Crime Reporting and Recording Procedures PDF
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Summary
This document provides procedural guidance on crime reporting and investigation. It covers procedures for crime reporting, safeguarding, recording, and investigative plans, including aspects of crime, reporting crimes during silent hours, and early notification of serious crime.
Full Transcript
**Crime SO CR 1** **TABLE OF DOCUMENT DETAILS** +-----------------------------------+-----------------------------------+ | Title | | +===================================+===================================+ | Reference No...
**Crime SO CR 1** **TABLE OF DOCUMENT DETAILS** +-----------------------------------+-----------------------------------+ | Title | | +===================================+===================================+ | Reference No | | +-----------------------------------+-----------------------------------+ | Relevant Department or Group | | +-----------------------------------+-----------------------------------+ | Ownership | | +-----------------------------------+-----------------------------------+ | Document Author | | +-----------------------------------+-----------------------------------+ | Approved by | | +-----------------------------------+-----------------------------------+ | Approval Date | | +-----------------------------------+-----------------------------------+ | Implementation Date | | +-----------------------------------+-----------------------------------+ | To be Reviewed Date | | +-----------------------------------+-----------------------------------+ | Last Revised Date | | +-----------------------------------+-----------------------------------+ | Quality Assured by | | +-----------------------------------+-----------------------------------+ | Protective Marking | | +-----------------------------------+-----------------------------------+ | Linked to other | | | | | | Standing Order | | +-----------------------------------+-----------------------------------+ | Relevant Legislation | | +-----------------------------------+-----------------------------------+ | Pages | | | | | | (including this page) | | +-----------------------------------+-----------------------------------+ **TABLE OF CONTENTS** [Introduction](#s1) [Page 4](#s1) [ ] [Section 1](#s1) [ ] --------------------------------------------------------------------- --------------------------------------------------- ------------------------------------- [Crime Reporting](#s2) [Page 4](#s2) [ ] [Section 2](#s2) [ ] [Safeguarding](#s3) [Page 5](#s3) [ ] [Section 3](#s3) [ ] [][Crime Recording](%5Cl) [Page 6](#s4) [ ] [Section 4](#s4) [ ] [Whether and When to Record and Classify](#s5) [Page 6](#s5) [ ] [Section 5](#s5) [ ] [Appointment of Investigating Officer](#s6) [Page 7](#s6) [ ] [Section 6](#s6) [ ] [Reporting Crime During Silent Hours](#s7) [Page 8](#s7) [ ] [Section 7](#s7) [ ] [Early Notification of Serious Crime](#s8) [Page 9](#s8) [ ] [Section 8](#s8) [Investigative Plans and Abbreviated Crime Files](#s9) [Page 9](#s9) [ ] [Section 9](#s9) [ ] [Investigative Plans](#s91) [Page 9](#s91) [ ] [Section 9.1](#s91) [ ] [Phase One Investigation](#s92) [Page 11](#s92) [ ] [Section 9.2](#s92) [][Phase Two Investigation](%5Cl) [Page 12](#s93) [ ] [Section 9.3](#s93) [Diary of Action Taken](#s10) [Page 13](#s10) [ ] [Section 10](#s10) [Follow-Up Visits](#s11) [Page 13](#s11) [ ] [Section 11](#s11) [Investigation of Crime](#s12) [Page 14](#s12) [ ] [Section 12](#s12) [First Officers at the Scene of Crime](#s13) [Page 14](#s13) [ ] [Section 13](#s13) [Report Writing](#s14) [Page 16](#s14) [ ] [Section 14](#s14) [Intelligence](#s15) [Page 18](#s15) [ ] [Section 15](#s15) [Intelligence Gathering, Reporting and Recording](#s151) [Page 18](#s151) [ ] [Section 15.1](#s151) [Intelligence Evaluation, Analysis and Dissemination](#s152) [Page 19](#s152) [ ] [Section 15. 2](#s152) [Circulation of Information Concerning Crime](#s16) [Page 19](#s16) [ ] [Section 16](#s16) [Extend of Circulation](#s161) [Page 19](#s161) [ ] [Section 16.1](#s161) [Circulation to Other Police Agencies](#s162) [Page 20](#s162) [ ] [Section 16. 2](#s162) [Communication With Media](#s163) [Page 20](#s163) [ ] [Section 16. 3](#s163) [Circulation of Information for Property or Suspects](#s164) [Page 20](#s164) [ ] [Section 16. 4](#s164) [Disposal of Criminal Cases](#s17) [Page 21](#s17) [ ] [Section 17](#s17) [Counting and Classification](#s18) [Page 23](#s18) [ ] [Section 18](#s18) [Management and Audit of Crime Records](#s19) [Page 24](#s19) [ ] [Section 19](#s19) [Miscellaneous](#s20) [Page 24](#s20) [ ] [Section 20](#s20) [Use of Blue Ink](#s201) [Page 24](#s201) [ ] [Section 20. 1](#s201) [Availability of Witnesses](#s202) [Page 24](#s202) [ ] [Section 20. 2](#s202) [Investigation of Cases of Assault Common and Public Insult](#s203) [Page 24](#s203) [ ] [Section 20. 3](#s203) [Abbreviations and Glossary](#abbreviationsglossary) [Page 26](#abbreviationsglossary) [ ] **1.** []{#s1.anchor}**Introduction** **1.** The aim of this standing order ([SO](#StandingOrder)) is to provide guidance and direction to Police Officers on the procedures to be followed in crime reporting, recording and investigation. The provisions of this policy do not apply for Administrative offences or offences contrary to the Road Traffic Law, except \"Taking Vehicles Without Owner's Consent\", which is recorded and classified as crime. **2.** []{#s2.anchor}**Crime Reporting** **2.** Whenever a report of crime or suspected crime comes to the notice of the Police, the Officer receiving such information will take or cause the following immediate action to be taken: a. Locate and Protect any relevant scene of crime. b. Secure and Preserve Evidence. c. Report the facts to the [Duty Officer](#DutyOfficer) who will determine and direct initial action to be taken, notify the Divisional [DS](#DS) and/or the on call a CSI where necessary, and ensure that the following subsequent action is taken: d. Make an electronic record in the [DOR](#DOR); i. Attend any relevant scene, meet with complainant/victim and or witness and or the person reporting the offence and commence initial enquiries; enquire whether the case involves [Repeated Victimisation](#RepeatVictimization). For further guidance on Repeat Victimisation see [S.O SFG 3 REPEAT VICTIMISATION](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/SAFEGUARDING/SFG%203.docx?d=w81d7dfc3b6f84ab086307ee8709c6e95&csf=1&web=1&e=hJebhl) ii. Raise a [RCI](#RCI) in the [CMS](#CMS). Particular attention should be paid by the recording officer to register in the system all available information; iii. Record in the electronic [Diary of Action Taken (DOA)](#DOA) of the case, all directions given to the first officer(s) responding to the crime report, followed by all actions taken and other relevant information; iv. Inform as soon as possible and in any event not later than 24 hrs the DCM or in his absence the DDCM; **who** will appoint an [I.O.](#IO) if appropriate and direct specific Investigation Parameters as detailed in Section 8 of this policy; v. Record statement(s) as directed or as required; vi. Unless the First Officer responding to the crime incident is appointed as the I.O. of the case, the RCI should be forwarded to the DCM who in turn will submit it to the appointed I.O. ; The First Officer responding should as soon as possible brief the appointed I.O of the action taken and hand over all relevant material. [S.O CR 2 CRIME INVESTIGATION AND FAST TRACK ACTION](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%202.docx?d=we8b6a205633f4b1e882fcda2dab90a1a&csf=1&web=1&e=3ClXXT) provides guidelines as to the initial action that may be taken on receiving a report for a crime case and action by the first officer attending the scene of a crime. This list is not exhaustive, and every case should be seen in its own merits. If the complaint refers to an allegation that requires routine medical examination, e.g. a case of [Assault ABH](#AssaultABH), the immediate supervisor will arrange for the victim to be medically examined. For that purpose, the victim should be issued with a Medical Examination Form ([SBAP/CR/3](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/FORMS/CRIME/CRI_GI/C_03_T.dot)) and referred to the appropriate medical institution. **Before doing so, the duty Officer will ensure that any visible injuries are photographed.