Emergency Ops General PDF

2/1-08.01 EMERGENCY OPERATION/GENERAL...

2/1-08.01 EMERGENCY OPERATION/GENERAL B 10-02 -08. FIRST ALARM ASSIGNMENTS.01 DETERMINATION OF FIRST ALARM ASSIGNMENT: The following shall be used to determine first alarm assign- ments to a structure: A. CATEGORY A: Not less than four fire companies, including not less than one truck. CRITERIA: 1. Required fire flow: less than 4500 GPM; and 2. All occupancies not included in Category B or C. DISPATCH: 1. The nearest available light force will always be dispatched. B. CATEGORY B: Not less than six fire companies, including not less than two trucks. CRITERIA: 1. Required fire flow: 4500 GPM and above. 2. Dwellings, apartments, and hotel occupancies four or more stories in height. 3. All commercial and/or industrial properties that exceed: a. More than 15,000 sq. ft. under one roof, on two floors. b. More than 10,000 sq. ft. under one roof on one floor. 4. All Fire Prevention Bureau occupancies in the Public Safety Section: a. Schools, special schools, day nurseries two or more stories; b. Sanatoriums, homes for aged, hospitals, public assemblages, and churches except B-2 occupancies under 100 feet. 5. All assemblage occupancies on second floor or above. DISPATCH: 1. The nearest available light forces will always be dispatched. C. CATEGORY C: Not less than four fire companies, including not less than three engine companies and one truck. NOTE: This is a category of special assignments that the computer recognizes, i.e., Brush, Harbor, Airport, etc. Page 5 2/1-08.01 EMERGENCY OPERATION/GENERAL B 10-02 -08. FIRST ALARM ASSIGNMENTS.01 DETERMINATION OF FIRST ALARM ASSIGNMENTS: (Continued) D. AUTOMATIC ALARMS - Modified Dispatch. Initial dispatch: one engine and one light force. 1. Automatic alarms include waterflow, bells ringing, smoke detectors and manual pulls. 2. If more than one automatic device is activated at the same address or a second source of alarm or confirmation of an actual incident is received, a full assignment or additional resources shall be dispatched by OCDS. Any responding officer may request additional resources as directed. 3. Automatic alarms identified as requiring a Category "C" or "Special" assignment (brush, fire boats, etc.), shall not be modified on the initial dispatch unless additional information is received by OCDS. E. Required fire flow: The standard used to estimate the number of companies needed to extinguish a fully involved structure fire is 250 GPM per line and two lines (500 GPM) per company. F. Evaluation: The total fire problem shall be evaluated; amount of water required, location of companies, personnel required, special equipment, life hazard, and exposure hazard, etc..25 DETERMINATION OF EMS INCIDENT ASSIGNMENTS: The following shall be used to determine initial assignments to EMS incidents: A. BLS – NON-EMERGENCY Basic Life Support – Non-Emergency Dispatch: Closest BLS resource B. BLS – EMERGENCY Basic Life Support - Emergency Dispatch: Closest BLS resource C. ALS – EMERGENCY Advanced Life Support – Non High Risk Dispatch: Closest ALS resource D. ALS – HIGH RISK Advanced Life Support – High Risk Dispatch: Closest resource and ALS resource.50 FIRST ALARM ASSIGNMENT CHANGE REQUEST: F-225 Forward: As indicated To: Bureau Commander, Bureau of Emergency Services, Through Channels Number of Copies: One Routing: Upon approval of Bureau Commander, to Operations Control Dispatch Section. Information Required: 1. Clear justification for request: Life hazard, fire flow, congested area, structural conditions, etc. 2. Signatures: a. Station Commanders all platoons, if originated at the station level. b. All intermediate chief officers, all platoons, including comments on attached memo, if appropriate. Page 6  2/3-01.01 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -01. COMMAND GUIDELINES.01 GENERAL: Standard operating guidelines employed in establishing command provide effective management of personnel and resources..10 COMMAND GUIDELINES: Command guidelines are designed to: A. Fix the responsibility for command on a specific individual through a standard identification system. B. Ensure that a strong, direct, and visible command will be established from the onset of the incident. C. Establish an effective incident organization defining the activities and responsibilities assigned to the Incident Commander and to other individuals operating within ICS. D. Provide a system to process information to support incident management, planning, and decision making. E. Provide a system for the orderly transfer of command to subsequent arriving officers..20 RESPONSIBILITIES OF COMMAND: The Incident Commander (IC) is responsible for the completion of the tactical priorities. The tactical priorities are: A. Rescue endangered occupants and treat the injured. B. Stabilize the incident and provide for life safety. C. Conserve property. D. Provide for the safety, accountability, and welfare of personnel. This priority is ongoing throughout the incident..30 FUNCTIONS OF COMMAND: The Incident Commander is responsible for the following functions: A. Rapidly evaluate the situation (size up). B. Assume and announce command and establish an effective operating position (Incident Command Post). C. Initiate, maintain, and control the communications process. D. Identify the overall strategy, develop an Incident Action Plan, and assign companies and personnel consistent with plans and standard operating guidelines. E. Develop an effective ICS organization. F. Provide tactical objectives. G. Review, evaluate, and revise (as needed) the Incident Action Plan. H. Provide for the continuity, transfer and termination of command. Page 1  2/3-01.40 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -01. COMMAND GUIDELINES (Continued).40 TRANSFER OF COMMAND: Command is transferred to improve the quality of the ICS organization. Transfer of command shall include the following guidelines: A. The officer assuming command shall communicate with the person being relieved by radio or face- to-face. B. The person being relieved shall brief the officer assuming command indicating at least the following: 1. Incident conditions (fire location and extent, Haz-Mat spill or release, number of patients, etc.). 2. Incident Action Plan. 3. Progress towards completion of the tactical objectives. 4. Safety considerations. 5. Deployment and assignment of operating companies and personnel. 6. Appraisal of need for additional resources. C. The person being relieved of command should review the tactical worksheet (F-666) with the officer assuming command. D. Whenever a transfer of command occurs, this change in Incident Commander shall be announced. Page 2  2/3-10.01 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -10. COMMAND STRUCTURE.01 GENERAL: The development of an organizational structure will be made in natural, progressive steps from the "Initial Assignment", through "Greater Alarm Incident", "Major Emergency" and "Major Emergency (expanded)". Each organizational structure provides the authority and responsibility for the functions of command (overall direction of firefighting tactics and strategy) and support (specialized equipment, ap- paratus and services). As the problems of controlling the emergency become larger and more complex, the successive organizational structures developed will provide the staff specialist, technicians, services, etc., to assume responsibility for positions of the broadening job..16 INITIAL ASSIGNMENT: The company or companies originally dispatched to an incident..24 FIRST ALARM ASSIGNMENT: A. First alarm assignment is defined as follows: 1. Up to and including six companies (with company commander and staffing) of any type, or 2. All companies included in the Initial Assignment when the initial assignment exceeds six companies due to the inclusion of one or more Task Forces or Squads, or 3. Up to and including four companies working on a "brush dispatch". A brush dispatch consists of one Task Force, four engines, two helicopters, and two Battalion Chiefs. NOTE: Where not more than four companies (First Alarm), are working on a "brush dispatch", the second Battalion Commander shall be directed to discontinue response, unless directed otherwise by the Incident Commander. B. Organization - A Battalion Commander is responsible for the abatement of the emergency. C. To assure a smooth transition to greater alarms, Incident Commanders shall use ICS terminology whenever a First Alarm Assignment is held to work at an incident. D. An EMS District Captain will be dispatched to emergencies when three (3) or more rescue ambulances are assigned to a single incident, and when two (2) or more paramedic rescue ambulances are assigned..32 GREATER ALARM INCIDENT: A. Greater Alarm is defined as: Any incident which includes more companies than defined in the first alarm assignment and less companies than defined in Major Emergency. EXAMPLE: If the Incident Commander has received three engines and one light force on the Initial Assignment and asks for additional companies, it is not considered a Greater Alarm Incident until the criteria used for a First Alarm Assignment are exceeded. Page 3 2/3-10.32 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -10. COMMAND STRUCTURE (Continued).32 GREATER ALARM INCIDENT: (Continued) B. Greater Alarm Incident Dispatch - A Division Commander and a second Battalion Commander shall be dispatched to all greater alarms. C. Organization - A Division Commander is responsible for the abatement of the emergency. Lines of authority flow directly from the Division Commander to the Battalion Commanders. Refer to Vol. 1, 2/1-21.27. D. Safety Officer - When more than 10 companies are dispatched, a Battalion Chief shall be dispatched as a Safety Officer..48 MAJOR EMERGENCY: In certain emergencies the circumstances may make it necessary to further expand the organizational structure to meet the changed conditions. A Major Emergency exists when more than 15 companies are dispatched. A. Organization: The Incident Command will be comprised of the Deputy Department Commander, the Division Commander, the on-call Chief Officers, and such additional command staff as deemed necessary. B. For