WINDOWS 10 Unidad 3-Eng-V01.docx

WINDOWS 10 -- What\'s New?? - iLink Digital **Unit 3 -- File Explorer** - Launch File Explorer - Customize Windows Explorer - Explorer Window (File, Folders, Drives) - Select Files & Folders - Ribbon - Copy and move files and folders - Rename a file or folder - Browser views...

WINDOWS 10 -- What\'s New?? - iLink Digital **Unit 3 -- File Explorer** - Launch File Explorer - Customize Windows Explorer - Explorer Window (File, Folders, Drives) - Select Files & Folders - Ribbon - Copy and move files and folders - Rename a file or folder - Browser views - Organize, sort files and folders - Recycle Bin   By default, when we open a folder by double-clicking on it in the **List of** **Files** are loaded in the same window, but of course, what if we want to simultaneously see the contents of the previous folder and the one, we are opening now? We could open the browser again, but this can be awkward because we would have to We had to go through the folders again until we found the one where we were located. The most convenient way to open two or more windows, each with the contents of a folder, is to hover over the folder you\'re interested in and open the folder\'s context menu by right-clicking, as always. We\'ll look at several options; the one we\'re interested in is **Open at one** **new window**. A screenshot of a computer Description automatically generated  1. Click on the **File** menu in the **Explorer window** and select the Change **Folder and Search Options option**. 2. It opens to the **General** tab. In the first group of options, **Browse Folders**, we chose **Open each folder in different windows**. 3. To return to the default state, we\'ll go back to this window and choose the other option: **Open all folders in the same window**. 1. Click on the **File menu** and select the Change **Folder & Search Options option**. 2. It opens to the **General** tab. In the **Actions when you click an item options group**, choose **One-click to open it (point to select)** or **Double-click to open it (one-click to select it).** This last option is the one that comes predefined and the one that we will use in the course, as it is the most widespread, but if it is more convenient for you to change it, you can do it. **The Explorer Window** The look may change a bit as we can configure it to our liking. Below, we explain the different areas that make up this window: 1. **Quick Access Toolbar** 2. **Ribbon** 3. **Navigation buttons** 4. **Address bar** 5. **Search Box** 6. **Navigation pane** 7. **Files Window** 8. **Status bar** **Basic: Files, folders, and drives** It would be awkward. Making sure that the file names are brief and descriptive can be key when organizing our documents. This will make it easier for us to see them at a glance and make it more intuitive to locate them. If we say that the name can contain 255 characters and not 255 letters, it is because other types of signs can be entered in the name: numbers, blank spaces, and special characters ( -, \_, @, \$, &). Despite this flexibility, we have some limitations; we cannot use some that are prohibited (\". ?, !,\>, \ - The letters ***A*** and ***B*** for floppy disk drives, now practically obsolete. - The letter ***C*** for the hard drive where the operating system is installed. It is usually the main and largest unit available to the computer - And other sequential letters (***D***, ***E***, ***F***\...) for the different units we have floppy drive, DVD player or recorder, USB stick, etc. A screenshot of a computer Description automatically generated It is possible that in our computer the units do not correspond or do not maintain a sequential order. This is of no great importance. The important thing is that we know in which unit what information is. When we want to describe where a file is located, we must give the way to get there. This path is often referred to as a ***path*** and can be of two types: **Full or absolute path**: This is the path from the drive to the folder or file we are referring to. For example: ***C:\\Program Files\\ Microsoft Office\\root\\Office16\\excel.exe*** would be the path to Excel.  **Relative route**: This is the route that depends on where we are located. The information from the drive to the folder where we are located is ignored. For example, if in an exercise we are located in the ***Windows*** folder, it would be easier to refer to Excel with its relative path: ***\\Office16\\excel*** than to indicate the complete path It should be mentioned that, compared to version 7 of Windows, File **Explorer** has been redesigned in a major way. It now has an element that was previously exclusive to some applications such as Word or Excel. That element is the **Ribbon**, where the commands that will allow us to easily manage the files and programs on our computer are concentrated. But let\'s review the items in the Explorer in order. **The quick access toolbar** is the buttons in the upper-left corner of Explorer windows. The idea is that in that bar you will find the buttons of the commands that you use the most. Therefore, we can modify it to leave the buttons we choose there. By default, it has two buttons: Properties and New Folder. The small triangle-shaped button pointing downwards is what allows us to configure the bar. When you press it, the menu is displayed with which you can add and/or remove buttons.  - As we can see, with a click on each menu item we can add or remove each element, so we could have, for example, a bar that contains the buttons to Undo or Redo actions on files and another button to delete them. It would look like this. - tags. **The Ribbon**. The Ribbon contains all the commands that we can use on the folders, files, drives, and other elements of our computer, organized in tabs and, within each of these, in sections.  - How Can see in the image previous of way default Has Three tokens: **Beginning**, **Share** and **View**. To his time Beginning Has 5 - Finally, the **View** tab has the following sections.  - Additionally, the Tape is sometimes transformed depending on the file or element that we have selected. That is, if we click on an image file, a new tab (called contextual) will appear, with appropriate options for working with the element, in our example, with the image. Notice that the new tab appears under a yellow label, which in this case is called **Image Tools**. - If we select an application file, we will consequently have a new contextual with the appropriate elements for handling the file under a new label called **Application Tool**  - In the case of selecting a disk drive, we will again have a contextual tab - Is important To mention, if we do click in **This team**in the **Dashboard** **navigation** (as highlighted in the following image), the **Ribbon** of Options is transformed with various configuration options of our computer that we will see in due course  right of the window, next to the Help System button.  Graphical user interface, application, Word Description automatically generated  The **navigation buttons** allow you to go backwards (to the folder you came from), forwards (which is only activated if you have used the back button) and to the top-level folder (above). In other words, this button always takes us to the folder or unit containing the folder where we are at that moment. The computer keeps a history of the folders you visit within that same window to allow you to navigate between them. We can have this list in the small arrow on the right. When pressed, it expands and allows us to choose a location directly, without having to move forward or backward step by step. **Address bar** - We see three levels of folders, as many as there are black arrows. From left to right are ***This computer***, the ***Images team,*** and the ***Saved Images computer***. - We\'re located in the ***Saved Pictures*** folder, because that\'s the rightmost folder. Therefore, the list of files we see corresponds to the contents of that folder. Folders are always contained within the one to the left of them. If you want to go to the ***Images*** folder, all you have to do is click directly on it. We can also use the arrows to see which folders contain ***Images*** without moving from ***Saved Images***. There are two things to keep in mind: that the contents of the folder are always visible from the arrow to the right of its name and that the drop-down menu that appears when you click on it does not show files such as text documents or images, simply their subfolders. If you click on the small triangle at the bottom of the address bar, a drop-down menu will open with the latest folders you\'ve visited, and clicking on any of them will take you to that location. The **Refresh**  button to the right of the address is used to reload the contents of the current folder, although most of the time it is updated automatically. You can type directly on the address bar, just click on it and type the path or address of a folder, then press the key ENTER or the What It will appear in the position where the button usually is **.** Notice that when you click on the address bar, the address format changes to the absolute address: Images\\Saved Images. If we type a web address directly, pressing the button will automatically open the **Microsoft Edge** web browser to access that page. When you start typing in the address bar, a drop-down menu will open with addresses similar to the one you are typing; if you click on one of them, you will go directly to that address. Remember that you also have the **Back to**, **Forward,** and **Top** buttons that we just looked at, which are usually a faster method to scroll through recently visited folders. **Search box**. This box starts the search automatically when you type the first letter without pressing any buttons. It searches the folder we\'re in and all its subfolders, if any. For example, in this case, we could search for any content in the ***Pictures*** folder but would not find information in the ***Music*** or ***Documents folder***. Navigation pane Graphical user interface, application, Word Description automatically generated - ***Downloads***. - ***Documents***: Contains two folders, ***Thesis Files*** and ***Sound Recordings***. In turn, ***Thesis Files*** has another folder called ***Drafts*** - ***Desk***. - ***Images***. - ***Music*** - ***Videos*** - ***Local Disk (C:)*** - If the arrow is black and pointing downwards, it means that its subfolders are being displayed.  - If it\'s gray and points to the right, it means that its subfolders aren\'t being shown. - And if it doesn\'t have an arrow, it\'s usually because it doesn\'t have subfolders. Be careful, it can contain files, but not other folders. By clicking on the small triangles to the left of each element, we can expand and contract the tree. This panel is very useful for seeing the structure of our folders, hard drives, and network drives. It makes it easy to organize documents. In addition, when we have to go through several levels of subfolders to get to a file, it is faster to expand them by clicking on the triangle than to open it and show all its contents. Another interesting feature of this panel is that at the top of it it makes a collection of the most visited folders, so that it is faster to return to them. This section is called, precisely, ***Quick Access***. When we first start using our system, in that list we see Windows preset folders for the different file types, as we can see in the following image. If, on the other hand, you\'ve been working on various files with Windows for some time, organizing them into different folders, the appearance of ***Quick Access*** will change to reflect your work style. In the case of this writer, the Quick **Access section** of your **File Explorer** looks like this:  Additionally, we should mention that the **View tab** of the **Ribbon** has a section called **Panels**, with a **Navigation Panel** button from which we can disable the **Navigation Panel**, leaving only the list of files in the window. In this same section of the Ribbon we can activate two other panels that we have not mentioned: the **Preview panel** and the **Details panel**, which shows the characteristics of the selected file. When we activate one panel, the other is deactivated, we cannot have both on the screen. The **Details Pane** appears on the right side of the **File Explorer window**.  **List of files** This area displays the list of files contained in the folder in which we are located, that is, the folder indicated in the ***Address Bar***. If you have carried out a search, only the files that meet the conditions of the search. We\'ll talk about the types of views later. We\'ll also look at how to handle the files that appear in this section of Explorer via the ***Ribbon***. **The Status Bar** It shows us brief information about the selected folder (such as the number of items it contains) and whether or not we have items selected with a click and what their size is. To the right of the status bar, we can see a couple of buttons that serve to quickly change the display of files. However, those operations are more practical do them with the **Ribbon**, which is much more complete.  No matter what action you want to perform on a file (copy, move, print, etc.), the first thing you need to know is how to select it. Sometimes, we want to perform some of these actions not on a single file, but on a set of them. Therefore, what we need to know is how to make an ensemble selection. The same goes for folders. We must be able to select them individually or collectively to carry out actions with them. Then, any of those actions are done using the Ribbon commands. The selection process, actually, is quite straightforward. See. If you want to select a single file or folder, you just have to click on it, so the actions you perform will be executed only on that element. A file is known to be selected because it changes the background color of the element, usually to light blue. In this case we are referring to files or folders, but if we look closely there are many elements that we have seen selected: buttons, menus, context menus, etc. When we place the cursor over a file (point it at it) it also changes color, but it is not selected. - With the keyboard using the shortcut Ctrl + E. - ##### Select consecutive items. - Using the Hotkeys: Click on the first item, then press the Shift key and click on the last item. This will select a range, from the one we pointed out at the beginning to the one we pointed out at the end. -  ##### Select multiple alternate items. Usually, if we click on one element and then click on another, the selection changes from the first to the second file, but we can indicate that what we want to do is continue selecting. - - If we want to select random files in the **File List**, we have already seen that we can do it through the keyboard using the Ctrl key, but we can configure the **File Explorer** to allow us to perform this same action only using the mouse, in a more intuitive way. The steps to follow would be: 1. Click on the File button. 2. Click on the Folder **& Search Options option**. 3. The window containing three tabs opens: **General**, **View,** and **Search**. Click on the **View** tab. 4. In the **Advanced Settings** box, you will see a list of options. We scroll with the scroll bar to the bottom of the list, until we find the option**Use checkboxes to select items**. 5. Click **OK**. Once we have incorporated the checkboxes, we will have this feature indefinitely, until we repeat the operation again to uncheck the Use checkboxes to select elements box. Now let\'s see how it works.  - - This option, in short, is not only useful to select alternative files, but also to make any type of selection. However, to select a single file or several consecutive files, the other methods already explained may be more convenient and faster. Keep in mind that the Desktop is also a folder, after all, so the icons will also be modified if you check the checkbox. Keep in mind that if you have several items selected, and you click on another one, without pressing Ctrl or Shift, you will lose the previous selection and only the item you clicked on will be selected. As we have mentioned on several occasions, the actions we can take with the files are done through the Ribbon commands. Once a file is selected, for example, these are activated. By **default, the Ribbon** has three tabs: **Home**, **Share,** and **View**. The **Home** tab allows us to copy, paste, move, rename, select, and view or modify properties of files or folders. We also It allows you to open files with the appropriate programs. Graphical user interface, application, Teams Description automatically generated **Copy and move files and folders** 1. **Select the file**. Click the **Copy** button on the **Home tab** of the **Ribbon**. Alternatively, we can right-click on the element we want to copy, the context menu will be displayed and we choose the **Copy** option. We can also do this with the Ctrl + C hotkeys.  **And paste it wherever we want**: We look for the folder where we want to place the copy we have made (or create a new folder). Open it and press the **Paste button** on the **Ribbon**. We can also right-click on the surface of the window again, in the context menu we click on the **Paste** option. The hotkeys would be Ctrl + V. To **move** a folder or file, what we do is cut and paste. As if it were a newspaper from which we kept an article, when we place it in the new location it disappears from the original one. The steps to follow are identical to the ones we used to copy, but with the **Cut option**, the button of which is also located in the **Clipboard** section of the **Home tab** of the **Ribbon.