Employment-Related Letters - PDF

BASIC PRESENTATION APPLICATION LETTER APPLICATION LETTER letter of application can also be considered a cover letter because it introduces and emphasizes special points of the resume and shows how a particular skill or qualification is suited to a particular job. It has the main job of...

BASIC PRESENTATION APPLICATION LETTER APPLICATION LETTER letter of application can also be considered a cover letter because it introduces and emphasizes special points of the resume and shows how a particular skill or qualification is suited to a particular job. It has the main job of introducing the resume, which in turn introduces a person to a prospective employer for a possible interview and eventually helping him/her find a job. 3 APPLICATION LETTER just like any other sales letter, it has the mission to sell the services, qualification, character, personality of the applicant. I also serves as a permanent or referral record of the employer for future reference. However, even though it aims to sell of these qualities, it should never be treated as an autobiography. Hence, to avoid this, one should try to follow an outline. 4 OUTLINE/SECTIONS OF AN APPLICATION LETTER SELECTING VISUAL AIDS Enhancing your presentation FIRST SECTION – ATTRACTING ATTENTION OR ESTABLISHING CONTACT Tell how you have known of the opening and the type of position you are applying for. You can also illustrate here your knowledge of the company and its goals as well as your strong qualification/s in connection to the requirements to benefit the prospective employer. Try to demonstrate interest in and knowledge of the reader’s business. 7 SECOND SECTION – CREATING INTEREST OR DESIRE Mention your qualification in relation to the job you are applying for. These include your educational qualifications and work experiences if you have. Emphasize the positive side of your personality. You may also include here an analysis of the agency or the particular requirement of the position which you posses. 8 THIRD SECTION – CONVINCING THE READER Mention at least three character references who can testify of your integrity, character, and personality. Also, mention enclosed documents. 9 FOURTH SECTION – SIMULATING ACTION Request for an interview. Mention how the addressee would contact you. State your phone number or your e-mail address. You can also mention here your intention to follow-up with a phone call. Although the ultimate aim of an application letter is to get a job, its immediate objective, actually, is to have an interview. 10 11 POSSIBLE SOURCES OF JOBS Some sources include: 1. school placement offices 2. Classified advertisements of leading newspaper, 3. Employment agencies, 4. Personal referrals and recommendations, 5. individual companies and 6. internet website 12 ADDRESSING THE APPLICATION LETTER as a general rule, should be addressed to the Personnel or Human Resources Department Director who is in charge of hiring. it can also be addressed to the key executive or manager, or the president of the agency where you are applying. 13 CLASSIFICATIONS OF APPLICATION LETTERS 1. Solicited Application Letter A solicited application letter is written in response to an advertisement. The following items should be remembered in writing this kind of application letter: 1.Write immediately the letter not sacrificing the content. Immediacy here is the name of the game. 2.Be unique and innovative. Catch the attention of the prospective employer by making your letter unique. 3.Be sure that you meet all the requirements mentioned in the advertisements. 4.Follow strictly where and to whom to address the letter and what to include as supporting documents CLASSIFICATIONS OF APPLICATION LETTERS 2. Unsolicited Application Letter Also called prospecting or cold application, this is written either in the belief that there is an opening in an agency or in response to what one has heard through someone that a particular agency has a vacancy. In mentioning the sources of the vacant position, one should consider the credibility of the person who relayed the information. RESUME USES OF RESUME Resume presents and documents facts regarding a person in an outline form. Since it contains the character data of the applicant, the employer can easily refer to it when he/she wants. The resume can also be duplicated for other purposes. 19 STEPS IN WRITING A RESUME 1.Make a list of information regarding yourself. 2.Create a rough draft with special consideration to format. The name should be highlighted together with the contact address. The other entries should be divided into distinct sections with appropriate headings (in capital letters and either boldface or italicized). Skip lines between each entry. 3.Revise the resume. Proofread carefully. Be consistent in your style, font size and others. Polish and refine it. 20 CURRICULUM VITAE CURRICULUM VITAE This is primarily used when applying for an international scholarship, scientific or research position or when applying for fellowship or grants. It is also one of the parts of a thesis or dissertation usually found at the end of manuscript. Like a resume, it includes your name, contact information, education, skills and experiences. In addition to the basics, it also includes research and teaching experiences, publications, grants and fellowships, professional associations and licenses, awards and other relevant information 22 CURRICULUM VITAE This differs from resume in terms of the following: 1.Length – Curriculum vitae is longer, more detailed synopsis of background and skills. 2.Content – Since curriculum vitae is more detailed and comprehensive, it is longer. 3.Purpose – Curriculum vitae is used in applying for an international scholarship, scientific or research position or when applying for a fellowship or grant while resume is more on applying for a job. 23 25 RESIGNATION LETTER RESIGNATION LETTER is a letter of information to the employers that you cease rendering your services to them 27 THREE POINTS TO CONSIDER 1.The positive things you learned from working with your employers and your gratefulness because of these. 2.The effectivity date of your resignation, which is usually a month after the receipt of the letter by the employer. 3.A brief explanation for your resignation. Never make any negative comments about your company, coworkers, supervisors, bosses, owners or policies in the letter. Make it remain professional and polite. 28 Sample leading statements for a resignation letter. It is with great reluctance I submit my resignation effective __________. It is with regret and anticipation that I submit this letter of resignation effective ____________. Circumstances require that I resign my position as _______ effective __________. 29 Other Points to Consider You may also do the following: 1.Consider offering help in interviewing, hiring, or training of your replacement. 2.If you are leaving this employment for reasons other than accepting a new position, you may be honest in your response, but again, avoid negative statements. Always refer to the positive things you are moving toward rather than the negative things you are leaving behind. 3.End your letter without closing the door on the future.__________. 30