members who fail to comply with these provisions shall be prohibited from claiming an aggravation of a preexisting medical condition as the result of a duty-related incident. j\. Members shall not seek medical treatment for POD illnesses other than at the Clinic in non-emergency situations (or the designated Urgent Care facility when the Clinic is closed), without the prior express permission of the Director, Medical Services Division. 2\. **[Commanding Officials shall]**: a. Ensure that members on sick leave or limited duty status report to their assigned elements at least once a week to receive notifications, sign for all directives, receive copies of the Dispatch and teletypes, and to update duty status. b. Ensure that the time and attendance records of members on sick leave or limited duty accurately reflect the member's duty status, and any change in the member's duty status. c. Investigate the circumstances when a member fails to report to the Clinic, or another medical facility, for a scheduled medical appointment, and submit a report to the Assistant Chief, OHS. d. Notify the appropriate chaplain in the event of a serious injury or illness of a member assigned to his/her command. e. When a Probationary Officer is placed on **[medical or sick leave, immediately request that the Assistant Chief, OHS, extend the Officer's probationary period for each day the member is in a less-than-full-duty status. Pursuant to the District Personnel Manual, Section 813.6,]** **[under no circumstances shall a member's probationary period be extended for more than an additional eighteen (18) months.]** 3\. The Chief Physician shall: a\. Determine the course of treatment; b\. Determine the contents of all work limitations and limited duty prescriptions (certifications); c\. Determine the medical likelihood of return to a full duty status by an injured/ill member; and d\. Review medical information provided by a member's private physician, as appropriate. 4\. The Director, Medical Services Section, shall: a\. Notify the member\'s Commanding Officer in those instances where a member fails to respond to the Clinic, to a referral medical facility as scheduled, or as directed, or reports late. b\. Ensure that the member's medical injury/illness is documented, including: \(1) History; (2) Clinical findings; (3) Diagnoses; (4) Prognosis; (5) An estimated date of full recovery; (6) Members' six-month report by the Chief Physician; and (7) A recommendation for return to full duty, or for disability retirement. c. Ensure that a medical review of POD injury/illness sick leave cases is conducted as often as the Clinic determines is necessary. d\. Ensure that a medical review of non-POD injuries/illnesses at least monthly, and when necessary, biweekly. Address all issues related to the implementation of the Department's Occupational Health Care program. f\. Monitor payments to health care providers as appropriate. g\. Establish and implement procedures to ensure confidentiality of all records of injured members in accordance with District and Federal laws. h\. Establish and implement a liaison between the MPD and other government agencies that use the services of the Clinic. i\. Receive and review all certifications by the Clinic medical staff related to a member's inability to meet duty-related commitments. j\. On a weekly basis, provide to the Assistant Chief, OHS, and a list of members who are: \(1) Placed on sick leave; \(2) Assigned to limited duty status; \(3) Released by a Clinic physician to return to full duty; and \(4) Recommended for disability retirement and/or retired on disability. k\. Monitor duty status to determine when members should be referred to the retirement board once they reach 172 cumulative workdays. l\. Prepare letters to members notifying them of initial Disability Appointments. m\. Prepare all case materials when recommending the disability retirement of a member. n\. Immediately report the member to the Office of Professional Responsibility for investigation in cases when it is suspected that a member is malingering, feigning illness, and/or intentionally failing to meet his/her Clinic obligations. 5\. The Assistant Chief, OHS, shall: a\. Determine when members receive advanced sick leave; Administer the workers compensation program; c\. Serve as Contract Administrator for the Occupational Health Care contract for sworn members; d\. Administer the Family and Medical Leave Program; e\. Oversee the activities of the Police and Fire Clinic; f\. Rule on all appeals of non-POD injury/illness determinations; and g\. Notify members pending disability retirement of their minimum and maximum disability retirement salary. 6\. The [Watch Commander], SOCC, shall: a. Notify the Chief of Police, Executive Assistant Chief of Police, Element [Commander], the Family Support Team \[including a Public Safety Chaplain and a representative of the Metropolitan Police Employee Assistance Program (MPEAP)\], and other senior Command Officials, as appropriate, when a member is admitted to a hospital for on-duty injury/illness. b\. Notify the Director, Medical Service Section, and provide the names of members who were hospitalized in hospitals other than Washington Hospital Center or Providence Hospital; and c\. Notify the element official who accompanied the member to the hospital, and provide the name of the Case Manager who will be responding, and the estimated time of arrival of the Case Manager, so this information may be communicated to the appropriate hospital personnel. 7\. The Director, SOCC, shall: a\. Maintain the log for recording all Clinic-related notifications made to the SOCC. The log shall contain the following information: \(1) The name of the member being admitted to the hospital, the member's element, and the date and time of admittance; \(2) The name of the member making the notification; and \(3) The reason for the notification to the SOCC, the name of the person(s) that the SOCC needs to notify, and the name of the SOCC person recording the notification. b\. Submit a daily telephone report to the Director, Medical Services Section, providing the names of those members admitted to hospitals other than Washington Hospital Center and Providence Hospital. the legality of the employer\'s conduct. **[101.09 Duties and Responsibilities of Sworn Officials]** **[D. Captains ]** 1\. Captains not assigned to a patrol district shall adhere to all applicable directives enumerated in this order. 