Manatee County Sheriff's Office Security Manual 6916 PDF

SECURITY MANUAL 6916 TABLE OF CONTENTS 1.0 PURPOSE............................................................................................................ 2 2.0 CHECKPOINT GATEHOUSE............................................................................... 3 3.0 INMATE COUNTS................................................................................................ 7 4.0 FIRE CODES...................................................................................................... 10 5.0 FIRE AND EMERGENCY EQUIPMENT............................................................ 12 6.0 FIRE PREVENTION........................................................................................... 17 7.0 FIRE EVACUATION........................................................................................... 28 8.0 FACILITY SECURITY......................................................................................... 32 9.0 RIOT CONTROL................................................................................................ 59 10.0 BOMB THREATS AND EXPLOSIONS............................................................... 62 11.0 HOSTAGE SITUATIONS................................................................................... 64 12.0 HUNGER STRIKES............................................................................................ 67 13.0 SEARCHES (CONTRABAND AND EVIDENCE)................................................ 68 14.0 KEY AND TOOL CONTROL............................................................................... 73 15.0 WEAPONS/USE OF FORCE/USE OF RESTRAINTS....................................... 78 16.0 ESCAPES......................................................................................................... 104 17.0 HURRICANE PREPARATION.......................................................................... 106 18.0 EMERGENCY EVACUATION PLAN................................................................ 113 19.0 EMERGENCY AIR CONDITIONING/VENT SHUTDOWN - CENTRAL JAIL.................................................................................................................. 119 20.0 EARLY WARNING ALERT............................................................................... 120 21.0 PRECAUTIONARY MAIL PROCEDURES....................................................... 125 22.0 POST ORDERS/STAFFING............................................................................. 127 23.0 SUICIDE RESCUE TOOL................................................................................ 130 24.0 SUICIDE PADDED CELLS............................................................................... 131 25.0 PROGRAMS DRUG TESTING......................................................................... 132 SECURITY MANUAL 6916 1 Effective: 01/01/2024 MANATEE COUNTY SHERIFF’S OFFICE CORRECTIONS BUREAU SECURITY MANUAL 6916 This Manual rescinds the previously issued manual, dated July 05, 2023, and any addenda or revisions dealing with these issues. Effective Date: January 01, 2024 1.0 PURPOSE 1.1 The Corrections Bureau shall seek to ensure the safety of all persons in each building through establishing security procedures for use of force, searches, inmate counts, use of restraints/weapons and chemical weapons, key and tool control, Special Response Team (SRT) callout, escapes, and emergency procedures. This includes use of fire equipment and evacuations to promote the safe and orderly operations at each building. 1.2 This manual establishes listings, locations and use of emergency equipment located within the Corrections Bureau with specific procedures for the Central Jail Buildings and Annex. All emergency equipment shall be inspected during the monthly Fire and Safety Inspections. Fire Marshals shall inspect equipment during the annual Fire and Safety Inspection. 1.3 There shall be a Security Manual located in each building’s Centralized Control, in the Lieutenants’ and Captains’ offices, and in PowerDMS. These manuals shall be reviewed annually. The suggested revisions shall be forwarded to the Corrections Bureau Chief for approval. SECURITY MANUAL 6916 2 Effective: 01/01/2024 2.0 CHECKPOINT GATEHOUSE 2.1 Purpose: The purpose of this section is to establish the procedure and responsibilities of the correctional complex checkpoint Gatehouse Deputy. The Checkpoint Gatehouse shall be staffed on a 24-hour per day/7 days per week basis. 2.2 Duties and Responsibilities 2.2.1 Under the direction and supervision of the Operations Shift Sergeant/Lieutenant, the Checkpoint Gatehouse Deputy is responsible for controlling all vehicle and pedestrian traffic entering and exiting the Manatee County Sheriff’s Office Correctional Complex. 2.2.2 The nature of the assignment demands the ability to interact on a professional basis with members of the public who require entrance to the jail for purposes of visiting, posting bond, making inquiries, as well as all vendor deliveries. 2.2.3 Of equal importance is the requirement that the Corrections Deputies are cognizant of their responsibility for preventing escapes and the introduction of contraband. Extreme caution must be exercised by the Deputy in the handling and use of assigned weapons. 2.2.4 Specific duties of the Checkpoint Gatehouse Deputy shall include: 2.2.4.1 Upon assumption of the assigned post, the Deputy shall inspect the telephone, ensure entries are up to date in the JMS computer, and receive the list of vehicle entries from the off-going Deputy to determine proper working condition. Any discrepancies or malfunctions will be immediately reported to the Operations Shift Sergeant/Lieutenant. 2.2.4.2 The Deputy shall remain at his/her assigned post until properly relieved. 2.2.4.2.1 Should the Gate House Deputy need to use the portable toilet; the wooden gate should be temporarily positioned across the roadway to block traffic from entering or leaving the facility. 2.2.4.2.2 If a tornado warning for the Correctional Complex is issued by Manatee County Public Safety, or if it deemed unsafe to man the Gate House due to Emergency weather conditions the Shift Supervisor should advise the Gate House Deputy to find refuge in the Annex A Building Control Room. 2.2.4.3 The Deputy shall maintain radio communication with Master Control, A Control, the Farm, Warehouse, and Maintenance. The SECURITY MANUAL 6916 3 Effective: 01/01/2024 radio will be the primary means of communication with all divisions. The telephone in the Checkpoint Gatehouse will be utilized for business purposes and for informational purposes as needed by the Deputy. The Deputy may allow released inmates to make a phone call to make ride arrangements. The phone calls shall be limited to two (2) minutes, and the Deputy shall dial all phone numbers. 2.2.4.4 The Deputy shall control/direct all vehicular and pedestrian traffic to the appropriate location within the Correctional Complex, ascertaining the visitor’s identity, destination, authorized purpose; provide any information requested and direct the incoming vehicles to the appropriate parking area 2.2.4.5 The Deputy shall direct vehicles attempting to enter the complex in error to turn around and leave the complex. 2.2.4.6 The Deputy shall notify the Shift Sergeant/Lieutenant of any suspicious persons or vehicles BEFORE allowing them to enter into the secure area of the correctional complex. The Deputy shall attempt to restrict access until confirmation is received by the Shift Supervisor. 2.2.4.7 The Deputy shall require all vehicles entering the complex to stop. All marked law enforcement vehicles, all vehicles which have authorized parking permits or persons possessing an official Manatee County Sheriff’s Office identification card may enter without question unless the Corrections Deputy believes the person inside the vehicle is acting in a suspicious manner. 2.2.4.8 The Deputy shall make sure all persons requesting admittance (with the exception of uniformed/I.D. personnel) provide picture identification. They will be logged in the vehicle log maintained for that purpose. 2.2.4.8.1 Any person arriving at the Gatehouse to turn himself/herself in on a warrant, is court sentenced, is a criminal registrant, or is a weekender MAY BE ADMITTED WITHOUT AN ID. The Operations Shift Supervisor or Warrants Section when on duty shall be notified of a warrant pickup at the Gate House. Any person turning themselves in on a warrant shall be transported to the Sally Port area. All Weekenders will be verified by the Booking Unit prior to entry. 2.2.4.8.2 The Deputy will record the person’s name, address, and tag number on the Gate House log. All personal visitors for inmates are routed to the Visitation Center. Anyone who has legitimate business at the jail must be confirmed on the SECURITY MANUAL 6916 4 Effective: 01/01/2024 approved list or otherwise have clearance or approval to be admitted. 2.2.4.9 The Deputy shall not admit any person who does not have a legitimate purpose to conduct his/her business on the complex grounds. Vendors must have an appointment or have a confirmation from a Corrections supervisor before they may enter. 2.2.4.10 In the case of a situation where individuals become argumentative, unruly, or are intoxicated, the Deputy shall immediately call for backup assistance and attempt to detain the individual(s) at his/her position until backup arrives. It must be noted, however, that the Deputy should not engage in a physical confrontation with the individual(s) except in self-defense. 2.2.4.11 The Deputy shall notify the Shift Sergeant/Lieutenant of any unusual situation(s) not covered under this section. 2.2.4.12 The Deputy shall have a complete understanding and thorough knowledge of any related documentation concerning the Gatehouse Deputy position as well as all emergency procedures. 2.3 Escapes - In the event of an escape attempt, the Deputy shall immediately notify the Shift Sergeant/Lieutenant and the Perimeter Deputies by radio. The Deputy shall warn the inmate to halt. 2.3.1 Corrections Deputies are justified in the use of deadly force only as a last resort when the use of such force appears to be reasonably necessary under the following conditions: 2.3.1.1 To prevent imminent death or great bodily harm to the Deputy or another person; 2.3.1.2 To prevent escapes when reasonable alternatives have been exhausted, and the escape poses an immediate threat, death, or great bodily harm to any person. 2.3.2 Determination to shoot shall be tempered by: 2.3.2.1 The presence of Deputies visibly attempting to apprehend the escapee shall preclude the need to shoot. 2.3.2.2 The Deputy must have a clear range of fire. A Deputy will not shoot in any direction where an innocent person could be placed in jeopardy and/or harmed. If there is any doubt, do not shoot. 2.3.2.3 The Use of Force policy is covered in MCSO General Order 1022. SECURITY MANUAL 6916 5 Effective: 01/01/2024 2.3.3 In the event a weapon is discharged due to an attempted escape, the Deputy shall immediately notify the Shift Sergeant/Lieutenant with the following information: 2.3.3.1 Location of weapon discharge; 2.3.3.2 Attempted escape route; 2.3.3.3 Description of inmate(s); and, 2.3.3.4 Medical assistance as needed. 2.3.4 In the event a Deputy discharges a firearm, either accidentally or in the performance of duty, he/she will immediately notify the Shift Sergeant/Lieutenant in accordance with MCSO established procedures. 2.3.4.1 2.3.5 2.4 The Deputy will complete the necessary reports and notifications. In the event of any internal emergency such as escape, or inmate disturbance, the Gatehouse Deputy shall immediately secure the entrance/exit driveway and permit only necessary and/or authorized traffic in and out of the complex. Warrants – When an individual turns himself/herself in on a warrant at the Gatehouse, the Gatehouse Deputy must take the following steps. 2.4.1 Call the Warrants Unit or the Booking Unit to confirm the warrant. 2.4.2 Once the warrant is confirmed, the Gatehouse Deputy will immediately secure the arrestee by applying handcuffs, properly spaced and doublelocked, conduct a pat down search, and instruct him/her to sit on the bench on the east side of the Gatehouse. During normal business hours, the Warrants Unit shall send a Warrants Deputy to take custody of the arrestee. 