high rise and structure fire organization refer to Book 100, High Rise Manual. All or part of the organization as deemed necessary may be established. C. For brush fire organization refer to Book 99, Brush Fire Operations Manual. All or part of the organization as deemed necessary may be established. D. For Multi-Casualty Incident organization refer to Book 70. All or part of the organization as deemed necessary may be established. E. For Tactical Alert Organization refer to Book 92, Tactical Alert Operations Manual. F. For Earthquake Mode Organization refer to Book 98, Earthquake Plan. Page 4  2/3-10.60 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -10. COMMAND STRUCTURE (Continued).60 DEPARTMENT COMMAND: This organizational structure provides for a Department Command to direct and coordinate multiple activities on a Department-wide basis. The Department Command is activated to meet the additional needs of the Department due to incidents of major proportion. When activated, this function, normally established adjacent to OCD, is the center for coordination of the overall operations of the Fire Department. The Department Command will be filled in the following order: A. Fire Chief or Acting Fire Chief (Department Commander). B. Designated Deputy Chief (Deputy Department Commander). DEPARTMENT COMMAND EMERGENCY COMMAND STAFF DEPARTMENT COMMANDER Information Officer OPERATIONS Fire Chief Liaison Officer CENTER Safety Officer Deputy Department Commander PLANNING OPERATIONS LOGISTICS ADMINISTRATIVE/ Section Chief Section Chief Section Chief FINANCE ASB Personnel METRO AREA COMMAND SOUTH AREA COMMAND VALLEY AREA COMMAND Division I Division II Division III Assistant Chief Assistant Chief Assistant Chief 2/3-10.70 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -10. COMMAND STRUCTURE.70 INCIDENT MANAGEMENT TEAM: The LAFD Incident Management Team (IMT) consists of members regularly assigned to Headquarters and/or a special duty work schedule that are on-call to provide staff support at major emergency incidents and Department Command activations. There are five IMT’S. A. The 12 IMT positions are as follows: 1. Incident Commander DDC 2. Deputy IC/Operations Section Chief 3. Logistics Section Chief 4. Deputy Logistics Section Chief 5. Planning Section Chief 6. Finance/Administration Section 7. Situation Status Leader 8. Resources Status Leader 9. Information Officer 10. Liaison Officer 11. Safety Officer 12. Air Operations Branch Director B. Emergency Operations Center (EOC) Positions are as follows: 1. Level One Activation (4 members) a. Director or Deputy Director b. Fire and Rescue Division Lead c. Information and Public Affairs d. Situation Status 2. Level Two Activation (7 members) a. Director or Deputy Director b. Operations Section Coordinator or Deputy c. Fire and Rescue Division Lead d. Fire and Rescue Division e. Planning and Intelligence Section Coordinator or Deputy f. Information and Public Affairs g. Situation Status 3. Level Three Activation (11 members) a. Director or Deputy Director b. Operations Section Coordinator or Deputy c. Fire and Rescue Division Lead d. Fire and Rescue Division e. Fire and Rescue Division f. Planning and Intelligence Section Coordinator or Deputy g. Liaison Officer h. Information and Public Affairs i. Situation Assessment Unit j. Situation Status k. Advanced Planning Page 6  2/3-10.70 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -10. COMMAND STRUCTURE (Continued).70 INCIDENT MANAGEMENT TEAM (Continued) C. The following are guidelines for the LAFD Incident Management Team (IMT): 1. The OCDS maintains the on-call roster. 2. The IMT can be requested in whole or part by the on-scene Incident Commander or by the Deputy Department Commander (DDC) of the IMT. 3. OCD will dispatch the DDC to every major emergency incident. The DDC will determine while en route or on-scene if part or all of the IMT members will be dispatched by OCD. 4. Members assigned to Command or General Staff positions on an IMT shall report to the command post and inform the Incident Commander of their assignment on the IMT. Members shall avoid taking other assignments that would leave an unfilled position on their assigned team. 5. It is each IMT members responsibility to ensure: a. They immediately notify the OCD Floor Captain, at 213-485-4701, and their IMT or IMT-A Operations Chief, of any changes in their ability to be on-call. Members shall find replacements unless they are NIOD or IOD. b. They notify the OCD secretary on Monday by 1200 hours, if they are going to be off their on- call week and who is their replacement. c. That they carry their pagers at all times when they are on-call or standby. 6. Members that are assigned to one of the Incident Management Teams are allowed to trade on- calls as follows: a. First attempt to trade with members on other teams in the same IMT position; or b. If unable to trade with a member of a different team in the same IMT position, members may trade with a member in a different position if verbal approval is given by the affected on-call DDC. c. Members shall attempt to trade the whole week to reduce the impact of last minute changes. 7. The on-call IMT may be used to staff either an Incident Command Post or Department Operations Center (DOC). A secondary IMT may be recalled by OCD to staff the DOC. 8. Members assigned to EOC shall be aware that they are facilitating the management of the City, not just the Fire Department. Page 7 2/3-20.01 EMERGENCY OPERATIONS/LARGE SCALE B 5-02 -20 COMMAND STRUCTURE (ESCALATING INCIDENT).01 GENERAL: As an incident escalates, the Incident Commander shall use the incident command system to organize the incident..20 INCIDENT COMMANDER: Incident Commanders (IC) shall: A. Establish a command post. B. Name the incident by geographic area using street name or landmark. Use one or two syllable names, i.e., “Central IC”, “King IC”, “Harbor IC”. C. Identify a staging location for responding resources, or a base at a high rise incident. D. Direct resources to an established staging or base. E. Designate at least one company from the additional dispatched resources as the rapid intervention company (RIC). F. Initiate a tactical work sheet (F-666) to maintain accountability of all assigned resources..30 REPORTING TO BASE OR STAGING: All companies, units, and personnel, either dispatched or voluntarily reporting to scene of the emergency, shall report directly to base or staging unless otherwise directed by OCD or the Incident Commander. Company commanders shall keep company members at the apparatus ready for immediate assignment. Permission to leave apparatus may be given for necessary functions..35 BASE OR STAGING: Personnel and apparatus are assigned to base or staging while awaiting specific assignment. They shall be sent on specified assignments and released from duty at the emergency only under the authority of the Incident Commander..40 INCIDENT CLOCK: OCD will start an incident clock when the first dispatched unit arrives on scene of a structure fire or other incidents that appear to be time sensitive or dangerous. At each 15-minute interval, OCD will advise the IC of the elapsed time on the incident clock until the incident is declared under control, a “knock-down” is declared, or cancelled by the IC..50 RADIO COMMUNICATIONS: A. Dispatch Channel – Used for initial size-up and secondary reports to OCD. Clear text shall be used. B. Incident Command Channel – Communications between the IC and Branch Directors and Division/Group Supervisors. C. Tactical Channels – Tactical communications between companies and the IC, or between companies and Division/Group Supervisors. Page 8  2/3-20.60 EMERGENCY OPERATION/LARGE SCALE B 5-02 -20 COMMAND STRUCTURE (ESCALATING INCIDENT) (Continued).60 ICS TITLES: As an incident escalates beyond a first alarm assignment, ICS terminology shall be used to identify a company or an officer’s function at the emergency. A. Divisions-Geographic Areas 1. Identified alphabetically around a building or areas at a brush fire – Divisions A, B, etc. 2. Identified numerically in multi-story structures – Divisions 1, 2, etc. 3. Identified by name for specific locations - “Roof Division” or “Marine Division”. B. Groups – Specific functions 1. Ventilation Group 2. Salvage Group 3. Rescue Group 4. Elevator Group 5. Medical Group 6. Evacuation Group 7. Extrication Group C. Branches – Used with Multiple Groups or Divisions 1. Identified numerically at some incidents – Branch 1, Branch 2, etc. 2. Identified by name for specific function or location – “Medical Branch” or “Beverly Hills Branch”. Page 9 2/3-30.01 EMERGENCY OPERATION/LARGE SCALE B 5-02 -30. COMMAND STRUCTURE (MAJOR EMERGENCY).01 GENERAL: As an incident escalates into a major emergency, additional organizational support is required..20 INCIDENT COMMANDER: Incident Commander Responsibilities include: A. Select and assign Command and General staff personnel. B. Coordinate and supervise activities of Command Staff and General Staff. C. Analyze fire problem, determine broad fire strategy and prepare immediate and long range plans of action. D. Establish basic tactical plan. E. Organize and deploy resources to accomplish plan. F. Keep Department Commander and/or OCD informed..30 COMMAND STAFF: Duties and responsibilities include: A. Information Officer: Prepare and disseminate information to the media. B. Safety Officer: Assess hazards, evaluate strategy, correct unsafe operations. C. Liaison Officer: Provide inter-department liaison. Page 10  2/3-30.40 EMERGENCY OPERATION/LARGE SCALE B 5-02 -30. COMMAND STRUCTURE (MAJOR EMERGENCY) (Continued).40 GENERAL STAFF A. Operations Section – Direct management of all incident tactical activities. 1. Branch Director: Direction of multiple Divisions and Groups. 2. Group Supervisor: Direction of companies with a specific function. 3. Division Supervisor: Direction of companies in geographical area to accomplish the plans of the In- cident Command or assigned special functions. B. Planning Section – Gathers, assimilates, analyzes, and processes information needed for effective decision making. 1. Evaluate current strategy and plan with the IC. 2. Maintain resource status. 