UP Cebu Student Handbook 2014 PDF

UNIVERSITY OF THE PHILIPPINES CEBU STUDENT HANDBOOK __________________________________ Name __________________________________ Student No. __________________________________ Course & Year  MESSAGE...

UNIVERSITY OF THE PHILIPPINES CEBU STUDENT HANDBOOK __________________________________ Name __________________________________ Student No. __________________________________ Course & Year  MESSAGE Welcome to the University of the Philippines Cebu, Iskolar ng Bayan! The administration and students are here to help you finish your degree and prepare you to be competitive professionals in your chosen field. In your journey as a student, we expect you to grow and embrace the challenges and surprises as you achieve your aspirations. The following pages contain helpful information that could guide you to accomplish your goals. Make use of the information in this handbook. Some questions may surface that may not be answered in the Student Handbook. The Office of Student Affairs, your advisers and other faculty will assist you in many ways and they will be more than happy to answer your queries. Best wishes for a successful university life in UP Cebu! ATTY. LIZA D. CORRO Dean  TABLE OF CONTENTS PAGE I Objectives of UP Cebu..................................................... 1 II Classification of Students.................................................. 1 III Academic Load................................................................. 2 IV Transfer Students............................................................. 2 V Non-Academic Requirements........................................... 3 VI Registration....................................................................... 4 VII Cross-Registration............................................................ 5 VIII Waiver of Pre-Requisites.................................................. 6 IX Curricular Changes........................................................... 6 X Student's Identification Card............................................. 7 XI UP Naming Mahal............................................................. 8 XII Attendance........................................................................ 8 XIII Leave of Absence (LOA)................................................... 8 XIV Grading System................................................................ 8 XV Removal of Grades of Incomplete or 4.0........................ 10 XVI Scholastic Delinquency................................................... 10 XVII Honorific Scholarship...................................................... 11 XVIII Maximum Residence Rule.............................................. 12 XIX Graduation Requirements............................................... 12 XX Graduation with Honors.................................................. 13 XXI Student's Rights and Obligations.................................... 13 XXII Policy on Sexual Harassment......................................... 25 XXIII UP Cebu Gender and Development Program................. 25 XXIV Student Services............................................................. 25 XXV Rules and Regulations Governing Fraternities, Sororities and other Student Organizations.................... 31 XXVI Teaching Learning Resource Center (TLRC)................. 35 U.P. NAMING MAHAL................................................... 39 OFFICERS OF ADMINISTRATION................................ 40  SURVIVING IN UP CEBU Getting admitted to the University of the Philippines is by itself already a big achievement. It means besting thousands of other aspirants from all over the country and forming the top 25% of the Philippine high school graduate population who are able to qualify for a UP education. The process of education however is quite another thing. It calls for grit and stamina not only of the physical kind, but of the intellectual and psychological as well, to weather and survive the special educational culture of the University. This culture revolves around a set of academic rules and regulations, which every well-meaning student needs to be concerned about. I. OBJECTIVES OF UP CEBU 1. To provide quality education in Central Visayas by turning out graduates who possess the essential attributes of becoming productive and responsible leaders of the community, particularly in management and allied professions. 2. To undertake and encourage scientific research towards explaining social, economic, and political phenomena as well as identifying contemporary issues and developing policy-making skills for regional development. 3. To offer technical assistance to the community and influence organizations towards the pursuit of economic productivity and the promotion of equity thereby enhancing the quality of life in the region. II. CLASSIFICATION OF STUDENTS UNDERGRADUATE and GRADUATE students are designated as regular and non-regular. Regular Undergraduate students follow programs of study and comply with requirements which lead to the bachelor’s degree. They carry the full semestral load called for by their respective curricula and registration and classification purposes are divided generally into freshies, sophomores, juniors and seniors. Regular Graduate students are prospective candidates for the masteral degrees. They may either be part-time or full-time students. Non-regular students are: (1) non-degree students, with credits; (2) cross-registrants, with credits; (3) special students, no credit. 