Los Angeles Fire Department Library 9/7 Procedures PDF

9/7 PROCEDURES - Los Angeles Fire Department Library Page 1 of 7 „ Log in or create an account Go „ LAFD Department Library „ Information Portal „ LAFD Homepage „ Fire Prevention „ Manual of Operation...

9/7 PROCEDURES - Los Angeles Fire Department Library Page 1 of 7 „ Log in or create an account Go „ LAFD Department Library „ Information Portal „ LAFD Homepage „ Fire Prevention „ Manual of Operations „ Recent changes „ Reference Material „ Rules and Regulations „ Library Help „ Send a Comment „ Quick Start Guide 9/7 PROCEDURES From Los Angeles Fire Department Library Department Library > Manual of Operation > Volume 5 9/7-00.00 REPORTS & RECORDS/ PROCEDURES HAZARDOUS MATERIALS INFORMATION FORM (HMIF) AND RELATED BP-8 (DISCLOSURE PRINTOUT) DIRECTIONS F-HMIF INITIATED BY: Member completing the Hazardous Materials inspection. NUMBER OF COPIES: One - forward original with the BP-8 attached. PERIOD RETAINED: Retain the updated BP-8 in the corresponding FPOS file until the next inspection (normally 3 years). The HMIF accompanies the corrected BP-8 to the Data Management Unit and is not retained. REFERENCE: 11 /3-95.01 ROUTING: After completion by the member, the Station Commander shall review for completeness and accuracy, then forward directly to the Data Management Unit. Technical Section. Fire Prevention Bureau. (Stop 250) HMIF & BP-8 APPLICATION The F-HMIF is used to summarize the inspection information for data entry use. All Hazardous Materials exceeding 55 gal. for liquids, 200 cu. ft. for gases, or 500 Ibs. for solids are required to be disclosed. Furthermore, any quantity of an Acutelv Hazardous Material must be disclosed. For a list of http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 2 of 7 AHM’'s refer to pages 11 & 12 in the Haz. Mat. Inspection Guide 1996. Station commander shall review, sign, and date at the top of the HMIF prior to forwarding. Attach the P-8 (Disclosure Printout) to the F-HMIF prior to forwarding to the Data Management Unit, Technical Section. COMPLETING THE HMIF 1. ADDRESS: Address of the occupancy being inspected. 2. BUSINESS #: The Business Number can be found in the upper right hand corner of the BP-8 (Computer listing of inventory submitted). 3. INSPECTION ACTION: a. Box 1. Check this box if the current business does not have a valid Div. 8 Certificate or BP-8 on file. This prompts a visit by a Fire Prevention Bureau Inspector and brings a new user into our disclosure and inventory system. b. Box 2. Check this box if the business is closed, but still appears to be handling hazardous materials. Refer to Volume 6 11/3-30.50B before forwarding the HMIF form. c. Box 3. Check this box if the business is no longer a Fire Station occupancy. That is, if business is four stories or more, is 40,000 square feet or more, or has a Division 4 permit. d. Box 4. Check this box if there has been a change in any of the following: business name, on site manager, phone number, emergency contact and /or phone number, or alternate emergency contact name and /or phone number. e. Box 5. Check this box if there has been a minor change to the inventory that can be made directly on the BP-8. Old information shall be crossed out and new information shall be added using a red pen on BP-8. f. Box 6. Check this box if there has been a major inventory change that in the Station Commander's opinion should require a visit by a Fire Prevention Bureau Inspector. At this point the Fire Prevention Bureau Inspector will complete the Haz. Mat. Inspection. A check in this box requires a Station Commander approval. Furthermore, a check in this box requires an explanation in the comments section of the HMIF. g. Box 7. Check this box if the business no longer handles hazardous materials, and all the hazardous materials have been removed. h. Box 8. Check this box if the business's name has changed or the business has changed ownership excluding ownership changes between spouses). This box requires explanation in the comments section of the HMIF. i. Box 9. Check this box if the building is vacant or the business no longer exists. j. Box 10. Check this box if all the information on the BP-8 is identical to the information obtained during the previous inspection. k. Box 11. Check this box if the date of the last business plan review is three years old or http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 3 of 7 older. This date can be found on the BP-8 (Disclosure Printout). 