3. Refine and recommend Incident Action Plans with Operations input. 4. Evaluate incident organization and span-of-control. 5. Forecast possible outcomes. 6. Evaluate future resource requirements. 7. Gather, update, improve and manage situation status. 8. Plan for incident demobilization. 9. Maintain incident records. C. Logistics Section – Support mechanism for the organization. 1. Establish Medical Unit for incident personnel and manage Rehab Unit. 2. Coordinate immediate CISD Function. 3. Provide and manage any needed facilities, supplies or equipment. 4. Forecast and obtain future resource needs. 5. Provide communications plan and equipment. 6. Provide fuel and needed repairs for equipment. 7. Provide food and associated supplies. D. Finance/Administration Section – Provides Financial Services. 1. Procure services and/or supplies from sources within or outside the Department or City. 2. Document all financial costs of the incident. 3. Document for possible cost recovery for services and/or supplies. 4. Analyze and manage legal risk for incidents. 5. Document for compensation and claims for injury. Page 11 11/0-00.00 FIRE PREVENTION B 5-92 TABLE OF CONTENTS GENERAL 11/1-00.00 L.A.F.D. Policy -01.01 Inspection Responsibility -28.00 Group Occupancy Cross Reference -30.00 Transfer of Inspection Responsibility -34.00 Inspection Categories -51.00 Fire Prevention - Company Analysis Program (FP-CAP) -55.00 INSPECTION PROCEDURE 11/3-00.00 Preparation -01.00 Dwelling Occupancies -10.00 General Occupancies -30.00 Hazard Correction - Normal Procedures -40.00 Parking Citation Procedures -45.00 Request for Legal Action -50.00 Hazard Correction - Special -60.00 Hazard Correction - Brush, Hazardous Vegetation and Hazardous Refuse -70.00 Business Handling Hazardous Substances -75.00 City Buildings, Council Controlled -80.00 County Buildings -82.00 State Building -84.00 Federal Buildings -86.00 Fire Prevention Forms & Records -90.00 SCHOOL/CHURCH/DAY NURSERY 11/4-00.00 General -01.00 The Inspection Tour -05.00 Definitions -09.00 Index -13.00 Requirements -17.00 SPECIFIC HAZARDS 11/5-00.00 Acid/Corrosive Material Storage (Division 72) -03.00 Aerosols, Flammable (Division 30) -06.00 Ammunition (Division 55) -08.00 Auto Fueling Stations and Public Garages (Division 100) -12.00 Basements -14.00 Brush Clearance Procedure (Refer to 11/3-70.00) Brush, Grass and Vegetation (Divisions 21 & 25) -18.00 Building Maintenance -21.00 Cellulose Nitrate Products (Refer to Hazardous Plastics) Combustible Decorations (Division 22) -23.00 Combustible Waste (Division 21) -25.00 Dip Tanks (Division 81) -28.00 Dust, Flammable and Explosive (Division 53) -30.00 11/0-00.00 FIRE PREVENTION B 5-92 TABLE OF CONTENTS Electrical -33.00 Exits and Fire Escapes (Division 33) (Refer also to Obstructions to Ways of Egress) -34.00 Exterior Standpipes (Refer to Standpipes) Extinguishers - Portable (Division 140) -35.00 Fire Alarm Systems -38.00 Single Station Smoke Detectors -39.00 Fire Doors (57.01.35) -40.00 Fire Extinguishers (Refer to Extinguishers - Portable) Fireworks -42.00 Flammable and Combustible Liquids (Division 30) -45.00 Hazardous Substance Disclosure (Division 8) -46.00 Hay, Excelsior & Packing Material (Division 54) -50.00 Hazardous Buildings -51.00 Hazardous Materials Placards -52.00 Hazardous Plastics (Division 51) -53.00 Hazardous Refuse (Division 21) -54.00 Heating Appliances -55.00 Liquefied Flammable Gas (LFG) Dispensing (Division 44) -57.00 Lumber Yards -59.00 Night Inspection (Hotels, Apt., Assemblages) (Division 33) -61.00 Open Flame -65.00 Pack Rat -69.00 Paint, Retail Sales -71.00 Permits (Division 4 & 5) -73.00 Roof Obstructions -74.00 Smoke Detector Installations -75.00 Spray Painting (Division 80) -76.00 Standpipe and Sprinkler Systems (57.01.35) -77.00 Inspection of Class II or III Standpipe Systems -79.00 Inspection of Class I Standpipe Systems -81.00 Inspection of Sprinkler Systems -83.00 Storage, Combustibles -84.00 Street Numbers, Missing or Obscured (57.20.16) -86.00 Tire Storage (Division 104) -88.00 Underground Tank Abandonment (Division 31) -91.00 Vacant Buildings (57.20.12) -92.00 Vacant Lots (F338) -93.00 Vehicles (57.20.16) -94.00 Warning Placards -95.00 Woodworking Areas (Division 103) -97.00 Vicious Animals - Private Premises (53.33) -98.00 INSPECTION GUIDES 11/7-00.00 Auto Fueling Stations -01.00 Company Public Assemblage (B-2 under 100) -02.00  11/0-00.00 FIRE PREVENTION B 2-91 TABLE OF CONTENTS Commercial Occupancies -03.00 Habitational Occupancies (5 Stories or Less) Hotels, Apartments, Apartment Hotels -04.00 Extinguishing Systems, Fire Warning Devices, Fire Protection Assemblies -05.00 Family Care Homes -06.00 Industrial Occupancies -07.00 SCHOOL VISITATION 11/8-00.00 General Instructions -01.00 Reports and Records -10.00 Program Presentation -20.00 JR. FIRE 11/9-00.00 General Instructions -01.00 Teacher's Instructions -02.00 Visual Aids -03.00 Sample Script -- "Slide Packet" -04.00 Sample Script -- Film "Our Obligation" -05.00 Page 3  11/1-01.01 FIRE PREVENTION/GENERAL B 2-00 -01. L.A.F.D. POLICY.01 RESPONSIBILITY: Fire prevention in the City of Los Angeles is as much a part of every firefighter's duty as fire fighting. Each member must accept full responsibility for fire prevention as an integral part of the duties of a firefighter, regardless of position or assignment. The acceptance of this responsibility enables us to accomplish our primary job -- the preservation of life and property..14 OBJECTIVE: It is the responsibility of every member to ensure the uniform application of the Los Angeles City Fire Code throughout the City..28 COORDINATION: There will be one fire prevention policy for the City. Uniform application of this policy shall be the objective of all segments of the Department. The Fire Marshal shall develop and promulgate the overall Fire Prevention Program of the Department according to the policies established by the Fire Chief. Page 1 11/1-01.42 FIRE PREVENTION/GENERAL B 2-00 -01. L.A.F.D. POLICY.42 COVERAGE: The purpose of the Station Fire Prevention Program is to obtain complete coverage of the City. Such a program must be sufficiently flexible to meet the diverse needs of the City. This, of necessity, will demand more frequent inspections of certain types of occupancies than of others. Station commanders will govern their inspection activities by the conditions which exist in their fire prevention districts (refer to Vol. 6, 11/1-28.85)..45 DRIVE-THROUGH INSPECTION: Each station commander shall perform a drive-through inspection of their inspection district once each calendar quarter (3 months). The purpose of the inspection is to locate, identify and evaluate hazardous conditions, and to initiate corrective action. The inspection also identifies new multi-unit (16 units or more) occupancies that are still in the framing stages of construction. A report of the hazardous conditions noted and corrective action taken shall be forwarded to the Battalion Commander having responsibility for the district inspected, within ten (10) days of the date of each inspection..47 PLANNING WORK LOAD: Station commanders shall plan to complete a minimum of one-tenth (1/10) of their total inspection work load during each calendar month. This scheduling will allow for interruptions or unscheduled activities due to emergency activity, adverse weather conditions or unanticipated work programs. Battalion Commanders have the authority to adjust the inspection work load between the various stations in their battalions in order that stations may meet the cycle requirements as shown in 11/1-28.85 or as otherwise approved. Stations commanders shall indicate scheduled reinspection dates on their monthly F-957 station activity schedule. Page 2 11/1-01.56 FIRE PREVENTION/GENERAL B 2-00 -01. L.A.F.D. POLICY (Continued).56 STANDARDS: Thorough and constructive inspections are the minimum LAFD standards of acceptance. It is not desired, nor required, that inspections be made hurriedly. Conversations during inspections should be confined to educational and constructive comments..70 SUPERVISORS: All matters relating to fire prevention at the station level are under the direct supervision of the line officers concerned. When conditions are found which require special information, technical knowledge, or change, it is the responsibility of the line officers to secure the necessary information as per the manual of operation..84 KNOWLEDGE REQUIRED: A good understanding of the basic fire prevention principles of elimination, separation, isolation, and limitation, along with the use of the procedures and code excerpts contained in the following material should provide a satisfactory solution to the majority of problems encountered in the field. One of the necessary qualifications of a good and effective inspector is knowledge of the laws which govern their work. Members shall familiarize themselves with the Fire Code, as it constitutes the authority upon which fire prevention operations are based. In addition, members shall be knowledgeable of the Station Occupancy Record Tracking System (SORTS) or Fire Prevention Occupancy System (FPOS) and the administrative process of fire prevention recordkeeping. Page 3 11/1-28.01 FIRE PREVENTION/GENERAL B 2-00 -28. INSPECTION RESPONSIBILITY.01 GENERAL: Each Fire Station shall develop and maintain their Fire Prevention records in accordance with the Department wide record keeping and inspection cycle. The following information is to be used in determining inspection responsibility..25 NEW CONSTRUCTION: All new construction, including major additions or remodeling, will be supervised by the Fire Prevention Bureau. Upon completion, the inspection responsibility will be determined by the Fire Prevention Bureau. EXCEPTION: Fire station personnel will make new construction inspections of the following residential occupancies which are not required to have a fire alarm system: A. Apartment houses two stories or less in height or containing 15 dwelling units or less. B. Hotels two stories or less in height or containing 19 guest rooms or less. Station Commanders shall verify the fire station fire prevention inspection file has been updated for the newly constructed occupancy..75 F.P.B. RESPONSIBILITY: The following occupancies or conditions will normally be inspected by members of the Fire Prevention Bureau. All other occupancies will be inspected by fire station personnel. Occupancy classification definitions are contained in the Manual of Operation, 11/1-30.00 and in the Fire Code, Section 57.02.02. A. Group A Occupancies with an occupant load of 100 or more persons. EXCEPTION: Any church with an occupant load of less than 750 and which is not on the same property as a school or day care occupancy will be inspected by fire station personnel. B. Group B Occupancies: 1. Four stories or more in height. 