6 1 III. ACADEMIC LOAD will not be allowed to enroll in a subject the pre-requisites of which, taken elsewhere, have not yet been validated or repeated, as the case may be. An undergraduate student is not allowed to take more than 18 non- laboratory units or 21 units including laboratory work. However, a graduating Application for advanced credits should be made on the prescribed student with an academic record better than average may be permitted to form to the Dean. Validating tests begin two weeks prior to the first day of carry a heavier load in the last semester of his/her course. registration of the opening of each semester and one week after the last day of registration. There is no fee for validating tests taken during the Credit Unit period. A validating test may be held outside of this period with the consent of the division/department and the approval of the Dean and The unit of credit is the semester hour. Classes meet three hours a upon payment of a fee of ₱20.00 per subject. week; these classes carry 48 clock hours of instruction and three units of credit. Each unit of credit is at least 16 semester-hours of instruction, in the 2. From a Regional Unit to Diliman and Vice-Versa form of lecture, discussion, seminar, tutorial, recitation, film viewing, fieldtrip or other forms of instruction as approved. A student who wishes to transfer from a regional unit to Diliman, or from Diliman to a regional unit, should file an application for transfer at the accepting college together with the true copy of grades. If the action IV. TRANSFER STUDENTS of the accepting college is favorable, the student gets a college clearance which he/she presents to the accepting college together with the permit 1. From Other Universities and Colleges transfer, a true copy grades, and a certification that he/she is not under contract with UP Cebu. Students applying for transfer should submit, at least one month prior to registration, an official transcript from each college attended and a certificate of honorable dismissal together with the application form (UP V. NON-ACADEMIC REQUIREMENTS Form-3). There is no entrance test administered to transfer applicants. 1. P.E. Requirements Requirements for admission: Basic Physical Education is a pre-requisite for graduation. All 1. A weighted average grade of 2.0, 80%, or B, or better for all the students should comply with this requirement during their first and collegiate academic units earned outside of UP; sophomore years. No student will qualify for honorific scholar’s status unless he/she complies with this requirement. Eight (8) units of P.E. are 2. At least 33 units of academic courses (excluding P.E. and NSTP in a required for all undergraduates. non-UP college; Required Courses: 3. He/she will have to complete in the University not less than 50% of P.E. 1 Foundations of Physical fitness which is a required course for the units required for his course; all students. 4. The quota set by the Dean for the College has not been filled up. P.E. 2 Elective Physical Education activities for beginners. A transfer student must pay a non-refundable fee of ₱100.00. P.E. 3 Elective Physical Education activities for advanced students. Advanced Credits (Validation) A student may take any combination for P.E. 2's and P.E. 3's to fill the eight (8) units. An admitted undergraduate transfer student must validate all courses he/she is applying for advanced credits at the rate of at least 18 units a semester from the date of admission. His/her admission will be on probation basis until he/she shall have validated or repeated all subjects taken outside UP and which are required for his/her course. The student 2 3  2. National Service Training Program (NSTP) Refunds Coverage All incoming first year students, male and female, enrolled in any Students who have paid their matriculation and who withdraw their baccalaureate program of the University shall be required to complete registration or are granted honorable dismissal or leave of absence shall one (1) NSTP component of their choice as a graduation requirement. be entitled for a refund of their matriculation fees, except entrance and registration fees, in accordance with the approved schedule: Program Components 80% - within one week from the opening of classes A student can choose from the following components: Reserve 50% - within the second to the fourth week from the Officers Training Corps (ROTC), Literacy Training Service (LTS), and opening of classes Civic Welfare Training Service (CWTS). No refund - after the fourth week LTS refers to the component designed to teach literacy and In the case of a student who registers after the opening of classes numeracy skills to school children, out of school youth and other sectors and withdraws thereafter, the number of days shall be counted from the of society in need of these services. actual date of registration, and the refund of his/her matriculation fees shall be in accordance with the above schedule. CWTS refers to the component or activities contributory to general welfare and betterment of life or enhancement of community facilities, Laboratory fees will not be refunded after one week from the opening especially those devoted to improving health, education, environment, of classes, where voluntary change is made from one course to another. entrepreneurship, safety, recreation and morale of the citizenry and other Refund of tuition fee for a subject may be allowed only in the case of social services. forced dropping of the subject. The college shall offer ROTC and at least one other component (CWTS for UP) every semester. If there are less than 300 ROTC VII. CROSS REGISTRATION enrollees, ROTC unit cannot be opened but students can cross enroll. Within the University Duration and Equivalent Course Unit A student who wants to cross-register in Diliman or another regional The chosen NSTP component shall be undertaken for a period of unit must fill up the application for cross-registration form available at the two (2) semesters, with fifty-six (56) training hours and student load OCSR. If the request is approved, he/she accomplishes the cross- credit of 3 units per semester. No student will qualify for honorific registration form (UP Form 5-B). The student must pay the registration scholar's status unless he/she complies this requirement. fee at the UP Cebu Cashier’s Office before bringing his/her UP Form 5-B to the UP unit he/she is cross-registering. The total number of credits for Fees and