4. COMMENTS: The comments section is used to document findings from the field inspection and give direction to the Data Management Unit, Technical Section. 5. PERSON CONTACTED: Print the name of the responsible business representative that assisted you with the inspection. NEW HAZARDOUS MATERIALS BUSINESS INFORMATION 6. Give the name of the company. 7. Give the address, including street direction and zip code. 8. Give the mailing address (if different from above). Example: the address of the corporate headquarters or the main office. 9. Telephone number, including area code and extension if needed. 10. Full name of the business owner. 11. Telephone Number of the business owner. 12. Name of the on-site manager. 13. Telephone number, including area code and extension for the on-site manager. 14. Name of the property owner. 15. Telephone Number, including area code and extension for the property owner. Complete on all BP-8 inspections of F-HMIF (16-18). 16. Print the civil service name of the member completing the inspection. 17. Assignment of the member completing the inspection. If the member's assignment is different than the Station inspection responsibility, then the member shall note the Station inspection responsibility next to the assignment of the member. 18. Date of the inspection. BP-8 DISCLOSURE PRINTOUT 1. VERIFY BP-8 GENERAL INFORMATION: a. Business Name b. Business Owner http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 4 of 7 c. On-Site Manager d. Emergency Contact e. Appropriate Telephone Numbers f. Number of Employees g. Square Feet of Facility h. Block Number 2. During the General Inspection, use the BP-8 to verify the accuracy of the inventory of hazardous materials amounts disclosed to the Fire Department (these are maximum amounts at any one time). Use the BP-8 as a worksheet to make changes to the information. a. If there are MINOR changes to the inventory, indicate directly in red pen on the BP-8 Disclosure printout and forward along with HMIF to the Data Management Unit, Technical Section. b. If there are MAJOR changes to the inventory, check box 6 on the HMIF and be guided by the instruction on Page 2, 3f. 3. To provide accurate information for the following areas: Storaue TvDes, Health & Phvsical Hazard, and Hazard Class refer to the back side of the HMIF form. 4. SIGNATURES: After completion of the Haz. Mat. Inspection have the business representative and the inspecting member sign and date on the appropriate line at the bottom of the BP-8. 5. For every inspection of a Business that handles Hazardous Materials, a BP-8 and the HMIF SHALL BE FORWARDED to the Data Management Unit, Technical Section. A corrected BP-8 will be returned to the Fire Station to be filed in the corresponding FPOS file. 6. For any further information refer to the Haz. Mat. Inspections Guidelines 1996 or call the Data Management Unit at X 5-8080. 4 images 9/7-0.00 REPORTS & RECORDS/PROCEDURES A 8-83 NOTICE TO COMPLY FORM SD http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 5 of 7 INITIATED BY: Inspecting member NUMBER OF COPIES: Four PERIOD RETAINED: Three years - station or unit file FORWARD: --- REFERENCE: Manual of Operation, Vol. 6, 11/3-90.01, 11/5-75.01, Building Code, Sections 91.1304, 91.1403 ROUTING: Part 1 - (pink) - To citizen Part 2 - (yellow) - Duplicate, and Part 3 - (blue) - Triplicate to Engineering Unit for forwarding to Dept. of Building and Safety. Part 4 - (white) Station or unit file............................................................................................... APPLICATION: A. The Department of Building and Safety and the Fire Department jointly enforce the Municipal Code requirements related to permanently wired smoke detector installations in residential occupancies. B. Form SD, Notice to Comply, is a Department of Building and Safety form which is initiated by members of the Fire Department to require that permanently wired smoke detectors be installed in multiple unit residential occupancies containing 2 or more dwelling units. C. After issuing the Form SD to the building owner or responsible party, the initiating member forwards copies to the Fire Prevention Bureau, Engineering Unit, for forwarding to the Department of Building and Safety. Entries shall be made on the F-173 or F-173B (see F-173B form instructions). D. The Department of Building and Safety then performs the follow-up installation inspections and any legal enforcement necessary to assure smoke detector compliance. They