Allianz Marine Services Safety Management System PDF

ALLIANZ MARINE SERVICES SAFETY MANAGEMENT SYSTEM SECTION 5 PASSAGE PLANNING & MANOEUVRING DOCUMENT NO: ALLIANZ-MRN-PRD-06.03 PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 Table of Contents 1 Purpose.............................................................

ALLIANZ MARINE SERVICES SAFETY MANAGEMENT SYSTEM SECTION 5 PASSAGE PLANNING & MANOEUVRING DOCUMENT NO: ALLIANZ-MRN-PRD-06.03 PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 Table of Contents 1 Purpose...........................................................................................................................................................3 2 Scope...............................................................................................................................................................3 3 Responsibility, Authority and Accountability....................................................................................... 4 4 Description......................................................................................................................................................5 4.1 Passage Planning.............................................................................................................................. 5 4.1.1 Establishing the Passage Plan.................................................................................................... 5 4.1.2 Preparing the Passage Plan........................................................................................................ 6 4.1.3 Executing the Passage Plan....................................................................................................... 6 4.1.4 Chart Preparation........................................................................................................................ 7 4.2 Port Arrival and Departure................................................................................................................. 7 4.2.1 Port Information........................................................................................................................... 7 4.2.2 Draft, Trim and Stability............................................................................................................... 8 4.2.3 Under Keel Clearance................................................................................................................. 8 4.2.4 Checks / Checklists / Documentation.......................................................................................... 8 4.2.4.1 Notifications........................................................................................................... 8 4.2.4.2 Arrival and Departure Documents and Information......................................... 9 4.3 Working with Pilots............................................................................................................................ 9 4.3.1 Master - Pilot Information Exchange........................................................................................... 9 4.4 Manoeuvring Systems..................................................................................................................... 10 4.4.1 Routine Testing of Steering Control Systems........................................................................... 10 4.4.2 Transfer of Manoeuvring Controls............................................................................................. 10 4.4.3 Training Requirement - Manoeuvring and ‘Ship Handling’........................................................ 11 5 Records........................................................................................................................................................ 12 6 Related Documents............................................................................................................................... 12 7 Terms and Definitions.......................................................................................................................... 12 8 Review, Approval, Revision and Identification of Changes.............................................................. 13 Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 2 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 1 Purpose The highest standards of operational planning, monitoring and execution are fundamental to the safety of vessels and their crews, and for the protection of the environment. In compliance with the ISM Code, requirements and industry best practices referenced in this document, this procedure has been developed and should be used in association with company procedures in relation to management of risk. 2 Scope A Passage Plan is a navigational aid for Bridge Watch Officers and ensures that the vessel can be navigated safely from one point to another. The Passage Plan shall determine the shortest, safest and most economical route whilst maintaining adequate passing distances from identified hazards and allowing safety margins as required. Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 3 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 3 Responsibility, Authority and Accountability General Manager has the responsibility, authority and accountability for: a) Ensuring the requirements of this procedure are implemented, applied and followed. Vessel Master has the responsibility, authority and accountability for: a) Ensuring that Passage Plans are prepared, updated and utilised for all voyages; b) Ensuring the implementation of this procedure. Bridge Watch Officers have the responsibility, authority and accountability for: a) Ensuring compliance with the requirements and expectations related to passage planning and manoeuvring are maintained. Operations Manager/Port Captain has the responsibility, authority and accountability for: a) Ensuring that the requirements and expectations for passage planning and manoeuvring are communicated and implemented onboard all vessels under his/her jurisdiction. Marine Manager has the responsibility, authority and accountability for: a) Monitoring compliance with this procedure and liaising with the Master to best ensure all practical means are addressed to support the Master executing his/her duties in respect of this procedure. Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 4 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 4 Description 4.1 Passage Planning Passage planning is a mandatory company requirement. A Passage Plan shall be formulated for each voyage and updated when necessary for each separate passage made by the vessel along the same route. Passage planning is required from berth to berth and shall include any intermediate offshore locations such as drilling rigs and platforms. The Master is responsible for establishing and approving the Passage Plan but can delegate preparation to another Officer. Prior to proceeding to sea, the Master shall: Consult with the Chief Engineer to verify that the vessel has sufficient fuel, water and lubricants for the intended voyage; Ensure that the intended voyage has been planned using appropriate charts and publications for the area concerned. The charts and publications used in the preparation of the Passage Plan shall be documented in the Passage Plan; The courses laid down for the Passage Plan are safe; Consider at which specific points of the passage there may be a need to utilise additional deck or engine room personnel; Consider whether any particular circumstance, such as the forecast of restricted visibility in an area where position fixing by visual means at a critical point is an essential feature of the Passage Plan introduces an unacceptable hazard to the passage. He or she shall determine whether that section of the passage shall be attempted under the conditions prevailing or likely to prevail. The plan shall be available at all times on the bridge to allow Bridge Watch Officers immediate access and reference to the details of the plan. Each Bridge Watch Officer shall view and discuss the Passage Plan as applicable during each watch handover. The progress of the vessel in accordance with the Passage Plan shall be closely and continuously monitored. Any information related to the present or future passage shall be reported to the Master and the Passage Plan shall be updated, as the situation requires. Whenever necessary to deviate substantially from the planned route, an amended route shall be planned and approved by the Master. If the Passage Plan is modified during the voyage, for example changes in course or speed to those specified or required because of a potentially hazardous situation; a new destination or changing weather conditions, the Master or duty Bridge Watch Officer shall ensure that subsequent relieving Bridge Watch Officers are aware of the changes before assuming watch duty. Such changes to the Passage Plan shall be recorded in the Bridge Logbook. 4.1.1 Establishing the Passage Plan The Passage Plan shall be established before departure of the vessel taking into account the following factors: The condition and state of the vessel, its stability, and its equipment; any operational limitations; its permissible draught at sea in fairways and in ports; its manoeuvring data, including any restrictions; Any special characteristics of the cargo (especially if hazardous), and its distribution, stowage and securing on board the vessel; The provision of a competent and well-rested crew to undertake the passage; Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 5 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 Requirements for up-to-date certificates and documents concerning the vessel, its equipment, crew, passengers or cargo; Appropriate scale, accurate and up-to-date charts to be used for the intended passage, as well as any relevant permanent or temporary notices to mariners and existing radio navigational warnings; Accurate and up-to-date sailing directions, lists of lights and lists of radio aids to navigation; Mariners' routeing guides and passage planning charts, published by competent authorities; Current and tidal atlases and tide tables; Climatological, hydrographical, and oceanographic data as well as other appropriate meteorological information; Availability of services for weather routeing; Existing ships' routeing and reporting systems, vessel traffic services, and marine environmental protection measures; Volume of traffic likely to be encountered throughout the passage; If a Pilot is to be used, information relating to pilotage and embarkation and disembarkation including the exchange of information between Master and Pilot; Available port information, including information pertaining to the availability of shore-based emergency response arrangements and equipment; and Any additional items pertinent to the type of the vessel or its cargo, the particular areas the vessel shall traverse, and the type of voyage or passage to be undertaken. 