** Examination of victims by specialists, which incur an expenditure, should be authorised by the DCM or an officer of the Divisional Senior Command and should be arranged through the Force Forensics Manager [(FFM)](#FFM). On those occasions when it would not be appropriate for the injured person to be left to attend a medical institution, the Duty Officer should make relevant arrangements and if the hospital or clinic is located with the [RoC](#ROC), [CyPol](#CyPol) should be informed. Transport to the Medical Institution may be provided with the authority of the Duty Officer. [S.O SFG 3 - REPEAT VICTIMISATION](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/SAFEGUARDING/SFG%203.docx?d=w81d7dfc3b6f84ab086307ee8709c6e95&csf=1&web=1&e=hJebhl) provides guidelines as to the initial action and policy decisions when researching and responding to repeat victimisation incidents and will be applicable to crime and non-crime incidents. The Policy provides guidance as to the actions to be taken and lines of enquiry. **3.** []{#s3.anchor}**Safeguarding** **3.** In cases involving Violence where a victim is at risk of further harm, It shall be the responsibility of the Duty Officer to ensure that all necessary measures are taken to safeguard the victim. The following measures can be considered: a. A detailed Risk Assessment is to be carried out to assist in identifying potential risks. b. Arrest the suspect (where applicable) and ensure that restriction measures are put in place before his release. (this can be achieved either if the suspect is charged and the measures are set as bail conditions or through an ex-parte application by the Police or Welfare Services.) c. Remove the victim from her residence temporarily to a place of safety (Relatives, a friend's residence or safe house) d. Ensure that an FLO/STO is appointed to directly communicate with the Victim and avoid bringing the victim to the Police station to minimise the harm caused. **4.** []{#s4.anchor}**Crime Recording** **4.** The I.O. will be responsible for: a. Obtaining a statement of complaint if appropriate; b. Making cross-references in the DOR and recording a summary in the [Daily SITREP](#SITREP), **without** including personal details of complainant(s) and/or [suspect](#Suspect)(s); c. Briefing the Detective Sergeant, or in his/her absence, the immediate supervisor on duty; d. Making or causing an RCI record to be made in the Case Management System (CMS) as soon as practicable. The supervisor on duty will comply with the Passage of Information SO [OP21](file:///%5C%5CAdhksbafile%5CIntranet%5CSOs%5CSOs_OP%5COP21.htm), and if necessary, brief the on call [Senior Officer](#SeniorOfficer). **5.** []{#s5.anchor}**Whether and When to Record and Classify** **5.** **Except for offences dealt with by Other Agencies**, Any *[Notifiable Criminal Offence](#NotifiableCriminalOffence) [(see CR 12 - NOTIFIABLE CRIMINAL OFFENCES)](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%2012.docx?d=w8a60b8dd20944596997ef976a3c120ce&csf=1&web=1&e=ZgnVbx)* which comes to the attention of the Police should be recorded **(including offences dealt with by CJPU which will be classified as 'Handed over to Other Agency').** A crime should be registered by the way of starting an RCI; this should be made as soon as the decision to record has been made (or as soon as possible afterwards). Opening of an RCI should not be delayed in order to wait for further details of the case and the decision to start an RCI or not, should **not** be based upon the likelihood of detection. In the event that an alleged crime relating to property is reported to the Police and the complainant refuses to lodge an official complainant, a negative statement should be obtained. A CMS will be initiated and, in the event, that there is no other supporting evidence to support the alleged offence, it will be classified as 'No Case' by the DCM, or in his absence of the DDCM. This will not apply for alleged crime relating to Violence/abuse against the person where case investigations will continue, even without the statement of complaint and may only be discontinued upon the directions of the SCC or the Crown Counsel. Initial classification of a recorded crime in the RCI should be made at the time of recording. The offence chosen should be the one with which the suspect would possibly be charged, given the information in hand at the time of registering. **6.** []{#s6.anchor}**Appointment of Investigating Officer** **6.** The general rule is that any Police Officer may be appointed to investigate a crime; however, a Detective will normally be the I.O. where the following applies, unless the DCM for exceptional reasons otherwise directs: a. There is suspicion of security interest; b. The allegation involves an offence which is of serious or significant nature; c. The offence concerned is one of a series of similar offences involving a repeat victim or is one of a series of at least three similar offences occurring in the same area within a period of less than three months; d. The suspect is a serving civil servant; e. The value of the property stolen, damaged or obtained by fraud is more than **€500**; f. The matter is likely to attract significant media attention; g. There is a need to extend the investigation outside the Sovereign Base Areas other than enclave areas; h. The suspect has a criminal background and/or it is suspected that he/she is involved in a series of other or similar criminal offences; i. There is a current intelligence interest concerning the suspect or the victim; j. The investigation is likely to involve protracted enquiries; k. The allegation is of a sexual nature; l. The allegation involves offences relating to Domestic Abuse [(DA)](#DV) or child abuse; m. The allegation involves one of those offences not marked with an Asterix in [S.O CR 12 - NOTIFIABLE TO CRIMINAL OFFENCES](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%2012.docx?d=w8a60b8dd20944596997ef976a3c120ce&csf=1&web=1&e=ZgnVbx). Cases of Assault on Police **will always** be investigated by a supervisory Officer appointed by the SMT. Unless one of the above rules applies and provided that the exigencies of duties and staffing levels permit so, crime cases asterisked in [S.O CR 15](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%2015.docx?d=w98538a3f5c3c49bfae7ff02e6e62328f&csf=1&web=1&e=Ll4OO8) may be investigated by uniform officers. In addition, on the authority of the DCM, any officer may also investigate any other minor criminal offence not mentioned in [S.O CR 15](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%2015.docx?d=w98538a3f5c3c49bfae7ff02e6e62328f&csf=1&web=1&e=Ll4OO8). Based on the seriousness of the offence, the open Lines of Enquiry and the feasible [Fast Track Action](#FastTrackAction), the DCM will consider relevant factors and appoint a suitable I.O. as detailed in Section 8 of this document. **7.