Insurance which a student may cross-register in a college should not exceed the ₱900 tuition fee per semester and an insurance fee of not more than maximum allowed by the rules on academic load. No additional fee is ₱100. charged if the total number of units does not exceed 21 units. From Another Institution VI. REGISTRATION A student registered in another institution and who wishes to cross register in UP must present a permit from his/her Dean or Registrar. The A student must be officially registered in order to receive credit for permit should state, in writing, the total number of units for which the course work. The official registration form (UP Form-5 or Form 5-B), student is registered and the subjects that he/she is authorized to take in which is a record of classes for which the student has enrolled, is the University. filed in the Office of the College Secretary and Registrar. The University gives no credit for any course taken by any of its Special students (without credits) may register at any time without students in any other institution unless the taking of such course was the payment of fine for late registration, subject to other regulations of authorized by the President. This written authorization is to be recorded the University. by the University Registrar and should specify the subjects authorized. 4 5 VIII. WAIVER OF PRE-REQUISITES Changing of Classes Courses approved by the University Council as pre-requisites to All transfers to other classes shall be made for valid reasons. No others may not be waived. However, in meritorious cases, a student who change of matriculation involving the taking of a new subject shall be has previously enrolled and fully attended a course that is a pre-requisite allowed after one week of regular class meetings have been held. to another may be allowed to enroll and attend the latter course for credit, without having passed or earned credit for the pre-requisite course. This Changes in matriculation shall be effected by means of the form for will be acted upon through a Dean’s committee that shall decide the merit the Change of Matriculation and must be recommended by the adviser of the application. and approved by the Dean. The form, after being duly accomplished, shall be submitted to the Registrar through the Office of the College Secretary for assessment and notation. IX. CURRICULAR CHANGES Dropping of Classes Substitution of Courses Every substitution of subjects must be based on at least one of the A student may, with the consent of his/her instructor and the Dean, following: drop a subject by filling out the prescribed UP Form 26-A before 3/4 of the prescribed hours of the semester has elapsed, and not later. If a 1. When a student pursuing a curriculum that has been superseded by subject is dropped after the middle of the term, the faculty member a new one and the substitution tends to bring the old curriculum in concerned shall indicate the date and the class standing of the student at line with the new; the time of the dropping as either Passing or Failing solely for administrative guidance. 2. Where there is conflict of hours between a require subject and another required subject; Dropping fee is ₱10.00 per unit. 3. When the required subject is not given during the semester the student needs it. X. STUDENT’S IDENTIFICATION CARD Every petition for substitution: The Student’s Identification Card is the student’s permit to many 1. Must involve subjects within the same department, if possible; if not, facilities of the school like the library, etc. It is also a requirement for the two subjects concerned must be allied to each other; securing one’s copy of grades and enrollment. It is non-transferable and may not be used by anyone except the owner. Loss of this card needs an 2. Must be between subjects in which the subject substituted carries Affidavit of Loss notarized by a lawyer and must be reported at once to number of units equal to or greater than the units that required the OCSR. Request for replacement must likewise be made. subject; 3. Must be recommended by the adviser and by the division chair XI. UP NAMING MAHAL concerned. All petitions for substitution must be submitted to the Office of the Every student is expected to learn and know how to sing the UP College Secretary before 12% of the regular class meetings have been Naming Mahal (see back page), which is sung at all university programs held. and exercises. No substitution shall be allowed for any subject prescribed in the curriculum in which the student has failed or received a grade of 5.0 except when, in the opinion of the program adviser, the proposed substitute covers substantially the same subject matter as the required subject. 6 7 XII. ATTENDANCE 1.0 Excellent When number of hours lost by absence reaches 20% of the hours of scheduled work in one subject, the student shall be dropped from the 1.25 Excellent subject, provided that a faculty member may prescribe a longer attendance requirement to meet their special needs. If the majority of the 1.50 Very Good absences are excused, the student shall not be given a grade of 5.0 upon being dropped; otherwise, he/she shall be given a grade of 5.0. 1.75 Very Good Time lost by late enrollment shall be considered time lost by 2.0 Good absence. Excuses are for time missed only. All work covered by the class during the absence shall be made up to the satisfaction of the instructor 2.25 Good within a reasonable period of time from the date of absence. 