will notify the Fire Department when the installation is completed. Entries shall again be made on the F-l73 or F-l73B. 9/7-00.00 REPORTS & RECORDS/PROCEDURES A 6/96 EMPLOYEE'S CLAIM FOR WORKERS' COMPENSATION BENEFITS State DWC Form 1 INITIATED BY: Department Supervisor http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 6 of 7 NUMBER OF COPIES: Five PERIOD RETAINED: Copy 1 and 3 - By Member Indefinitely FORWARD: Original and Copy 2 within 24 hours whenever the member requests first care. REFERENCE: Manual of Operation, Vol. 2, 3/5 ROUTING: To appropriate supervisor for forwarding to the Medical Liaison Unit.............................................................................................................. APPLICATION The State DWC Form 1 complies with State Law by providing injured workers with a mandated claim form within 24 hours or one business day of request or knowledge that an injury, illness, or exposure has been or may have been sustained. This form must be provided to any City employee whenever the supervisor has notice of a work-related injury or illness. An employee must be given a claim form under all circumstances. The form is forwarded whenever the member receives medical treatment. If member does not receive medical treatment within one year from date of illness or injury, the form may be discarded. PROCEDURE Prior to giving the form to the employee, the supervisor shall fill in two items of information on the claim form. The lines which should be filled in are Line 11 (Date employer first knew of injury) and Line 12 (Date claim form was provided to employee). This information shall also be documented in the station or work location journal (F-2). 9/7-00.00 REPORTS & RECORDS/PROCEDURES A 6-96 Page 2 State DWC Form 1......................................................................................................................... The claim form shall be given to the employee for completion. If the employee is so severely incapacitated that he/she is unable to complete the form, the supervisor shall provide the form to a responsible representative. The employee or representative should complete the top section of the form which is marked "EMPLOYEE", Lines 1 through 8. The employee or representative should sign the form where noted, include assignment, and return it to the supervisor. Prior to returning the form, the employee shall detach the third copy and retain as their temporary receipt. The supervisor completes the remainder of the form under the selection marked "EMPLOYER", Line 9 through 18. When the supervisor receives the original and copies 1, 2, and 4 of the claim form, the date the claim form was received should be entered on Line 13, sign on Line 16, print or type supervisor's title on Line 17 and phone number on Line 18. When the supervisor has completed the claim form, it shall be distributed in the following manner after the member receives medical treatment: Original - To employing department, THRU MEDICAL LIAISON UNIT. Copy 1 - To the employee (or representative). Copy 2 - To the Insurance Claim Administrator, THRU MEDICAL LIAISON UNIT. http://10.1.240.117/library/index.php/9/7_PROCEDURES 11/20/2012 9/7 PROCEDURES - Los Angeles Fire Department Library Page 7 of 7 Copy 3 - To the employee (or representative) - temporary receipt. Copy 4 - To the Supervisor - temporary receipt. NOTE In the event an employee wishes to report, or a supervisor is made aware of, a work related injury or illness while the employee is off duty, the following procedure shall be followed: REPORTS & RECORDS/PROCEDURES A 6-96 Page 3 State DWC Form 1........................................................................................................................... PLATOON DUTY PERSONNEL: Notify the on-duty supervisor at their place of assignment who will make the appropriate entries on the form. The form shall then be immediately forwarded to the Battalion Commander, who, utilizing City mail, will immediately mail the form to the employee via the U.S. Postal Service. SPECIAL DUTY PERSONNEL: Notify their supervisor during normal business hours who will make the appropriate entries on the form. The form shall then be immediately forwarded to the Section Commander, who, utilizing City mail, will immediately mail the form via the U.S. Postal Service. Forwarding and mailing the State DWC Form 1 shall be documented in the Company Journal in all cases. 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