2. 40,000 square feet or more total area of all floors. 3. Where a Division 4 permit is required in accordance with Section 57.04.03 of the Fire Code. EXCEPTION: Group A Occupancies with an occupant load of 99 or less. C. All Group E Occupancies. D. All Group H Occupancies except repair garages. E. All Group I Occupancies. F. Group R, Division 1 Occupancies six stories or more in height. 1. Group R, Occupancies housing more than six (6) persons. Page 4 11/1-28.80 FIRE PREVENTION/GENERAL B 2-00 -28. INSPECTION RESPONSIBILITY.80 FIRE STATION RESPONSIBILITY: The following occupancies or conditions will normally be inspected by fire station personnel. All other occupancies will be inspected by members of the Fire Prevention Bureau. Occupancy classification definitions are contained in the Fire Code. A. Group A Occupancies with an occupant load of less than 100 persons. EXCEPTION: Any church with an occupant load of less than 750 and which is not on the same property as a school or day care occupancy will be inspected by fire station personnel. B. Group B Occupancies with less than four stories in height and less than 40,000 square feet total of all floors. C. Group H Division 4 Occupancies (Repair garages). D. Group R Occupancies. 1. Group R, Division 1 Occupancies less than six stories in height. 2. Group R, Division 3 Occupancies. 3. Group R, Occupancies housing 6 or fewer ambulatory or non-ambulatory persons, on the premises, not including employees or relatives..81 MULTI-OCCUPANCY BUILDINGS: The inspection responsibility in multi-occupancy buildings for indivi- dual occupancies having separate street addresses may be divided between the Fire Prevention Bureau and fire station personnel..82 MULTI-STORY BUILDINGS: For multi-story buildings where inspection responsibility rests with the Fire Prevention Bureau, all occupancies within the building shall be inspected by the Fire Prevention Bureau..83 EXCEPTIONS TO INSPECTION RESPONSIBILITY POLICIES: Reasonable exceptions to the inspection responsibility policies may be made by agreement of the officers concerned. Factors to be considered in accepting additional inspection responsibilities may be fire prevention work load, time required or distance from fire apparatus..84 OUTPATIENT MEDICAL CLINICS: Requests for fire clearance from an outpatient medical clinic shall he handled by the Bureau having inspection responsibility for the occupancy. Fire clearances are normally requested by a facility in order to obtain a permit to operate. Requests shall be handled in a timely manner. A “Fire Clearance Verification” letter shall be issued when the facility is inspected and found in compliance with Fire Code requirements. If violations are found, a Fire/Life Safety Violation notice (F-340C) shall be issued. Clearance shall be granted after violations are corrected. Page 5 11/1-28.85 FIRE PREVENTION/GENERAL B 2-00 -28. INSPECTION RESPONSIBILITY (Continued).85 STATION RESPONSIBILITY: MODIFIED INSPECTION CYCLES FOR COMPANY FIRE PREVENTION INSPECTIONS Using Table 33-A of the Fire Code, the inspection cycle for general occupancies will be either an annual or a three-year inspection cycle based on the number of exits required. Occupancies which require only one exit shall be inspected once every three years. Occupancies with more than one required exit (see Table 33-A of the Fire Code) or containing over the allowable limits of hazardous materials (see Div. 8 of the Fire Code) shall be inspected once each year. Enclosed corridor apartments/condominiums with 16 or more units or 3-5 stories in height; enclosed corridor hotels with 20 or more guest rooms or 3-5 stories in height; and company assemblage occupancies (normally 99 occupants or less) shall be inspected twice each year (one daytime and one nighttime inspection -- six months apart). Non-enclosed corridor apartments/ condominiums (garden type) occupancies with 16 or more units or 3-5 stories in height; and non-enclosed corridor hotels with 20 or more guest rooms or 3-5 stories in height shall be inspected once a year. Multi-unit dwellings shall include all enclosed corridor multi-unit residential occupancies 5-15 units in size and hotels with 6-19 guest rooms which are less than 3 stories in height. This category shall require inspection once every three years. Dwelling occupancies (4 units or less) are inspected by request or as a result of a complaint. Fire Prevention Bureau occupancies shall be inspected by field personnel for pre-fire planning purposes only, once every three years. Brush and grass shall be inspected annually by the Brush Task Force or Departmental Sweep. All other field inspections are normally conducted upon request or complaint only. The platoon inspection responsibilities shall be rotated once each three years. INSPECTION INTERVALS: Fire stations shall adhere to the minimum fire prevention and pre-fire planning inspection intervals outlined in the following chart. Page 6 11/1-28.85 FIRE PREVENTION/GENERAL B 2-00 -28. INSPECTION RESPONSIBILITY (Continued).85 STATION RESPONSIBILITY: COMPANY FIRE PREVENTION INSPECTION RESPONSIBILITIES FILING CATEGORIES PURPOSE INTERVALS General Occupancies Pre-Fire Planning Once every One Required Exit and Fire Prevention 3 years General Occupancies Pre-Fire Planning Once each year and Fire Prevention Two or More Required Exits Over Threshold Limits 1. To verify hazardous materials Once every 3 years Of Hazardous Materials inventories on BP-8's. 2. Check for valid Division 8 Certifications. See Departmental Bulletin 95-20 (Revised). Enclosed Corridor Fire Prevention and Correction of Twice each year (one day Apartments/Condominiums Immediate Fire and Life Hazards and one night inspection With 16 or more units per year -- 6 months Or 3-5 stories in height apart) Enclosed Corridor Hotels with 20 or more guest rooms or 3-5 stories in height Assembly Occupancies (less Than 100 occupants) Non-enclosed Corridor Pre-Fire Planning and Once each year Apartments/Condominiums Fire Prevention With 16 or more units Or 3-5 stories in height Non-enclosed Corridor Hotels With 20 or more guest rooms or 3-5 stories in height Multi-Unit Dwellings Pre-Fire Planning Once every three years and Fire Prevention All Enclosed Corridor Apartments/Condominiums 5-15 units in size which are less than 3 stories in height All enclosed corridor hotels With 6-19 guest rooms which are less than 3 stories in Height Page 7 11/1-28.85 FIRE PREVENTION/GENERAL B 2-00 -28. INSPECTION RESPONSIBILITY (Continued).85 STATION RESPONSIBILITY: COMPANY FIRE PREVENTION INSPECTION RESPONSIBILITIES FILING CATEGORIES PURPOSE INTERVALS Dwellings Fire Prevention By request or as a result of a complaint Fire Prevention Bureau Pre-Fire Planning Only Once every 3 years Occupancies Brush and grass Fire Prevention Annually by Brush Task Force or Departmental Sweep. Others by request or complaint only. Quarterly Drive Through New Construction, Street Quarterly Access, Hydrants, overall condition of district Requests for deviation from these requirements shall be made in writing, through channels, to the Commander, Bureau of Emergency Services. F-225 Forward: As indicated To: Bureau Commander, THROUGH CHANNELS Number of Copies: Two Routing: Upon approval or disapproval, duplicate returned to point of origin. Information Required: As indicated Page 8 11/1-30.00 FIRE PREVENTION/GENERAL B 2-00 -30. GROUP OCCUPANCY REFERENCE TABLE 11-A OCCUPANCY DESCRIPTION A-1 A building or portion of a building having an assembly room with an occupant load of 1,000 or more and a legitimate stage. A-2 A building or portion of a building having an assembly room with an occupant load of less than 1,000 and a legitimate stage. A-2.1 A building or portion of a building having an assembly room with an occupant load of 300 or more without a legitimate stage, including such buildings used for educational purposes and not classed as a Group E or Group B Occupancy. A-3 Any building or portion of a building having an assembly room with an occupant load of less than 300 without a legitimate stage, including such buildings used for educational purposes and not classed as a Group E or Group B Occupancy. A-4 Stadiums, reviewing stands and amusement park structures not included within other Group A occupancies. B A building or structure, or a portion thereof, for office, professional or service-type transactions, including storage of records and accounts; eating and drinking establishments with an occupant load of less than 50. E-1 Any building used for educational purposes through the 12th grade by 50 or more persons for more than 12 hours per week or four hours in any one day. E-2 Any building used for educational purposes through the 12th grade by less than 50 persons for more than 12 hours per week or four hours in any one day. E-3 Any building or portion thereof used for day-care purposes for more than six persons. F-1 Moderate-hazard factory and industrial occupancies include factory and industrial uses not classified as Group F, Division 2 Occupancies. F-2 Low-hazard factory and industrial occupancies include facilities producing noncombustible or nonexplosive materials which during finishing, packing or processing do not involve a significant fire hazard of the Uniform Building Code (U.B.C.). H-1 Occupancies with a quantity of material in the building in excess of those listed in Table 3-D of the U.B.C. which present a high explosion hazard. H-2 Occupancies with a quantity of material in the building in excess of those listed in Table 3-D of the U.B.C. which present a moderate explosion hazard or a hazard from accelerated