2.50 Satisfactory XIII. LEAVE OF ABSENCE (LOA) 2.75 Satisfactory A student who withdraws from the college without the formal leave of absence shall have his/her registration privileges curtailed or entirely 3.0 Passed withdrawn. Prolonged leave of absence should be requested in a written petition to the Dean. The petition should state the reason for which the 4.0 Conditional Failure leave is desired and specifies the period for the leave, which must not exceed one academic year. A college clearance must be accomplished 5.0 Failed by the student. INC Incomplete Leave of Absence fee - ₱150.00 Fine for Absence Without Official Leave - ₱225.00 Only these grades shall be officially recognized. If a student withdraws after 3/4 of the total number of hours prescribed for the course has already elapsed, his/her instructor may A grade of 4.0 may be made up by repetition of the course or by give a grade of 5.0 if his/her class standing at the time of his/her passing a re-examination to be taken within one academic year from the withdrawal is below 3.0. date of the grade of 4.0 has been received. If a student passes the re- examination, he/she is given grade of 3.0, but if he/she fails he/she is given a grade of 5.0. Only one (1) re-examination is allowed which must XIV. GRADING SYSTEM betaken within the prescribed time. If a student does not remove the grade of 4.0 within the prescribed time, he may earn credit for the course The work of the student shall be graded at the end of each term in only by repeating and passing it. accordance with the following system: A grade of 4.0 given for the first semester work of a two-semester course shall be converted to a grade of 3.0 if the student passes the second semester part of the same course in the same academic year. If he/she fails, the grade of 4.0 that he/she received for the first semester work shall be converted to a grade of 5.0. The grade INC is given if the student whose class standing throughout the semester is passing but fails to appear for the final examination or fails to complete other requirements of the course due to 8 9  illness or other valid reasons. In case the class standing is not passing Dismissal and the student fails to take the final examination for any reason, a grade 1. Any student who, at the end of the semester, obtains final grades of of 5.0 is given. Removal of the INC must be done within the prescribed below 3.0 in more than 75% but less than 100% of the total number time by passing an examination or meeting all requirements of the of academic units in which he/she received final grades shall be course, after which the student shall be given a final grade based on over dropped from the rolls of the college. -all performance. 2. Any student on probation who again fails in 50% or more of the total number of units in which he/she received final grades shall be XV. REMOVAL OF GRADES OF INCOMPLETE OR 4.0 dropped from the rolls of the college. Examinations for the removal of grades of INCOMPLETE or 4.0 may Permanent Disqualification be taken without fee: 1) during the regular examination period, if the Any student who, at the end of the semester, obtains final grades of subject in which a student failed to take his/her final examination is below 3.0 in 100% of the academic units in which he/she is given final included in the schedule of examination for the period during which said grades shall be permanently barred from re-admission to any college or removal examination is to be taken; otherwise, said student is to be school of the University. charged the fee of P20.00; 2) during the removal examination period, viz. the period covering ten (10) days preceding the registration in each Permanent disqualification does not apply to cases where, on semester; provided, that the examination for the particular subject is recommendation of the instructors concerned, the faculty certifies that taken at the time that is scheduled; 3) within the ten-day period the grades of 5.0 were due to the student’s unauthorized dropping preceding the Christmas vacation in colleges in which there is no inter- subjects and not to poor scholarship. However, if the unauthorized semester vacation; provided the examination is taken at the time it is withdrawal takes place after the mid-semester and the student’s class scheduled. standing is poor, his/her grades of 5.0 shall be counted against him/her for the purpose of the scholarship rule. The period for the removal of grades of INCOMPLETE should not exceed beyond one (1) academic year from the date the grade was received. XVII. HONORIFIC SCHOLARSHIP Honorific scholarship does not entitle the holders to any tuition fee XVI. SCHOLASTIC DELINQUENCY waiver, either partial or full. Warning University Scholarship Any student who gets a final grade below 3.0 in 25% to 49% of the Any undergraduate student who obtains at the end of the semester a total number of academic units at the end of the semester for which he/ weighted average of 1.45 or better is given the honorific scholarship. she is registered will be placed on a warning status. He/she shall be de- University scholars are listed in the President’s list of scholars. loaded three (3) units out of the total regular load for the succeeding semester. College Scholarship Any undergraduate student, who not being classed as University Probation scholar obtains at the end of the semester a weighted average of 1.75 or At the end of the semester, any student, who obtains final grades better is given this honorific scholarship. College scholars are also listed below 3.0 in 50% to 74% of the total number of academic units enrolled in the Dean’s list of scholars. shall be placed on probation in the succeeding semester with a de- loading of six (6) academic units. In addition to the general weighted average (GWA) prescribed, a student must have taken during the previous semester at least 15 units of academic credits or the normal load prescribed (in the case of graduate Probation may be removed by passing with grades of 3.0 or better in students not less than 9 units); must be up to date with all the non- more than 50% of the units in which he has final grades in the academic requirements (P.E. and NSTP) and must have no grade below succeeding semester. 3.0 in an academic or non-academic subject. 