4.1.2 Preparing the Passage Plan The detailed Passage Plan shall include the following factors: The plotting of the intended route or course of the passage on appropriate scale charts: the true direction of the planned route or course shall be indicated, as well as all areas of danger, existing ships' routeing and reporting systems, vessel traffic services, and any areas where marine environmental protection considerations apply; Exact Offshore Installation positions SHALL NOT be used for GPS waypoints: always use an offset position, preferably on the down-current side, of at least one nautical mile from the installation. The main elements to ensure safety of life at sea, safety and efficiency of navigation, and protection of the marine environment during the intended passage; such elements shall include, but not be limited to the following: Safe speed, having regard to the proximity of navigational hazards along the intended route or track, the manoeuvring characteristics of the vessel and its draught in relation to the available water depth; Necessary speed alterations on passage; where there may be limitations because of night passage, tidal restrictions, or allowance for the increase of draught due to squat and heel effect when turning; Minimum clearance required under the keel in critical areas with restricted water depth; Positions where a change in machinery status is required; Course alteration points, taking into account the vessel's turning circle at the planned speed and any expected effect of tidal streams and currents; The method and frequency of position fixing, including primary and secondary options and the indication of areas where accuracy of position fixing is critical and where maximum reliability shall be obtained; Use of ships' routeing and reporting systems and vessel traffic services; Considerations relating to the protection of the marine environment; Contingency plans for alternative action to place the vessel in deep water or proceed to a port of refuge or safe anchorage in the event of any emergency necessitating abandonment of the plan, taking into account existing shore-based emergency response arrangements and equipment and the nature of the cargo and of the emergency itself; The details of the voyage or Passage Plan should be clearly marked and recorded, as appropriate, on charts and in a Passage Plan or computer disk. 4.1.3 Executing the Passage Plan The following factors shall be taken into account when executing the plan or deciding on any departure there from the plan: Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 6 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 The reliability and condition of the vessel's navigational equipment; Estimated times of arrival at critical points for tide heights and flow; Meteorological conditions, (particularly in areas known to be affected by frequent periods of low visibility) as well as weather routeing information; Daytime versus night-time passing of danger points, and any effect this may have on position fixing accuracy; and Traffic conditions, especially at navigational focal points. 4.1.4 Chart Preparation The following information shall be entered in the Passage Plan and marked on the appropriate chart, where it enhances safe navigation: Parallel indexing (not from floating objects unless they have been first checked for position); Chart changes; Methods and frequency of position fixing; Prominent navigation and radar marks; No go areas; Landfall targets and lights; Clearing lines and bearings; Transits, heading marks and leading lines; Significant tides or current; Safe speed and necessary speed alterations; Changes in machinery status; Minimum UKC; Positions where the echo sounder shall be activated; Crossing and high density traffic areas; Safe distance off; Anchor clearance; Contingency plans; Abort positions; VTS and reporting points. Charted passage planning information should not obscure printed details, nor should the information on charts be obliterated by the use of highlight or felt-tip pen, ink, etc. No go areas should be temporarily marked, showing areas where the attention of the navigator needs to be drawn to a danger such as shallow water or a wreck close to the course line. Extensive use of no-go areas should be discouraged. No-go areas vary with change of draft and tide and shall therefore also vary with the time of passage. They shall not therefore be permanently marked. 4.2 Port Arrival and Departure Before arrival or departure at port, the Passage Plan shall be carefully reviewed and the required information prepared. The Master with the duty Bridge Watch Officer shall be responsible for managing the arrival or departure procedure. 4.2.1 Port Information The Port Authority shall be notified according to any Standing Port Regulations. The following information requirements shall be established: Port information; Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 7 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 Sailing directions; Communication requirements; Weather reports; Tidal information; Depth of water in approaches, channels and at the assigned berth; Any restrictions on draft, trim, speed or entry times; The documents required for inward clearance; these shall be completed in good time. 4.2.2 Draft, Trim and Stability Master shall ensure that the loaded or ballast condition of the vessel is in compliance with the vessels Stability Booklet, Class requirements and that load line requirements have been complied with considering all limitations. 