2\. Captains shall: a\. When on duty and in the absence of the **[Commander,]** Inspector or Director, assume all the authority, duties, and responsibilities of the **[Commander, Inspector or Director. ]** b\. On special assignments, perform such duties as are assigned to them by the direction of the Chief of Police, or others in authority. c. Ensure during their absence (e.g., leave, training) a member is delegated the duties and responsibilities of this rank. NOTE: The delegating official and the acting official are equally responsible for the actions of the acting official. d. Attend roll call and personally inspect personnel prior to their going on duty; and permit no member to go on duty whose uniform is not in accordance with rules of the MPD or who presents an unclean or untidy appearance. e\. Serve as the **[Watch Commander]** for the district/division and while in such capacity, adhere to the requirements of this position enumerated in Part III.G of this order. f\. Periodically serve as the **[MPD Field Commander]**, and while in such capacity, adhere to the requirements of this position enumerated in Part III.E of this order. DUTIES AND RESPONSIBILITIES OF SWORN OFFICIALS (GO-OMA-101.09) 8 of 20 g\. Visit members of their command on patrol duty as often as practicable, and take appropriate steps to correct any violations of the rules or dereliction of duty which they may observe. h\. Visit and inspect every portion of their district at least once each week, and carefully note and take measures to correct any observed violations of laws or regulations. i\. Examine on a daily basis, all books and records required to be kept in conformity with established law and the rules of the Department. j\. Review crime reports on a daily basis, identify trends and adjust deployment as necessary to address these trends. k\. Attend PSA team and community meetings when possible or as assigned. l\. Respond to requests and inquiries from citizens on the MPD email list group. m\. Examine all reports, and be responsible for the accuracy and completeness of their contents. n\. Be relieved of duty upon being succeeded as **[Watch Commander]** or upon ascertaining that all assignments for the shift are completed or in process of being completed, or have been properly transferred or suspended. o\. Be governed by the provisions of this order as they apply to their particular assignment, and comply with the provisions of other MPD directives relative to their position. p\. Be superior in rank to Lieutenants. E. **[Field Commanders Field Commanders shall:]** 1\. Respond to the Command Information Center (CIC) prior to assuming command and meet with the prior Field Commander and CIC supervisor and ascertain any and all information of importance. 2\. Contact the Office of Unified Communication (OUC) and: a\. Provide the OUC with contact information (e.g., cell phone, pager). b\. Ascertain the number of pending runs per district. c\. Ensure the **[Watch Commander in any district with more than five (5) pending runs is notified and provided the appropriate direction and support to reduce the calls for service. ]** 3\. Obtain all deployment plans from the CIC and make any necessary adjustments. 4\. Ensure the CIC prepares and forwards the resource page to the Executive Office of the Chief of Police and the command staff. 5\. Notify the Chief of Police, Assistant Chiefs of Police and District Commanders (page and/or call) in all cases involving death or serious bodily injury, or any other significant occurrence involving MPD personnel, sworn or civilian. 6\. Personally call the Chief of Police when: a\. A member is killed or seriously injured in the line of duty. b\. A member uses deadly force resulting in death or serious bodily injury. c\. An in-custody death occurs. d\. An incident occurs which may result in high profile media attention. 7\. Respond to all seven patrol districts and ensure: a\. Deployment has been sent; b\. Collateral is accounted for; c\. The cell block is inspected; d\. Pending runs are being addressed; e\. Sergeants are in the field supervising their personnel; f\. All details (e.g., hospital, special attention) are covered; g\. On the midnight shift, the arrest book binder is up to date and in compliance with SO 11-09 (Arrest Books); and h\. All available units (e.g., assigned district personnel, redeployment and detailed personnel) are in service. 8\. Prepare a report outlining the shift's activities and any items of importance and e-mail to the: a. Executive Office of the Chief of Police; and b. Commanding Officer, Patrol Support Division. G. **[Watch Commanders]** **[shall:]** 1\. Report for duty one (1) hour prior to the first scheduled roll call. 2\. Personally relieve the previous **[Watch Commander]** and ascertain: a\. The current staffing levels and make adjustments if necessary. b\. The current number of pending runs and address as necessary. NOTE: Patrol units shall only be relieved when there are five (5) or less pending runs. When there are **[more than five (5) pending runs, only the Watch Commander may sanction relief. ]** c\. The current number of details or special assignments and ensure timely relief. d\. Any items of importance which occurred on the previous shift or are expected on the current shift. 3\. Receive and maintain possession of the **[Watch Commander]** cell phone until relieved. 4\. Ensure roll call is prepared and reviewed to ensure adequate staffing and coverage for details and special attention. 5\. If adequate staffing is not projected for the oncoming shift a\. Tentatively prepare to hold over the minimum number of members necessary to achieve adequate staffing. b\. Ascertain the source of the staffing issue (e.g., members in court, detailed, emergency leave) and the projected duration (e.g., first hour, two hours, entire shift). c\. Contact the **[Field Commander]** and/or the **[District Commander]** and advise him/her of the situation and proposed solution. 6\. Attend roll call and personally inspect personnel prior to their going on duty and permit no member to go on duty whose uniform is not in accordance with rules of the MPD or who presents an unclean or untidy appearance. 7\. Notify the CIC and advise: a\. If any member from the current shift is projected to be held over. b\. The existence of any details (e.g., guard details, special events) and provide all pertinent information (e.g., location, duration, prisoner's name and charge, staffing needed). c\. Staffing available for the shift, to include: \(1) Number of members working; \(2) Number and type of vehicles in operation; and \(3) Number of members trained and certified in: \(a) AR-15; \(b) Active Shooter; \(c) Civil Disturbance (CDU); \(d) Special Threat Action Team (STAT); or \(e) Crisis Intervention (i.e.,CIO). 8\. Ensure roll calls are forwarded to the station, all officials and the CIC. 9\. Ensure deployment is placed in Columbo. 10\. Inspect the cell block and ascertain if any prisoners are approaching the 'Lively' time limit, and address if necessary. 11\. Inspect the station area for cleanliness and staffing and account for collateral monies. 12\. On the evening shift, ensure the arrest book binder is up to date and in compliance with SO 11-09 (Arrest Books). 13\. Ensure all members are properly entered into TACIS. 14\. Ensure the CIC is notified within thirty (30) minutes and provided a synopsis for all: a\. Crimes of violence; b\. Hospital details; c\. Injured officers; d\. Gun recoveries; e\. License plate reader arrests; f\. Vehicular pursuits; g\. Suspicious packages; and h\. Any other unusual events which may draw media attention. 15\. Visit members of their command on patrol duty as often as practicable, and take appropriate steps to correct any violations of rules or dereliction of duty which they observe. 16\. Respond to all serious events occurring during the shift. 17\. Ensure all reports recorded during the shift are prepared, reviewed and approved. 18\. Ensure that members are not assigned to patrol on foot, Segway™, bicycle or scooter when temperatures fall to twenty (20) degrees Fahrenheit or below, and that members are assigned to patrol in a vehicle, absent operational needs as determined by the Chief of Police or **[Field Commander. ]** NOTE: When temperatures are **[above twenty (20) degrees Fahrenheit, but below (32) degrees Fahrenheit, members assigned to patrol on foot, Segway™, bicycle or scooter may be assigned to patrol in a vehicle at the discretion of their Watch Commander. ]** 19\. Contact OUC and ascertain the number of pending runs and ensure there are five (5) runs or less and address if necessary. 