** []{#s7.anchor}**Reporting Crime During Silent Hours** **7.** When reports of crime are received during silent hours or weekends, whereby there is no [CID](#CID) officer on duty, it is the responsibility of the Duty Officer to assess the need to call out the on-call Detective. This decision will be based on all factors including the seriousness of the case, the nature of evidence, the availability of the [accused](#accused), the requirement for immediate investigative experience and the provisions of Section 5 above. The advice of the DCM / Deputy DCM should be sought when necessary or in doubt. Immaterial to whether a decision has been made to call out or not a CID officer, it is the responsibility of the Duty Officer to direct and monitor the necessary Fast track / Initial Action, aiming to establish, secure and if necessary gather that evidence which may become unavailable if not dealt with at an early stage. Detailed directions on Fast Track / Initial Action are found in [S.O CR 2](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%202.docx?d=we8b6a205633f4b1e882fcda2dab90a1a&csf=1&web=1&e=3ClXXT). On directing any Fast Track / Initial Action, the Duty Officer must ensure that his/her directions are detailed in the DOA of the relevant RCI, followed by the Action taken by the officers tasked to respond. Entries in the DOA should be made contemporaneously as soon as practicably possible. **8.** []{#s8.anchor}**Early Notification Of Serious Crime** **8.** In all cases of homicide, unnatural death, any crime involving the use of firearms or explosives, or any crime of more than usual public interest, the Divisional Senior Officer on call **and** the DCM **or in his/her absence** the Deputy DCM are to be contacted immediately. **9.** []{#s9.anchor}**Investigative Plans and Abbreviated Crime Files** **9.**[]{#s91.anchor}**1 Investigative Plans** Upon **allocation** of a **recorded crime (RCI)**, the DCM or in his absence the Deputy DCM, who have the responsibility for overseeing and reviewing the investigation, will undertake within 24 hours an **evidential review of the crime with the Detective or Uniform officer investigating the case. Prior to that, the DCM or in his absence the Deputy DCM must set Investigation Parameters, otherwise known as [Investigation Plan](#InvestigationPlan).** The Investigation Plan is to ensure that officers investigating criminal offences have considered all relevant lines of enquiry and have sufficient direction on the scope of the investigation and the actions that must be taken. Setting out an Investigation Plan is an important stage of the process and is meant to assist officers in prioritising tasks. Investigations should be focused and have clearly stated objectives that are timed and based on the likelihood of detecting the crime. Officers should not be conducting investigations without a clear understanding of the tasks they will be undertaking. Depending upon the nature of the case investigated, the Investigation Plan should clearly state all or part of the following aspects: a. The objective of the investigation; b. Clear lines of reasonable enquiries which are likely to lead to detection; c. Specific actions or tasks; d. Arrest Plan; e. Use of Press and Media; f. Review date and target date for completion of enquiries; g. Set out the rationale for critical decision making; h. Consideration of legal issues; i. Requirements for additional resources; j. Directions for Crime Prevention advice when applicable; It is expected that in cases of [Major Crime](#MajorCrime), [Serious Crime](#SeriousCrime) or Complex Cases, strategies will be formulated in the designated policy book ([SBAP/CR/08](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/FORMS/CRIME/CRI_GI/C_08_V.dot) and [SBAP/CR/09](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/FORMS/CRIME/CRI_GI/C_09_V.dot)) as provided in [S.O CR 4 - THE INVESTIGATION OF MAJOR OR SERIOUS CRIME](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%204.docx?d=w1eae4821e42e4400b7d10ec132b82112&csf=1&web=1&e=XGpjIH)[.] Following approval of the Investigation Plan by the **DCM/DDCM**, a record of the Investigation Plan must be made in the DOA of the case. The Line managers of the I.O. should monitor progress of investigation and ensure that the approved lines of enquiry are pursued timely and the investigation file is presented to the **DCM/DDCM** at set times for review as defined in the relevant RCI. During the case review the **DCM/DDCM** will set further Investigation Parameters if appropriate and set a further review date. Case Reviews should be recorded on the case's DOA along with further Investigation Parameters set. On those occasions whereby additional action is becoming eminent (i.e. arrests and interviews of suspects or search of premises etc.) as a result of developments occurring during the course of enquiries, the I.O should bring those developments to the knowledge of the **DCM/DDCM** and seek further Investigation Parameters, which must be recorded in the DOA of the case. Under no circumstances the I.O. of the case should deviate from the approved Investigation Plan or pursue further lines of enquiry without the authority of the **DCM/DDCM**. This will safeguard co-ordination of crime tactics and ensure that action taken for the investigation and detection of a particular crime will not be to the detriment of another one. **9.**[]{#s92.anchor}**2 Phase One Investigation** In criminal cases of routine nature and especially whenever there is an identified suspect, the Investigation Plan should aim to secure all evidence available but to gather only that evidence that will be sufficient for the prosecuting officer to substantiate a charge against the accused in Court and present the facts of the case. This will assist in cutting down bureaucracy and bringing offenders to justice as soon as possible. Unused Material must be gathered and retained so it is available in the event that a plea of not guilty is entered. Unused Material in the form of hard-copy documents should be placed in a sealed envelope marked as "UNUSED MATERIAL" and be filed at the back of the case's Investigation File. In this phase of investigation, here-below referred to as PHASE ONE INVESTIGATION, the **DCM/DDCM** should direct that all available evidence, including forensic material, is secured and recorded. The above procedure should be conducted upon evidence assessment and by taking into consideration the prospects for a guilty plea and all other parameters involved, including financial and time constrains. Taking as an example an Assault ABH case, whereby there is a written admission on behalf of the accused, the record of interview of the suspect, a statement of complaint from the victim concerned and a [formal charge](#FormalCharge) will be sufficient. In any case where there are more than one potential witnesses, the **DCM/DDCM** must ensure that full