2.4.3 When a Warrants Deputy is unavailable, the Operations Shift Sergeant/Lieutenant shall be contacted to send a Deputy to take custody of the arrestee. 2.4.4 The Deputy taking custody of the arrestee should use a transport vehicle. 2.4.4.1 Upon contact with the arrestee, the Deputy shall perform a patdown search. 2.4.4.2 The Deputy shall place all the arrestee’s property in a paper bag. 2.4.4.3 The Deputy shall place the arrestee in handcuffs and transport him/her to the Sally Port area and turn custody of the arrestee over to the I&R Deputy. SECURITY MANUAL 6916 6 Effective: 01/01/2024 3.0 INMATE COUNTS 3.1 Each building shall conduct at least three (3) formal counts by Corrections deputies per day. Such counts shall be recorded in each control room’s permanent event log. At least one (1) count each day shall be completed during a lockdown period. 3.1.1 All counts shall be “warm body” in which deputies view every inmate. 3.1.2 The night Shift Sergeant/Lieutenant shall instruct deputies to count all inmates housed in their assigned area within one (1) hour of the shift’s end. 3.1.3 The day Shift Sergeant/Lieutenant shall instruct Corrections Deputies to count all inmates housed in their assigned areas before the end of shift. 3.1.4 The lockdown count shall be conducted between 2200 and 2300 hours, just prior to lights out. 3.1.5 All Deputies will use dorm rosters during count to match inmate warm body count with the inmate roster during count. 3.1.6 Dorm rosters will be generated from the first and second counts of the day. 3.1.7 All Deputies working an assigned dorm/pod must maintain a perpetual roster that shows movement in and out of the dorm/pod. 3.1.8 The Control Room Operator will also maintain a perpetual dorm(s) roster for comparison with the Deputy’s roster only. 3.1.9 All movement must stop one hour before shift change in order to count and generate new dorm rosters for the oncoming shift. RELEASES may occur based on approval by the Operations Shift Sergeant/Lieutenant. 3.1.10 Documented inmate counts shall be conducted at the beginning of each shift. Such counts shall be in the permanent event log. 3.2 3.2.1 When each pod/dorm has conducted a “warm body count,” a deputy shall call the “warm body count” in to the Shift Sergeant/Lieutenant who has the responsibility of comparing the inmate “warm body count” to the MCSO Corrections Bureau Combined Facility Count Sheet [MCSO FM 16-003]. If there is a discrepancy, the Shift Sergeant/Lieutenant shall order an immediate recount by the Deputy. If it is unresolved after the second recount, a neutral deputy will conduct the count and the facility will be placed in lockdown status until all inmates are accounted for. SECURITY MANUAL 6916 7 Effective: 01/01/2024 3.2.2 3.3 If shift change is imminent at the end of the dinner count, the inmates shall remain in lockdown until the oncoming shift takes control of the operation. This will give the oncoming shift an opportunity to conduct an informal count. When conducting a night count, Deputies shall utilize a flashlight to assist in viewing flesh. There shall be no inmate movement during night counts; inmates shall return to their assigned cells. Deputies must “see flesh” to ensure each inmate is accounted for. 3.3.1 3.4 The only inmates out of the pod/dorm at this time should be Food Service trusties. Immediately following a disorder, an emergency count shall be conducted. A disorder is defined as, but not limited to, an escape, riot, fire, hostage situation, fights involving four or more inmates, bomb scare, or any serious incident. Emergency counts shall be logged in the Jail Management System in the same manner as regular counts 3.4.1 Emergency counts shall be conducted after emergency SRT activations and shall be logged in the Jail Management Computer System. 3.5 Random counts are encouraged. These counts shall be made occasionally by Deputies to verify all inmates under their supervision are accounted for. Random counts shall be logged in the Jail Management System where available, or the facility control room log book. 3.6 Inmate movements within the building shall be regulated by a Deputy. 3.6.1 3.6.1.1 Inmates assigned to trusty status shall be visually monitored while moving within the building. Notification to the appropriate pod shall be made when a trusty is sent to an area; he/she shall report directly to the assigned area. The Deputy in charge of the trusty during that trusty’s assignment shall be responsible for his/her whereabouts. When the trusty is finished with an assignment, the Deputy supervising that trusty shall have him/her report directly to their next destination. The Deputy shall notify a Deputy at that destination that the trusty is on his/her way and visually monitor the trusty until he/she has reached his/her destination. 3.6.2 Inmates are not permitted in other inmate housing areas unless authorization is given by staff. 3.6.3 Policy on transportation of inmates is covered in MCSO GO 1017 [Arrestee and Inmate Transport], which establishes the Corrections Bureau’s Transportation Unit, and describes policy and procedures for safe and effective transportation of inmates. SECURITY MANUAL 6916 8 Effective: 01/01/2024 3.6.4 Inmates shall be transported in a safe manner. Inmates may be restrained during transport as a safety precaution but may not be restrained as a form of punishment. SECURITY MANUAL 6916 9 Effective: 01/01/2024 4.0 FIRE CODES 4.1 Mission – The Corrections Bureau shall seek to ensure the safety of all persons in each building through compliance with all applicable building and fire safety codes. 4.2 Building Codes - The Corrections Bureau shall conform to all applicable federal, state, and local Fire Safety Codes. Each building shall meet or exceed all requirements for fire alarms and automatic detection systems. 4.2.1 4.3 All Corrections facilities operated by the MCSO Corrections Bureau are owned by the Manatee County Government and sublet to the Sheriff. Manatee County and contractors shall have primary responsibility for obtaining building permits, which apply to any building used by the Corrections Bureau. The Corrections Bureau shall ensure that each of its facilities conforms to all relevant building codes. Each building shall have written building-specific fire evacuation plans. 4.3.1 Each building shall meet or exceed all requirements for fire alarms, automatic detection systems, and lighted or reflective emergency exits. Each building shall have a secondary means of egress or fire exit from every area. 4.3.2 Fire Codes - The local fire district having jurisdiction over a particular building will be asked to perform a documented annual inspection for compliance to local and state codes. The Corrections Bureau Chief shall ensure a written report is received from the Fire Inspector. Copies of the fire report and plan of action shall be forwarded to the Corrections Bureau Chief who shall maintain the inspection reports on file. The final fire inspection reports shall be maintained on file by the Fire Safety and Sanitation Officer. 4.3.3 Any deficiencies reported shall be addressed and corrected as quickly as possible. 4.3.4 Each building shall have a designated Fire Safety and Sanitation Officer. 4.3.5 Fire drills shall be conducted quarterly for each personnel component at each building. Reports shall be written, maintained, and available for inspection. 4.4 Life Safety Code - The National Fire Protection Association (NFPA) Life Safety Code, as it pertains to penal occupancy, shall be met in all inmate housing. Furnishings, mattresses, cushions, and other items of foamed plastics or foamed rubber pose a serious hazard due to high-smoke production, rapid burning once ignited and high heat release. Use of furniture with polyurethane padding and cubicle dividers of plywood or SECURITY MANUAL 6916 10 Effective: 01/01/2024 plastic is prohibited. Any new buildings shall be consistent with NFPA code. 4.5 4.6 Firefighting Procedure Manuals - Firefighting procedures are covered in this Security Manual 6916, which is available to all staff in PowerDMS on the Intranet home page under “General Orders.” Evacuations are covered in the Security Manual, Section 7.0. Fire doors will not be locked or tied in an open position. SECURITY MANUAL 6916 11 Effective: 01/01/2024 5.0 FIRE AND EMERGENCY EQUIPMENT 5.1 Fire Extinguishers - The jail facilities are equipped with numerous ABC fire extinguishers, automatic chemical extinguishers shall be located in kitchen areas, fire hoses where applicable, and various sprinkler systems. All locations shall be identified by a placard that includes the international symbol. Along with the weekly, monthly, and annual fire and safety inspections, all fire extinguishers shall be inspected annually by a licensed, independent firm. All fire extinguishers shall be inspected at least monthly by the Fire Safety and Sanitation Officer. 5.1.1 ABC fire extinguishers are multi-use devices that are designed to put out the following types of fires: 5.1.1.1 Wood, paper; 5.1.1.2 Electric; 5.1.1.3 Chemical; or, 5.1.1.4 Grease. 5.1.2 In the event that a fire extinguisher is used, even for just a short burst, it shall be removed from service by the Shift Sergeant/Lieutenant and turned over to County Maintenance staff for refilling and inspecting. The County Maintenance staff shall give the Shift Sergeant/Lieutenant a replacement unit without delay. 5.1.2.1 In the event that the seal is broken, the unit shall be removed from service and turned over to County Maintenance staff for refilling and inspection. County Maintenance staff shall give the Shift Sergeant/Lieutenant a replacement without delay. 5.1.2.2 All fire extinguishers shall be extinguisher, when exchanged. 5.2 replaced with a 10-pound Fire Detection Equipment and Annunciator Panel - All Corrections facilities are equipped with a full range of fire, heat, and smoke detection equipment. 5.2.1 Scope of Operation: The Corrections facilities are equipped with a point annunciator fire alarm system. The system is designed to indicate by location which device was activated. An alarm can be activated in one of the following methods: detector, pull station and water flow to the sprinkler heads or the fire hose connectors. The central point of control is located in the main (Master/Central) Control Room. A dedicated printer at the Central Jail only documents the situation and an auto-dialer sends a signal to the monitoring company, Security Alarm Corporation. Security Alarm Corporation shall notify the local fire department of the problem unless SECURITY MANUAL 6916 12 Effective: 01/01/2024 they are notified by a County Maintenance employee or a Shift Sergeant/Lieutenant that the condition is either a false alarm, or mechanical in nature. 5.2.2 (Central Jail Building Only) When a fire alarm is activated (by any of the means mentioned), the following will occur: 5.2.2.1 The red “SYSTEM ALARM” LED lamp will flash on the front of the alarm panel; 5.2.2.2 A sharp tone alert will sound throughout the building; 5.2.2.3 The display on the interface panel will indicate the alarm condition; and, 5.2.2.4 The fire doors located in the lower and upper corridors will close. 5.2.2.5 The Master Control Deputy shall perform the following: 5.2.2.5.1 Remove the A1 Key from the key box; 5.2.2.5.2 Insert the small key into the fire alarm panel on/off switch, turn key to the right; 5.2.2.5.3 Press the key under the flashing LED; 5.2.2.5.4 The tone alert will silence after 60 seconds; 5.2.2.5.5 The “SYSTEM ALARM” LED changes from flashing to steady and the alarm conditions are acknowledged; 5.2.2.5.6 If the operator requires the location of all alarms, he/she shall press. 5.2.2.5.7 Press the key and read the display to obtain the signal status. 5.2.2.5.8 Notify the Shift Sergeant/Lieutenant(s) of the condition and location of the alarm. 5.2.2.5.9 Notify North River Fire Department of the situation as soon as practical. 5.2.2.6 If the alarm is due to a pull station, the pull station must be manually reset. 5.2.2.6.1 SECURITY MANUAL 6916 To reset, determine the location from the readout using the Simplex key on the emergency key ring (Key Ring #1). 13 Effective: 01/01/2024 5.2.2.6.2 Have someone open the pull station door with the key; this will reset the handle. 