10 11 XVIII. MAXIMUM RESIDENCE RULE Provided: A student must finish the requirement of a course of any college 1. All grades in all subjects prescribed in the curriculum as well as within a period of actual residence equivalent to 1 1/2 times the normal subjects that qualify as electives shall be included in the computation length prescribed for the course (6 years), otherwise he/she shall not be of the weighted average grades. allowed to register further in the college. 2. Candidates for graduation with honors must have completed in the University at least 75% of the total number of academic units or XIX. GRADUATION REQUIREMENTS hours for graduation and must have been in residence therein for at least two years prior to graduation. No student shall be recommended for graduation unless he/she has 3. In the computation of the final average of candidates for graduation satisfied all academic and other requirements prescribed for graduation. with honors, only resident credits shall be included. All candidates for graduation must have their deficiencies made up 4. Students who are candidates for graduation with honors must have and their records cleared not later than five weeks before the end of their taken during each semester not less than 15 units or the normal load last semester except for those subjects that the student is currently prescribed in the curriculum. enrolled during that semester. No student shall be graduated from the University unless he/she has XXI. STUDENT RIGHTS AND OBLIGATIONS completed at least one year of residence work that may, however, be extended to a longer period by the proper faculty. The residence work The notion that a student’s place in an institution of higher learning is referred to must be done immediately prior to graduation. but to study has long been rejected in the University of the Philippines. It has been replaced with an entirely different tradition the by-word of which No student who fails to pay the required graduation fee within the is militancy. The tradition revolves around the idea that thought should specified period set by the College Secretary shall be conferred any title transcend the classroom and transform itself into action. or degree. Such a student may, however, upon his/her request and payment of the necessary fees be given a certified copy of credentials Because of its affinity with the high purpose of national welfare, without specifying his/her completion of the requirements toward any title student militancy is appraised as a cherished value not only in the or degree. academe but in the entire Filipino society. As such, it is to be defended and preserved. Students must file formal applications as candidates for graduation in the Office of the College Secretary. A fine is imposed for late application The pursuit of this tradition of militancy is moored in certain basic for graduation. rights guaranteed to students. Rights of Students XX. GRADUATION WITH HONORS Among the basic rights appertaining to students as members of the academic community are: Students who completed their courses with the following grade point average shall be graduated with honors: a. Freedom of inquiry and expression, within the campus, in curricular activities and in extra-curricular affairs; Cum Laude 1.75 b. Procedural fairness in disciplinary proceedings; and Magna Cum Laude 1.45 c. Participation in the governance of the institution. Summa Cum Laude 1.20 12 13  The student’s right of freedom of inquiry includes the right not only to accurate information, but also to hear any opinion on any subject of SECTION 1. Basis of Discipline - Students shall at all times observe the public or general concern. laws of the land and the rules and regulations of the University. For this purpose, they may have the right to invite outside speakers, No disciplinary proceedings shall be instituted except for conduct and school authorities may not veto their invitation solely on the basis of prohibited by law or by the rules and regulations promulgated by duly the credentials of the speakers. constituted authority of the University. It also includes the right not to be subjected to indoctrination leading SECTION 2. Specific Misconduct - A student shall be subject to to imposed ideological homogeneity. disciplinary action for any of the following acts: a. Any form of cheating in examinations or any act of dishonesty in The student’s freedom of expression includes the right relation to his studies; a. To hold any kind of peaceful demonstration. b. To protest against school policies and national or local policies even b. Carrying within University premises any firearm, knife with a blade though not related to the school. longer than 2 ½ inches, or any other dangerous or deadly weapon; c. To circulate literature and petitions for signature. Provided, That this shall not apply to one who shall possess the same in connection with his studies and who has a permit from the The student’s rights to fair play in disciplinary proceedings include dean or director of his college or school; the following rights: c. Drinking of alcoholic beverages within academic and administrative a. Not to be punished for acts that were not grounds for disciplinary buildings, dormitories, and the immediate premises thereof, except in action when they were committed. places expressly allowed by the University, or drunken behavior b. To a written notice of the charges and reasonable time to answer within the University premises; them and prepare for their hearing. c. To a hearing before suspension or expulsion, unless summary d. Unauthorized or illegal possession or use of prohibited drugs or suspension is clearly authorized in limited cases. chemicals, or other banned substances enumerated in the d. To an impartial judge. Dangerous Drugs Act of 1972 (as amended), such as LSD, e. To be assisted by a counsel. marijuana, heroin, shabu, or opiates and hallucinogenic drugs in any f. To confront and question adverse witnesses. form within the University premises; g. To present defense. h. To be informed of the decision. e. Gambling within the University premises; i. To appeal the decision to higher school authorities, where allowed and