details of all such persons are recorded during the investigation and that they are spoken to by the police and notes are made as to what they have witnessed. All these should be recorded in the DOA of the case and it will not be necessary though to obtain written statements from any or all of these witnesses at this stage. This is provided that all necessary steps are taken to have their evidence available in case of a not- guilty plea as detailed in sub-section 9.3 below (Phase Two Investigation). All the evidence gathered during this phase should be compiled in an abbreviated file (Red Docket No 1), along with a brief [summary report](#SummaryReport) prepared by the I.O, which will outline the facts of the case and the evidence gathered, as well as any further evidence that is available for gathering in the immediate future during PHASE TWO INVESTIGATION, as explained below. This Report should give a ***"summary of the facts and matters of which the prosecutor proposes to adduce evidence in the proceedings"***, as provided in [Section 3A of the Criminal Procedure (Disclosure) Ordinance 16/2007](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/ORDS/O_16_2007.htm#b1). The purpose of that report is to provide information to those persons having the burden to peruse the case and make decisions or recommendations for the disposal of the case; The report is also to be used for the purpose of disclosure (Advance Information) as provided in the aforesaid Ordinance. The I.O.'s Summary Report must be filed first in the case file and receive Blue No 1. This document is disclosable material hence should neither contain recommendations for the disposal of the case nor remarks or comments regarding the burden of evidence. Additional information and guidance for report writing are found in [Section 14 of this Policy](#S13) and the Sample Crime Summary Report [(Appendix 17)](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/APPENDICES/Appendix%2017%20Sample%20Summary%20Report.doc). ***It is the responsibility of [the Divisional](#ChiefInspector) [Chief Inspector (O&C](#ChiefInspector)) to monitor through the [Daily Management Meeting (DMM)](#DMM) and the monthly [Tasking and Coordination Group Meetings (T.C.G.M.)](#TCGM) progress of all live investigations and ensure compliance with the principles of this policy.*** The Divisional Criminal Justice Unit should liaise with the [Deputy Div. Com](#DeputyDivisionalCommander), [AGLA's](#AGLA) Office and SBA Court, seeking prosecution [of the case] as quickly as possible. **9.**[]{#s93.anchor}**3 Phase Two Investigation** Once an accused person answers to a charge against him in Court with a not-guilty plea, the **DCM/DDCM** in consultation with [SCC](#SCC) or Crown Counsel SBA Administration should direct PHASE TWO INVESTIGATION aiming to gather additional evidence which will be necessary for a successful prosecution against the accused. This should be arranged through a mini case conference and advice from AGLA's office should be provided in writing. The investigation file should then be returned to the I.O. with further Investigation Parameters set by the **DCM/DDCM**. In all complex or serious cases, the RO Officer should seek advice from SCC or Crown Counsel SBA Administration at an early stage of the investigation and agree what evidence is required. Such advice should be always taken into consideration by the **DCM/DDCM**, or the [S.I.O.](#SIO) of a Major or Serious enquiry. **10.** []{#s10.anchor}**Diary of Action Taken** **10.** The Diary of Action Taken (DOA) should reflect all the actions taken by the Police during the investigation of the case as well as any further information concerning the Police enquiries. All entries relating to the Investigation Plan should be cross-referenced accordingly. All entries in the DOA should always be made as soon as possible after an action is commenced or completed. This is considered important since timeliness and admissibility of evidence deriving from actions taken by the Police have on occasions been challenged in Court. Submission of cases to the **DCM/DDCM** should be recorded in the DOA of the case by means of a relevant entry made by the I.O. A further entry should be made by the I.O.'s Line Manager through whom the case is submitted to the **DCM/DDCM.** Like the I.O.'s Summary Report, DOA is a disclosable document and therefore neither recommendations for the disposal of the case nor remarks or comments regarding the burden of evidence should be recorded in it. **11.**[]{#s11.anchor} **Follow-up Visits** **11.** In all live cases of undetected crime, a follow-up visit will be made to the complainant within the first 7 days after the initial report to ascertain whether the complainant has any further information to offer; **(unless it involves a violence/abuse related offence whereby the follow up intervals will be on a more frequent basis, to be decided by the DCM/DDCM)** During that meeting the complainant should also be informed by the I.O. of the progress of Police enquiries. The DOA of the case should be updated regarding this meeting. **12.** []{#s12.anchor}**Investigation of Crime** **12. Crime Investigation Fast Track/Initial Action** and **Benchmark For Investigative Standards** are detailed in [S.O CR 2](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%202.docx?d=we8b6a205633f4b1e882fcda2dab90a1a&csf=1&web=1&e=3ClXXT) and [S.O CR 3](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%203%20.docx?d=wd0c949abeee14773a0ef23a8b65b3048&csf=1&web=1&e=7C5wpp) respectively. **The Investigation of Major or Serious Crime** is detailed in [S.O CR 4](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%204.docx?d=w1eae4821e42e4400b7d10ec132b82112&csf=1&web=1&e=XGpjIH). **13.** []{#s13.anchor}**First Officers at the Scene of a Crime** **13. Priorities** On attending a crime scene, officers should concentrate on the following four priorities: a. To protect and save life b. To save property c. To identify, secure and protect evidence d. To obtain evidence by questioning persons at the scene. As Police Officers our main duty and priority is to save life. This is pertinent and should be observed by all, including first officers at the scene of a crime. However, in doing so, care should be given so as to disturb the scene as little as possible. By the same token, if there is a need to take any action to protect property, this should be done without compromising the scene examination and by causing to the scene as little disturbance as possible. **-THINK FORENSIC-** Securing of evidence and protection of the scene of crime should be a consideration from the very first moment when a report is made to the Police for an offence committed. On receiving a report for an offence involving a scene of crime, the officer receiving the report should provide directions and advice to the person reporting the offence, aiming to avoid scene disturbance. On attending the scene of a crime, officers should ensure that persons within the crime scene are taken out and the scene is cordoned. It is better to put larger cordons and reduce them later than putting smaller and risk scene contamination. Officers should avoid moving within the scene unless there is a good reason for it as stated above, such as to arrest the culprit if still in the scene. One method of securing evidence at a Crime scene is through the Use of Police Body Worn Cameras