5.2.2.6.3 Close the door and return the key ring to Master Control. The system will now reset when told to. 5.2.2.7 To reset the system after the alarm condition has been reset, cleared, restored, or replaced, the Master Control Deputy shall press the key. After a short delay (approximately two minutes), the system should return to normal and the display will read “SYSTEM IS NORMAL.” 5.2.2.8 When trouble in the system is detected, the following will occur: 5.2.2.8.1 A yellow “SYSTEM TROUBLE” LED on the interface panel will flash; 5.2.2.8.2 A tone alert will be steady; 5.2.2.8.3 The annunciator LEDs may be illuminated; 5.2.2.8.4 The display on the interface will indicate “TROUBLE”. Press the key to silence the trouble LED and tone. 5.2.2.8.5 If the system does not clear after a device has been restored, press the key. If the system does not clear, the trouble has not been corrected and Maintenance shall be notified. 5.2.2.9 The Supervisory Service Condition is a mode that indicates the operative condition of the system. If the system has an inoperative system, the following will happen: 5.2.2.9.1 The yellow “SUPERVISORY SERVICE” LED will flash; 5.2.2.9.2 The tone alert will be on steady; 5.2.2.9.3 The annunciator LEDs may illuminate; 5.2.2.9.4 The display on “SUPERVISORY.” 5.2.2.9.5 To reset this condition, press the key. The Supervisory Service LED becomes a steady glow and the tone alert is silenced within 60 seconds. 5.2.2.9.6 The Master Control Deputy shall read the display to determine the origin of the problem and notify the Shift Sergeant/Lieutenant of the problem. SECURITY MANUAL 6916 14 the interface panel displays Effective: 01/01/2024 5.2.2.9.7 After the defective device, switch, or problem area has been repaired; the system’s automatic function will clear the problem and show “SYSTEM IS NORMAL.” 5.3 Smoke Ejectors - The smoke ejectors are built into the facilities’ HVAC systems and turn on automatically during a detection of smoke, fire or rapid rise in temperature. The system is reset from the annunciator panel. 5.4 Emergency Power and Communications - Each building shall have the equipment necessary to maintain essential lights, power, and communications in an emergency. 5.4.1 All housing units shall have emergency lighting installed to provide sufficient illumination to egress areas and stairwells during emergencies. Any discrepancies shall be reported on the electronic Maintenance Log. 5.4.2 In the event of emergencies such as fires, natural disasters or riots, Corrections staff shall contact the MCSO Communications Section at extension 1588 or by radio Group A7 immediately. Each building shall have enough hand-held radios and charged batteries to maintain communications if conventional means of communications are disrupted. 5.4.3 Power generators shall be inspected by the Fire Safety and Sanitation Officer or designee at least weekly and load tested monthly, at a minimum, or in accordance with the manufacturers’ recommendations and instruction manual. Emergency equipment and systems, such as alarms, shall be tested at least once each quarter for effectiveness. Emergency equipment shall be repaired or replaced as necessary. The Fire Safety and Sanitation Officer shall ensure these tests are documented and that appropriate corrective action is taken. 5.4.4 Each building shall have Maintenance personnel available to perform preventive maintenance. Each shift or Deputy shall log maintenance problems in the electronic maintenance Log tracker. If the equipment is needed for emergencies, a maintenance person shall be notified immediately. Facilities Maintenance personnel shall be available to conduct emergency repairs and replacement of equipment in lifethreatening situations. 5.4.5 When the Corrections radio Group CORR-1 is disabled due to a power outage, Master Control will notify staff via the intercom, or if unavailable a Deputy or Supervisor will go to each pod to notify staff, to turn the portable radios to the Emergency Jail group” MAFLA-D”) talk-around channel. Staff members should be able to communicate with each other but not with non-Corrections users. SECURITY MANUAL 6916 15 Effective: 01/01/2024 5.4.5.1 If the jail power goes out and radio connectivity is lost, the radios can be used as Emergency walkie talkies. To enter the walkie talkie mode, follow the steps below: Step 1: Select Menu Step 2: Select Zones Step 3: Scroll to 800 M/A. MAFLA will then be displayed Step 4: Turn top knob to 2; MAFLA-D will then be displayed The radios can now be used as walkie talkies. 5.4.5.2 5.5 After radio service is restored, Master Control will advise staff to return to radio Group CORR-1. Training 5.5.1 All Deputies/staff will be provided training in the operation of all emergency equipment and of fire contingency plans during orientation and CRO training, prior to being placed on a permanent shift. Annual retraining will also be provided on fire and evacuation procedures and the use of fire suppression equipment. 5.5.2 All Deputies/staff will know the exact locations of firefighting equipment and shall be familiar with its use. 5.5.3 All Deputies/staff will know the locations of fire exits and evacuation routes (see Matrices, Section 7.11). SECURITY MANUAL 6916 16 Effective: 01/01/2024 6.0 FIRE PREVENTION 6.1 The most important aspect of an effective fire protection program is fire prevention. All Deputies must constantly be aware of fire hazards such as altered electrical outlets, overloaded electrical units, empty fire extinguishers, and improper trash storage. 6.1.1 Each building shall adhere to all applicable safety and fire codes and shall have in place the equipment and written procedures necessary to respond to major emergencies, including fire, escapes, riots, hunger strikes, hostage situations, and bomb threats. Emergency procedures shall be reviewed by the Corrections Bureau Chief on an annual basis and updated as necessary. Results of the review shall be forwarded to all applicable personnel. 6.1.2 Each building shall have written emergency plans. All Corrections personnel shall be trained in the implementation of these plans. Review of these plans shall be an essential part of Corrections training and annual re-training programs. 6.2 All personnel shall maintain good housekeeping standards to augment fire safety. All exits will be distinctly and permanently marked, and signage shall be maintained and cleaned for continuous visibility. 6.3 All personnel shall notify their supervisor immediately if they notice improperly stored combustible materials or hazardous electrical conditions. Deputies shall also submit an Incident Report detailing all fire hazards to the Fire Safety and Sanitation Officer. 6.4 When an employee notes a fire hazard, the Shift Sergeant/Lieutenant shall take appropriate corrective action immediately and shall submit an Incident Report to the Fire Safety and Sanitation Officer who shall take appropriate steps to prevent such hazards in the future. 6.4.1 Any personnel that discovers smoke, fire or toxic fumes from a surrounding business shall immediately notify the Shift Sergeant/Lieutenant, giving the location and known extent of the source. This includes any fire at the scrap yard located at 13838 Harllee Road, Palmetto, FL, 34221. During any emergency smoke, fire, or toxic fume situation, a Deputy or Shift Sergeant/Lieutenant shall call North River Fire Department via telephone to the non-emergency number 941-812-1431 or 911 if an emergency or exigent circumstance exists. 6.4.1.1 6.5 Control Room operators shall NOT turn on the HVAC purge button for a fire or smoke outside the facility, unless notified by a Shift Sergeant/Lieutenant. Fire and safety training is conducted regularly in coordination with the agency’s Training Section. SECURITY MANUAL 6916 17 Effective: 01/01/2024 6.6 Following the annual inspection and report to the Fire Inspector and/or Fire Marshal, each building shall take appropriate steps to correct all deficiencies noted in the report. When the corrections are completed, the Fire Safety and Sanitation Officer shall notify the Fire Inspector who shall re-inspect the building. 6.7 Familiarity with the fire plan and procedures to be followed in the event of a fire shall be included in the training and orientation process for all new personnel. Provisions for follow-up and supplemental training in fire procedures shall be made by the Fire Safety and Sanitation Officer in coordination with the local fire department. Fire department assistance is available for formal fire training for personnel and inmates. 6.8 A qualified Corrections supervisor/designee shall conduct a Weekly Fire and Safety Inspection of the buildings. At least once a month, the Fire Safety and Sanitation Officer shall complete a comprehensive and thorough inspection of each building. All weekly and monthly inspections shall be documented, and the records retained at each building. 6.9 Each control room shall have all emergency telephone numbers readily at hand to avoid delay in making necessary emergency telephone calls. 6.10 There shall be no smoking in any Corrections building. The policy shall be diligently enforced (See MCSO GO 1005 - Tobacco Free Work Environment). There are designated smoking areas for employees outside each building. 6.11 Special containers shall be provided for flammable liquids and for rags used with flammable liquids. These receptacles and containers shall be emptied and cleaned daily by each building’s housekeeping component. 6.12 Each building shall follow all fire prevention and control policies as outlined in this manual and appropriate manuals, which shall include: 6.12.1 An adequate fire protection service; 6.12.2 Fire inspections and testing of equipment at least once per quarter; 6.12.3 An annual inspection by a qualified outside fire inspectors; 6.12.4 Placement of adequate fire protection equipment throughout each building; 6.12.5 Use of an automatic fire alarm system certified effective by an independent outside source (The system at each building shall be designed to provide early warning of the presence of fire and/or smoke.); 6.12.6 Written, building specific fire evacuation plans; 6.12.7 Quarterly fire drills; and, SECURITY MANUAL 6916 18 Effective: 01/01/2024 6.12.8 The designation of a Corrections Bureau Fire Safety and Sanitation Officer. 6.12.8.1 6.13 The Fire Safety and Sanitation Officer shall ensure the adequacy of the fire plan and shall be the delegated authority and responsible for plan implementation. Fire drills shall be conducted quarterly for each shift of personnel at each building. Each drill shall be documented, and the reports shall be maintained and available for inspection at each building. A copy of this report shall be forwarded to the Fire Safety and Sanitation Officer. 6.13.1 The on-duty Shift Sergeant/Lieutenant shall schedule fire drills. Prior notification to staff shall be limited to increase drill effectiveness. 6.13.2 The building shall have posted primary and secondary evacuation routes, and staff shall be trained in evacuation procedures. Each Control Room shall have a posted evacuation route for that particular area or floor. 6.13.3 6.14 The Shift Sergeant/Lieutenant shall monitor fire drill operations and record the results of the drill in the centralized Control Room Event Log. Entries shall include the date and time the alarm was set off, whether staff or inmates were evacuated, time the staff took to vacate the building, and the time of the “all-clear” signal. Fire Emergency - The following procedures for responding to fires shall apply to each building. 6.14.1 The individual who first discovers a fire shall immediately notify the Shift Sergeant/Lieutenant giving the location and known extent of the fire. During an emergency fire situation, the Shift Sergeant/Lieutenant shall have the authority for decisions affecting the building, and persons located in involved areas of the building. That authority shall not be relinquished unless a higher-ranking deputy relieves the Shift Sergeant/Lieutenant of that responsibility. 6.14.2 The Shift Sergeant/Lieutenant, or another staff member, shall immediately call the fire department, or pull a fire alarm alerting the fire department, Emergency Medical Services, and other law enforcement officials, if needed. 