burning. H-3 Occupancies with a quantity of material in the building in excess of those listed in Table 3-D of the U.B.C. which present a high fire or physical hazard. H-4 Repair garages not classified as Group S, Division 3 Occupancies. H-5 Aircraft repair hangars not classified as Group S, Division 5 Occupancies and heliports. H-6 Semiconductor fabrication facilities and comparable research and development areas when the facilities in which hazardous production materials are used, and the aggregate quantity of material is in excess of those listed in Table 3-D or 3-E. H-7 Occupancies having quantities of materials in excess of those listed in Table 3-E of the U.B.C. that are health hazards as listed. I-1.1 Nurseries for the full-time care of children under the age of six (each accommodating more than five children), hospitals, sanitariums, nursing homes with nonambulatory patients and similar buildings (each accommodating more than five patients). Page 9 11/1-30.00 FIRE PREVENTION/GENERAL B 2-00 -30. GROUP OCCUPANCY REFERENCE I-1.2 Health-care centers for ambulatory patients receiving out-patient medical care which may render the patient incapable of unassisted self-preservation (each tenant space accommodating more than five such patients). I-2 Nursing homes for ambulatory patients, homes for children six years of age or over (each accommodating more than five patients). I-3 Mental hospitals, mental sanitariums, jails, prisons, reformatories and buildings where personal liberties of inmates are similarly restrained. M A building or structure, or a portion thereof, for the display and sale of merchandise, and involving stocks of goods, wares or merchandise, incidental to such purposes and accessible to the public. R-1 Hotels and apartment houses, congregate residences (each accommodating more than 10 persons). R-2.1 Residential care facilities for the elderly (each accommodating more than six non-ambulatory persons). R-2.1.1 Residential care facilities for the elderly (each accommodating six or less non-ambulatory persons). R-2.2 Residential care facilities for the elderly (each accommodating more than six ambulatory persons). R-2.2.1 Residential care facilities for the elderly (each accommodating six or less ambulatory persons). R-2.3 Residential care facilities for bedridden occupants (each accommodating more than six persons). R-2.3.1 Residential care facilities for bedridden occupants (each accommodating 6 or less persons). R-3 Dwellings, lodging houses, congregate residences (each accommodating 10 or fewer persons) R-6 Residential group care facilities that provide care and/or supervisory services. No restraints. Halfway houses, alcohol and drug rehab facilities. R-6.1 Residential group care facilities that provide care and/or supervisory services. No restraints. Halfway houses, alcohol and drug rehab facilities. More than six non-ambulatory persons. R-6.1A Residential group care facilities that provide care and/or supervisory services. No restraints. Halfway houses, alcohol and drug rehab facilities. Six or less non-ambulatory persons. R-6.2 Residential group care facilities that provide care and/or supervisory services. No restraints. Halfway houses, alcohol and drug rehab facilities. More than six ambulatory persons. R-6.2A Residential group care facilities that provide care and/or supervisory services. No restraints. Halfway houses, alcohol and drug rehab facilities. Six or less ambulatory persons. S-1 Moderate hazard storage occupancies including buildings or portions of buildings used for storage of combustible materials not classified as Group S, Division 2 or Group H Occupancies. S-2 Low-hazard storage occupancies including buildings or portions of buildings used for storage of noncombustible materials. S-3 Repair garages where work is limited to exchange of parts and maintenance not requiring open flame or welding, and parking garages not classified as Group S, Division 4 Occupancies. S-4 Open parking garages. S-5 Aircraft hangars and helistops. U-1 Private garages, carports, sheds and agricultural buildings. U-2 Fences over 6 feet (1829 mm) high, tanks and towers. Page 10 11/1-34.01 FIRE PREVENTION/GENERAL B 2-00 -34. TRANSFER OF INSPECTION RESPONSIBILITY.01 GENERAL: Officers in the Bureau of Emergency Services or the Fire Prevention Bureau may initiate transfers of inspection responsibility. This transfer may be completed upon agreement by the responsible officers. Also initiate an F-44, if, during a pre-fire planning inspection, it is discovered that the occupancy should be a fire station inspection responsibility (refer to Vol. 5, 9/7-00.00, F-44)..33 PROCEDURE: A. To transfer fire station occupancies to F.P.B., the following procedure shall apply: 1. Forward F-44, and duplicate, with reason for transfer along with the station fire prevention file for the concerned occupancy. 2. Change the fire prevention folder for the concerned occupancy to reflect the new status as a Bureau occupancy. The file shall contain: 1) The forwarding member's name. 2) The date file was forwarded. 3) The reason file was forwarded. 4) To whom the file was forwarded. 5) F-44 triplicate. 3. F.P.B. unit concerned will complete the F-44 and the duplicate will be returned to the station. 4. Station will change the status of the occupancy in SORTS or FPOS to that of a Bureau occupancy 5. The F.P.B. unit will add the occupancy to the IISYS system. B. To transfer F.P.B. occupancies to the fire station, the following procedure shall apply: 1. Forward F-44, and duplicate, with reason for transfer along with the fire prevention files for the concerned occupancy. 2. The station will complete the F-44 and return the duplicate to the F.P.B. 3. The station will change the status of the occupancy in SORTS or FPOS to that of a station occupancy. 4. The F.P.B. unit will delete the occupancy from the IISYS system. -51. INSPECTION CATEGORIES.01 FIRE STATION FILES: For fire station fire prevention inspection purposes, occupancy files are grouped as follows: Records for each occupancy shall be kept in an individual legal sized folder. The folders are labeled by block number and address. Occupancy files shall be stored in a file cabinet by platoon, block number, and address. To assist with easy recognition of inspection cycles, all occupancies requiring an annual inspection will be placed in a left cut folder, all occupancies that will be inspected twice a year (night inspections) will be placed in a center cut folder, and all occupancies that will be inspected on a three-year cycle will be placed in a right cut folder. NOTE: To assist with the scheduling of inspections, it is recommended that "three-year cycle" occupancies that are in the same block be scheduled for inspection during the same fiscal year. REINSPECTION Fire Prevention Notices requiring reinspections shall be filed by platoon in legal sized manila folders that correspond to a 31-day month. Field Personnel shall number each day of the month on a separate folder. Station Commanders shall place the folders in the front of each platoon's fire prevention file. When a notice is written, the fire station copy shall be filed in the folder that corresponds to the reinspection date until needed for reinspection. (Note: Each platoon is responsible for their own reinspections.) Page 11 11/1-51.01 FIRE PREVENTION/GENERAL B 2-00 -51. INSPECTION CATEGORIES (Continued) COMPLAINT BOOK Each station shall maintain a complaint book. This book shall be used to track all fire prevention complaints. Complaint Processing Procedure: When a complaint is received, an F-334 form shall be filled out in accordance with the Manual of Operation instructions, and the following columns of the complaint control sheet shall be filled in; *address *hazard type *date received *shift responsibility After the complaint has been inspected, the completed F-334 form will be filled in the complaint book in alphabetical order (numeric order if the address is on a numbered street, i.e., 7th St., 3rd Ave., etc.). Additionally, the date completed and members initial columns of the control sheet in the front of the complaint book will be filled in. Councilmatic complaints shall be entered in red ink. If at a later date, fire station personnel receive additional complaints regarding an occupancy, members may refer to the complaint control sheet and the completed F-334 forms to determine the status of the initial complaint. Copies of the F-334 forms shall be retained until usefulness has passed. INSPECTION GUIDES The Basic Inspection Guide (Book No. 1) shall be utilized by Fire Suppression personnel to assist with hazard recognition and code enforcement. -70. ASSESSOR'S MAP BOOKS.01 GENERAL: Assessor's Map Book and Pages for the complete Fire Prevention District are to be kept at each station. These maps are used in establishing correct legal description of property on which F-1308 and F-340 Notices are to be written. Periodically, these Map Books are updated by the County Assessor's Office and are automatically sent to the affected stations by the Brush Clearance Unit. Page 12 11/3-01.01 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -01. PREPARATION.01 GENERAL: When engaging in fire prevention activities, make the following pre-arrangements before leaving quarters: A. Determine the area to be inspected. B. Assemble appropriate fire prevention materials. C. Review files and determine if any re-inspections are to be made on previously served notices. D. Make arrangements for any necessary personal contacts. E. Check your appearance. You are the Fire Department in the eyes of the citizen..50 LARGE INDUSTRIAL PROPERTIES: When inspecting any industrial property where large groups of people are involved, make arrangements prior to inspection in order to avoid disruption of activities. Page 1 11/3-30.01 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -30. GENERAL OCCUPANCIES.01 INTRODUCTION: Contact a responsible person on the premises, preferably the owner or manager. Explain the purpose of the fire prevention program and invite the person to accompany you on your inspection tour. If anyone refuses you permission to inspect, make a note of it in that person's presence, and refer the matter to your supervisor for advice as to further action..33 INSPECTION TOUR: Make a thorough inspection of the premises and discuss each hazard with the person. If a notice is written, go over each violation with the owner or responsible party so that they will understand what to do and how to do it. Leave the citizen with a good feeling toward you and the Department. If a subsequent inspection is needed, tell the citizen when you will be back and keep the appointment..50 CLOSED OR VACANT OCCUPANCIES: When a closed occupancy is encountered during routine inspection, the following procedure shall be used: A. If the occupancy is vacant and there is no indication that any fire hazards exist, an entry shall be made on the SORTS or FPOS Occupancy Inspection Report indicating the occupancy is vacant. B. If the occupancy is closed but appears to be in use: An entry shall be made on the SORTS or FPOS Occupancy Inspection Report indicating that the occupancy was closed. Return to the occupancy at a later date and conduct the inspection. If a second attempt is not successful, call the business telephone number or the emergency telephone number as listed on the SORTS or FPOS Occupancy Inspection Report. When occupant or owner is contacted, set a date and time for an inspection. If the owner or occupant cannot be contacted, and: 1. Conditions indicate that no further action is necessary, the statement, "Closed, no visual hazards", shall be made in the remarks section of the SORTS or FPOS Occupancy Inspection Report. 