which is deemed best evidence. This evidence gathering tool should be encouraged on attending all incidents. Moving further to C and D above, officers should ensure that names and details of all persons and vehicles found at the scene are recorded. A scene log should be maintained at all times, thus safeguarding the integrity of the crime scene. The scale of the log should depend on the seriousness of the case, the nature and location of the scene, as well as other parameters involved. The scene log may vary from a simple A4 size paper with notes taken regarding the time of attendance and action taken at the scene, to a proper official scene log book with full details of every action taken, times, persons attending, movements in and out the scene etc. The Criminal Procedure (Disclosure) Ordinance 2007 provides that the Police have a duty to Record, Retain and Reveal to the defence anything which is relevant to the crime investigation. This includes details of any conversation a Police officer had with any witness or suspect at a scene of crime, at a Police station or elsewhere. This could be: a. Identification details of alleged offender(s) given by a witness; b. An allegation regarding the circumstances surrounding an incident under Police investigation; c. A verbal statement made by a witness or a victim; d. Any observations made by the Officer(s) attending the scene of a crime; e. Details and registration numbers of vehicles at the scene; f. Particulars of persons found at the scene; etc. g. Body Worn camera Footage. This information is of paramount evidential value and every effort should be made by the officers concerned to record them in as much detail as possible. The notes to be taken by the Police for such conversations or statements should be made in the language spoken by the person concerned. Phrases spoken should be recorded in English characters but in the language they were spoken to. This is considered absolutely necessary for the purpose of ensuring that the actual meaning of words or phrases is not lost in English translations. The same principle should apply when officers make relevant entries in their pocket-books or in preparing their own statements of evidence. In view of the above, officers should: a. record and retain as relevant material any such notes, which should be compiled in the investigation file as "Used" or "Unused" material as it applies. b. record any conversations in the actual language spoken, especially when the officers are trying to give the exact words spoken in inverted commas. In statements, officers should write first the phrase in Greek or Turkish using Latin characters followed by it's translation in English. For example: *I cautioned him and he replied "Eppesa pou ta sinnefa" which in English means "I was so surprised and disappointed".* c. inform straight away the I.O. of the case of the existence of such notes, as these may form valuable evidence, which may influence the main lines of enquiry or the Investigation Parameters set for the case investigation. **14.**[]{#s14.anchor} **Report Writing** **14.** Summary Reports should be classified as "Police -- In Confidence" and marked as such at the head and foot of each page; should be compiled as the first document in the Crime Investigation File and be given Blue No 1. Major, Serious, Significant and Routine investigations are defined in [S.O CR 4](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%204.docx?d=w1eae4821e42e4400b7d10ec132b82112&csf=1&web=1&e=XGpjIH). It is the responsibility of the I.O. of every crime case to prepare a Summary Report, otherwise known as a Covering Report, on the occasions shown below. a. In all Major, Serious and Significant Investigations, either Detected or Undetected. b. In all Detected cases. c. In those cases whereby a suspect has been identified and advice is sought from AGLA's office on further Investigation or disposal of the case. In such a case the information in a Summary Report should be laid in a particular format and the report should be structured as follows: [Summary Report of PS 189 LOUCA re AKR. RCI 1/2010] a. **Background** b. **Facts** c. **Investigation** d. **Evidence** i. **List Of Exhibits** ii. **Gathered Evidence** iii. **Evidence to Be Gathered.** There are two ways of laying out information in a Summary Report, and this depends upon the evidence available and the established facts which surround the actual commission of the offence. a. The first way applies where there is adequate evidence to prove how the offence was committed. On most of the occasions this should also include any preparation on behalf of the accused for the commission of the offence, the actual commission of the offence and any subsequent action. On this occasion all this information should be included in the section of the report under the heading *[Facts].* b. The second way applies where there is limited evidence as to how the offence was committed. For example, a case of theft whereby the suspect is linked with the crime scene and the property is found by the Police in his possession, but there is very little evidence as to how the culprit committed the offence and the suspect denies involvement. On this occasion, a more detailed information regarding the lines of enquiry pursued should be outlined in the section of the report under the heading *[Investigation.]* In all routine Detected cases or in Undetected cases involving an identifiable suspect, it is expected that the report will be more concise. As explained in sub-Section 9.2 above, the report should give a ***"summary of the established facts and matters of which the prosecutor proposes to adduce evidence in the proceedings"***, as provided in section 3A of the Criminal Procedure (Disclosure) Ordinance 16/2007. The purpose of that report is to provide information to those persons required to peruse the case and make decisions or recommendations for the disposal of the case and also to be used for the purpose of disclosure (Advance Information) as provided in the aforesaid Ordinance. No recommendations should be made in the report reference the disposal of the case or the strength of the available warrant. This is because the summary report is disclosable material and those recommendations or remarks may give the opportunity to the defence to challenge in court the decision to prosecute or challenge the evidence, which the prosecution case will be based on. No Crime Summary Report is required for Routine Investigations which have been Otherwise Disposed off (Formal Caution, **Directions by AGLA's office**, Handed over to Other Agency etc) within 24 hours from the time the investigation commenced. A specimen Crime Summary Report is found in [Appendix 17](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/APPENDICES/Appendix%2017%20Sample%20Summary%20Report.doc). **15.