6.14.2.1 Any fires which are contained and fully extinguished will be reported by the Sergeant/designee to the North River Fire Department via telephone to the non-emergency number (941) 812-1431. SECURITY MANUAL 6916 19 Effective: 01/01/2024 6.14.2.1.1 The North River Fire Department will submit a copy of the “Investigation of Cause” Report to the Sergeant/designee, who will forward the report through the chain of command. The Sergeant/designee will also forward a copy of the Incident Report to the North River Fire Department upon request. 6.14.2.1.2 6.14.3 The Shift Sergeant/Lieutenant shall take charge of the radio network. All radio transmission shall cease except emergency transmission concerning the fire or the whereabouts of staff, inmates, or other persons in the building (Signal 100). 6.14.4 The Shift Sergeant/Lieutenant shall call the MCSO Communications Section at extension 1588, or radio Group A7 to advise them of the emergency. 6.14.5 If deemed necessary, the Deputy stationed in any housing area involved in a fire shall begin evacuation of all inmates from that area. The Deputy shall attempt to inspect every bed or room to ensure everyone has evacuated the involved area. 6.14.5.1 The Pod Deputy shall count all inmates as they evacuate the area. 6.14.5.2 Pod Deputies shall take posts as directed by the Shift Sergeant/Lieutenant to assist in moving inmates to a non-involved, secure area and prevent escapes. 6.14.6 Deputies in housing areas not involved with the fire shall awaken inmates in case an evacuation is required. 6.14.7 The Shift Sergeant/Lieutenant shall dispatch adequate personnel to handle the fire extinguishing equipment and assist in putting out the fire, if possible. 6.14.8 The Shift Sergeant/Lieutenant shall dispatch Deputies to unlock gates as necessary, and to guide firefighters and EMS workers to the scene. 6.14.9 When the fire is out, all inmates outside their housing areas shall be returned if their housing areas have not been damaged. If their housing units have been damaged, inmates shall be directed to other available beds. Personal items and bedding shall be issued as needed, and issuance of those items shall be documented. 6.14.10 A special count shall be taken to account for all inmates following the “allclear” signal. 6.15 Flammable, Toxic, hazardous and Caustic Materials - All flammable, toxic, hazardous and caustic materials shall be stored in secure areas which are inaccessible to inmates and separate from all foods. Flammable materials shall SECURITY MANUAL 6916 20 Effective: 01/01/2024 be kept in a locked storage cabinet outside the building. Toxic and caustic materials shall be kept in locked storage rooms. 6.15.1 6.15.1.1 6.15.2 6.15.2.1 Each building will maintain cleaning products which may be issued to inmates for general housekeeping. Dilution of all products will be in accordance with manufacturer’s recommendations for the task being performed. When possible, all chemicals should be stored in their original container with the manufacturer’s label intact. When chemicals are removed from the original to a secondary container, it will be labeled to identify the contents. Diluted products with a hazardous rating of (0) or (1) for health, flammability, and reactivity, using the guidelines from the SDS, do not meet the definition of toxic material. Issue logs for these substances are not required, but ALL bottles/containers must be labeled. SDS sheet must be maintained on these substances and be readily available. An inventory of these products will be maintained in the primary storage area for general control purposes, but is not required at the usable area. When these products are in their concentrated forms, the hazardous rating is (2) or (3), and an issuance log will be maintained. 6.15.3 Any employee or inmate injured or who becomes ill as a result of an exposure to a hazardous material will be given immediate medical attention. 6.15.4 Hazardous Materials Definitions 6.15.4.1 Caustic Material: A substance capable of destroying or eroding other substances by chemical reaction. 6.15.4.2 Combustible Liquid (Class II and Class III liquids): A substance with a flash point at or above 100 degrees Fahrenheit. 6.15.4.3 Flammable Liquid (Class I liquids): A substance with a flash point below 100 degrees Fahrenheit. 6.15.4.4 Flash Point: The minimum temperature at which a liquid will give off sufficient vapors to form an ignitable mixture with the air near the liquid or within the storage containers used. 6.15.4.5 SDS: Safety Data Sheet, a document containing standardized information required by the Occupational Safety and Health Administration. SECURITY MANUAL 6916 21 Effective: 01/01/2024 6.15.4.6 NFPA: National Fire Protection Association. The National Fire Protection Association’s Technical Committee has developed the NFPA 101 Life Safety Code standards manual that is recognized and used nationwide in the prevention of personal injury and loss of life from fire. 6.15.4.7 Toxic Material: A substance that through chemical reaction or mixture can produce possible injury or harm to the body by entry through the skin, digestive tract, and/or the respiratory tract. The toxicity is dependent on the quantity absorbed and the rate, method, and site of the absorption. 6.15.5 See Appendix A for list of common flammable, combustible, toxic, caustic, and controlled hazardous substances. SECURITY MANUAL 6916 22 Effective: 01/01/2024 MANATEE COUNTY SHERIFF’S OFFICE CORRECTIONS BUREAU SECURITY MANUAL APPENDIX – A Common Flammable, Combustible, Toxic, Caustic, and Controlled Hazardous Substances Class I Liquids Toxic Substances Gasoline Benzine (Petroleum Ether) Acetone Hexane Lacquer Lacquer Thinner Denatured Alcohol Ethyl Alcohol Xylene (Xylol) Contact Cement (Flammable) Toludi (Toluene) Methyl Ethyl Ether Methyl Ethyl Ketone Naphtha Y, M, and P Ammonia Chorine Antifreeze Duplicating Fluid Methyl Alcohol (Wood Alcohol or Methanol) Defoliants Herbicides Pesticides Rodenticides Cleaning Fluids Class II Liquids Caustic Substances Diesel Fuel Motor Oil Kerosene Cleaning Solvents, Mineral Sprits Agitene Lye Muriatic Acid Caustic Soda Sulfuric Acid Tannic Acid Class III Liquids Other Controlled Substances Paints (Oil Base) Linseed Oil Mineral Oil Neatsfoot Oil Sunray Conditioner Guardian Fluid 6.15.6 6.15.6.1 Explosives Explosive Properties (i.e. Fertilizer) Pharmaceuticals Yeast Safety Data Sheets (SDS) When purchasing toxic, caustic hazardous materials and chemicals, the employee requesting/making the purchase must ensure that the vendor provides the required SDS for the materials SECURITY MANUAL 6916 23 Effective: 01/01/2024 purchased (the Food Services Director is responsible for acquiring all SDS for purchased materials). 6.15.6.2 At a minimum the SDS will provide information in the following categories: 6.15.6.2.1 Material identification; 6.15.6.2.2 Physical chemical characteristics – threshold limit values and permissible exposure levels; 6.15.6.2.3 Fire and explosion hazard data; 6.15.6.2.4 Reactivity hazard data; 6.15.6.2.5 Health hazard data; 6.15.6.2.6 Control and protective measures; 6.15.6.2.7 Precautions for safe handling and use/leak procedures; 6.15.6.2.8 Special protection information; and, 6.15.6.2.9 Special precautions. 6.15.7 Procurement of Hazardous Materials 6.15.7.1 Personnel responsible for the purchasing of hazardous materials will make every effort to purchase products that are non-toxic and non-flammable. 6.15.7.2 When possible, hazardous substances will be replaced with products less likely to be abused or misused in an institutional setting. Special care must be exercised by all employees involved in the purchasing or use of products that are classified as controlled and/or hazardous. 6.15.8 Storage Responsibilities of Hazardous Materials 6.15.8.1 The Food Services Director will be responsible for the control and accountability of all caustic, toxic, flammable, and/or hazardous fluids, substances, or chemicals used in the building. 6.15.8.2 All caustic, toxic, and/or flammable materials will be stored in secured storage rooms and/or cabinets that are conspicuously labeled and are inaccessible to inmates. 6.15.8.3 Caustic, toxic, and/or flammable materials will not be stored in the same area as food supplies and/or inmate housing areas. SECURITY MANUAL 6916 24 Effective: 01/01/2024 6.15.8.4 The Fire Safety and Sanitation Officer of each building will ensure a monthly inspection of the building is conducted, with corrective action, if needed, to ensure compliance with safety and fire prevention standards. The Shift Lieutenant/Sergeant or designee will ensure that a weekly fire and safety inspection of the building is conducted, with corrective action, if needed. 6.15.8.5 Storage facilities for flammable and potentially explosive items will be in accord with NFPA requirements. Copies of these requirements will be provided by the Food Services Director to the supervisor of each area storing such material. 6.15.8.6 Flammable liquids will be kept in covered containers when not actually in use. 6.15.8.7 The quantity of flammable or combustible liquids that may be located outside an approved storage room or cabinet will not exceed 120 gallons or 600 gallons if all the liquid is in a single portable tank. 6.15.8.8 Flammable and combustible liquids will be drawn from or transferred into approved containers within a building only through a closed piping system from safety cans by means of a device drawing through the top, or by gravity through an approved selfclosing system. 6.15.8.9 Outside storage areas will be graded to divert spills away from exposure, or be surrounded with curbs or dikes at least six (6) inches high. The area will be protected against tampering or trespassing where necessary, and will be kept free of weeds, debris, and other combustible materials not necessary to the storage. 6.15.8.10 Poisonous, caustic, and toxic materials will be stored inside securely constructed locked containers. 6.15.8.11 All substances should be issued from the main storage area only in the amount necessary for one day’s needs. 6.15.9 Use of Hazardous Materials 6.15.9.1 The use of caustic, toxic, and/or flammable materials will be under the direct supervision of authorized personnel as designed by the Operations Commander. 6.15.9.2 The use of caustic, toxic, and/or flammable materials by inmates is prohibited unless under the direct supervision of authorized personnel. SECURITY MANUAL 6916 25 Effective: 01/01/2024 6.15.9.3 The use of caustic, toxic, and/or flammable materials must conform to the provisions and precautions listed in the manufacturer’s Safety Data Sheet (SDS). 6.15.9.4 Caustic, toxic, and/or flammable materials will be issued by authorized personnel and in quantities deemed necessary. 6.15.9.5 All chemicals must be labeled. The use of unlabeled chemicals is prohibited. 6.15.9.6 Substances that do not contain properties labeling them as caustic, toxic, and/or flammable but are labeled “Keep out of reach of children” or “may be harmful if swallowed” are subject to the controls imposed upon substances labeled caustic, toxic, and/or flammable. 6.15.9.7 Under no circumstances will gasoline be used for cleaning. Only solvents specially designed for cleaning will be used. 6.15.9.8 Any necessary cleaning of metal parts will be accomplished with an approved cleaning agitator, not in buckets or other unapproved containers. 6.15.9.9 In areas where flammable liquids with flashpoints below 100 degrees Fahrenheit will be used, ventilation will be provided at a rate of not less than one (1) cubic foot per minute per square foot of solid floor area. 6.15.10 Inventory and Control of Hazardous Materials 6.15.10.1 The designated Food Services Director will maintain an Inventory Control Log of all types and quantities of caustic, toxic, and/or flammable materials stored and/or used in the building. 6.15.10.2 Hazardous materials will be stored in properly marked designated containers. 6.15.10.3 Each work area (i.e. kitchen, maintenance shop area, vocational programs area, etc.) will maintain an inventory of all types and amounts of cleaning, caustic, flammable, or poisonous substances in their respective areas. 6.15.10.4 The supervisor of the work area will be responsible for contacting the Fire Safety and Sanitation Officer for assistance in identifying hazardous items. 