2. Conditions indicate an inspection is necessary, the following procedure will be followed. Ownership information may be accessed through 1) Data Quick as follows: Normal business hours - Legal Liaison Unit or Brush Unit 2) Station LUPAMS program. After owner's name and address are determined, mail an F-340C to the owner stating, "The Fire Department is conducting routine annual fire prevention inspections in the area. We would like to conduct a fire prevention inspection of your premises. Please contact the Fire Station Commander at Fire Station , located at , telephone number , so that an appointment for an inspection can be made". Use L.A.M.C. 57.01.24. Allow 30 days for the owner to make contact with the Fire Department. If contact is not made, forward the entire file on the property, to the Fire Prevention Bureau, Legal Liaison, for further action. Page 2 11/3-40.01 FIRE PREVENTION/INSPECTION PROCEDURES B 2-00 -40. HAZARD CORRECTION - NORMAL PROCEDURES.01 GENERAL: Issue either a Notice F-340A, B, C, or D when any fire or life safety violation is found..06 SERVING NOTICES: Notices shall be served either personally or by U.S. mail. When entering the hazard correction date on a notice that is to be mailed, allow sufficient time for delivery to the responsible party. The hazard correction date should be a maximum of 30 days from the date of preparation of the notice. A Notice must be addressed to a named person. Notices to be mailed will be placed in unsealed envelopes properly addressed with assignment designation of the sender placed below the return address. Forward to Department Headquarters for mailing. A notice written on vacant property must be written to the property owner. To locate the owner of record, use the County Assessor Map Book to obtain the correct Assessor's identification numbers (Map Book, Page, Parcel). Then use this identification number to determine the legal owner through the following methods: 1. Data Quick as follows: Normal business hours - Legal Liaison Unit or Brush Unit 2. Station LUPAMS program. Section 57.01.35C of the Fire Code authorizes the issuance of notices to make the items listed in 57.01.35A operational. In order to make this determination, periodic inspection or tests are required. The procedure for such tests is set out in Regulation Number Four. Whenever such tests are required, an F-340D, Notice of Fire/ Life Safety Violation, shall be served indicating equipment or system to be tested. Refer to Vol. 5, 9/7-00.00, F-340D, Form Instructions. A representative of the Fire Department may witness the test and sign the F-340D form. The installation, alteration, and major repair of any fire protection equipment listed in 57.01.35A shall be performed under permit of the Department of Building and Safety. Use F-338, Fire Prevention Bureau Referral to notify other departments of needed alteration. Refer to Vol. 5, 9/7-00.00, F-338..10 COMPLAINT OF HAZARD: Any complaint of hazard received at the Fire Station should be inspected without delay, and in no case later than the following day. Platoon responsibility should be disregarded in an inspection of this type. Reinspection and follow-up work will be handled by the platoon with the area responsibility. Complaints received from City Council Field Offices or City Council Deputies require Battalion Commanders to report back to the City Council Field Office explaining the disposition of the complaint. Refer to Vol. 5, F-333. Complaint processing procedures shall be completed as per 11/1-51.01. The Battalion Office is the control point for the Fire Department regarding councilmatic complaints. Page 3 11/3-40.12 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -40. HAZARD CORRECTION - NORMAL PROCEDURE (Continued).12 REINSPECTION: A. Station Commanders shall list all reinspection dates on the F-957. B. When all items cited on the fire prevention notice are complied with, sign your full civil service name, enter date, place file in the corresponding SORTS or FPOS Occupancy Record folder, and update the SORTS Occupancy Inspection Report. C. If after a maximum of thirty days it is found that full compliance has not been obtained, the inspecting member shall initiate a "Request for Legal Action", F-290, for forwarding through Battalion to the Legal Liaison Unit. Refer to Vol. 5, 9/7-F-340A, B, C, E. D. All reinspections shall be recorded in SORTS or FPOS with the time spent and the result of the reinspection documented..20 CONDEMNATION TAG F-336: When an F-340 notice is issued to condemn the use of any appliance, device, equipment, system or material which creates a hazard or which fails to provide intended protection, an F-336 Condemnation Tag shall be attached to the item. An entry shall be made on the notice indicating that a tag was used in accordance with 57.01.36 of the Fire Code..36 CITATION PROCEDURE: This procedure is used when a Fire Department member has observed the commission of a misdemeanor, and it is necessary to summon the violator before the Municipal Court. Fire Department citations are dissimilar to traffic citations in that bail cannot be deposited and forfeited. The violator must appear to answer charges. A criminal complaint is drawn by the City Attorney and accompanies the Citation when presented to the Court. Copies of Citations issued to juveniles (under 18) are referred to the Los Angeles County Probation Office by the Legal Liaison Unit, Fire Prevention Bureau. Issuance of a Citation, Form F-211, constitutes a peace officer arrest for violation of laws relating to fire prevention and fire suppression under authority of Penal Code Section 853.9. Failure of the violator to make a voluntary appearance, as cited, to answer charges at the designated place and time constitutes a separate misdemeanor (failure to appear) and a bench warrant may be issued for the violator's arrest. Any member of the Fire Department may issue a Citation provided such member has been authorized to do so. Authorization may be granted as follows: A. By the member's Station or Unit Commander when the Citation is to be issued within the boundaries of the Mountain Fire District. B. By a Section Commander when the member is assigned to the Fire Prevention Bureau. C. By the member's Battalion Commander under any other circumstances. Extreme care and good judgment must be exercised. The member issuing the Citation shall have first made certain of the current established policies relating to issuing Citation and arrest procedures and shall follow explicitly the instructions of the F-211. Refer to Vol. 5, F-211. It is absolutely essential that all information on the Citation be accurate to the best knowledge of the issuing member. Page 4 11/3-40.36 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -40. HAZARD CORRECTION - NORMAL PROCEDURE.36 CITATION PROCEDURE: (Continued) A. Citations must be issued to a named individual. When the individual is the owner or person having control of a premises, structure, business, device, vessel, or vehicle that may be involved, the individual should be so identified (owner, manager, partner, tenant, lessee, driver, etc.) Obtain driver's license for proper identification. B. The violation must have been observed by the member signing the Citation as the issuing officer. C. The L.A.M.C. or C.C.R. (Code of Regulations) section cited shall include the specific section numbers. Fire Code Section 57.20.16 shall not be used unless proof is available that the violator had previously been served a notice in writing regarding the same violation. The description of the violation shall be brief but sufficiently complete to indicate its nature to the violator and to the Court. Wording such as: "Smoking in posted fire district area", "Dumping in fire district", "Riding motorcycle on fire road", describes the act as well as the area in which it was performed and indicates the violation falls within the scope of the Code Section cited. D. The Citation is invalid unless signed by the violator. Explain to the violator that signing the Citation is not an admission of guilt, only that the person signing will appear in answer to the charges. If the violator refuses to sign, a peace officer arrest shall be made. Refer to Vol. 6, 11/3-40.48, Arrest Procedure. E. Additional information, such as witnesses' names, addresses, and telephone numbers, or other facts pertinent to the violation may be noted on the reverse side of the Citation on the fourth (Fire Department) copy only. Witnesses should be at least 14 years of age and apparently competent to testify in Court. F. SUPPLYING CITATION BOOKS: Legal Liaison Unit, Fire Prevention Bureau, shall issue the Citation Books and maintain a record of their distribution. 