** 1. **Cut the original**: Select the file and press the **Cut button** on the **Ribbon**. We can also right-click on the element we want to move, the context menu will be displayed and we choose the **Cut** option. We can also do this with the Ctrl + X hotkeys. You\'ll notice that the icon of the file or folder you\'re cutting dims, loses brightness and color. 2. **And paste it wherever we want**: We look for the folder where we want to place the copy we have made (or create a new folder). Open it and press the **Paste** button again on the **Home tab** of the **Ribbon**. Obviously, we also have the right mouse button on the surface of the window, in the context menu we click on the **Paste** option. The hotkeys would be Ctrl + V. When we copy or move a folder, all its contents are copied or moved.  - **Replace the file in the destination**, deletes the item in the destination folder and replaces it with the source file. - - **Compare information from both files**. Selecting this option opens a new window where we can see information about both files, both the source file and the one that is going to be replaced. We can see the date of creation of the file and size and checkboxes with which we can indicate which one we want to keep. If we select both, as in the image, a number will be added to the name of the copied file, so that they will be preserved - **With the keyboard**. Select the item to be copied, press Ctrl + C (copy), then move to the destination folder and press Ctrl + V (paste). - **Using the context menu**. Right-click on the item to be copied, a context menu like the one that appears on the right will be displayed, select **Copy** and then go to the destination folder and right-click on it, from the context menu select **Paste**. - **Dragging**. Select the items you want to copy and drag them to the destination folder by holding down the Ctrl key, once there release the mouse button. If we are copying to a different drive, the files will be copied directly, without the need to press the Ctrl key. If instead of dragging by pressing the left mouse button, you drag with the right button, when you release The button will bring up a menu giving you several options, as you see in the image. In this way, You can decide in the end whether to copy or paste. The option that appears in bold is the one that would have been made by dragging with the left button. - Select the file or folder. Click the **Rename** button in the **Arrange** section of the **Home tab** of the **Ribbon**. Graphical user interface, application Description automatically generated - Expand the context menu of the item (the file or folder you want to rename) by right-clicking on it and choosing **Rename**. - - Do two clicks, one to select and one to rename, on the file or folder. You have to be careful not to make them quick because then it would be a double click and open the folder or document. So, select the file or folder with one click, pause, and then click again.  - If we have shortcuts that point to a file and we rename or move it, in older versions of Windows we had to modify the shortcut to indicate the new path, but in Windows 10 it is not necessary, the system makes the change automatically, even if we change the drive. - **If your computer shows the extension in the file names**, you will see the file with the name scheck statement.jpeg, The jpeg extension, that is, those four letters that follow the dot in the name of a file are the ones that the system interprets to know what type of file it is and with what program it is opened. If we rename a file, we must keep the extension as it was. Otherwise, it may not work when you try to run it. This would be solved by retyping its extension: if we don\'t know it because we haven\'t looked at it, we can see the type from the Properties option in its context menu. It appears in parentheses. 1. Drop down the **File menu** and choose the Change **Folder & Search Options option**. This opens the **Folder Options window**. 2. Select the View tab **.** 3. In the window that appears, we must uncheck the option **Hide file extensions for known file types**. 4. Click **OK**. Graphical user interface, text, application, email Description automatically generated **The Explorer Views**  Application Description automatically generated with low confidence In the following image we can see how and how many icons we can see in the space that a single very large icon would occupy, depending on the view we choose.  **List**. It\'s the same as the **Small Icons** view, but instead of occupying the space you have in rows, it occupies it in columns. This makes it easier to search for a file by name, because there\'s usually more space vertically than horizontally and it\'s easier to follow alphabetical order. **Details**. The icons appear one below the other accompanied by some of their properties. This type of view is used when we want to find an element that has certain characteristics, because it allows us to sort by these properties. For example, we can sort by modification date to find the first position of the last file we\'ve edited in that folder, or search for the most recent photos by sorting by creation date. File list headers are the different property names that appear in the first row of the file list when they are in **detail view**. Such as **Name**, **Date**, **Size** and **Classification** which are the ones that appear in this image. For **order** The items in the folder using the headers we must click on the name of the property we are interested in and the list will be alternately ordered in ascending/descending order. The triangle