thereafter to the courts. f. Gross and deliberate discourtesy to any University official, faculty member or person in authority; Student Conduct and Discipline g. Creating within the University premises disorder, tumult, breach of The UP Cebu expects from its students at all times a high degree of peace, or serious disturbance; self-discipline and good moral conduct together with a seriousness of purpose in the pursuit of knowledge. h. Making a false statement of any material fact, or practicing or attempting to practice any deception or fraud in connection with his The Rules and Regulations on Student Conduct and Discipline admission or registration in, or graduation from the University; herein listed, are as approved by the Board of Regents at its 876th meeting on September 1976 superseding all previous rules on the i. Practicing or attempting to practice any deception or fraud in subject, and amended at these BOR meetings: 908th, December 7, connection with his application in any University funded or sponsored 1978; 923rd, January 31, 1980; 1017th, December 8, 1988; 1041st, July scholarship or grant; 4, 1991; 1051st, June 25, 1992; and 1123rd, August 27, 1998. j. Damaging or defacing University property; For the guidance of all concerned, the following rules and regulations k. Disgraceful or immoral conduct within University premises; on the conduct and discipline of students are hereby promulgated: 14 15  l. Unlawfully taking of University property; SECTION 6. College Investigation - Investigation of cases falling under m. Any other form of misconduct. the jurisdiction of a college shall be conducted by a committee of three (3) members appointed by the dean, one of whom shall be a student of SECTION 3. Rules and Regulations Promulgated by Deans or the college. Directors of Units - Deans or Directors of various units may, after due consultation with the Faculty Student Relations Committee, promulgate SECTION 7. Filing of Charges - A disciplinary proceeding shall be rules on conduct and discipline of peculiar application to their respective instituted motu proprio by the appropriate authority or upon the filing of a units, subject to the written approval of the President or Chancellor and written charge specifying the acts of omission constituting the misconduct to the rules on circularization and date of effectivity, as herein provided. and subscribed to by the complainant or upon submission of an official report of any violation of existing rules and regulations. Upon the filing of SECTION 4. Student Disciplinary Tribunal - There shall be a Student said charge or report with the student disciplinary tribunal or the office of Disciplinary Tribunal composed of a chairman, who shall be a member of the Dean, as the case may be, an entry shall be made in an official entry the Integrated Bar of the Philippines, and two (2) members to be book kept for the purpose, specifying the person or persons charged, the appointed for a period of one (1) year from among the faculty and other complainant or complainants, his witnesses, if any, the date of filing, and staff of the University. In any disciplinary case before the tribunal, a the substances of the charge. respondent may request that two (2) students be appointed to sit with the tribunal. SECTION 8. Preliminary Inquiry - Upon receipt of the complaint or report, the tribunal or the Dean of the College, as the case may be, shall The Chairman and non-student members shall render full-time determine whether such complaint or report is sufficient to warrant formal service in the tribunal. investigation. In all cases where the complaint or report is found Chairman: ₱1,000.00 per hearing not to exceed ₱4,000.00 per case sufficient, formal charge or charges shall be drawn up and served upon terminated each respondent. In every case, the parents or guardians of the students Members: ₱700.00 per hearing not to exceed ₱2,800.00 per case charged shall be furnished with a copy of the same. terminated Recording Secretary: ₱600.00 per hearing not to exceed ₱2,400.00 SECTION 9. Answer - Each respondent shall be required to answer in per case terminated writing within three (3) days from receipt of the charge or charges. Formal investigation shall be held on notice as provided below. The tribunal shall be under the supervision of the Vice-Chancellor for Student Affairs, who shall designate, whenever requested, the student SECTION 10. Hearing - Hearings shall begin not later than one (1) week members to sit with the tribunal. after receipt of the respondent’s answer or after the expiration of the period within which the respondent should answer. Autonomous units shall set up their own student disciplinary tribunals in accordance with these rules. SECTION 11. Duration of Hearing - No hearing on any case shall last beyond two (2) calendar months. SECTION 5. Jurisdiction - All cases involving discipline of students under these rules shall be subject to the jurisdiction of the student SECTION 12. Notice of Hearing - All parties concerned shall be notified disciplinary tribunal, except the following cases which shall fall under the of the date set for hearing at least two (2) days before such hearing. jurisdiction of the appropriate college or unit: Notice to counsel of record or duly authorized representative of a party shall be sufficient notice for the purpose of this section. a. Violation of college or unit rules and regulations by students of the college, or SECTION 13. Failure to Appear at Hearing - Should either complainant or respondent fail to appear for the initial hearing after due notice and b. Misconduct committed by students of the college or unit within its without sufficient cause, this fact shall be noted and the hearing shall classrooms or premises or in the course of an official activity; proceed ex parte without prejudice to the party’s appearance in subsequent hearings. Provided, that regional units of the University shall have original jurisdiction over all cases involving students of such units. 