6.15.10.5 A copy of the inventory will be maintained with the stored materials by the respective supervisor and additional copies will be forwarded SECURITY MANUAL 6916 26 Effective: 01/01/2024 to the Food Services Director on the first day of each new quarter, beginning January 1 of each year. 6.15.10.6 The Food Services Director will maintain required hazardous materials records along with emergency treatment and antidote information, which may be located on the SDS. 6.15.10.7 All areas containing cleaning carts, and/or cleaning material, will have a posted inventory. The stock of supplies will not exceed the posted inventory. This inventory will assist staff members in placing orders. 6.15.11 Disposal of Hazardous Materials 6.15.7.1 Authorized personnel will report all hazards and/or spills to the proper authority, and ensure cleanup and disposal procedures are followed. Spills and disposals must be addressed in accordance with the guidelines indicated on the SDS. 6.15.12 The Food Services Director is responsible for maintaining current Safety Data Sheets (SDS) on all hazardous chemicals used in the building. All SDS shall be available for use in the facility. 6.15.12.1 The Food Services Director will maintain SDS on all toxic, caustic, and flammable chemicals on the intranet. All Supervisors will ensure that the SDS are current for their respective areas. 6.15.13 SDS are immediately accessible to all employees on the MCSO Corrections Intranet. 6.15.14 Inmates shall possess such items only under the close supervision of qualified staff. SECURITY MANUAL 6916 27 Effective: 01/01/2024 7.0 FIRE EVACUATION 7.1 Each building shall have a detailed, written evacuation plan. Fire evacuation plans at each building shall provide for a system of manually releasing all locks. 7.2 7.2.1 The primary evacuation routes are identified by red arrows. If the primary route is blocked by fire or any other obstruction, follow the secondary route identified by yellow arrows. In cases where smoke is already in an area, Deputies shall keep as low to the ground as possible to avoid breathing in smoke and to experience as little heat as possible. Evacuation plans shall include building and floor diagrams, directional arrows for traffic flow, posted emergency exit routes with lighted exit signs, and subsequent disposition and housing of inmates. The plan shall be certified by an outside inspector trained in the application of national fire safety codes and the plan shall be reviewed annually, updated as necessary and reissued to the local fire department (see Evacuation Route Maps). 7.3 Drills to ensure that staff is prepared for evacuations shall be conducted at least quarterly. Inmates shall not be evacuated during these drills if evacuation presents a risk to security, but available staff shall rehearse their roles in as realistic a manner as possible without jeopardizing building security or the safety of any individual. All evacuation drills shall be documented, and the records retained at each building. 7.4 An order to evacuate an area/building must be issued by the Shift Lieutenant/designee, or higher authority. Deputies must organize and lead the evacuation; they cannot wait for assistance. The only routes available to them from inside the building may be blocked. 7.5 No inmate shall be evacuated outside of a perimeter fence unless loss of life is imminent. Inmates evacuated to the outside shall be supervised by means of direct supervision. 7.5.1 The Shift Sergeant/Lieutenant shall post armed Deputies outside the perimeter fence. A deputy shall be posted to turn back any non-emergency, civilian, and other non-essential traffic from the affected building. 7.5.2 Patrol Deputies shall be called in to take up outside perimeter positions. When Corrections Deputies are relieved by Patrol Deputies, they are to return to the building to assist in the evacuation and other emergency duties. 7.5.3 The Patrol Shift Commander shall be asked via the Communications Section at extension 1588, or radio Group A7, requesting a “Northside Supervisor” to alert the air units to be airborne and to maintain lighted surveillance of the entire complex. SECURITY MANUAL 6916 28 Effective: 01/01/2024 7.6 Inmates shall be released from locked areas immediately if their areas are involved in a fire. Emergency keys shall be kept in the centralized control center of each building. Inmates shall be under constant supervision. If inmates are to be transported, the transporting Deputy shall carry a firearm. 7.7 The Shift Lieutenant/designee shall assume the duties of the “Initial Incident Commander,” and follow the guidelines established in the Emergency Procedures Manual. The Initial Incident Commander shall be in charge until relieved by a Corrections Captain or the Bureau Chief. Emergency Procedures Manuals are stored in the Administration Office on the second floor of the jail. The acting Incident Commander is responsible for distributing the manuals when needed. 7.8 When an evacuation is ordered, a Deputy shall be dispatched to the area outside of the affected area, but within the perimeter fence. The Deputy shall bring a radio and key for the locks in his/her assigned area. 7.8.1 All non-inmates, non-employees, volunteers, and employees not directly involved in the evacuation, shall exit the building by the closest and safest exit. 7.8.2 A head count shall be taken by the senior ranking person on the scene. If anyone on scene knows of a person(s) who may be trapped inside, he/she shall inform the senior ranking person who in turn shall inform the Incident Commander. 7.8.2.1 At no time shall anyone return to the building until the “all clear” notice has been given by the proper authority. 7.8.3 Front Desk personnel shall take the Visitor Sign-In Log with them so proper accounting of visitors can be accomplished. 7.8.4 The Services Division Lieutenant/Booking Supervisor shall ensure that all non-certified employees within the booking area have evacuated. 7.8.5 The Booking Supervisor shall also notify the Property Unit employees of the incident, and order them to evacuate. 7.8.6 Personnel may be required to assist I&R Deputies in the evacuation of inmates from the intake area. 7.8.7 Persons evacuating the building should proceed to the grassy area west of the employee parking lot. In inclement weather or in extenuating circumstances, the Initial Incident Commander can direct the evacuees to the lobby. 7.9 During an evacuation drill or emergency, county buses may be used to transport inmates to another building; inmates maybe taken to a secure offsite location or SECURITY MANUAL 6916 29 Effective: 01/01/2024 to another Corrections facility. The decision of where to take the inmates shall be made by the Sheriff, Chief Deputy, or Corrections Bureau Chief. 7.10 In all major emergencies, the on-duty Shift Sergeant/Lieutenant shall ensure that appropriate Sheriff’s Office officials, including the Sheriff or Chief Deputy, and the Corrections Bureau Chief are notified. The Medical Unit shall also be notified to stand by in case of injuries. County Maintenance personnel shall be notified to perform any necessary emergency repair work. 7.11 Evacuation Matrix 7.11.1 When the order is given to evacuate, Deputies should realize they must organize and lead the evacuation themselves. Deputies cannot wait for assistance. The only routes to them from inside the building may be blocked. CENTRAL JAIL EVACUATION MATRIX AFFECTED AREA Booking PRIMARY Intake & Release SECONDARY Sallyport Intake & Release Court Room 1 Sallyport Laundry SE Exercise Yard SW Exercise Yard Medical Pod Exercise Yard Court Room 1 Pod H Southwest HSW Exercise Yard Pod HSE Exercise Yard Pod H Northwest HSW Exercise Yard Pod HSE Exercise Yard Pod H Northeast HSE Exercise Yard Pod HSW Exercise Yard Pod H Southeast HSE Exercise Yard Pod HSW Exercise Yard Pod S West Pod SW Exercise Yard Pod SE Exercise Yard Pod S East Pod SE Exercise Yard Pod SW Exercise Yard Pod D West Pod DW Exercise Yard Pod DE Exercise Yard Pod D East Pod DE Exercise Yard Pod DW Exercise Yard Pod F West Pod FW Exercise Yard Pod FE Exercise Yard Pod F Northeast Pod FE Exercise Yard Pod FW Exercise Yard Pod F Southeast Pod FE Exercise Yard Pod FW Exercise Yard Pod F Disc. East Pod FE Exercise Yard Pod FW Exercise Yard Pod F Disc. West Pod FW Exercise Yard Pod FE Exercise Yard Pod G1 West Pod G1W Exercise Yard Pod G1E Exercise Yard Pod G1 East Pod G1E Exercise Yard Pod G1W Exercise Yard Pod G2 West Pod G2W Exercise Yard Pod G2E Exercise Yard Pod G2 East Pod G2E Exercise Yard Pod G2W, Exercise Yard Pod G3 West Pod G3W Exercise Yard Pod G3E Exercise Yard Pod G3 East Pod G3E Exercise Yard Pod G3W Exercise Yard SECURITY MANUAL 6916 30 Effective: 01/01/2024 Pod G4 Southwest Pod SW Exercise Yard Pod SE Exercise Yard Pod G4 Northwest Pod SW Exercise Yard Pod SE Exercise Yard Pod G4 Northeast Pod SE Exercise Yard Pod SW Exercise Yard Pod G4 Southeast Pod SE Exercise Yard Pod SW Exercise Yard Pod T West Pod TW Exercise Yard Pod TE Exercise Yard Pod T East Pod TE Exercise Yard Pod TW Exercise Yard Programs SW Exercise Yard Court Room 2 Kitchen Loading Dock Court Room 2 Warehouse Court Room 2 Loading Dock nd nd 2 Floor Control Rooms 2 Floor Main Hallway 1st Floor Main Hallway 2nd Floor Visitation Rooms 2nd Floor Main Hallway 1st Floor Main Hallway Administration Front Lobby Employee Entrance ANNEX EVACUATION MATRIX AFFECTED AREA Annex Dorm 1 PRIMARY Dorm 1 Exercise Yard SECONDARY 57 Door to B Exercise Yard Annex Dorm 2 Dorm 2 Exercise Yard 57 Door to B Exercise Yard Annex Dorm 3 Dorm 3 Exercise Yard Dorm 4 Exercise Yard Annex Dorm 4 Dorm 4 Exercise Yard Dorm 3 Exercise Yard Annex Dorm 5 Dorm 6 Annex Medical BN-1 Door to A building North Lot BN-1 Door to A building North Lot BS-1 Door to B building South EY BS-1 Door to B building South EY W-1, W-2 Doors to Westside Annex Laundry W-1, W-2 Doors to Westside 57 Door to EY Annex Kitchen Exit North Doors of Kitchen N-2, N-1 Door to 57 Door Annex Staff Dining 57 Door to EY W-1, W-2 Door to Westside Annex Classroom 57 Door to EY W-1, W-2 to Westside Annex Dorm 6 Annex Dorm 7 Annex Dorm 8 Dorm 5 Dorm 8 Dorm 7 57 Door to EY VISITATION CENTER EVACUATION MATRIX AFFECTED AREA Visitation Center SECURITY MANUAL 6916 PRIMARY North Door SECONDARY South/West Door 31 Effective: 01/01/2024 8.0 FACILITY SECURITY 8.1 The physical plan shall support the orderly and secure operation of each building. 8.2 Centralized Control Centers - Each building shall have a Centralized Control Center which is staffed continuously 24-hours a day. The Centralized Control Center in each building shall monitor and coordinate internal and external security systems, communication systems, safety alarms and detection systems, and any other mechanical and electrical systems. 8.2.1 The Centralized Control Centers shall remain secure at all times. No unauthorized person shall be allowed into any Centralized Control Center. 8.2.2 The Centralized Control Center Deputies/Control Room Operators (CROs) shall be responsible for monitoring alarm systems, access to the building, keys and Key Control Log, Security Equipment Control Logs, public contact with the building, personnel phone numbers, and any other information or materials as determined by the Corrections Bureau Chief or designee. Pod control rooms shall normally be staffed until lockdown when possible, at which time they can be staffed on an as-needed basis. 8.2.3 Training in the operation of the Centralized Control Centers and pod control rooms shall be part of the Corrections Training and Evaluation Program (CTEP). 8.2.4 Each Centralized Control Center Deputy/CRO shall have access to a wash basin and toilet. 8.3 Perimeter Security - Each building's perimeter shall be controlled by appropriate means to prevent inmate escapes, introduction of contraband into the building, or access by the general public without proper authorization. 8.3.1 Perimeter checks shall be conducted hourly by a Deputy between dusk and dawn on an irregular basis, with additional checks as deemed necessary by the Shift Sergeant. Deputies conducting perimeter checks shall be armed and shall examine outer walls, fences/gates, doors, outside lights, windows, and other areas as necessary to detect possible breaches of security. Perimeter checks shall be recorded in the Centralized Control Center Log. 8.3.2 Security cameras shall be monitored by a Centralized Control Deputy who shall determine whether a physical check of an area by a Deputy is required. 