1. One book shall be issued to each Battalion. 2. One book shall be issued to each fire station assigned the responsibility for fire prevention inspection in any portion of the Mountain Fire District. 3. Issuance of Citation Books to units within the Fire Prevention Bureau shall be made upon request of the Section Commander. Page 5 11/3-40.36 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -40. HAZARD CORRECTION - NORMAL PROCEDURE.36 CITATION PROCEDURE (Continued) 4. Control of the Citation Book use is the responsibility of the Commanding Officer of the station or unit to which it is assigned. 5. To obtain additional Citation Books, forward an F-225, through channels, to Legal Liaison Unit, Fire Prevention Bureau. F-225 Forward: As indicated To: Legal Liaison, Fire Prevention Bureau, through channels Number of Copies: One Routing:---.48 ARREST PROCEDURE: This procedure must not be used except in the case of extreme urgency and only when the violation is clearly evident. The need for an arrest is extremely rare. The authority to make an arrest must be given in person by a Battalion Commander or higher ranking officer. Any officer of the Fire Prevention Bureau may grant permission to make an arrest. The arrest must be made by the member witnessing the violation who assumes all the responsibilities and liabilities of a complainant. When an arrest is made, the member making the arrest shall be guided by the following procedure: A. Request police assistance. B. Request Department photographer. C. Notify your immediate superior. D. Notify the Fire Prevention Bureau Chief on call. E. Forward a red letterhead report to the Fire Prevention Bureau. F. Police will transport the arrestee to the place of booking. The arresting member will follow in a Department vehicle and will be called upon to give complete details for the arrest report. F-225 Forward: As indicated To: Fire Marshal, through channels Number of Copies: Three Routing: Original - to Fire Prevention Bureau Duplicate - retained by Chief authorizing arrest. Triplicate - retained by arresting member. Information Required: A detailed account of circumstances of the arrest. Include names, unit, and police report number. Page 6 11/3-45.01 FIRE PREVENTION/INSPECTION PROCEDURES B 2-00 -45. PARKING CITATION PROCEDURES.01 PARKING CITATIONS - RESPONSIBILITIES: Division Commanders are assigned the responsibility for the issuance of the Parking Citation Books. They shall establish control over the issuance and the return of such books and shall cause a supervisory check to be made of completed citations..10 OBTAINING CITATION BOOKS: All employees will obtain their parking citation books from the Division in which they are administratively assigned. Such citation books shall, upon completion, be returned to the Division Office. Station Commanders shall cause a journal entry of the Parking Citation Book to be made, covering the issuance and the return of books for their respective stations..20 PARKING CITATIONS, USE OF: Parking Citations shall be used only for parking violations.30 ISSUING CITATIONS: The citing member shall use a ball-point pen. The original of the citation shall not contain any information which does not appear on the violator's copy..40 PARKING CONTROL: Fire Department members shall cite only for the following parking violations: A. Vehicle Code Section 22500(d) -"No person shall stop, park, or leave standing any vehicle whether attended or unattended within 15 feet of the driveway entrance to any fire station." B. Vehicle Code Section 22500.1 - "No person shall stop, park, or leave standing any vehicle, whether attended or unattended, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer at any curb, or in any location in a publicly or privately owned or operated off-street parking facility, designated as a fire lane by the fire department". The designation shall be indicated (1) by a sign (Refer to LAMC 57.09.05) posted immediately adjacent to, and visible from, the designated place clearly stating that the place is a fire lane, (2) by outlining or painting the place in red and, in contrasting color, marking the place with the words "FIRE LANE", which are clearly visible from a vehicle, or (3) by a red curb or red paint on the edge of the roadway upon which is clearly marked the words "FIRE LANE". C. Vehicle Code Section 22514 - "No person shall stop, park, or leave standing any vehicle within 15 feet of a fire hydrant except when local authorities indicate a different distance by signs or markings, and except when such vehicle is attended by a licensed driver who is seated in the front seat and who can immediately move such vehicle in case of necessity.".50 PAY-BY-MAIL ENVELOPES: A pay-by-mail envelope shall accompany the violator's copy of the Parking Citation. The violator's copy shall be placed on the top of the envelope, facing outward and affixed in a conspicuous and easily observed place on the vehicle..60 COMPLETED CITATIONS: The citing member shall submit the original and second page of all completed parking citations to the Station Commander. Station Commanders, after review, shall remove the original from the book and forward to: Bureau of Parking Enforcement, Stop 745. Page 7 11/3-45.70 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -45. PARKING CITATION PROCEDURES (Continued).70 CITATION CHECKING BY SUPERVISORS: Each employee issuing a Parking Citation shall submit the original citation (court copy) to the Station Commander. The Station Commander shall check the following items on the citation: Completeness: Refer to Volume 5, Form Instructions. Each applicable blank space on a citation shall be filled in. Legibility: Citations must be legible. Tampering: There shall be no changes on the citation other than corrected errors. Errors: An error or omission in certain items may invalidate the citation. A positive check shall be made of the: A - Date of offense B - Correct VC section cited C - Correct location of offense The Station Commander who checks the citation shall initial the lower right hand corner. Page 8 11/3-50.01 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -50. REQUEST FOR LEGAL ACTION.01 GENERAL EXPLANATION: Fire Code violations are misdemeanors. Persons convicted of failing to comply may be subject to fines, not to exceed $1000 per count, or by imprisonment for not more than six months, or both. [Los Angeles Municipal Code: Sec. 11.00(m)].20 LITIGATION REQUIREMENTS: If a notice is written and full compliance is not secured, the case shall be referred to Legal Liaison for appropriate action. However, several requirements shall be met in order to litigate. A. The notice shall be written to a named person who is the legal owner of record or the legally responsible party. Apartment managers are not responsible for correcting hazards which require a financial expenditure. If corporations or other organizations who own property are to be prosecuted, the notice shall be written to a named officer of the organization. The City Attorney will not accept a case without written documentation proving ownership. Legal Liaison secures deeds from information submitted on the accompanying "Data Quick" printout, "Data Quick" verified LUPAMS printout, or F-85, Request for Legal Ownership (see F-85 instructions). B. The notice shall be made out correctly and completely, specifically describing the nature and location of violation(s). C. The notice shall be properly delivered to the responsible party. Owner/Responsible party contact shall be attempted and documented on the notice, including the date and time of the attempt. The delivery shall be in person or by U.S. Mail and this information shall be documented on the notice. D. Evidence shall be submitted to prove there is a violation. Clear, concise statements in narrative form by inspectors are necessary (see F-290 instructions). Photographs shall be taken and sketches may be made as are necessary, with permission of the owner or person in charge or control of the premises. E. Photographs which are meant to provide documentary evidence that a Fire Code violation has occurred shall contain the following: 1. All observable violations shall be clearly shown, i.e., door(s) blocked open, bent drop ladder, obstructions in hallway, rubbish, material stacked too close to ceiling, etc. 2. The address of the occupancy involved shall be clearly shown. 3. A photograph depicting the outside of the structure, showing the type of construction and height of the structure 4. For weeds and/or brush, there must be a "tie-in" showing identifiable landmarks which prove that the weeds/brush shown are located on property being cited. (This usually means an adjacent structure, a street sign, or a curb address to be included in photo.) 5. For weeds and/or brush adjacent to structures, there must be some accurate indicator of the distance between the vegetation and the structure. 6. For fire extinguishers needing to be serviced, a "close-up" picture of the tag showing the date of last service must be clearly readable. 7. If extinguishers are empty, a photograph of member holding extinguisher by one or two fingers will indicate light- ness. If seal is broken, take a close-up of the top of the extinguisher. Page 9 11/3-50.20 FIRE PREVENTION/INSPECTION PROCEDURE B 2-00 -50. REQUEST FOR LEGAL ACTION (Continued).20 LITIGATION REQUIREMENTS: 8. Descriptive signs and/or members pointing to violations are not necessary. The member taking the photos shall include a written description of each picture taken. F. A narrative shall always be included with a request for Legal Action. It shall contain information on dates of inspections, persons contacted, and all pertinent information regarding the inspection and the occupancy..40 REFERRAL PROCEDURES: A. Prepare F-290. B. Include a "Data Quick" printout, "Data Quick" verified LUPAMS printout, or F-85 (see F-85). C. Take photographs. The undeveloped film shall be placed in a sealed envelope with the address of the violation written on the film container and the outside of the envelope. Include photo list describing each frame. Forward the undeveloped film with the F-290 to Legal Liaison through the Battalion office. D. Attach all related notices and documents. E. Retain all records not pertinent to present action. F. Record the last reinspection in SORTS or FPOS and indicate that the occupancy is being sent to Legal. G. Station or Unit Commanders shall review for completeness and accuracy, and initial F-290. H. Battalion or Section Commander shall review for completeness and accuracy, and initial F-290 before forwarding to Legal Liaison. I. While legal action is pending, any additional information, i.e., new ownership, reinspection findings (when authorized by Legal Liaison), fires, additional violations, etc., shall be referred to Legal Liaison, extension 5-5979, as soon as possible..80 LITIGATION ALTERNATIVES: Cases which are sufficiently documented are submitted for City Attorney Hearing and/or Criminal Complaint. The City Attorney's Office, in consultation with Legal Liaison, determines which action will be taken. A. City Attorney Hearings are held when: 1. There is reason to believe that a Hearing will stimulate earlier compliance. 