AMM/ADMM Stores Department 70% Selection Syllabus PDF

## SYLLABUS FOR 70% SELECTION FOR PROMOTION TO GROUP 'B' POST OF AMM/ADMM IN STORES DEPARTMENT ### **Part-A** #### **Professional Subject** 1. Organization of Stores Dept. on Zonal Railway & Production Units. 2. Objectives of Stores Dept. in brief. 3. Functions of the Principal Chief Material Manage...

## SYLLABUS FOR 70% SELECTION FOR PROMOTION TO GROUP 'B' POST OF AMM/ADMM IN STORES DEPARTMENT ### **Part-A** #### **Professional Subject** 1. Organization of Stores Dept. on Zonal Railway & Production Units. 2. Objectives of Stores Dept. in brief. 3. Functions of the Principal Chief Material Manager (PCMM) & other officers assisting him. 4. Cannons of Financial Propriety & its application to Stores Matters. 5. Delegation of Powers: - Its need & necessary safeguards - Powers of PCMM & other officers for: - Purchase - Sale - Write off - Other miscellaneous matters 6. Purchase of stores: - Important Stages in purchase cycle - Purchase Policy & Rules of IR and GFR Provisions - Channels & Procedures of purchase of indigenous stores - Modes of tendering (including PAC purchase) & their limitations - Tender consideration: - Price determination (Reasonability/Workability) - Negotiations, Cartel Formation & related instructions - Concept & constitution of Tender Committee - Purchase of M&P/RSP items including CMC - Emergency Purchases - Basics of iMMS & e-Procurement - Procedures/Manuals related to iMMS and IREPS - Procurement through GeM - Reverse auction - Price variation clause and its operation - Buy back system of purchase - Green procurement - Composite contracts and strategic procurement 7. Purchase through Centralized agencies like: - Railway Board, BLW, CLW, etc. 8. Procedure of purchase from other Govt. Dept. in brief 9. Govt. Policy of Preference: - Purchase/Price Preference - Micro & Small Enterprises - Items reserved for procurement from MSEs - Purchase Preference as per Make in India Policy - Special benefits available to MSEs 10. Supply Contracts: - Important provisions of Indian Contract Act, Sale of Goods Act and GST Act - IRS Conditions of Contract, General Conditions of Contract - Force Majeure Clause - Preparation of bid documents, special conditions, price variation and eligibility criterion etc for: - Rate/Running & Fixed quantity/Long term contracts - Service Contract - Annual maintenance Contract - EPC Contract - Online submission of EMD & SD - PO Draft/Numbering Scheme & vetting considerations - Contract Management - Extension of DD/Modification of PO - Penalties for breach of contracts (LD, GD, RP) - Settlement of Disputes - Arbitration Clause in IRS Conditions - Arbitration & Conciliation Act 1996 including Amendment Act, 2019 - Dispute resolution between two Govt. Deptt. Or (CPSU) 11. Import of Material: - Direct import by Zonal Railways/Production Units - Import through Railway Board - Types of Import Contracts: FOB, CFR, CIF & DDP etc. - Modes of Payment, Letter of Credit & its types - Sea & Air freighting of Railway Materials & Insurance Covers - Port clearance of imported consignments - Claims settlement - INCOTERMS (latest edition) 12. Strategic Sourcing (Rational Source Selection): - Registration of firms on Railways and IREPS - Vendor performance evaluation; Vendor rating; Penal Action against vendors; Alternatives available with Railways, PUs - Registration by RDSO - Supply chain concept - relevance to Railways especially PUs 13. Important Statistics on Stores matters: - Submitted to Railway Board, periodically - Included in Railway Board's annual report & GM's Narrative Report - Yardsticks to measure efficiency of Stores Dept. 14. Stores Budget: - Compilation & various review/amendments to the budget during the financial year - Controls to adhere to the budget provisions, Exchequer control - Control over stores expenditure to minimize working expenses - Purchase Grant - Zero Base Budgeting (ZBB) 15. ISO Certification/ 5S Certification/ 6 Sigma Certification: - Procedure for obtaining the certification & subsequent compliance for continuation of the same: - For Purchase Office, - For stores depot 16. Paperless Working: - e-Office - Digitally signed electronic reports in iMMS and IREPS 17. Online acceptance of tenders: - Technical Scrutiny, - Tender Committee Minutes preparation& Tender acceptance/Direct acceptance, - Letter of Acceptance generation and auto-generation of Purchase order 18. Procedure for keeping/retention/destruction of official records 19. Stores Depots: - Location - Functions - Typical Layout of a stores depot 20. Design Aspects of a Typical Stores Depot/Warehouse: - Important parameters to be considered for design - Space Management - Buildings, Yards, Roads - Various types of storage arrangements - Materials Handling: - Equipments - Unit piling, container/pallet systems - Vertical storage system - Important Fire Safety aspects & Latest fire fighting Techniques - Security Arrangements to prevent & action called for by the Depot Officer in case of incidence of the following: - Theft - Pilferage - Misappropriation - Provision of CCTV in Stores Depots/Divisional Depots - Procedure for locking & sealing of wards/go-downs in a depot and depositing/collecting the keys - Gate Pass 21. Depot Organization: - Functions/Responsibilities of Depot Officer & Subordinate Staff - Various sections of stores depot, its functions & working procedures 22. Receipt & Accountal of materials: - Procedure for receipt & accountal, in a depot - Consequent clearance of purchase suspense - Accounts checks on suppliers' bills - Purchase Suspense/Sales Suspense 23. Inspection of Stores: - Inspection Techniques - Various Agencies for Inspection of Railway Materials - Acceptance of material against WTC - Inspection at firm's premises & Inspection at Depot - Rejection of pre-inspected materials and procedure for joint inspection - Disposal of rejected materials - Warranty Claim Procedure 24. Sampling for Inspection: - Sampling Methods - Indian Standards relating to Sampling 25. Testing Methods of common materials used by Railways like Steel, Rubber, PVC Items, Rexin, Oils, Paints, Non-ferrous items 26. Receipt & Issue of Stores on iMMS: - FIFO Method of Receipt and Issue - Procedure of issue of materials from stores depot to consumers other than attached workshops & debiting the indentors for stores issued 27. Properties & Preservation of stores such as: Rubber Items, chemicals, electrodes, timber, explosive/inflammable items, etc. 28. Imprest Stores: - Procedure for issue and supply of Imprest Stores - Road contract and its Management 29. Returned Stores through iMMS: - Its receipt & accountal in the depot - Valuation of returned stores - Monthly Credit Summaries 30. Sale of Railway Materials: - SAG Committee Recommendations - Survey Committee & its functions for various categories of stores - Procedure for condemnation of an asset (M&P items including Motor Vehicle) - Procedure for sale by tender - Procedure for disposal of scrap by e-auction - General & Special conditions of sale - On-line payment of BSV - On-line payment of EMD - Payment Gateway 31. Purchase by Depot/Divisional Officers: - Purchase Powers- Local & Cash Purchases - Digital recoupment of cash imprest 32. Important Components & its usages: - In carriages, wagons, diesel loco, electric loco, Metro coaches, TRD & DMU/EMUS 33. Dispatch of Railway Materials: - By Rail, Road - By Sea & Air - Safeguards against loss/damage in transit - Settlement of claims with carriers 34. Inter-depot transfers & Clearance of SINT suspense 35. Stock Verification: - By Accounts - Departmental - Disposal of Stock Sheets 36. Classification of Heads of Accounting & Various Suspense Heads relating to Stores 37. Codification: - Stores nomenclature & price lists (Unified & Non-unified) - Unified Vendor Code - Consignee Code - Advantages of codification 38. Standardization & Variety reduction 39. Provisioning & Recoupment of Stores: - Maxima Minima Method - Annual Review Method - Main Depot-Sub depot arrangement - Economic Order Quantity (EOQ) - Lead time & Safety/Buffer Stock - Computerized forecast of demand/consumption for stock-recoupment (Generation of Estimate Sheet) - Various forecasting statistical techniques 40. Inventory Management: - Types of inventories - Various Inventory models: - The Basic (EOQ) Model: Constant Demand & Lead Time - Variable Demand but constant Lead Time - JIT Inventory Model - Computer as an aid to inventory control & inventory management - Inventory reports in iMMS & its use for inventory control - Selective Control Techniques: - ABC, VED, FSN & XYZ analysis for inventory control & improvement in service levels - Related multi-criteria matrix - Inventory performance indices on IR - Over stock, Inactive & Surplus Stores - Definitions - Reasons for accrual & its disposal - Steps for prevention 41. Computerized Price Ledgers: - Preparation of Price Ledgers: Role of Stores Depot - Book Average Rates - Debiting the indentors for cost of materials issued & preparation of Debit Summaries 42. Audit: - Narrative Reports, Special Letters, Factual Statements, Draft Paras & its disposal. 43. Accounts: - Accounts Objections, Special Reports, Stock Sheets, Inspection Reports Pt I & II. 44. M&P, RSP and Works Program 45. Features of MS-Word, Excel, PPT 46. Exception Reports and Action Documents generated on iMMS. 47. Computerisation of User Depot and Integration with iMMS/IREPS (User Depot Module)