Florida Detention Facility Intake/Reception Process PDF

Lesson 1 Intake/Reception and Assessment Process Lesson Goal You will know the intake process in a county or state detention facility. Think About This If you’ve ever been admitted to the hospital, you know that there is a specific process. You have to present a form of identification and sign...

Lesson 1 Intake/Reception and Assessment Process Lesson Goal You will know the intake process in a county or state detention facility. Think About This If you’ve ever been admitted to the hospital, you know that there is a specific process. You have to present a form of identification and sign documents, some of which you will be allowed to keep. Then you will be assigned a room based on the severity of your condition. This process is similar to the intake/reception and assessment process that you will learn for a correctional facility. Intake/Reception and Documentation The intake, classification, and release processes used by county and state facilities differ in many ways. Based on the rulemaking bodies, the Florida Model Jail Standards or chapter 33 F.A.C., each facility establishes its own guidelines and procedures. You must learn the procedures at the facil- ity where you will be employed. You must also have knowledge of facility policies and procedures, state laws, and legal guidelines as they pertain to each part of the process. In county detention facilities, admission to a correctional facility is known as intake. In state facili- ties, admission to a correctional facility (institution) is known as reception. ✅ CO501.1. Know how to verify an inmate’s identity during intake/reception During the intake/reception process, the inmate’s identity is verified using various forms of iden- tification, including the following: driver’s license, military ID, or any other type of valid photo ID fingerprinting Identity is also verified when an inmate is moved, such as between correctional facilities or to and from court, or when moved to another area within the facility. Before an inmate can be admitted by a county or state facility, certain legal documents must be presented that support the arrest or commitment. ✅ CO501.2. Know how to identify arrest papers and the common features included Arrest papers are the paperwork filed by the arresting officer that results in the person being arrested and taken to a detention facility for admission. These papers may consist of arrest affida- vits, warrants, and other court orders. Chapter 5 Intake and Release / 137 Common features of arrest papers include: personal identifying information about the inmate (name, aliases, date of birth, sex, race, current address, phone number, Social Security number, height, weight, driver’s license state and number, and place of birth) date and time of arrest place of arrest agency-generated case number charges, including the statute number(s) and the number of charges name of the arresting officer and the arresting agency probable cause affidavit copies of warrants or court orders victim contact notification, if required by chapter 960, F.S. copies of issued citations for traffic offenses ✅ CO501.3. Know how to identify commitment papers and the common features included Commitment papers are documents or orders generated by the court after an offender is found guilty of a crime and that commit the offender to a correctional facility or to a mental hospital. Common features of commitment papers include: judgment and sentence pages (signed by a judge) court paperwork with sentencing information and any court recommendation current criminal history printout from FCIC/NCIC (Florida Crime Information Center/ National Crime Information Center) summary of inmate’s behavior and adjustment to a correctional setting from the sending agency noting disciplinary issues and housing assignment while in jail medical transfer summary from the sending facility ✅ CO501.4. Understand the terminology used on arrest or commitment papers Arrest or commitment papers may contain common terminology or abbreviations for different aspects of the arrest or commitment such as: NTA—notice to appear. This is a summons or writ issued in place of a physical arrest and which requires a person to appear in court. ROR—release on recognizance, sometimes called a signature bond, is the pretrial release of an arrested person who promises in writing to appear for trial at a later date. No mone- tary bond is required before release. 138 / Florida Basic Recruit Training Program (CO): Volume 1  EOS—end (or expiration) of sentence. This date is determined by the court at sentencing and can be reduced due to gain time. DOB—date of birth as it appears on the inmate’s identification. either “subject” or “arrestee” to identify the individual. ✅ CO501.5. Confirm that arrest or commitment papers are complete Confirming completeness of arrest or commitment papers is a critical part of the intake/reception process and includes ensuring that: all information is obtained all paperwork needed to complete the arrest or commitment is present, such as victim notification, traffic citations, and copies of warrants arrest paperwork is signed by the arresting officer and, if required, the inmate commitment papers have been signed by the sentencing judge The inmate’s file is created once the arrest and intake/reception documents are completed and are signed by the officer and inmate. The documents can be maintained electronically or by hard copy placed in the assigned location specific to that facility. ✅ CO501.6. Know which documents inmates are allowed to keep while in custody During the intake/reception process, the inmate is given the documents they are permitted to keep while in custody, including: court documents copies of property receipts legal paperwork pertaining to the an inmate handbook for the facility in inmate’s case which they are incarcerated copies of arrest papers a copy of the Prison Rape Elimination Act (PREA) It is the inmate’s responsibility to make sure that they do not misplace these documents. Pre-incarceration Admission and Medical Assessments ✅ CO501.7. Know the basic intake/reception tasks that are completed at county detention and state correctional facilities County Detention Facility Florida Model Jail Standards prohibit admitting unconscious, seriously ill, or injured persons into a county facility without medical clearance. Each facility has established guidelines regarding medi- cal, suicide, and other needed screenings. The intake officer will observe the inmate for any visible Chapter 5 Intake and Release / 139 injuries and drug or alcohol impairment. If an injury or impairment is present, medical staff will assess whether the person can remain at the facility or must be transported by the arresting offi- cer to a hospital emergency room. When the inmate returns to the facility, the officer will provide written medical clearance from a physician. State Facility Reception is a multistep process that may take several days to complete. It is based on statewide rules along with the policies of each reception center. During reception, an inmate is assigned a unique Department of Corrections number. A health screening is done to establish immediate medical or psychological needs. The inmate is fingerprinted to get a current criminal history. The Department of Corrections reception process bases inmate evaluation and facility assignment on such factors as the nature and severity of the offense, characteristics of the sentence, and the inmate’s mental and health status, age, and criminal history. 140 / Florida Basic Recruit Training Program (CO): Volume 1