**[]{#s15.anchor} **Intelligence** **15**[]{#s151.anchor}**.1 Intelligence Gathering, Reporting and Recording** [SO INT 1](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/INTELLIGENCE/INT%201.docx?d=wb82d4b42162142d990b55b50009565bd&csf=1&web=1&e=x7sAcF) provides that "all Officers should be vigilant and aware of their environment at all times, whether on or off duty, in order to gather and pass on information required by the [O.I.U.](#OIU) to continue the intelligence cycle". It is easy to forget or miss out certain points of the information received if the Police Officer who has received such information does not record the information in writing immediately or as soon as practicable. Officers dealing with crime investigation come on a regular basis across with important and valuable information. This may derive from the interview of victims, suspects, witnesses or on conducting general outside enquiries. The information may be relevant to the case investigated at the time, or to any other policing issue. That information should straight away be recorded and reported to the OIU as provided in the relevant SO. **1**[]{#s152.anchor}**5.2 Intelligence Evaluation, Analysis and Dissemination** Whilst Intelligence forms an important component of crime investigation, I.O.'s should seek every opportunity to use relevant intelligence to that effect. Likewise, the OIU should observe crime reporting and recording and communicate to I.O.'s through the DCM or DDCM any relevant information/intelligence, which may assist in the detection of the case. On undertaking the investigation of a crime case, officers should consider applying to the OIU for any relevant intelligence/information, which may assist in the detection of the case investigated. Requests for release of information/intelligence should be made in writing through an Intelligence Enquiry Request Form ([SBAP/INT/03](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/FORMS/INTEL/INT_GEN/INT_03_V.dot)). The analytical products that may be requested from OIU are described in the Intelligence [SO OP 14](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/SOs_OP/OP14.htm). Dissemination of Intelligence from OIU to I.O's should be made in the form of sanitised reports through the DCM or Deputy DCM, thus ensuring that source or sensitive methods of collection are protected. **16.**[]{#s16.anchor} **Circulation of Information Concerning Crime** **16**[]{#s161.anchor}**.1 Extent of Circulation** The I.O. will be responsible for initiating a formal or preliminary report in all serious cases or cases of interest, in accordance with the Passage of Information [S.O OPS 14](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/OPERATIONS/OPS%2014.docx?d=w71df9b3b22de47559905c3cb3f66dc64&csf=1&web=1&e=h1VLNX), Tension Indicator Policy S.O [OPS 10](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/OPERATIONS/OPS%2010.docx?d=w1769ca91c7e74c2ab5aee8fbb8e380e3&csf=1&web=1&e=zwluY8) and [S.O OPS 25](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/OPERATIONS/OPS%2025.docx?d=w194c1a05f913494fafb543d7b175fc3f&csf=1&web=1&e=8SozvU). Circulation of information must be authorised by the [Div. Com](#DivisionalCommander). or the Senior Divisional Officer on call. Circulation will be to those who: a. require the information for recording purposes, or b. would be able to act upon it, or c. because of the seriousness of the offence, or other reason, should be made aware of its occurrence. In addition, decision to circulate information force wide concerning any criminal case will be made by the Divisional Chief Inspector (O&C) and/or any other SMT member. The latter will forward all relevant details to the Divisional Operational Intelligence Unit (OIU), who shall circulate the information in the form of Intelligence Bulletins. 2. **Ci**[]{#s162.anchor}**rculation to Other Police Agencies** In urgent cases where it is decided that initial details should be circulated to other Police Agencies, the Duty Officer should initiate the message to be circulated. This should be done in consultation with the I.O. and must be authorised by the Senior Divisional Officer on call. In addition to the above, a Situation Report is to be prepared by the H.Q. Detective Sergeant and be forwarded CyPol Divisional Headquarters concerned and HQ Nicosia. 3. **Com**[]{#s163.anchor}**munication With Media** Communication of any information to Media requires approval of the Div. Com. or the Senior Divisional Officer on call, who will discuss any release with Media Ops. Qualified SBA Police Press Release Officers may be consulted. In serious crime cases, press release should be made in consultation with the S.I.O. who must formulate a media strategy which must be recorded in the relevant Policy Book. Care must be taken with the content of any circulation so as not to compromise the investigation or impede future Court proceedings. **16.4 Circ**[]{#s164.anchor}**ulation of Information For Property or Suspects** The decision to circulate details of suspects or property lists containing details of stolen property will be made by the DCM's or their deputies. Circulation of such information will then be undertaken by the OIU's and shall be in the form of Intelligence Bulletins. Circulations must detail in full the relevant RCI Number and if necessary the name and address of the complainant. The best available description of the alleged offenders and/or property involved including photos available should be provided. **17.** []{#s17.anchor}**Disposal of Criminal Cases** **17.** All disposals including detections must conform to the **[S.O LGL 5 - SBA Police Counting and Detection Rules](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/LEGAL%20ISSUES/LGL%205.docx?d=wf8ae20c080fd4a638e2b4ca5f58cd463&csf=1&web=1&e=vLJu4N).** As a basic principle an offence is deemed to be **detected** when all of the following conditions are met: a. A Notifiable Criminal Offence [(see S.O CR 12)](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%2012.docx?d=w8a60b8dd20944596997ef976a3c120ce&csf=1&web=1&e=ZgnVbx) has been committed and recorded; b. A suspect has been identified and if necessary, interviewed by a Police Officer; c. There must be sufficient evidence to charge the suspect with the criminal offence(s) involved in the case. Once the overall principle has been satisfied with, the crime case can only be classified as Detected for recording purposes, using one of the following methods of detection: - a. A person has been either formally charged or charged before the Court or summonsed for the offence, Irrespective of any subsequent acquittal at Court. b. The offender has been cautioned by the Police following admission of the offence when formally charged. c. The offence has been taken into consideration by the Court. d. There is a pending Warrant of Arrest against an identified suspect, who refuses to make himself available to the police or cannot be located and arrested by the police, either on reasons of jurisdiction or otherwise. e. No further action has been taken for any of the following reasons: i. The offender dies before proceedings could be initiated or completed; ii. The offender is ill and is unlikely to recover or is too mentally disturbed for proceedings to be taken against him; iii. The complainant or any other essential witness is dead and the proceedings cannot be pursued; iv. There would be sufficient admissible evidence to charge but the victim, or any other essential witness refuses or is permanently unable, or if a juvenile, is not permitted, to give evidence; v. The offence has been committed by a child under the age of criminal responsibility; vi. There is sufficient admissible evidence to charge the offender but the AGLA, the SCC or Crown Counsel decides that no useful purpose would be served by proceeding with the charge; vii. There is admissible evidence to charge the offender with a summary offence but the AGLA, SCC or Crown Counsel advises not to prosecute on grounds of limited prospects of conviction or is not in the public interest to prosecute. The responsibility for authorising the closure of crime files where an identified suspect exists but no criminal proceedings are taken, will be exercised by the Senior Crown Counsel/Crown Counsel**.