20\. Personally brief the oncoming **[Watch Commander]** of all issues of importance. 21\. Be relieved of duty upon being succeeded as **[Watch Commander]** or upon ascertaining that all assignments for the shift are completed or in process of being completed, or have been properly transferred or suspended. **[110.11 Uniform Equipment and Appearance Standards.]** Appearance Standards 1\. All members shall maintain a clean and neat appearance in accordance with the standards set forth in this order. Members may groom themselves according to their own personal preference, provided that such grooming conforms to the standards for, and does not interfere with or detract from, the proper wearing of uniforms or equipment, or otherwise conflict with appearance standards. 2\. No on-duty member shall wear any article of clothing visible to the public containing language of a social, economic, or political nature that might be considered as an advocacy statement, or that might create controversy. 3\. Hair Standards a\. Hair shall be neat, clean, and trimmed to present a groomed appearance. b\. Hair shall be worn at a length that will permit required headgear to fit securely on the head and in conformity with this order. c\. When in uniform, members shall arrange their hair so that it does not extend below the mid-point of the shirt collar. d\. Cornrows, braids, or dreadlocks may be worn as long as they don't interfere with the proper wearing of required headgear, conform to the above length, and are neat in appearance. Wigs or hairpieces may be worn if they conform to the standards for natural hair. e\. Hair shall be groomed so that, when the member wears headgear, the hair does not fall below the eyebrows or bunch out to the front, side, or rear of the headgear. f\. Hair color shall consist of only natural hair colors. Extreme or fad type artificial hair colors (e.g., purple, pink, green) are prohibited. Extreme or fad style haircuts and styles (e.g., Mohawks, tracks, designs, sculptures cut into the hair, decorations, ducktails, ponytails, or pigtails) are prohibited unless the member is working undercover or has received approval from the Chief of Police through the member's chain of command. g\. Members who choose to wear sideburns shall ensure that they are neatly trimmed, do not extend more than three-quarters of an inch beyond the lower edge of the ear, end with a clean shaven horizontal line, and if flared, are no wider than one and one-half inches at the bottom. h\. Items used to hold hair in place shall be of a plain design, of a natural color that blends with the hair, and concealed as much as possible. No decoration (e.g., bows, ribbons, decorative clips) shall be worn in the hair. 4\. Facial Hair Standards Well-trimmed mustaches, beards, and goatees are permitted. A well trimmed mustache shall not extend more than one-quarter of an inch below or beyond the line of an individual's upper lip. Handlebar mustaches are prohibited. A well-trimmed beard or goatee shall not exceed one-quarter of an inch in length. 5\. Makeup and Cosmetics Standards a. Makeup, if worn, shall be subdued and natural looking. Cosmetics shall be applied so that colors blend with natural skin tone and enhance natural features. Exaggerated or faddish cosmetic styles are prohibited. b\. Fingernails shall be kept clean. Fingernails shall not extend more than one-quarter of an inch beyond the fingertip. c\. If fingernail polish is worn, only light color, skin color, or clear polish shall be used. While on duty, members shall not have any object affixed to their fingernails. 6\. Eyewear Standards a. Conservative design prescription eyeglasses may be worn. Eyeglasses or sunglasses that are faddish in style or color, or have lenses or frames with initials or other adornments, shall not be worn (faddish colors are those such as, but not limited to, bright, iridescent, or fluorescent yellow, orange, red). b\. Sunglasses may be of green, gray, brown, or other conservative tint, and shall have undecorated frames. Mirrored and opaque sunglasses are prohibited for on duty use. Sunglasses shall be removed indoors. 7\. Jewelry Standards a\. Pins, insignias, and buttons, which are not specifically issued by the Department or authorized by Title 6A of the District of Columbia Municipal Regulations (DCMR) or this order, shall not be worn or attached to any portion of the uniform so that they are, or may become, visible to the public. 8\. Tattoo Standards Tattoos shall be covered when in uniform whenever possible. Tattoos that cannot be covered shall not contain language or characterizations that are derogatory or offensive to any social, economic, or ethnic group. B. Uniform Standards 1. All sworn members shall wear the uniform of the day, unless assigned to an element authorized to wear plainclothes or casual clothes. a\. Sworn members assigned to units authorized to wear plainclothes shall dress in business attire (i.e., court-ready attire described in Part II.B.26). Certain members assigned to the Criminal Investigations Division (CID), Internal Affairs Division (IAD), Youth and Family Services Division (YFSD), and Executive Protection Unit (EPU) are **[authorized to wear plainclothes]** attire. Members assigned to other elements shall not wear plainclothes attire unless authorized by the Chief of Police through the member's chain of command. b\. Only sworn members assigned to the Intelligence Branch, Joint Terrorism Task Force, Major Case Branch, Electronic Surveillance Unit, and Gun Recovery Unit are authorized to wear casual clothes attire. Members assigned to other elements shall not wear casual clothes unless authorized by the Chief of Police through the member's chain of command. 2\. Sworn and civilian members regularly assigned to duty in uniform shall wear such uniform only when on active duty, going to and from their duty stations, court, or other post of duty. Uniform types are delineated in Attachment A (Uniform Guidelines Chart). 3\. Members shall not wear or use any part of the uniform or equipment except as permitted by the provisions of this order, Title 6A of the DCMR, or as required in the performance of their duties. 4\. Members shall maintain their uniforms and equipment in serviceable condition. Officials shall ensure that members wear the proper uniform and equipment and maintain a proper appearance based on the requirements set forth in this order. 5\. Members shall at all times maintain at least one complete change of uniform in their assigned locker at their organizational element. 6\. Sworn members regularly wearing uniforms shall wear the Class B Service uniform while engaged in outside employment, unless the wearing of business attire is approved as provided in. 7\. Members shall wear only official MPD patches and patch depictions approved by the Chief of Police. Specialized assignment patches shall only be worn when approved by the Chief of Police through the unit's chain of command \[i.e., Special Operations Division (SOD) Motors Unit and District-assigned motorcycle-trained officers\]. 