2. The case is such that the City Attorney's Office requires a Hearing. 3. The documentation is insufficient for formal Court proceedings. B. Criminal Complaint 1. The case is sufficiently documented to litigate. 2. The nature of the violation is extremely serious. 3. The defendant has a history of noncompliance. 4. The City Attorney Hearing fails to promote compliance. Page 10 11/3-50.80 FIRE PREVENTION/INSPECTION PROCEDURE A 2-00 -50. REQUEST FOR LEGAL ACTION (Continued).80 LITIGATION ALTERNATIVES: C. Administrative Hearings 1. With other agencies. i.e. LAPD Commission Investigations, Building and Safety, Zoning, Pro-Active Code Enforcement Unit. -60. HAZARD CORRECTION - SPECIAL.01 LIFE HAZARD, FIRE PREVENTION BUREAU OCCUPANCIES: If Fire Suppression personnel encounter a serious fire or life hazard in a Fire Prevention Bureau occupancy or any occupancy, they shall telephone their immediate superior and the Fire Prevention Bureau without delay..33 SPECIAL PROCEDURE - POSTING HAZARDOUS BUILDING: Use of F-339 to post a building or structure should be accompanied by issuance of an F-340 Notice to the owner or responsible party for the premises concerned. However, where this is not possible, follow the necessary steps to ascertain the owner or responsible party. Then issue a notice, directing that immediate action be taken to alleviate the problem and instructing the owner or responsible party that a written permit is required to enter the premises for the purpose of correcting the hazard. A Special Permit, F-315, is used for this purpose. Refer to Vol. 5, 9/7-00.00..66 HAZARD CORRECTION - OTHER CODES: When conditions are found in violation of a code or ordinance enforced by an agency other than the Fire Department, but constituting a fire hazard, a notice shall be issued citing 57.20.16 of the Fire Code. In addition to issuing notices to correct hazards, the violation shall be referred to the enforcing agency. (Use F-338 and forward to Building Standards Unit for proper routing.) If an urgent life hazard is discovered, take whatever measures are necessary for the immediate protection of life and property. As soon as possible, notify the enforcing agency by telephone. After verbal notification has been made, prepare F-338 describing the hazard and forward as indicated above. -70. HAZARD CORRECTION - BRUSH, HAZARDOUS VEGETATION AND HAZARDOUS REFUSE.01 PROCEDURES FOR HAZARD ABATEMENT ON IMPROVED AND UNIMPROVED PROPERTY: The first step in hazard abatement is determining the location of the property, i.e., Mountain Fire District, Fire Buffer Zones, Mt. Washington, Baldwin Hills or other areas of the City. Also, the status of the property, whether it is "improved" or "unimproved", must be determined. Once these two factors are known, go to one of the following procedures as applicable: A. Mountain Fire District, Fire Buffer Zones, and Mt. Washington improved and unimproved property, see Manual of Operation 11/3-70.20. B. Improved property outside of the Mountain Fire District, Fire Buffer Zones, or Mt. Washington, see Manual of Operation 11/3-70.40. C. Unimproved property outside of the Mountain Fire District, Fire Buffer Zones, or Mt. Washington, see Manual of Operation 11/3-70.60. D. Public Agency-Owned Property, see Manual of Operation 11/3-70.80. Page 11 11/3-70.20 FIRE PREVENTION/INSPECTION PROCEDURES A 2-00 -70. HAZARD CORRECTION - BRUSH, HAZARDOUS VEGETATION AND HAZARDOUS REFUSE (Cont).20 MOUNTAIN FIRE DISTRICT, FIRE BUFFER ZONES, AND MT. WASHINGTON: Violations involving brush, hazardous vegetation and/or refuse encountered on any property, improved or unimproved, in the Mountain Fire District, Fire Buffer Zones or Mt. Washington shall be written on an F-1308, Notice of Noncompliance (Form revision date of 1997 or later). First check the station's "Hazardous Vegetation/Refuse File" to ascertain whether or not an F-1308 has been written for that parcel since the start of the most recent Hazardous Vegetation/Refuse inspection cycle. A. If an F-1308 for that parcel is found in the "Hazardous Vegetation/ Refuse File," DO NOT WRITE ANOTHER NOTICE. This parcel is in the system and will be cleared by the Department's Private Contractor Program if the property owner fails to comply. B. When it is determined that an F-1308 has not been written for that parcel, station personnel shall write an F-1308 following the procedures outlined in the Manual of Operation, Volume 5, 9/7-00.00, F-1308. NOTE: Each parcel found in noncompliance requires a separate F-1308. Multiple parcels on one F-1308 are not acceptable. C. ROUTING: The original (white copy) of the F-1308 is delivered to the property owner. The duplicate (green copy) is forwarded to the Brush Clearance Unit, and is used to initiate a City Attorney's letter and, subsequently, clearance by a private contractor if compliance is not obtained. The triplicate (goldenrod copy) of the F-1308 is filed in the station's "Hazardous Vegetation/ Refuse File" by Map Book and Page and Parcel Number. D. REINSPECTIONS: Station personnel will not automatically reinspect at the end of 20 days. However, if the property owner contacts the station and states that the parcel is now in compliance with the notice, station personnel shall make a compliance inspection to determine whether the property is properly cleared of vegetation and/or hazardous refuse. When a property owner contacts the station requesting a compliance inspection, record all information on a "Cleaned by Owner" Form, F-1307, (C.B.O.). Be sure to record owner's full name, Map Book, Page, Parcel Number, and mailing address at the time of the telephone call. 1. COMPLIANCE FOUND: When an inspection of the property has been made and compliance is found, date and sign the upper section on the C.B.O.; mail or hand deliver the original (white) copy to the owner of the property. Forward the duplicate (goldenrod) copy of the C.B.O. to the Brush Clearance Unit. Attach the triplicate (green) copy of the C.B.O. to the goldenrod F-1308 in the station's "Hazardous Vegetation/ Refuse File;" sign and date the compliance section of the F-1308 in the station's "Hazardous Vegetation/Refuse File." NOTE: If compliance is found at any time during the process of an F-1308, a C.B.O. is the only expedient method by which station personnel can stop legal action against a cited property. Page 12 11/3-70.20 FIRE PREVENTION/INSPECTION PROCEDURE A 2-00 -70. HAZARD CORRECTION - BRUSH, HAZARDOUS VEGETATION AND HAZARDOUS REFUSE.20 MOUNTAIN FIRE DISTRICT, FIRE BUFFER ZONES AND MT. WASHINGTON (Continued): 2. NONCOMPLIANCE FOUND: If noncompliance is found during a compliance inspection, verbally contact the property owner regarding the additional clearance needed in order to fully comply with the requirements. Fill out the "Noncompliance" section on the C.B.O., indicate date of inspection(s), specifically identify those conditions still needing clearance and place the fire station phone number in space provided. The green copy of the C.B.O. form shall be attached to the goldenrod copy of the F-1308 in the station's "Hazardous Vegetation File". The white copy of the C.B.O. must be left with or mailed to the property owner. Forward the goldenrod copy of the C.B.O. to the Brush Clearance Unit. E. EROSION OR LAND SLIPPAGE: If the property owner has been issued an F-1308 and feels that debrushing would cause an erosion or land slippage problem, inform the owner to obtain a written report from a private geologist, and mail to the Brush Clearance Unit at 14555 Sylvan Street, Van Nuys, CA 91411. If the geology report reveals that erosion or land slippage would be a factor if the parcel were debrushed, the Brush Clearance Unit may have a City geologist inspect the property to confirm the validity of the private geologist's report. The Brush Clearance Unit will process all geology reports until the Depart- ment is satisfied with the results..40 IMPROVED PROPERTY OUTSIDE OF THE MOUNTAIN FIRE DISTRICT, FIRE BUFFER ZONES AND MT. WASHINGTON: The Fire Department has the primary responsibility for correcting hazards on improved property outside of the Mountain Fire District, Fire Buffer Zones and Mt. Washington. These hazards shall be written on an F-1308, Notice of Noncompliance. Follow the same procedures outlined in Manual of Operation 11/3-70.20..60 UNIMPROVED PROPERTY (VACANT LOTS) OUTSIDE OF THE MOUNTAIN FIRE DISTRICT, FIRE BUFFER ZONES AND MT. WASHINGTON: The Department of Public Works, Lot Cleaning Division, has primary responsibility of correcting hazards on unimproved (vacant lots) property outside of the Mountain Fire District, Fire Buffer Zones and Mt. Washington. Hazards on these properties shall be "pinked" to the Lot Cleaning Division using the F-338, Interdepartmental Referral. Refer to the Manual of Operation Vol. 5, 9/7-00.00, F-338. Page 13 11/3-70.80 FIRE PREVENTION/INSPECTION PROCEDURE A 2-00 -70. HAZARD CORRECTION - BRUSH, HAZARDOUS VEGETATION AND HAZARDOUS REFUSE.80 PUBLIC AGENCY-OWNED PROPERTY: If the violation is on City, County, State, or Federal property anywhere in the City, complete the F-1308 in the normal manner, except for the owner's name and mailing address which would be left blank. File th