4.2.3 Under Keel Clearance The Company has defined Shallow water as half the draft Under Keel Clearence and this should be considering squat effect and crossing pipelines.. Depending on the operations in question, it may be sometimes required to traverse a channel or operational area where the water depth is LESS than the minimum stated half the draft requirement. In such circumstances a FULL appraisal and Risk Assessment shall be performed and documented with permissions obtained from Port Captain, DPA and concerned authorities prior to performing any operations. Considerations as to risk factors shall include as a minimum the requirements indicated above (see chapter 4.2.1. “Port information”). 4.2.4 Checks / Checklists / Documentation Before leaving or entering port, the Master and Chief Engineer shall ensure that all necessary equipment as defined on the applicable Pre-Arrival and Pre-Departure Checklists has been tested. The Master and Chief Engineer may delegate this task to the respective Watch Officer but shall ensure that the checklists have been properly completed and that an appropriate entry has been recorded in the Bridge and Engine Room Logbooks as applicable. 4.2.4.1 Notifications The following notifications shall be implemented before arrival or departure: Inform the Master of expected time of arrival (ETA) or departure (ETD). The Chief Officer is normally the Ship Security Officer (SSO); Inform the engine room of the expected time of arrival or departure, establish and test communications with the control room; Alert the engine room before initiating tests of critical equipment; Assign a crewmember in the bridge for emergency backup, ensure that sufficient crewmembers are ready, and prepared to handle ropes and assist as required with berthing/un-berthing; Establish and check communications with the crewmembers at the mooring stations; Communicate ETA/ETD to the port, agent, logistic service, office, customer representative or Pilot as required or necessary; Contact the Port Facility Security Officer (PFSO) to determine if a Declaration of Security (DOS) is needed; Inform the SSO of arrival or departure time. The SSO shall alert any passengers as necessary. Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 8 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 4.2.4.2 Arrival and Departure Documents and Information The following arrival and departure documents and information shall be checked: Ensure that the cargo is consistent with the manifest/bill of lading; Establish the present state of the tide, current and other weather conditions; Check the vessel’s drafts and enter the readings in the Bridge Logbook; Check that the Passage Plan is properly established. Make the necessary approval; Ensure that nautical charts and documents are readily available; Determine the level of security prevailing in the port, berth, or mooring zone; Take note of any information concerning the vessel or cargo from the port, agent, customer or similar logistics service. 4.3 Working with Pilots It is important that the responsibilities of the Pilot and the Master are clearly agreed and understood when working together. When a Pilot is onboard, the Master retains the responsibility and over-riding authority on the vessel. The presence of the Pilot does not relieve the Master or the Watch Officer of their duties and obligations for the overall safety of the vessel. Once a Pilot has arrived on the bridge, he shall join the bridge team. Depending on local pilotage laws, the Master may delegate the conduct of the vessel to the Pilot who directs the navigation of the vessel in close co-operation with the Master and/or the Bridge Watch Officer. Master and Bridge Watch Officer shall be prepared to exercise their authority and responsibility should it be considered that the vessel would be placed in any hazard by the actions or directions of the Pilot. 4.3.1 Master - Pilot Information Exchange The Master and the Pilot shall exchange information regarding navigational procedures, local conditions and rules and the ship’s characteristics. This information exchange should be a continuous process that generally continues for the duration of the pilotage. Each pilotage assignment shall begin with an information exchange between the Pilot and the Master. The amount and subject matter of the information to be exchanged shall be determined by the specific navigation demands of the pilotage operation. Additional information can be exchanged as the operation proceeds. Each competent pilotage authority shall develop a standard exchange of information practice, taking into account regulatory requirements and best practices in the pilotage area. Pilots shall consider using an information card, form, checklist or other memory aid to ensure that essential exchange items are covered. If an information card or standard form is used by Pilots locally regarding the anticipated passage the layout of such a card or form shall be easy to understand. The card or form shall supplement and assist, not substitute for, the verbal information exchange. This exchange of information shall include at least: The presentation of a completed standard Pilot Card. In addition, information shall be provided on rate of turn at different speeds, turning circles, stopping distances and, if available, other appropriate data; General agreement on plans and procedures, including contingency plans, for the anticipated passage; Discussion