** Decisions must fit the following parameters: a. Caution Written. b. Caution Verbal. c. Evidence Insufficient. d. Accused too young to be prosecuted. e. Accused dead. f. Handed over (***Specify***: Area Officer - British Military - Customs - CyPol - Other Agency). g. ODO -- NFA All other Reasons. The responsibility for authorising closure of cases where no offence has been substantiated (No Case), will be exercised by the DCM. When appropriate, the advice of the AGLA/SCC may be sought if necessary. No criminal cases will be referred to other Police Service or Civil Agencies without the authority of the Deputy Div. Com. Prior to that, the advice of AGLA or SCC should be sought. It will be the duty of the [CJU](#CJU) Sergeant to ensure a copy of the case file is retained for future reference. Monitoring of performance on this issue of detection will be conducted through the monthly Divisional Performance Meeting ([DPM](#DPM)) and the yearly Force Performance Meetings [(FPM)](#FPM). For the purpose of this policy the term "Brought to Justice" includes: a. ODO Verbal Caution; b. ODO Written Caution; c. Dealt with by Other Means -- Handed Over to Other Agency Where prosecution has been suggested (will charge depending on the decision taken, either to prosecute or not); d. Pending Awaiting Trial; e. Dealt By Court; f. NFA -- Not Criminally Responsible (words of advice); **18.** []{#s18.anchor}**Counting and Classification** **18.** Detection should be classified and counted in the same way as the recorded offence. If further offences are discovered, then they can additionally be recorded and detected, provided that the general counting rules are applied. Detection cannot be cancelled once finalised by the Police, unless a genuine error has occurred. Similarly, the method of detection cannot be changed once finalised, unless a genuine error has occurred. A recorded crime can be detected only if there is evidence or an admission concerning that particular incident. An offence committed by a group of people can be detected when one member of the group is apprehended. However, the initial method of detection cannot be re-classified to account for the apprehension of other members of the group. **19.** []{#s19.anchor}**Management and Audit of Crime Records** **19.** The DCM is responsible for the classification of criminal cases and should apply the SBA Police Counting and Detection Rules [(Appendix 16)](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/APPENDICES/Appendix%2016%20Counting%20and%20Detectin%20Rules.doc) for recorded crime. However, there are exceptions, usually for serious offences. The Professional Standards Department - HQ will conduct dip sampling for audit purposes. In addition, the DDC/ Chief Inspector Ops may dip sample crime cases as appropriate. **20.** []{#s20.anchor}**Miscellaneous** **20.**[]{#s201.anchor}**1 Use of Blue Ink** It was customary for SBA Police Officers to use black ink which was enabling the production of good quality photocopies. Nevertheless, with the evolution of technology in photocopying, to produce good quality copies of documents containing text in blue ink, is not an issue any longer. On the contrary, it is occasionally difficult to distinguish the copy from the original document. To avoid mistaken disposal of original documents, blue ink should be used on all occasions. 2. **A**[]{#s202.anchor}**vailability of Witnesses** Availability of witnesses during criminal proceedings is an important element for successful prosecution. Prosecuting Officers should be fully informed as to when witnesses will not be available to attend Court sittings and fix trials and summon witnesses accordingly. For this reason, officers interviewing witnesses and recording statements should enquire with the interviewee for any periods he/she will not be available during the next six months and fill in the relevant table provided in the front page of statement template form ([SBAP/INV/12-V](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/FORMS/GI/STATE/GI_12_V.dot#a1)). Once a case has been filled at Court it shall be the responsibility of the CJU Sgt to and notify the complainant and witnesses of their availability for their upcoming Court appearance. 3. **In**[]{#s203.anchor}**vestigation of cases of Assault Common and Public Insult** 20.3.1 Although the offences of Assault Common and Public Insult are included in the list of Notifiable Criminal Offences [(see S.O CR 12)](https://modgovuk.sharepoint.com/:w:/r/teams/25468/Police%20Forms/Orders,%20Policies%20and%20Contingency%20Plans/STANDING%20ORDERS%20NEW/Criminal%20Investigation/SO%20C1%20Appendix%2015.doc?d=wb33568c9b0fe4a46a46b844d835e160b&csf=1&web=1&e=716M8Q), it is the general Force Policy not to investigate such an offence unless the victim is one of the following: a. elderly person; b. handicapped; c. mentally disabled person; d. religion functionary (Priest, Padre, Hodjia or any other religion commissioner); e. civil servant becoming a victim of such a crime during the course of his/her duty. f. victim of DV. g. foreign national and the incident is racism related. h. member of a special population group and the incident is diversity related. 1. For cases involving religion functionary victims, the provisions of sections [138 - 142 of the Criminal Code] should be observed. 2. For offences against civil servants whilst on duty, the provisions of section [244 of the Criminal Code](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/ORDS/C_154.htm#s244) should be observed. 3. For victims of DV the provisions of [The Violence in the Family Ordinance 21/2003](https://modgovuk.sharepoint.com/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/ORDS/O_21_03.htm) should apply along with the provisions of [S.O SFG 1 -- HANDLING OF DOMESTIC VIOLENCE AND CHILD ABUSE INCIDENTS](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/SAFEGUARDING/SFG%201.docx?d=wcac9e6aabfeb43859059d65a5d6cc86a&csf=1&web=1&e=voWgva). 4. Assaults against female persons by male offenders should be carefully assessed in order to establish that there is no indecent assault involved in the reported incident. 5. Consideration should also be given as to whether the alleged offence is an isolated one or forms part of a bigger scale incident involving other criminal offences too. 6. On all occasions immaterial to whether the complainant or alleged victim falls within any of the categories detailed in sub-section 19.3.1, a statement of evidence should be obtained from the person concerned as in any other criminal investigation. The views of the alleged victim concerning the disposal of the case should be explored and recorded in the statement, after the provisions of this policy will be explained to him/her. 7. On receiving a complaint for an incident that initially appears to be merely involving the offence of assault common, the officer receiving the complaint must confirm with the alleged victim or through any other necessary steps that the alleged act did not inflict to the victim any injuries. 