8.4 Entrances and Exits - Each building shall maintain procedures for controlling entrances, and exits in a manner which ensures the orderly operation of the building without threatening the security of the perimeter. SECURITY MANUAL 6916 32 Effective: 01/01/2024 8.4.1 All entrances and exits shall be monitored from the Centralized Control Center 24-hours a day. 8.4.2 All staff members and visitors shall be identified by a Centralized Control Center Deputy or Front Desk Clerk by visual recognition, or valid identification, before entering or exiting the building. 8.4.3 Visitors, vendors, and volunteers shall enter through the main lobby entrance. 8.4.4 Security vestibules and Sally Ports shall be the only entrance and exit points into the secure area of the building, and all pedestrians and vehicles shall enter and leave the secure area of the building at these designated points. 8.4.5 Each building shall have primary and secondary exits to be used in the event of a fire, or other emergency requiring the timely evacuation of staff, inmates, or visitors. All exits shall be properly positioned, unobstructed, and distinctly and permanently marked. 8.4.6 All exits shall be visible at all times, kept clear and free of obstructions, and maintained in a usable condition. They shall lead directly to a hazardfree area where adequate supervision of inmates can be provided. 8.5 Security Equipment Storage - At no time shall ammunition, firearms, or other lethal weapons including the ASP, be permitted in secure areas of any Corrections building, except as directed by the Sheriff, Chief Deputy, Corrections Bureau Chief, or Division Commander. Weapons may be stored in lockers outside secure areas of each corrections building, provided that the locker is locked and the key is removed. 8.5.1 All staff work areas shall be free of personal electronic devices, to include but not limited to: cell phones, laptops, gaming devices, electronic book readers, tablets, other entertainment devices, any type of camera, and any device which performs the same/similar function as a smart phone; i.e. smart watches. Personal devices may be stored in one of the gym lockers, or in the employee’s vehicle. 8.5.1.1 8.6 8.6.1 Staff are permitted to use Smart Phones/watches to track fitness activity. These devises shall not be used for entertainment purposes while on his/her post. Attorney Visits It is recommended that all attorney visits with inmates will take place during normal visiting hours. SECURITY MANUAL 6916 33 Effective: 01/01/2024 8.6.2 Attorneys shall present a valid bar card. Florida Bar Cards are the only acceptable bar cards, except for immigration attorneys who shall present a valid bar card or professional ID card from their state. 8.6.3 Attorneys may bring electronic devices into the secure area of the facility for purposes related to their clients’ court case(s). 8.6.3.1 8.6.4 8.6.4.1 Permitted uses of electronic devices include word processing, recording information in defendant’s electronic file, and viewing and/or listening to electronic evidence in current court case(s). Attorney Visits held on the FIRST FLOOR will require an Operations Deputy to escort the attorney bringing such equipment to the destination POD. Upon completion of the visit, the Operations Deputy shall escort the attorney to the Front Desk. 8.6.5 Attorney Visits held on the SECOND FLOOR will not require an escort or approval for electronic devices. The Front Desk Clerk or Master Control Deputy will issue the proper MCSO Attorney Identification badge. 8.6.6 Any attorney wishing to gain entry to the Manatee County Central Jail facilities to meet with clients or have any associate, secretary, assistant, investigator, or aide do so must arrange in advance for the jail to conduct a background check of the associate, secretary, assistant or aide by completing a Facility Entry Application. 8.6.6.1 Attorneys and associates who plan to visit inmates shall register using the GTL System. Associates and attorneys shall schedule contact, non-contact, and video visits using the GTL System. 8.6.6.2 Any attorney requesting to use ZOOM for a deposition shall submit a written request via email to [email protected]. A Facility Entry Application will be sent to the attorney for completion. The completed application shall be mailed in advance to MCCJ, 14470 Harllee Road, Palmetto, FL 34221 or by fax to (941) 721-6610 during normal business hours, Monday through Friday, excluding holidays. 8.6.6.3 After the background screening is completed and approved by the Division Commander, Administrative staff shall contact the requestor to notify him/her of the approval. 8.6.6.4 Administrative staff shall maintain the list of approved visitors and vendors in SharePoint on the Corrections Bureau page, shared documents. SECURITY MANUAL 6916 34 Effective: 01/01/2024 8.6.7 8.6.7.1 Attorney or associate requests for visits with inmates that have requirements not covered by this policy shall be handled on a case-bycase basis by a Division Commander or designee. Once the ZOOM deposition has been approved, the attorney and specific requirement information shall be entered on the Visitor’s Calendar in SharePoint. 8.6.8 All meetings between inmate’s attorneys may be visually observed by supervising Deputies, or Control Room Operator, but conversations may not be recorded or listened to in any manner. All reasonable measures shall be taken to preserve the confidentiality of the attorney/client relationship. 8.6.9 Entry Policy for Attorney and Investigator Visits: 8.6.9.1 Attorneys shall provide Florida Bar Cards as identification prior to entry. Immigration Attorneys shall provide a valid bar card from the jurisdiction where they are licensed. If an attorney or investigator requires inmates to sign documents, the Front Desk Deputy shall call the pods of the affected inmates and request that the inmates be readied and sent to the second-floor official visitation room. The attorney or investigator can be directed to the second-floor official visitation room where they can use the pass-through hatch for the inmate to sign papers. 8.6.9.2 Investigators shall provide identification prior to entry. License cards as Attorneys and Investigators’ visits shall be conducted in the second-floor visitation rooms, unless the inmate is housed in Medical or D-Pod. I&R will meet with the attorney investigator in the Court Room, if available. 8.6.9.2.1 8.6.9.3 Investigator Front Desk /Master Control staff shall ask the attorney or investigator if he/she has any electronic devices, to include, but not limited to cameras, cellular devices, smart watches, iPads, electronic notebook devices, or any audio or video recording devices (see also section 8.7 below, Inmate Mail/Front Desk Manual section 7.0, and Master Control Deputy Post Order section 2.1.4.2 for items not permitted). 8.6.9.3.1 If the device is needed to take a photo of an inmate for evidentiary purposes, for example, the attorney or investigator must inform the Front Desk Clerk or Master Control Deputy. 8.6.9.3.2 Once approval for the photographing and use of the equipment has been granted, the Front Desk/Master Control SECURITY MANUAL 6916 35 Effective: 01/01/2024 staff member shall radio a request for an Operations Escort Deputy to report to the Front Desk. 8.6.9.3.2.1 The Escort Deputy shall accompany the attorney or investigator to the pod or cell where the inmate is housed. Select a designated area where the photos are to be taken, in an area where no security devices are visible in the photo, such as in front of a blank wall. When the photographic task is complete, the Escort Deputy shall accompany the attorney or investigator to the Front Desk area with the stated equipment. 8.6.9.3.2.2 If the attorney has other inmates to visit after the photograph task is completed, he/she shall be permitted to respond to the appropriate pods without an escort, and without the electronic device(s). If the investigator has other inmates to visit after the photograph task is completed, he/she shall be directed to respond to the second-floor official visitation rooms unless he/she had obtained prior permission for face-to-face visits, in which case he/she shall be permitted to respond to the appropriate pods without an escort and without the electronic device. The attorney and/or the investigator must be escorted back to the Front Desk by a Deputy before re-entering without the electronic device. 8.6.9.3.2.3 If an attorney or investigator requires inmates to sign documents, the Front Desk Deputy shall call the pods of the affected inmates and request that the inmates be readied and sent to the Tee, to be escorted as a group to a designated area such as Open Booking to meet with the attorney or investigator and sign papers. 8.6.10 The Corrections Bureau shall comply with court-ordered furloughs and extended visits. 8.6.11 Professional Visits - All visitors shall be required to identify themselves with proper documents that shall include the name and address of the visitor, the date of the visit, the time of the visit, and the reason for the visit. 8.6.11.1 8.6.12 Professional Visits will be scheduled using the GTL System, when applicable. A sign shall be posted at each facility, warning visitors that they are subject to search prior to being allowed to visit any inmate. SECURITY MANUAL 6916 36 Effective: 01/01/2024 8.6.13 All visitors shall be searched by a scanning device and/or are subject to being searched. Staff shall make an Incident Report whenever contraband is found. 8.6.14 A visitor's refusal to be searched shall be sufficient grounds for denial of a visit. 8.6.15 No strip search or body cavity searches of visitors shall be conducted. If a less intrusive search is insufficient to allay suspicions that the visitor is carrying contraband into the facility, the visitor shall be denied access to the visiting area or denied admission to the facility; such decision shall be made by the Shift Lieutenant or higher-ranking officer. 8.6.16 If a visitor attempts to or succeeds in carrying contraband into any facility and Corrections Deputies find the contraband, the Deputies shall complete and submit an Incident Report and confiscate the contraband. When contraband is discovered, the Deputy shall contact CIU. Depending on the nature of the contraband, the visitor may be detained for Law Enforcement officials. 8.7 Visitors in the secure area of the building: 8.7.1 8.7.1.1 8.7.2 8.7.2.1 Only uniformed Deputies/officers with an official need shall be permitted to enter the secure area of the building without displaying a current identification card. MCSO employees carrying agency-owned radios, cellular telephones, or other communication equipment shall be allowed to bring them into the building. MCSO employees shall use their key fobs to enter the security door. No weapons of any kind may be brought into the secure area of the building except as authorized in FMJS 13.12. Conducted Energy Weapons (CEW’s) are authorized to be used inside the facilities by Corrections Deputies trained in their use. All visitors entering the building shall be directed through the metal scanner. 8.7.2.1.1 SECURITY MANUAL 6916 The Front Desk staff/Front Desk Deputy will monitor the indicator on the metal scanner, and require the individual to produce the item that caused the indicator reading. If the item is not permitted, the Front Desk staff/Front Desk Deputy will direct the individual to place the item in a locker or in his/her vehicle. If the item is a weapon or other contraband, the Front Desk staff/Front Desk Deputy will contact CIU, the Classification Sergeant, and the Shift Supervisor immediately. 37 Effective: 01/01/2024 8.7.3 Law enforcement Deputies/officers/official visitors (i.e., detectives, probation officers, etc.) from other agencies will be required to present a photo ID, sign the register, and wear an issued facility entry pass or their agency-issued ID/badge if they are not in uniform. It is NOT necessary for them to leave their ID at the Front Desk. 8.7.3.1 Personnel from agencies who do not have agency identification cards shall present some form of proper identification. 8.7.3.2 Bondsmen lists are maintained by the Services Division Services Lieutenant/designee and located in the Property Unit, Open Booking, and the Front Lobby. 