above the name indicates whether you\'re sorting one way or the other: Ascending and Descending. In this way, we can sort (from highest to lowest or vice versa) the elements by the property that suits us best: size, date of modification, name, etc. For example, to sort by modification date, it would be enough to click on the Modified Date heading, and the system would sort from highest to lowest date, if we click again it would sort from lowest to highest. The oldest date is considered to be lower. All these sorting possibilities can be very useful on certain occasions. For example, we can see only the files written by a certain user (author), or the files modified on a certain day, or stack the files by file type so that we can easily distinguish between image files, text files, music files, etc. With headers we can also **filter** which files to view. By clicking on the small arrow to the right of each header and that appears when you hover over the header. If you click on it, a drop-down menu will open, like the one you can use. you see in the picture. Depending on the property we choose, we will see one or the other options. In the case of ***Name*** , we\'ll see options to filter according to the alphabet. In the case of dates, it allows us to choose them from a calendar, etc.  **Mosaics**. The format and size is the same as Medium Icons, but includes other information. In the example of the photo gallery we see that it includes the weight of the image, that is, the space it occupies in the memory of the hard drive, as well as the type of file: JPEG image, and not only the name of the image. One detail to keep in mind is that Windows 10 tends to save our preferences, so that that, if we configure the **File Explorer environment** with our favorite view, headers, and sorting, it will save this information and apply it to folders of the same type. Throughout the topic, different ways of organizing and ordering folders have appeared, as they are that we\'ve been going through the File **Explorer areas**. We are going to share the different methods that we have been looking at and expand them a little. **Organizing the files** consists of deciding **according to which criteria we show them and/or** **group.** We can do this using the **Sort By** and **Group By** buttons in the **Current View** section of the **View tab** of the **Ribbon**. By displaying the menu of the **Sort by button**, we can see all the criteria with which we can Sort our lists of files and folders.  We see that the groups are now presented in alphabetical order. Let\'s look at it again, but without expanding the files in each group:  In turn, within each group (file type) it is indicated how many elements there are in it: two applications, three image files (type.jpg), two folders, and so on. Finally, within each group, the files are organized alphabetically, as in the case of JPG images.  **Create Folders**  **Delete files and folders** - Select the file or folder and click the **Delete** button in the **Arrange** section of the **Home tab** of the **Ribbon**. - Right-click on it and, from the **context menu**, choose the **Delete** option. If you want to delete more than one element, you must first select them and right-click on any of the selected elements. - Another way to delete is to select the documents to be deleted and press the **Delete key**. The ribbon button has a small drop-down menu with additional options.  There we can select that the file or folder is permanently deleted, that is, that it is not go to the **Recycle Bin** from which we can restore the deleted folders and files. You can also activate or deactivate the window that asks you to confirm the deletion of files. In the image above, this option is therefore activated every time you If we delete a file, a window like the one below appears. When we delete a folder or file, by default Windows will move it to the **Recycle Bin**. The recycle bin is nothing more than a **space reserved on the hard drive** so that **if you have deleted an item** that you need, you can **recover it**. Once you empty the trash, you won\'t be able to recover the files. Therefore, with the **Ribbon** button, we could have the file deletion confirmation disabled and, in turn, we can delete one permanently, without going through the **Recycle Bin**. Distracted use of this combination can cause us to lose some important folder or file, so we suggest that if you are going to use the **Permanently Delete option**, leave the confirmation window active. On the other hand, if you turn off the confirmation window, don\'t use **Permanently Delete**, as your files will go to the trash. In either case, they have a small amount of insurance to prevent disasters. **The Recycle Bin**   It\'s just another File **Explorer window**, with the navigation pane on the left, the address bar, and other elements like any other folder. But let\'s look at the differences: 2.- The files are not accessible. We can\'t view the contents of a document or the items in a folder, even if we try to do so with the corresponding application. Double-clicking on them will not execute them, but will show the properties of the same, which will include basic data and the date of deletion. - If no item is selected, the button to click will be **Restore All Items** and will restore **all contents** of the trash. - If one or more items are selected, the button to click will be **Restore Selected Items**. Graphical user interface, text, application Description automatically generated 1. Open the Recycle Bin. 2. Select which items you want to permanently delete. 3. Eliminate. They are deleted exactly the same as the rest of the files. Remember that there are several ways: from the **Ribbon**, from the context menu, or with the Delete key. 4. Confirm that you want to permanently delete them by pressing **Yes**.