16 17  SECTION 14. Postponement - Application for postponement may be granted for good cause for such period as the ends of justice and the The authority given to the Executive Committee under this rule is right of the parties to a speedy hearing require. understood to include the power to affirm, reverse, decrease or increase the penalties imposed in the cases under review. SECTION 15. Committee Report - The college investigating committee shall forward to the dean concerned within fifteen (15) days after the The decision of the Executive Committee shall be final and executory termination of the hearing the complete record of the case, with its report after fifteen (15) days from receipt of the decision by the respondent and recommendation. The recommendation signed by a majority of the unless, in the meantime, an appeal is made to, and given due course, by members of the Committee shall state the findings of fact and the specific the Board of Regents. regulations on which it is based. SECTION 21. Action by the Board of Regents - The Board may review SECTION 16. Action by the Dean - The Dean shall, within ten (10) days on appeal decisions of the President or Chancellor when the penalty from receipt of the Committee report, transmit the report, together with imposed is expulsion, suspension for more than one (1) academic year, his decision or recommendation, to the President of the University or the or any other penalty of equivalent severity. Chancellor of an autonomous unit, as the case may be. SECTION 22. Rights of Respondents - Each respondent shall enjoy the SECTION 17. Decision of the Tribunal - The tribunal shall decide each following rights: case within fifteen (15) days from final submission. The decision shall be a. Not to be subjected to any disciplinary penalty except upon due in writing and signed by a majority of its members. It shall include a brief process of law; statement of the findings of fact and the specific regulations on which the decision is based. b. To be convicted only on the basis of substantial evidence, the burden of proof being with the person bringing the charge; SECTION 18. Finality of Decision - Any decision of the tribunal or of a c. To be convicted only on evidence introduced at the proceedings or of Dean, other than expulsion, permanent disqualification from enrollment, which the respondent has been properly apprised; or suspension for more than thirty (30) calendar days, shall become final and executory after fifteen (15) days from receipt of the decision by the d. Pending final decision on any charge, to enjoy all his rights and respondent unless within five (5) days from receipt thereof a motion for privileges as a student, subject to the power of the Dean or the reconsideration of the same is filed, in which case the decision shall be tribunal to order the preventive suspension of the respondent for not final after fifteen (15) days from receipt of the action on the motion for more than fifteen (15) days where suspension is necessary to reconsideration. maintain the security of the college or the University. SECTION 19. Appeal to the President or Chancellor - In all cases in e. To defend himself personally, or by counsel, or representative of his which final decision is not conferred on a Dean or the Tribunal, the own choice. If the respondent should desire but is unable to secure respondent may file an appeal with the President or the Chancellor within the services of counsel, he should manifest that fact two (2) days ten (10) days exclusive of Sundays and official holidays b after receipt of before the date of hearing, and request the tribunal or the the decision. investigating committee to designate counsel for him from among the members of the University constituency. SECTION 20. Action by the President or Chancellor - Action of the President or Chancellor on recommendation coming from the Dean on SECTION 23. Effect of Decision - Decisions shall take effect as appeal from a decision of a Dean or the Tribunal shall be rendered within provided in these rules. However, final decisions of suspension or ten (10) days exclusive of Sundays and official holidays b after receipt of dismissal within thirty (30) days prior to any final examination, shall take the appeal. effect during the subsequent semester, except when the respondent is graduating, in which case the penalty shall immediately take effect. The Executive Committee shall automatically review and decide all student disciplinary cases in which the penalty of suspension for one (1) SECTION 24. Records - All proceedings before any tribunal or year or more, expulsion, and withdrawal of registration privileges is Committee shall be set down in writing by a competent stenographer. imposed. Original records pertaining to student discipline shall be under the 18 19  custody of the Vice- Chancellor for Student Affairs. Such records are f. Any student found guilty of the misconduct defined in Section 2 (f) hereby declared confidential and no person shall have access to the shall be penalized with suspension for not less than thirty (30) same for inspection or copying unless he is involved therein, or unless he calendar days, but not more than one (1) semester; Provided, that has a legal right which cannot be protected or vindicated without access the penalty for the second offense shall be Expulsion; and Provided to or copying of such records. Any University official or employee who further, that should the student assault, strike, or inflict physical shall violate the confidential nature of such records shall be subject to violence upon any University official, faculty member or person in disciplinary action. authority, the penalty shall be Expulsion. SECTION 25. Sanctions g. Any student found guilty of the misconduct defined in Section 2 (g) a. Any student found guilty of the misconduct defined in Section 2 (a) shall be penalized with suspension for not less than fifteen (15) shall be penalized with suspension for