8.7.4 8.7.4.1 Volunteer lists shall be maintained in SharePoint on the Corrections Bureau Page, shared documents, “Approved Entry Combined List.” These lists shall be updated by the Services Division Secretary. Volunteers shall have proper identification that matches the name on the list. 8.7.4.1.1 Volunteers will sign in and receive their MCSO issued photo passes from the Front Desk staff when on duty. In the absence of the Front Desk staff, a deputy shall issue the Volunteer his/her photo pass. 8.7.4.1.2 Volunteers will not be allowed entry if there is no MCSO issued pass on site at the Front Desk. 8.7.4.1.3 Evening Religious Volunteers will sign in and receive their passes from the Chaplain on duty. 8.7.4.2 Contracted health care provider employees who have been authorized by the Bureau Chief may bring their cell phones into the building. 8.7.5 Persons arriving to bond an inmate shall not have access to the secure building. When they arrive at the Front Desk, the Front Desk Clerk/Front Desk Deputy shall direct them to the Property Unit window in the bondsmen’s lobby. 8.7.6 If personal contact must be made by someone making a delivery, staff shall notify the supervisor from the affected area to facilitate the delivery. No unauthorized persons shall have free access to the building. 8.7.7 If a person must enter the secure area to see an inmate, he/she must register at the Front Desk/Master Control. Picture identification is mandatory. The Front Desk/Master Control Deputy shall notify the appropriate pod/dorm that a visitor is en route. When the visit is SECURITY MANUAL 6916 38 Effective: 01/01/2024 terminated, the pod/dorm Deputy will notify the Front Desk/Master Control Deputy that the visitor is returning. 8.7.7.1 Employees are allowed to have a purse with a maximum size of 12” x 12”; use of clear plastic bags (not grocery bags); no wheeled cases; no suitcases, satchels or backpacks; and no large lunch boxes; lunch boxes/bags are to be no larger than 12” x 12”. Employees have access to gym lockers on the second floor if they need a place to store items instead of bringing them to their work stations. Employees must have a lock on the locker, or their items may be confiscated and disposed of. New users need to call or email the Bureau Executive Secretary with the locker number they wish to use. 8.7.7.2 All briefcases, boxes, and packages brought into the building shall be subject to search. 8.7.7.2.1 All visitors will be subject to search if strong suspicion exists that the visitor is armed or carrying contraband. If it is suspected that the visitor is concealing contraband, the Front Desk Staff/Front Desk Deputy shall notify the Classification Sergeant or Shift Supervisor to respond to the Front Desk area to conduct a pat down. The Front Desk Staff/Front Desk Deputy shall notify the Classification Sergeant and the Shift Supervisor. A JMS report shall be written. 8.8 Situations that threaten facility security: 8.8.1 8.8.1.1 The Shift Sergeant/Lieutenant shall implement necessary emergency procedures to protect lives and ensure facility security. In a major event, the Medical staff shall be notified to be on standby in case of injuries. 8.8.2 The Shift Sergeant/Lieutenant shall notify the Bureau Chief or Captain who shall in turn notify the Sheriff/Chief Deputy. Release of any information to the media shall be effected by the Public Information Officer/designee. 8.8.3 The Shift Sergeant/Lieutenant shall isolate and contain the situation to prevent further escalation. 8.8.4 After the incident is quelled, an inmate count shall be taken. Immediately after a major event, a report shall be written specifying the probable cause, and a meeting shall be held to discuss preventative actions. SECURITY MANUAL 6916 39 Effective: 01/01/2024 8.8.4.1 8.8.5 8.8.5.1 8.8.6 At a minimum, this meeting will include the Bureau Chief, the affected Captain(s), the Shift Sergeant/Lieutenant and personnel on duty at the time of the incident. Corrections Deputies seeking assistance from other Deputies shall use the term Code Red for major disturbances. When a Code Red is called, all available Deputies shall respond. The Shift Sergeant/Lieutenant shall ensure that security in all other areas of the building is maintained during a Code Red situation. The term Code 1 shall be used for minor disturbances. When a Code 1 is called, the Shift Sergeant/Lieutenant and a minimum of three (3) Deputies designated by the Shift Sergeant/Lieutenant shall respond. This section deals with Emergency Medical Responses. Corrections/health care staff shall respond to emergency medical situations within four (4) minutes of notification. 8.8.6.1 Corrections staff seeking Emergency Medical Response from the medical staff shall call via the radio. The staff member shall announce “Medical STAT!” then announce the location. This shall be announced twice and spoken clearly so that it will be understood. 8.8.6.2 When the assigned Master Control Deputy hears this call, he/she shall repeat it over the building PA system, and declare “C1 (CORR-1) is Signal 100” to stop all unnecessary radio traffic. The Deputy shall then press the Emergency Alert Tone. 8.8.6.3 The Master Control Deputy shall pay close attention so that he/she can open any necessary doors in an expedient manner. 8.8.6.4 The Shift Sergeant/Lieutenant/designee shall respond to all MED STAT/CODE 1/CODE RED calls and assume command of the scene, so that the Deputy can take charge of the work area. 8.8.6.5 The term Medical STAT 1024 shall be used for a medical emergency involving a staff member. The staff member identifying the emergency will announce, “Medical STAT 1024” then announce the location. This shall be announced twice, and the Master Control Deputy will repeat the call over the PA system and declare “C1 (CORR-1) is Signal 100.” 8.8.6.6 The following steps shall be taken by the employee requesting Emergency Medical Response. 8.8.6.6.1 SECURITY MANUAL 6916 Provide First Responder measures as required. 40 Effective: 01/01/2024 8.8.6.6.2 Secure the scene as much as possible without leaving the inmate/staff member until additional staff members arrive. Additional staff shall perform emergency first aid until medical staff arrives on scene. 8.8.6.6.3 Assure that pertinent information which will be needed for the report is secured—the time the STAT was called, and time medical staff responded. 8.8.6.6.4 The requesting staff member shall be in charge until the Shift Sergeant/Lieutenant arrives. 8.8.6.6.5 Employees in the area should make the responding nurses’ access as easy as possible without violating security. 8.9 The Shift Sergeant/Lieutenant shall notify the Division Commander or designee of unusual occurrences after normal hours. The Division Commander or designee shall ensure appropriate staff is notified. 8.9.1 Administrative Deputies are defined as those Deputies at Division Commander rank or above in the chain of command. 8.9.2 Administrative Deputies do not have to be called on all incidents. In the event of the following incidents, the on-call Deputy shall notify Administrative Deputies. After contacting Administrative Deputies, contact the Corrections Investigations Unit (C.I.U.). 8.9.2.1 An inmate’s death; 8.9.2.2 A deputy’s death; 8.9.2.3 An escape; 8.9.2.4 Fire with injury to an inmate, or Corrections employee; 8.9.2.5 A riot; or, 8.9.2.6 Hostage situation. 8.9.3 8.10 8.10.1 In the event of a significant incident, the Division Commander shall notify the Corrections Bureau Chief. It is the responsibility of the Corrections Bureau Chief to notify the Sheriff, and Chief Deputy in accordance with MCSO GO 1014 [Emergency Notification]. Security Threat Groups Ongoing consultation, but not less than semi-annually, takes place between the Manatee County Sheriff’s Office, and the local Joint SECURITY MANUAL 6916 41 Effective: 01/01/2024 Terrorism Task Force or similar agency on the subject of all terrorism matters, to include: 8.10.1.1 A list of known terrorist inmates in local custody; 8.10.1.2 Intelligence regarding inmates with suspected terrorist ties; 8.10.1.3 Information regarding specific incidents, events, threats affecting the corrections facility, or institution that have a possible terrorism connection. 8.10.2 If information is obtained that known terrorists are held in the Manatee County Jail, notification will be made, at a minimum, to the Department of Justice Immigration and Customs Enforcement (ICE). 8.10.3 If incarcerated known terrorists in custody communicate their intent to commit terrorist acts, refer to Section 10.0 “Bomb Threats/Explosions” below for notification procedures. 8.10.4 If information is obtained that known domestic gang members are held in the Manatee County Jail, notification will be made to the Manatee County Sheriff’s Office Gang Unit by the Shift Supervisor, Intake and Release Deputy/Sergeant, or the Classification Sergeant. 8.10.5 Refer also to MCSO GO 5007 [Special Investigations Division] and MCSO GO 1500 [Unusual Occurrences Manuals] for further instructions. 8.11 This section provides instruction on visual In-Cell checks and observation of inmates to maintain security in the facility. 8.11.1 During times when inmates are not locked down in their cells or confined to their bunks, visual observation of all inmates in the dorm dayroom, cells and EY should be performed at least every two (2) hours from 0600 to 2200 hours by the Pod/Dorm Deputy. All In-Cell checks conducted shall be documented in JMS. 8.11.2 During the hours of 2200 to 0600, all inmates shall be visually checked every hour on an irregular basis, unless they are in an outside program that precludes a personal check. All in-cell checks conducted shall be documented in JMS. 8.11.3 Juveniles shall be checked every ten (10) minutes, on an irregular basis, and the checks documented in the pod/dorm log book. 8.11.4 Special Management inmates shall be visually checked every thirty (30) minutes on an irregular basis, and documented in JMS. 8.11.5 Suicidal inmates shall be under continuous observation, 24-hours per day. Physical observation of the action observed by the Deputy shall be SECURITY MANUAL 6916 42 Effective: 01/01/2024 documented on the Special Management Unit Log (MCSO FM 11-051) every fifteen (15) minutes or less on an irregular basis. 8.12 In-Cell Checks Policy 8.12.1 Definition: An in-cell check, or dorm check, is the periodic scheduled physical examination of every cell by Corrections Deputies as they walk through the dorms, looking for rule violations, the proper location of all inmates, and anything unusual or out of the ordinary, which the Deputies will address at that time. 8.12.2 Frequency: As required by Florida Model Jail Standards in-cell checks of all inmates will be performed every (1) hour between the hours of 10:00 PM and 6:00 AM on an irregular basis by night Shift Deputies, unless they are in an outside program that precludes a personal check. In addition, in-cell checks of all inmates will be performed at a minimum of at least every two (2) hours between the hours of 6:00 AM and 10:00 PM, with meal service counting as an in-cell check if every inmate in the dorm is checked off the list. If there is a situation in a dorm that precludes the normal scheduled in-cell check (such as a code, fight, medical issue, etc.), the Pod Deputy will immediately perform the in-cell check and then notify the Shift Supervisor detailing the reason for the LATE in-cell check. The supervisor shall document this in the Pod Log 8.12.3 Inmates in open-bay dorm style housing shall be required to remain on their bunk during lights out unless they are on the clean-up crew, engaged in a task, using the restroom, or require emergency assistance. 8.12.4 Inmates are not allowed to congregate around open bunks, or other inmate’s bunks, during lights out. 8.12.5 Documentation: Control Room Operators/Deputies shall be responsible for documenting the in-cell checks in the jail computer under Pod Log. 8.13 8.13.1 Rapid ID – Verification of Identity Inmates will be taken to the Photo Print Lobby where fingerprints will be taken using Rapid ID to confirm the identity of the inmate prior to release. 8.14 8.14.1 Camera repairs Purpose: Procedure shall be followed to expedite camera repairs and ensure that MCSO’s Information Technology (IT) Section receives the necessary information for required maintenance or repairs to any of the cameras located at the Central Jail Complex and the Juvenile Booking Facility. SECURITY MANUAL 6916 43 Effective: 01/01/2024 8.14.2 8.14.2.1 Procedure: Whenever a staff member notices a camera off or malfunctioning, he/she shall immediately notify the Shift Sergeant/Shift Lieutenant. The Shift Sergeant/Shift Lieutenant shall check the camera log in SharePoint to see if the camera has been reported already. If not, the Sergeant or Lieutenant ONLY shall create a Track-It Work Order. 