8\. Blouse a\. The non-tapered blouse shall be worn over the issued administrative holster for dress occasions and those occasions prescribed by the Chief of Police or his or her designee. b\. The tapered blouse with belt hooks shall only be worn by members assigned to SOD and Ceremonial Honor Guard members. c\. Members attending the funeral of another member shall wear the appropriate uniform or court attire regardless of the circumstances of death. If a member is on duty, he or she may pay their respects in the uniform of the day. 9\. Shirts and Undershirts a\. Ties shall not be worn with the short sleeve uniform shirt. b\. Long sleeve shirt cuffs shall be worn fully extended and buttoned with the exception of police recruits and civilians wearing BDUs. Short sleeves shall be worn fully extended without rolls or folds to shorten the original length with the reflective stripe displayed. Blue shirts shall be worn with Department patches on both shoulders. White shirts shall be worn with a Department patch on one shoulder. c\. All buttons, except the top button when not worn with the tie or turtleneck, shall be fastened. d\. When wearing a short-sleeved shirt equipped with a visibility stripe, members shall ensure that the visibility stripe is displayed. e\. White or navy blue undershirts may be worn with any uniform provided that no lettering or designs appear through the uniform shirt and the sleeves of the undershirt not extend past the sleeves of the short sleeve shirt. Members wearing white uniform shirts shall only wear a white undershirt. f\. Purchased at members' expense, members the rank of sergeant and below are authorized to wear navy blue turtlenecks that: \(1) Are worn under the long sleeve navy blue uniform shirt without a tie. Turtlenecks are not permitted under the white shirt or blouse. White turtleneck shirts are not permitted. \(2) May be worn under the authorized military-style sweater without a long sleeve shirt. \(3) Shall not display writing or logos on the collar or neck band, with the exception of the letters "MPD" in silver embroidered block lettering no larger than one inch in height. 10\. Trousers a\. Uniformed members shall wear the Department-issued uniform trousers. Members ranked sergeant and below are also authorized to wear Department-approved summer trousers \[i.e., Blauer style 8666 (dark navy)\], purchased at their own expense. b\. While standing at attention, trousers shall be of sufficient length so that a slight break in the crease line is caused by the bottom edge of the trouser meeting the top of the shoe. 11\. Socks Uniformed members shall wear opaque, navy blue or black socks, and not wear patterned socks or stockings. 12\. Footwear a\. When in uniform, plain black shoes shall be worn. Shoes may be of the high-top design or military-style boots. Buckle or loafer type shoes shall not be worn. b\. Brand name labels or design logos shall not be visible below the hem of the pants. c\. Shoe soles may not exceed three-quarters of an inch in thickness and must be black in color. d\. Heels shall not be more than one and one-half inches high, be at least one-quarter of an inch thicker than the sole, and be clearly distinguishable from the sole. e\. Shoes shall be kept clean, in good repair, and shined to a luster. f\. Members assigned to street duty may, during periods of cold or inclement weather, wear black, insulated, water-repellent shoes or boots with a plain design that are not capable of being shined to a luster. g\. Tennis shoes are prohibited except for mountain bike officers in accordance with GO-OPS-301.09 (Police Mountain Bikes). 13\. Sweaters Members not wearing the outer vest are authorized to purchase and wear a navy blue, military-style sweater with no zippers according to the below chart. Shirt Type Sweater Type Guidelines White with a tie V-neck Department patch on both shoulders Name plate, badge, and rank insignia displayed Worn indoors only Blue without a tie Crew neck 14\. Jackets a\. All jackets and coats shall display the Department issued or authorized name tag, badge, patches, and unit collar insignia. b\. Raid Jackets Members may only wear raid jackets when they are working in a casual clothes capacity (i.e., Intelligence Branch, Joint Terrorism Task Force, Major Case Branch, Electronic Surveillance Unit, and Gun Recovery Unit) in accordance with GO-OPS-308.13 (Casual Clothes Units). c\. Visibility Vests and Gore-Tex High Visibility Jackets \(1) Members shall not modify the interior liner of the Gore-Tex high visibility jacket. \(2) Members shall not wear the interior liner of the Gore-Tex high visibility jacket as an outer garment. \(3) Members shall wear the visibility vest or Gore-Tex high visibility jacket when performing any traffic control duty in a road way (per United States Department of Transportation), working a reimbursable detail (e.g., club overtime), and when assigned to a nightlife area. \(4) Members on high visibility crime patrol may be required to wear the visibility vest or Gore-Tex high visibility jacket during periods of inclement weather at the discretion of their commanding official. \(5) Members working in a mountain bike assignment may wear the Department-issued high visibility mountain bike jacket. 15\. BDU Uniforms a\. Only police recruits and civilian members serving in one of the assignments listed in Attachment A are authorized to wear BDU uniforms, unless approved by the Chief of Police through the member's chain of command. b\. While wearing the BDU uniform, members are considered to be in uniform and shall wear their ID badge and name tag, and carry their identification. c\. BDU uniforms shall be neat and well-maintained. d\. Members shall ensure that their issued BDU uniform does not display anything that makes the member appear to be a sworn police officer (e.g., sworn badges). This includes outerwear (e.g., Gore-Tex jackets). 16\. Specialized Uniforms Members shall not wear a specialized uniform unless serving in one of the assignments listed in Attachment A or as otherwise approved by the Chief of Police through the member's chain of command. 17\. Headgear a\. 8-Point Hat (1) The 8-point hat shall be worn for all ceremonial occasions, when members are on special details, and during special assignments declared by the Chief of Police. \(2) The 8-point hat shall fit squarely on the head so that the top is flat and not tipped back or to the side. The front brim shall be on the forehead approximately one and one-half inches above the eyebrows. Grommets shall not be shortened in circumference or removed from the uniform hat. b\. Helmet \(1) Members whose duties require the wearing of a helmet during extended details or for prolonged periods of time may remove their helmet for brief periods to relieve discomfort. \(2) Members may wear a black or blue skull cap or bandana under the helmet that shall be removed when the helmet is removed. c\. Baseball Cap \(1) Members the rank of sergeant and below wearing the Class B uniform are authorized to wear a standard navy blue baseball style cap unless otherwise prohibited by the Chief of Police (e.g., Presidential Inauguration or other public events where the 8-point hat shall be worn). \(2) The cap shall only display the 2x2 inch miniature MPD patch sewn or embroidered on the front of the cap. Miniature MPD patches shall be provided by the Equipment and Supply Branch (ESB). \(3) No other insignia or lettering shall be displayed on the cap. \(4) Baseball caps shall be worn facing forward on the head and not tipped back or to the side. The front brim shall be on the forehead approximately one and one-half inches above the eyebrows. \(5) The cap shall be purchased at the member's expense and shall maintain a clean and serviceable appearance. d\. "Trooper-Style" Hat The "trooper-style" winter uniform hat, with the Department's seal on the front, may be worn during periods of cold weather, unless otherwise prohibited by the Chief of Police (e.g., Presidential Inauguration or other public events where the 8-point hat shall be worn). e\. Skull Cap (1) Members may wear a black or navy blue skull cap during periods of cold weather, unless otherwise prohibited by the Chief of Police (e.g., Presidential Inauguration or other public events where the 8-point hat shall be worn). \(2) Members shall ensure the cap displays the 2x2 inch miniature MPD patch. No other insignia or lettering shall be displayed on the cap. When wearing this cap, members shall ensure that the patch is centered on the front of the head with the edge of the cap not worn lower than the eyebrows of the member. The cap may cover the ears. \(3) The cap shall be purchased at the member's expense and shall maintain a clean and serviceable appearance. 