of any special conditions such as weather, depth of water, tidal currents and marine traffic that may be expected during the passage; Discussion of any unusual ship-handling characteristics, machinery difficulties, navigational equipment problems or crew limitations that could affect the operation, handling or safe manoeuvring of the ship; Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 9 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 Information on berthing arrangements; use, characteristics and number of tugs; mooring boats and other external facilities; Information on mooring arrangements; Confirmation of the language to be used on the bridge and with external parties. It should be clearly understood that any Passage Plan is a basic indication of preferred intention and both the Pilot and the Master shall be prepared to depart from it when circumstances so dictate. Pilots and competent pilotage authorities shall be aware of the voyage planning responsibilities of Masters under applicable IMO instruments. 4.4 Manoeuvring Systems The Pre-Arrival Checklists for the bridge and engine room shall be carried out in good time before arrival at any location and prior to approaching an offshore installation. All systems shall be checked in accordance with the provisions of the applicable checklist. The Master is responsible for the strict adherence and application of this procedure. All control and command systems shall be checked and tested under the supervision of the Bridge/Engine Watch Officer. Pre-departure verification shall be recorded on the relevant checklist for bridge and engine room respectively. Communications between the bridge and engine room and the back-up steering gear shall be tested. The emergency procedures for using the local steering unit shall be posted near the primary steering gear in the steering gear room or as applicable. 4.4.1 Routine Testing of Steering Control Systems In addition to pre-arrival and departure checks the routine and periodic testing of vessel Critical Systems shall be outlined in the vessel Planned Maintenance System (PMS) however routine testing of steering gear and emergency ‘back up ‘steering systems shall be performed and recorded in the Bridge Logbook and official logbook (where required). 4.4.2 Transfer of Manoeuvring Controls The transfer of bridge manoeuvring controls from one mode or operating location to another for example, forward to after control position, shall only be done in accordance with this procedure; strict compliance is essential to avoid a potential accident. Masters and Bridge Watch Keeping Officers shall be responsible for ensuring that the following procedure is effectively implemented: Check all control levers are in the correct/neutral positions; Ensure vessel movement and environmental impacts are fully considered; Check that engine controls are set to zero pitch; Check that rudder controls are set to the “mid-ships” position; Check that all controls are properly transferred and can be operated correctly; When transferring control between bridge and engine room, check that controls are set to zero before transferring and/or before acknowledging the transfer; When transferring from “manual” to “joystick” and/or back to “manual” - ensure the vessel is at a safe distance from the installation and sufficient time and space is available to revert to manual controls as necessary. Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 10 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 4.4.3 Training Requirement - Manoeuvring and ‘Ship Handling’ Every opportunity should be provided to both Senior and Junior Deck Officers in Ship handling and maneuvering of the vessel to enable them to become more proficient and competent in their role and to ensure the Company and vessel Master has a redundant alternative solution in times of emergency or contingency. Training shall always be conducted under strict supervision of the Master, experienced Bridge Officer, Referent Captain or Superintendent and undertaken in areas free from external hazards or traffic congestion. Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 11 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 5 Records Bridge Logbook Declaration of Security Engine Room Logbook Passage Plans Pilot Card Pre-Arrival Checklists Pre-Departure Checklist 6 Related Documents ICS Bridge Procedures Guide ISM Code Pilot Card Pre-arrival and Pre-departure Checklists Stability Booklet 7 Terms and Definitions DOS Declaration of Security ETA Estimated Time of Arrival ETD Estimated Time of Departure GPS Global Positioning System ISM Code International Safety Management Code JSA Job Safety Analysis PFSO Port Facility Security Officer PMS Preventative Maintenance System SSO Ship Security Officer TBT Tool Box Talk UKC Under-Keel Clearance VTS Vessel Traffic Scheme Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 12 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager PASSAGE PLANNING & MANOEUVRING ALLIANZ-MRN-PRD-06.03 8 Review, Approval, Revision and Identification of Changes Reviewed by Approved by Validated by Revision Changes (job title) (job title) (Nº and date) (chapter/reference) Marine Manager General Manager QHSE Manager 01 & 22/04/2019 Sec 4.2.2 – Draft, Trim and Stability Sec 4.2.3 – Under Keel Clearence Revision 01. Original Date:31/03/17. Version Date: 22/04/2019. 13 / 13 Prepared by: ALLIANZ QHSE Director. Approved by:ALLIANZ Marine Manager. Validated by: ALLIANZ QHSE Manager