8.14.2.1.1 Track-It Work Orders Procedure: Go to the Intranet Home Page and find the IT section on the top right. Click on the IT Work Order which will generate a blank Work Order form. 8.14.2.1.1.1 Enter a brief description in the “Incident/Problem Summary” box; enter an extension number, and enter a detailed description of the problem in the “Notes regarding the problem or request” box. Click “Submit” and log out. 8.14.2.1.1.2 The supervisor who created the work order will receive a confirming email from IT. The supervisor is responsible for logging the information in SharePoint to ensure there will not be duplication of the Work Order. 8.14.2.2 When the camera has been repaired or restored, the Supervisor who created the Work Order will receive an email from IT stating the work order is closed and the repair has been completed. The Supervisor is responsible for verifying that the camera is back in service, and removing the related information in SharePoint. This will notify other staff members that the camera should be working. SECURITY MANUAL 6916 44 Effective: 01/01/2024 8.14.3 Camera Repair Priorities: There are two categories for camera repair orders – High and Standard, and the list of camera priorities is attached. 8.14.3.1 High Priority Cameras: If a camera is listed as High Priority, IT has 24-hours after notification to have it repaired. 8.14.3.2 Standard Priority Camera: If a camera is listed as Standard Priority, IT has 48-72 hours after notification to have it repaired. 8.14.3.3 If a High Priority Camera is out and the server is not recording, IT or the vendor will respond within 4 hours after notification. 8.14.3.4 For High Priority Camera repairs on holidays, weekends, or between 5:00 PM and 8:00 AM, emergency contacts are IT at 941737-1419; if unable to contact IT, call Luca Bertagnoli at 941-7374350, or Jesus Urbina at 941-737-2093. THESE NUMBERS ARE FOR EMERGENCY CONTACTS ONLY. 8.14.4 For all Stanley PLC issues (problems with door locks, intercoms, etc.), the procedure remains the same: contact IT who will contact the on-duty camera repair staff member during business hours and the on-call party on weekends, holidays, and after hours. Emergency IT – On call 941-7371419. 8.14.5 Camera Priorities List MCCJ CAMERA NOTIFICATION PROCEDURES “During Business Hours” Normal Priority High Priority MCCJ personnel recognizes camera outage or an incident with the video system MCCJ employee notifies “appointed” MCCJ personnel Appointe d MCCJ personnel checks matrix to determine priority Appointed MCCJ personnel creates MSO IT Work Order detailing the issue and specifies NORMAL priority Priority = Normal or High Appointed MCCJ personnel creates MSO IT Work Order detailing the issue and specifies HIGH priority Normal Priority SECURITY MANUAL 6916 45 Effective: 01/01/2024 MCCJ CAMERA NOTIFICATION PROCEDURES “After Hours” Normal Priority MCCJ personnel recognizes camera outage or an incident with the video system MCCJ employee notifies “appointed” MCCJ personnel Appointed MCCJ personnel checks matrix to determine priority Appointed MCCJ personnel creates MSO IT Work Order detailing the issue and specifies NORMAL priority Priority = Normal or High High Priority SECURITY MANUAL 6916 46 Appointed MCCJ personnel contacts IT ON CALL #737-1419 Effective: 01/01/2024 MCCJ CAMERA INCIDENT WORKFLOW (MSO IT)  POD Computer User access issue Front end application issue    MCCJ Camera Work Order    Camera outage Large Monitor outage County caused system outage Backend storage issue Main Server issue Major failure Multiple Incidents (problem) Network caused incidents     Services Desk Prop Maintenance Network Services MSO Service Desk troubleshoots the issue Emails a copy of the work order over to appointed Property Maintenance personnel and follows up with phone call to ensure work order creation in Property Mgmt work order Escalate through incident Manager over to MSO Network Services Property Maintenance designated personnel contacts MSO Service Desk @ 2314 advising when the Incident has been resolved for Work Order Closure Network Services resolves the issue or contacts vendor for additional support to resolve the SLA issue Service Desk closes the work order and verifies issue has been resolved Issue has been resolved –sent back to Service Desk for closure Time HIGH – 24 HRS Normal – 48-72 HRS If the work order exceeds this SLA time work order is sent to BRM who notifies Property Maintenance Management and MSO IT Management *Only Lieutenants and Sergeants can submit camera work orders for MCCJ *Property Maintenance daytime phone #6935, 6950, 3032 After Hours Emergency phone #941-742-5842 *After Hours MSO Network Service Emergency contacts: Luca Bertagnoli 737-4350 & Jesus Urbina #941-737-2093 Master Control (24/7) A Control –Annex B Control - Annex Day Shift Sergeants: Night Shift Sergeants: 2937, 2938 2637 2638 2931, 2837, 2861, or Master Control 2831 or Master Control SECURITY MANUAL 6916 Day Shift Lieutenants: Lt. Anthony Stone, Sq. 1 (B Rotations) Lt. Robert Miller, Sq. 3 (A Rotations) Night Shift Lieutenants: Lt Nelson Hernandez, Sq. 2 (B Rotations) Lt. Stephen Hart, Sq. 4 (A Rotations) 47 2832 or Master Control 2717 or Master Control 2829 or Master Control 2714 or Master Control 2713 or Master Control Effective: 01/01/2024 MCCJ Camera Incident ON CALL PROCEDURES MSO IT On Call resolves Issue by consulting SOP documentation Services Desk MSO IT ON CALL RECEIVES CALL FROM Sgt. or Lt. at MCCJ MSO IT call employee creates work order in Track It to log the Incident Prop Maintenance Network Services Contact made directly to Property Maintenance Emergency On-Call number Contact made directly to MSO Network Services designated personnel MSO IT On Call advises Incident Manager of Work Order MSO IT On Call advised Incident Manager of Work Order Continue with standard work flow Network Service personnel update Incident Manager on Work Order *Only Lieutenants and Sergeants can submit camera work orders for MCCJ *Property Maintenance daytime phone #6935, 6950, 3032 After Hours Emergency phone #941-742-5842 *After Hours MSO Network Service Emergency contacts: Luca Bertagnoli 737-4350 & Jesus Urbina #941-737-2093 Master Control (24/7) A Control –Annex B Control - Annex Day Shift Sergeants: Night Shift Sergeants: 2937, 2938 2637 2638 2931-2837-2861or Master Control 2831 or Master Control SECURITY MANUAL 6916 Day Shift Lieutenants: Lt. Anthony Stone, Sq. 1 (B Rotations) 2832 or Master Control Lt. Robert Miller, Sq. 3 (A Rotations) 2717 or Master Control Night Shift Lieutenants: 2829 or Master Control Lt. Nelson Hernandez, Sq. 2 (B Rotations)2714 or Master Control Lt. Stephen Hart, Sq. 4 (A Rotations) 2713 or Master Control 48 Effective: 01/01/2024 Visitation waiting LOGICAL PATH Visitation Standard Visitation park ent Visitation Standard Visitation Entrance Visitation Standard Visitation control- Visitation High Southeast vist Visitation Standard Southeast vist park Visitation Standard South west visitation Visitation Standard Northwest vist park Visitation Standard Northeast vist park Visitation Standard North West visitation Visitation Standard North East visitation Visitation Standard Center Visitation-10 Visitation Standard Video Court2 Cam Unsorted High Old-Med north ent Unsorted High Camera – 04 Unsorted Standard Camera – 03 Unsorted Standard Camera – 04 Unsorted Standard Camera – 03 Unsorted Standard Camera – 01 Unsorted Standard West ENT T/G4 Outside TPod Standard TW Pod TPod Standard TW Pod TPod Standard TE Pod TPod Standard TE Pod TPod Standard T/G4 west cor e TPod Standard T/G4 ent 2nd fl TPod Standard T/G4 Corr ENT TPod Standard T/G4 2LVL SEC Vest TPod Standard T/G4 2lv cor e TPod Standard T/G4 2lv cor e TPod Standard T West Rear TPod Standard T West EY TPod Standard T W Core Door TPod High T Pod Core Hallway TPod High T East Rear TPod Standard T East EY TPod Standard T E Core Door TPod High T Control Room Door TPod Standard End of G4 hall by G3 hall TPod Standard 2LVL T Pod Vest ENT TPod Standard West 2 Door Stockade Standard ENTITY SECURITY MANUAL 6916 49 PRIORITY Effective: 01/01/2024 South 2 Door Stockade Standard South 1 Door Stockade High Per SW A Bldg Stockade High Per SW A Bldg Stockade High Per NE B Bldg Stockade High Per N W Bldg Stockade High Per N W A Bldg Stockade High Per N E Bldg Stockade High Per N B Bldg Stockade High Per N B Bldg Stockade High Per N B Bldg Stockade High Per N A Bldg Stockade High Per N A Bldg Stockade High Per 18 Stockade High Per 17 Stockade High N Hall Staff Dinning Stockade Standard Medical Room Stockade High LDRY Hall W 1 Door Stockade Standard Laundry Room Stockade Standard Laundry Hallway Stockade Standard Hallway to B Bldg Stockade Standard Hallway North Stockade Standard Dorm 8 Stockade Standard Dorm 8 Rear Stockade Standard Dorm 7 Stockade Standard Dorm 7 Rear Stockade Standard Dorm 6 Stockade Standard Dorm 6 Rear Stockade Standard Dorm 5 Stockade Standard Dorm 5 Rear Stockade Standard Dorm 4 EY Stockade Standard Dorm 4 Cam Stockade Standard Dorm 4 Cam 1 Stockade Standard Dorm 3 EY Stockade Standard Dorm 3 Cam 2 Stockade Standard Dorm 3 Cam 1 Stockade Standard Dorm 2 EY Stockade Standard Dorm 2 Cam 2 Stockade Standard Dorm 2 Cam 1 Stockade Standard Dorm 1 EY Stockade Standard Dorm 1 Cam2 Stockade Standard Dorm 1 Cam 1 Stockade Standard SECURITY MANUAL 6916 50 Effective: 01/01/2024 Class RM 2 Stockade Standard Class RM 1 Stockade Standard B2 Door Stockade Standard B South 1 Stockade Standard B North 1 Stockade Standard B Control Stockade Standard B Bldg EY Stockade Standard B 1 Door Stockade High Anx Kitchen Yard C Bldg Stockade Standard Anx Kitch Yard A Bldg Stockade Standard Annex Kitchen 3 Stockade Standard Annex Kitchen 2 Stockade Standard Annex Kitchen 1 Stockade Standard A Bldg Rear Yard Stockade Standard SW S Pod Standard SW Rear S Pod Standard SW EY S Pod Standard SW Core Door S Pod S Pod High South EAST S Pod Standard SE EY S Pod Standard SE Core Door S Pod S Pod High S East Rear S Pod Standard S Core Hall S Pod High H&S Core Hallway Door S Pod High H&S Cor Hallway Door1 S Pod High Property Window Property High Property Rear Area Property High Prop Intake Desk 2- Property High Prop Desk Intake Property High Prop Bond Desk Property High Prop Bond Desk Property High Bond Window Property Standard Bond Lobby Property Standard Juve class Programs Standard Juve class Programs Standard Com/lib 2 Programs Standard Com/lib Programs Standard Adult class 2 Programs Standard Adult class 1 Programs Standard Medical Lab Medical High Medical EY south Medical High Medical EY north Medical High SECURITY MANUAL 6916 51 Effective: 01/01/2024 Med south Corr Medical High Med Rear/M9 M10 Ent Medical High Med Rear Cross Hall Medical High MED Pharm 2 Medical High MED Pharm 1 Medical High Med Nurse Desk Medical High Med north ent Medical High Med Main Hall Rear Medical High MED Intake Medical High MED fish bowl suic Medical High Med EY Door Medical High Med Corr Door Medical High MED Cell 9 Medical High Med Cell 2 Suicide Medical High MED Cell Medical High Dental Exam Room MED Medical High West I&R Corr Master Control Standard West corr prog Master Control Standard VID Court 2 Cam 1 Master Control High VID Court 1 Cam 2 Master Control High VID Court 1 Cam 1 Master Control High T/G4 corr west Master Control Standard South Kit SEC Vest Master Control Standard South Gate Master Control Standard Sallyport Vest Master Control Standard SallyPort Vest 2 Master Control Standard Sally Port SEC Vest Master Control Standard Sally port int Master Control Standard Sally Port Drive Up Master Control Standard SallyPort Interior 2 Master Control Standard Rear sp gates Master Control Standard Prsl sp dock Master Control Standard Perimeter cam 3 Master Control High Perimeter cam 9 Master Control High Perimeter cam 8 Master Control High Perimeter cam 7 Master Control High Perimeter cam 6 Master Control High Perimeter cam 5 Master Control High Perimeter cam 4 Master Control High Perimeter cam 2 Master Control High Perimeter cam 12 Master Control High Perimeter cam 11 Master Control High SECURITY MANUAL 6916 52 Eff

Manatee County Sheriff's Office Security Manual 6916 PDF

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