18\. Gloves a\. Black gloves are permitted during on-duty work on the streets. Gloves containing lead, sand, or other weighted materials are prohibited. b\. White gloves are permitted during Honor Guard duties only. 19\. Insignia UNIFORM, EQUIPMENT, AND APPEARANCE a\. Members shall wear only Department-issued or authorized name tags which shall be visibly worn on the uniform, centered on the right in the space provided for that purpose. \(1) When worn on the shirt or the outer vest, name tags shall be worn in the tab above the right breast pocket provided for that purpose. The Velcro strip reading "POLICE" in white letters shall be worn above the name tag on the outer vest. \(2) Sergeants and below may wear Velcro name tags when wearing the Class B uniform. Velcro name tags shall be four inches by one inch in size with white lettering embroidered on a midnight navy blue background as pictured below. Names shall appear according to the specifications depicted in the following chart. Specification Example Last names with five letters or fewer include first initial and middle initial G.W. Bush Common last names (e.g., Johnson, Washington, Brown, Jones, Smith) include the first and middle initial L.B. Johnson Less common last names include only the first initial R. Reagan b. Sergeants and above shall wear gold MPD collar pins and officers shall wear silver MPD collar pins when not equipped with the outer vest carrier. \(1) When wearing a long sleeve shirt with tie, members shall ensure that pins run parallel to the collar. \(2) When not wearing a tie, members shall ensure that pins run perpendicular to the collar. \(3) Members are exempt from wearing pins when equipped with the outer vest carrier. Members opting to wear pins when equipped with an outer vest carrier shall ensure that pins are worn inside the vest. c\. Rank insignia shall be worn as: \(1) Epaulet sleeves on the white uniform shirt and the authorized military-style sweater. \(2) Sewn on the blue uniform shirt. \(3) Silver metallic insignia on the uniform blouse and jackets. d\. Rank and position insignia are depicted here: e\. Members may wear the insignia indicating the year of appointment immediately below, and attached to, the name plate. f\. Members may wear the foreign language designation pin and the Fraternal Order of Police (FOP) pin positioned below the outermost corner of the name tag. g\. Members shall receive approval from the Chief of Police through the member's chain of command prior to wearing any other pins or insignia. 20\. Ribbons a\. A single ribbon shall be worn one-fourth inch above and centered over the name plate. Multiple ribbons shall be positioned end-to end on the same horizontal line as the first ribbon. No more than three ribbons shall be worn in any given row. b\. Additional rows shall be positioned one-eighth inch above the previous row. Whenever there are fewer than three ribbons in any given row, they shall be centered over the name plate or previous row of ribbons. c\. Members may purchase commercially manufactured ribbon bars to hold their issued ribbons. The ribbon bar shall be designed to accommodate the precise number of ribbons the member has been issued and is authorized to wear. d\. Sergeants and officers shall only wear ribbons when wearing the Class A dress uniform. Ribbons shall not be worn on the outer vest or Class B uniform shirt. 21\. Medals a\. Sworn members attired in full dress uniform who are attending special functions (e.g., parades, funerals) may elect to wear medals in lieu of ribbons. b\. A single medal shall be worn one-fourth inch below and centered over the name plate. Multiple medals shall be positioned end-to-end on the same horizontal line as the first medal. Not more than three medals shall be worn in a row. c\. A second row of medals shall be positioned one inch below the horizontal line and between the medals of the first row starting at the wearer\'s right. When a third row of medals becomes necessary, the first medal in the third row shall be positioned in a line directly beneath the first medal of the first row. d\. Additional rows shall be positioned in a like manner, alternating the configuration from right to left. Whenever there are fewer than three medals in any given row, they shall be centered under the name plate or previous row of medals. e\. Sergeants and officers shall only wear medals when wearing the Class A dress uniform. Medals shall not be worn on the outer vest or Class B uniform shirt. 22\. Body Armor a\. Members shall wear only Department-issued and authorized body armor. b\. Members shall ensure that only Department authorized body armor is worn on the outer vest carrier unless approved by the Chief of Police. \(1) The Department-authorized vest attachments shall be used to store the portable radio and flashlight. When wearing a jacket, members may store the portable radio on the duty belt. \(2) The Department-authorized outer vest pouch shall be positioned on the side of the member's service weapon and kept closed. c\. Body armor shall be worn and cared for according to the manufacturer's specifications, as directed on the body armor. d\. Members shall not wear the tactical vest carrier unless approved by the Chief of Police through the member's chain of command. e\. Mandatory Wear \(1) Members the rank of sergeant and below, while in uniform, and assigned to patrol duties or the station, shall wear body armor. **[(2) Captains and lieutenants]**, in uniform and while actively engaged in street patrol or other high-risk activities, shall wear body armor. \(3) Members assigned to casual clothes or plainclothes duty, while participating in raids, stakeouts, turn-ups, search warrants, or any other high-risk assignment, shall wear body armor. \(4) Uniformed members assigned to administrative duties shall not be required to wear body armor. Station personnel are not considered administrative personnel and are required to be fully equipped and wear body armor. \(5) Body armor may be required for any assignment that the commanding official of an element deems appropriate. f\. Members who are pregnant or breastfeeding shall not be exempt from wearing body armor while in uniform. Members experiencing difficulty wearing body armor due to pregnancy or breastfeeding shall request a medical waiver recommending placement on limited duty from their private doctor. The Director of the Medical Services Division shall place the member in a limited duty status. g\. ESB shall ensure that body armor is replaced in accordance with manufacturer recommendations. 