8. On all other occasions whereby the complainant does not fall within the above exceptions in subsection 20.3.1 above, the complaint should be recorded and a relevant DOR entry should be made with details of the allegations made including information as detailed in sub-sections 20.3.5 and 20.3.6 above and the complainant should be referred to civil action if he/she so wishes. The final decision not to proceed or for the case or proceed with a full investigation lies upon the DCM who will take into consideration all the above as well as any previous relevant history or background. The views of the Chief Inspector (O&C) as well as the Deputy Div. Com. may be sought if necessary. 9. In the event where a complainant wishes to withdraw his/her complaint, a statement to this effect should be obtained. The Officer obtaining the statement must enquire the reasons why the said person is withdrawing their complaint and this to be recorded in the statement. It should be emphasized to them, that regardless of the withdrawal of the complainant the case may still be filed for prosecution at Court. **A**[]{#abbreviationsglossary.anchor}**bbreviations and Glossary** ***Accused:** Is a person formally charged by the police in relation to a criminal offence or charged before the SBA Court of such an offence.* ***AGLA:** The Attorney General & Legal Adviser of SBA Administration.* ***Assault ABH:** Assault Occasioning Actual Bodily Harm.* ***Chief Inspector (O&C):** Divisional Chief Inspector Operations and Crime.* ***CID:** Criminal Investigation Department.* ***CJU:** Criminal Justice Unit.* ***CMS:** Case Management System. An application of the SBA Police Computer System, for the management of Police investigations.* ***CyPol:** Cyprus Police.* ***DCM:** Divisional Crime Manager. Divisional Detective Inspector in-charge of CID.* ***DDCM:** Deputy Divisional Crime Manager. Divisional CID Sergeant.* ***Deputy Div. Com:** Deputy Divisional Commander SBA Police.* ***DFLC:** Deputy Family Liaison Coordinator. An officer appointed to deputise the Family Liaison Coordinator (FLC).* ***DI:** Detective Inspector.* ***Div. Com:** Divisional Commander SBA Police.* ***Divisional Senior Command:** The Command Team of an SBA Police Division, consisting of Officers of the rank of Chief Inspector and above.* ***DMM:** Daily Management Meeting. A morning daily meeting chaired by the Divisional Chief Inspector (O&C) to review the occurrences of the previous 24 hrs, to give a forecast of the following 24 hrs and to address diary of events and Tension Indicators.* ***DOA:** Diary of Action Taken. An electronic or manual record of actions taken in respect of a case or an incident under investigation.* ***DOR:** Daily Occurrence Register. An application of SBAP Computer Software for the daily recording of incidents/occurrences.* ***DPM:** Divisional Performance Meeting. A monthly meeting chaired by Divisional Commander to monitor Divisional Performance.* ***DS:** Detective Sergeant.* ***Duty Officer:** The on-duty supervisor (Inspector or Sergeant) commissioned to be in-charge of a Police station for a specified tour of duty.* ***DV:** Domestic Violence. Offences against the provisions of the Violence in the Family Ordinance 21/2003* ***Fast Track Action:** The initial action taken immediately after a report of a crime, aiming to establish, secure and if necessary gather that evidence which may become unavailable if not dealt with at an early stage.* ***FFM:** Force Forensics Manager. The CID HQ Detective Sergeant responsible for Force Forensics Matters.* ***FLC:** Family Liaison Coordinator. An officer (usually the DS HQ) appointed to coordinate deployment of Family Liaison Officers.* ***FLO:** Family Liaison Officer. A specially trained officer appointed to maintain contact with the victim of a serious crime and his/her family (see [S.O SFG 2](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/SAFEGUARDING/SFG%202.docx?d=w6ef1caf67f13470eb1ab9d46f7153022&csf=1&web=1&e=drIqfy) for further details).* ***Formal Charge:** Is a formal procedure whereby a person suspected of an offence, is charged in writing by a by a Police Investigator of the offense he is suspected of having committed. It is usually the final stage of a Police investigation concerning a detected case.* ***FPM:** Force Performance Meeting. A quarterly meeting chaired by the Chief Constable to monitor implementation of the Force Strategic Plan.* ***Investigation Plan:** Otherwise known as Investigation Parameters. Those enquiries approved or set by the Reviewing Officer in connection to a crime investigation.* ***I.O.:** Investigating Officer. The appointed officer in-charge of a Police Investigation.* ***LM:** Line Manager.* ***[Major Crime:]{.smallcaps}** includes homicide, crime involving terrorism, serious public disorder and any other incident involving circumstances that are so unique that it requires specialist resources and/or investigative skills or is of major public interest or concern. This is irrespective of whether or not the offender is either arrested, known or suspected.* ***Notifiable Criminal Offence:** A criminal offence against the provisions of the Criminal Code of the SBA or any other SBA's legislation other than Traffic or Administrative.* ***O.I.U:** Operational Intelligence Unit.* ***RCI:** Record of Crime Investigation. An application of SBAP Computer Software for the recording and unique numbering of Police Investigation.* ***Repeat Victimization:** Any person or location that is subject to more than one crime or non crime incident in a rolling 12 month period.* ***RoC:** Republic of Cyprus.* ***SCC:** Senior Crown Counsel SBA Administration.* ***Search Parameters:** The geographical boundaries, the range, extend and objectives set by the I.O. of a case for a search operation.* ***Senior Officer:** An SBA Police Officer of the rank of Chief Inspector and above.* ***Serious Crime:** Includes cases of attempted homicide, rape, kidnapping, aggravated robbery, aggravated burglary, aggravated fraud and any case where serious injury is sustained or extreme violence is used, irrespective of whether or not the offender(s) is arrested, known or suspected (see section 7 OF [S.O CR 4](https://modgovuk.sharepoint.com/:w:/r/teams/25468/STANDING%20ORDERS%202023/Standing%20Orders%202023%20onward/CRIME%20INTELLIGENCE%20SAFEGUARDING/CRIME/CR%204.docx?d=w1eae4821e42e4400b7d10ec132b82112&csf=1&web=1&e=XGpjIH).* ***S.I.O.:** Senior Investigating Officer. The appointed Officer in-charge of a Serious or Major Investigation, normally an officer trained in the management of major or serious crime.* ***SITREP:** Situation Report in the SBAP Computer software.* ***SO:** Standing Order. A Policy Document of SBA Police published in the SBAPS intranet.* ***CSI: Crime Scene Examiner (Also known as SOCO -- Scene of Crime Officer).** Specially trained officer to attend and examine scenes of crime and locate/establish, secure and gather relevant evidence.* ***Summary Report:** Otherwise known as Covering Report or Crime report. Is a report prepared by the I.O. of a crime case, which outlines a summary of the facts and matters of which the prosecutor proposes to adduce evidence in the relevant Court proceedings.* ***Suspect:** Is a person suspected on reasonable grounds of having involvement in a criminal case under investigation, declared as such by the I.O. of the case.* ***T.C.G.M.:** Tasking and Coordination Group Meeting. Biweekly meeting chaired by Divisional Commander.*