23\. Court, Hearings, and Administrative Proceedings a\. When wearing a uniform, members shall wear the uniform of the day or the Class A uniform. b\. Members appearing in court or hearings shall not wear casual sportswear, shorts, jeans, or tennis shoes. c\. Members attending court or hearings in civilian dress shall wear business attire (e.g., dress shirt, necktie drawn to cover the top button of the shirt with the collar fastened, suit or sport coat, slacks, skirt or dress no higher than three inches above the knee with any split or vent in skirt or dress not exceeding three inches, and dress shoes). d\. When papering adult cases, attending witness conferences, or handling administrative matters requiring check-in at the Court Liaison Division (CLD), members may appear in conservative casual attire, excluding the following attire: \(1) Denim jeans, shorts or cut off pants of any length, torn, ripped, or cut out pants, painter pants, bib overalls, or denim jumpsuits; \(2) Tee shirts, sweat shirts or sweat suits, thermal shirts, "muscle shirts," halter, tube, midriff, see-through or fish-net woven type tops, athletic attire of any type, leggings, spandex pants or skirts; \(3) Sandals, flip-flop type shoes, tennis shoes of any type; and \(4) Sundresses or backless dresses. e\. Adverse Action Panels \(1) Captains and above serving on adverse action panels shall report for such hearings in a Class A dress uniform. \(2) Sworn members appearing before an adverse action hearing or trial board shall report in a Class A service uniform. \(3) Sworn members, not serving as a panel member, assigned to casual or plain clothes duty and civilian members shall report in civilian attire suitable for an appearance in court as prescribed in this order. C. Equipment Standards 1. Holsters a. While in uniform, members shall wear the Department-issued hip holster issued for carrying their service weapon. \(1) Tactical members of the Emergency Response Team (ERT) ranked sergeant and below are authorized to wear the Department-issued thigh holster. \(2) Members shall obtain approval from the Chief of Police through the member's chain of command prior to wearing any non-issued holster while in uniform. b\. The regulation holster shall be worn so that the butt of the weapon extends to the rear. c\. On-duty members not in uniform may wear a non-issued holster provided that: The member\'s commanding officer has authorized the wearing of the holster; \(2) The non-issued holster accommodates the type of duty performed; \(3) The holster has been approved by the range officer for use with the member\'s service weapon; and \(4) Leg holsters may be worn in lieu of the regular Department issued holster while wearing civilian attire with prior approval of the Chief of Police through the member's chain of command. 2\. Service Weapons a\. On-duty members shall carry their Department-issued service weapon. b\. While in any building not occupied in whole by the Department, members not in full uniform shall carry their service weapon so as to conceal it from view, except while inside offices used exclusively by the Department. c\. Members shall not carry their service weapon into any courtroom, hearing room, or other room during the proceedings in any matter in which they have a personal interest. Members attending Superior Court on personal matters shall first report to the Court Liaison Division to store their service weapon. d\. Members shall not carry their service weapon into the Office of the Attorney General, Child Support Services Division, when attending to their personal child support cases. Members handling personal child support cases shall first report to the Court Liaison Division to store their service weapon. e\. If a member is asked to remove his or her firearm prior to entering a facility (e.g., DC jail, Saint Elizabeth's Hospital, or the Psychiatric Institute of Washington) the member shall ensure there is a safe place to store the weapon. If a member has any questions regarding the removal of the weapon, he or she shall contact the **[watch commander]** for guidance. f\. Members shall not carry their service weapon in a paper bag, vehicle compartment, pocketbook or purse, attaché case, or any similar device. g\. Members, when off duty in DC, shall carry their badge, identification, and service firearm (or other authorized firearm) except in situations where carrying a weapon may prove unnecessary or imprudent (e.g., when attending religious services, events with in-house armed security, athletic activities, social events with alcoholic beverages, and locations where weapons cannot be secured in accordance with Department policy). h\. Members, while in an off-duty status and carrying their service weapon in another jurisdiction, shall carry their weapon in an issued or authorized off duty holster at all times, except, when removing it for official use, to clean the weapon, or for the purpose of inspection. In addition, members shall ensure compliance with all applicable rules, regulations and laws of that jurisdiction. 3\. Identification Cards and Badges a\. Sworn members in uniform shall wear their badge and name tag on all uniform outer garments. Members shall not alter or cover the identifying information or otherwise prevent or hinder a member of the public from reading the information. b\. Sworn members, while off duty in the District of Columbia, shall: \(1) Carry their badge and identification card at all times; \(2) When not in uniform, secure their badge so as to conceal it from view; and \(3) Carry their police badge in such a manner that it is not visible to the public when in civilian attire, unless a situation arises requiring members to take police action. In those instances, members: \(a) May wear their badge on civilian attire to identify themselves as police officers; and \(b) Shall conceal the badge from view as soon as the situation requiring police action has been handled. \(c) Sworn members while on duty shall carry their badge and identification card at all times. This provision shall not apply to members in undercover assignments. d\. Whether inside or outside the District of Columbia, members shall not leave their badge or identification card in an automobile or other location that is readily accessible to other individuals. e\. While on-duty, sworn members not in uniform and civilian members shall have their Department-issued picture identification badge available for presentation. 4\. Duty Belt a\. When either the short or long sleeve shirt is worn as part of the uniform of the day, the duty belt shall be worn in such a manner as to completely cover the waistband area and inner belt. Only the Department-issued duty belt is authorized for use. b\. Members shall ensure that equipment is properly ordered on the duty belt according to their dominant hand. The duty belt shall contain: \(1) On the member's dominant side: Department-issued or authorized handcuffs and holster with Department-issued service weapon; and \(2) On the member's non-dominant side: two magazines, oleoresin capsicum (OC) spray, Armament Systems and Procedures (ASP) baton and holster, portable radio, and Department-issued flashlight. \(a) Members equipped with an outer vest shall use the Department-authorized vest attachments to store the portable radio and flashlight rather than storing them on the duty belt. NOTE: When wearing a jacket, members equipped with an outer vest may store the portable radio on the duty belt. \(b) Members equipped with an electronic control device (ECD) shall connect the ECD to the outer vest carrier and store the portable radio and flashlight on the duty belt. \(c) Canine handlers and tactical ERT members ranked sergeant and below are authorized to use Department-issued flashlights mounted to their Department-issued firearm. c\. The Class B uniform requires, at members' expense, a black nylon inner belt. Buckles shall not be visible once the duty belt is attached. d\. The duty belt shall not be worn with the blouse unless worn by members of the Honor Guard. 5\. Radio Ear Piece Members assigned to patrol duties shall wear the MPD-issued earpiece, attached to their uniform, while on duty. 6\. Cellular Phones Members are permitted to carry cellular phones. If a cell phone is displayed on the member's duty belt, the cell phone case and holster shall be black. 7\. Handcuffs Members shall carry and use only Department-issued or authorized handcuffs while on duty. Members may purchase and carry Smith and Wesson, Model 100 M&P slot-lock handcuffs in a nickel or black finish while on-duty. 8\. Business Cards a. Members shall carry or otherwise have readily available a sufficient number of MPD business cards while on-duty. Members shall provide business cards upon request. b\. Members who run out of business cards may request new cards through the "MPD Business Card Order Form" available on the MPD intranet homepage. c\. Members shall obtain a sufficient number of blank, fillable business cards for use until their replacement cards are available. District and element commanding officials shall ensure a sufficient number of blank, fillable business cards are available for members who run out of business cards. d. Members may purchase business cards for use on-duty at their own expense. \(1) Member-purchased business cards must contain the member's rank, badge number, and MPD email address. \(2) Member-purchased business cards may contain the MPD badge graphic, work address, and telephone number(s). \(3) Members shall not include information on their business cards other than the information specified in this order (e.g., mottos, quotations, and graphics are not permitted). 9\. Shields a. Ballistic Shields \(1) Ballistic shields are composed of a material that provides threat level IIIA ballistic protection. The ballistic shield does not stop rifle rounds of any caliber. \(2) Ballistic shields provide adequate protection to members from specified caliber ammunition or edged weapons. Pursuant to GO-RAR-901.07 (Use of Force), ballistic shields shall primarily be used as protective, defensive instruments, allowing members to have a measure of protection from gunfire and providing cover prior to utilizing other use of force tactics, techniques and defensive weapons to bring an incident or person under control (e.g., to defend themselves or others from gunfire; when confronted by an animal that poses a threat to the member's safety; or to defend themselves or others from an attack where the suspects have armed themselves with edged weapons, blunt objects or other items actively being used to commit an assault). \(3) To maximize officer safety, members are discouraged from using ballistic shields until additional officers respond to the scene to assist with providing cover and restraining the subject. \(4) Ballistic shields may be employed in any manner necessary if required to protect the life of a civilian or law enforcement officer subject to the imminent threat of death or serious physical injury, and no other options are feasible. b\. Patrol Shields \(1) Patrol shields are instruments composed of transparent polycarbonate material that offer limited resistance to blunt objects or projectiles, providing an additional defensive surface between the member and perceived threat. \(2) Patrol shields are not ballistic shields and will not provide adequate protection to members from firearms or edged weapons. Pursuant to GO-RAR-901.07 (Use of Force), patrol shields shall primarily be used as protective, defensive instruments, allowing members to create adequate distance and cover prior to utilizing other use of force tactics, techniques, and defensive weapons to bring an incident or person under control (e.g., to deflect projectiles that pose a threat to the member's safety; when confronted by a subject who is disorderly or combative and poses a risk to a member's safety; or when confronted by an animal that poses a threat to the member's safety). c\. Prohibitions \(1) Members shall not deploy a shield to intimidate or coerce subjects who are not combative or disorderly, and do not pose a threat to the member. \(2) Members shall not alter, modify, or repair a shield, including but not limited to applying decals or stickers to the shield or adding attachments (e.g., lights, additional handles). All requests for such attachments shall be submitted to the armorer, and if approved, shall be completed by the MPD authorized armorer or technician. \(3) Members shall not use a ballistic shield when they have already deployed a patrol rifle. \(4) Members shall not hold a patrol shield at the same time that they are holding their firearm. \(5) Members shall not, when confronted by a subject armed with a firearm or edged weapon, use a patrol shield as the primary means of cover, unless no other forms of cover will provide a higher level of protection to the member than the patrol shield. d\. Shield Deployment \(1) Only Department-approved shields shall be used. Shields shall only be assigned to full-duty members who have been trained in their use. \(2) The deployment of a shield as an additional layer of defense, in of itself, is not a reportable use of force. However, if a shield is deployed in a manner that results in injury or complaint of pain or injury, the involved member's chain of command shall investigate the use of force incident in accordance with GO-RAR-901.08 (Use of Force Investigations). e\. Storage and Maintenance When not assigned to members, shields shall be stored in a designated storage area at each district or element station. During a member's shift, when not in use, shields shall be properly stored in a locked vehicle. Shields shall not be stored in vehicles when members are off-duty. 10\. Tactical Emergency Casualty Care (TECC) Kit Members may wear a Department-issued TECC kit positioned on the leg. D. Medical Exemptions Members claiming medical reasons for deviation from the uniform, equipment, and appearance standards set forth in this order may request a reasonable accommodation by notifying the Department's Americans with Disabilities (ADA) Coordinator according to the procedures set forth in GO-PER-100.14 (Compliance with Title I of the Americans with Disabilities Act). E. Religious Exemptions 1\. Members may request religious exemptions (i.e., head covers, clothing, objects, symbols and other items of religious significance) from the Chief of Police, through the member's chain of command. The Chief of Police, or his or her designee, shall determine on a case-by-case basis considering any potential safety issues and operational concerns. Existing exemptions for uniformed members can be found in Attachment B. This order will be updated when new exemptions are approved. 2\. Members shall bear all costs associated with procuring and maintaining their article of faith. F. Loss of or Damage to Uniforms and Equipment 1\. All incidents of lost property resulting in damage to items of District Government property shall be reported on the PD Form 43 (Report of Damage to or Loss of Government Property) as soon as possible, but ***[within 24 hours, and given to an official.]*** 2\. All performance of duty incidents involving normal duty related use and wear that result in minor damage to uniform clothing, (e.g., rips, tears) shall be reported on the PD Form 43-A (Report and Certification of Performance of Duty Damage to Articles of Uniform). The PD Form 43-A shall be prepared by the reporting member and certified by the on-scene supervisor or investigating official. 3\. Members reporting the loss of Department property (e.g., badge, pistol, identification card, resulting from a criminal offense) shall prepare an RMS report in addition to the PD Form 43. 4\. Where it is shown through investigation that such loss or damage occurred through negligence on the part of the member, he or she may be required to replace the item at his or her own expense. 5\. The ESB manager shall review the reports for each loss of and damage to uniforms and equipment and recommend financial responsibility. G. Uniform and Equipment Inspection 1\. Supervisors shall inspect members' uniforms, equipment, and appearance at roll calls. 2\. Supervisors shall conduct quarterly uniform and equipment inspections with quarterly driver's license checks using the PD Form 85-B (Uniform Equipment Checklist). H. Uniform and Equipment Return 1\. All issued items of uniform and equipment shall be returned to the member's element clearance designee in a neat and clean condition within 30 days. Upon the death of a member, the element designee shall ensure that a Family Support Team member assists with equipment retrieval. 2\. Members who have received specialized uniforms or equipment shall return these items immediately upon being reassigned to a position not requiring their use. 3\. Retiring members shall ensure that all items of uniform and equipment are returned prior to retirement. Retiring members shall notify the designee his or her element of any lost or missing uniform or equipment items. I. Uniform and Equipment Board 1\. The Uniform and Equipment Board shall: a\. Consisting of the following members, oversee all matters relating to uniforms and equipment and monitor the development, testing, and evaluation of all articles of uniform and equipment. Corporate Support Bureau Executive Director (Chairperson) Patrol Services North (PSN) and Patrol Services South (PSN) Chief to rotate every sixth months (can be delegated to commanders) Homeland Security Bureau (HSB) Assistant Chief (can be delegated to HSB commander) Property Division commander FOP representative b\. Invite NAGE Local R3-05 and other element representatives to provide input and attend meetings for consultation, as needed. c\. Make recommendations to the Chief of Police on all uniform and equipment matters. Final approval of all changes shall be determined by the Chief of Police. Upon approval, the decision of the board in all matters relating to fit, style, necessary alterations, and all other factors necessary to provide uniforms in accordance with approved specifications shall be final and conclusive. 2\. The chairperson of the Uniform and Equipment Board shall ensure records of the board's activities and decisions are documented and maintained in accordance with the records retention schedule. Uniform Guidelines Chart Lieutenant and Above Sergeant and Below All Ranks Shirt and Blouse Tie Shirt and Blouse Tie or Turtleneck Jacket Pants Headgear Guidelines Class A dress uniform White long sleeve shirt and blouse Tie White long sleeve shirt and blouse Tie None All-season trousers Sergeants and below may wear summer pants 8-point hat Worn on ceremonial occasions or for certain special events and details as designated by the Chief of Police Class B service uniform White long or short sleeve shirt Tie with long sleeve shirt Blue long or short sleeve shirt No tie Gore-Tex All-season trousers Sergeants and below may wear summer pants 8-point hat, baseball cap, skull cap, or trooper style hat Baseball caps restricted to members the rank of sergeant and below BDU uniform Not authorized Not authorized Not authorized Not authorized Gore-Tex (modified for civilian wear) BDU trousers BDU cap, baseball cap, or skull cap Worn only by police recruits and civilian members in the following assignments: Metropolitan Police Academy Cell Block Evidence Control Branch Motor Pool Equipment and Supply Branch Vehicle Maintenance Specialized uniform Only to be worn by members working in the following assignments: Explosive Ordinance Disposal Section (special fabric) Harbor Patrol Unit (special uniform shorts) Horse Mounted Unit (special uniform pants and boots) Mountain Bike Officer (special uniform pants and shorts, black footwear, special high visibility jacket, and bike helmet) Metropolitan Police Academy Range (red shirt) Special Operations Division Motors Unit (special uniform pants and boots) GO-PER-110.11 (Uniforms, Equipment, and Appearance Standards) Attachment B Uniform Exemptions for Religious Purposes Page 1 of 1 July 3, 2019 Uniform Exemptions for Religious Purposes I. Members of the Sikh faith may wear a turban exclusively, at all times, unless otherwise directed or not permissible due to their assigned duty (e.g., when wearing a riot helmet). NOTE: In instances where a Sikh member is required to wear a riot helmet, a smaller "under-turban" may be worn under the helmet. A. Members who wear Sikh turbans shall ensure that: 1\. The turban is the same color as the headgear corresponding to MPD uniform requirements. 2\. The turban fits snuggly on the head so that the top peak of the turban is facing in the front. 3\. The MPD cap plate/badge is pinned to the Sikh turban, centered on the front of the turban. 4\. Their hair is groomed and secured under their turban. B. Members of the Sikh faith may wear a Kara (i.e., steel bracelet) as long as the Kara does not interfere with the ability of the member to perform police duties. C. Members of the Sikh faith who carry a Kirpan (i.e., religious sword) shall ensure the Kirpan as a blade-length no longer than three inches and is worn in a cloth holster (i.e., "Gatra") under the uniform shirt. D. Bearded members of the Sikh faith shall groom their beard and mustache in a neat and clean manner and tie their beard in a knot that is tucked and held in place under the chin. II\. Members of the Muslim faith may wear a hijab exclusively, at all times. A. Members wearing a hijab shall ensure that: 1\. The hijab is the same color as the headgear corresponding to MPD uniform requirements. 2. The hijab fits snuggly on the head. NOTE: Members who wear a hijab may elect to wear a specifically modified hijab with clasps that allow it to come off easily. 3\. Headgear is worn on top of the hijab, when required. **[120.21 Disciplinary Procedures and Processes]** When used in this directive, the following terms shall have the meanings designated: 1\. Adverse Action -- Any fine, suspension, removal from service, or any reduction in rank or pay of any member who is not serving a probationary period. 2\. Cause -- (see D.C. Personnel Regulations, Section 1603 \[Final Rulemaking, pursuant to D.C. Official Code § 1-616.5, published in the D.C. Register on Sept. 10, 1999\]) a\. A conviction (including a plea of nolo contendere) of a felony; b\. A conviction (including a plea of nolo contendere) of any crime (regardless of punishment). No relationship need be established between the crime, and the member's position in the case of sworn members of the Department; c\. Any act or omission, whet

General Orders Captain Johnathan W. Branch (Final Let Get those Train Tracks) PDF

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