not less than one (1) year. calendar days, but not more than forty-five (45) calendar days; 1) All cases involving cheating or dishonesty shall be investigated Provided, that should the student be found guilty for the third time, by a College/Unit but shall automatically be subject to review by the penalty shall be Expulsion. the Chancellor. h. Any student found guilty of the misconduct defined in Section 2 (h) 2) Students found guilty of cheating/dishonesty shall be barred from shall be penalized as follows: graduating with honors, even if their weighted average is within 1) For the first offense, by suspension for a period of not less than the requirement for graduation with honors. one (1) semester, but not more than one (1) year; b. Any student found guilty of the misconduct defined in section 2 (b) 2) For the second offense, the penalty shall be Expulsion. shall be penalized as follows: i. Any student found guilty of the misconduct defined in Section 2 (i) 1) For the first offense, suspension for a period not less than fifteen shall be penalized as follows: (15) calendar days but not more than thirty (30) calendar days; 1) For the first offense, by suspension for a period of not less than 2) For the second offense, suspension for a period of not less than one (1) semester, but not more than one (1) year; thirty calendar days but not more than one (1) semester; 2) For the second offense, the penalty shall be Expulsion. 3) For the third offense , the penalty shall be Expulsion; Provided, 3) Any student found guilty of willfully withholding or that should the deadly weapon be a firearm, the penalty for first misrepresenting information in his application to the Socialized the offense shall be suspension for not less than thirty (30) Tuition System (STS) shall be subject to the following guidelines calendar days but not more than one (1) semester; for the on penalties for STS violations: second offense, the penalty shall be Expulsion. a If the information withheld involves common appliances, e.g. c. Any student found guilty of the misconduct defined in Section 2 (c) owned by majority of the population, the recommended shall be penalized with suspension for not less than seven (7) penalty is one semester suspension, reimbursement of STS calendar days, but not more than thirty (30) calendar days; Provided, benefits received, plus permanent disqualification from STS that should the student be found guilty for the fourth time, the penalty and other scholarships. shall be Expulsion. b If the information withheld involves appliances which may be used to indicate capacity to pay, the recommended penalty d. Any student found guilty of the misconduct defined in Section 2 (d) is one year suspension, reimbursement of STS benefits shall be penalized with suspension for not less than fifteen (15) received and permanent disqualification from STS and other calendar days, but not more than forty-five (45) calendar days; scholarships. Provided, that should the student be found guilty for the third time, c If the information withheld is substantial such as car, income the penalty shall be Expulsion. employment, real properties, the recommended penalty is expulsion plus reimbursement of all STS benefits. e. Any student found guilty of the misconduct defined in Section 2 (e) d If the student is found to have submitted falsified documents, shall be penalized with suspension for not less than seven (7) the recommended penalty is expulsion plus reimbursement calendar days, but not more than thirty (30) calendar days; Provided, of STS benefits. that should the student be found guilty for the fourth time, the e If the student pleads guilty, he should be made to reimburse penalty shall be Expulsion. all STS benefits received either before the decision is made or reimbursement is made a precondition for enrollment. 20 21  Furthermore, if the information withheld is grave such as in Nos. SECTION 26. Summary Actions - Notwithstanding the provisions of the 3), c and 3), d above, the recommended penalty is two years foregoing sections, a Dean may proceed summarily against a student of suspension and permanent disqualification from STS and other a college in the following cases: scholarships. a. Violation of rules and regulations issued by the Dean of the unit in accordance with Section three of these rules; j. Any student found guilty of the misconduct defined in Section 2 (j) shall be penalized with suspension for not less than fifteen (15) b. Misconduct committed in the presence of a faculty member or any calendar days, but not more than forty-five (45) calendar days; official of the University within the classrooms or premises of a Provided, that should the student be found guilty for the third time, college, or in the course of an official function sponsored by the the penalty shall be Expulsion. In addition, the student may also be college. required to pay for the repair and/or replacement of the damaged property. The respondent shall be summoned to appear before the Dean of the unit, informed of the charge against him, and afforded the opportunity k. Any student found guilty of the misconduct defined in Section 2 (k) to present his side. shall be penalized with suspension for not less than seven (7) calendar days, but not more than thirty (30) calendar days; Provided, Decisions taken under this section shall be in writing, stating the that should the student be found guilty for the third time, the penalty grounds for which disciplinary penalty is imposed. Such decisions shall shall be Expulsion. be final and executory upon the issuance of the order. The penalty imposed shall not exceed suspension for fifteen (15) days exclusive of l. Any student found guilty of the misconduct defined in Section 2 (I) Sundays and official holidays. shall be penalized with suspension for not less than fifteen (15) calendar days, but not more than forty-five (45) calendar days; c. The Vice-Chancellor for Student Affairs may likewise proceed Provided, that should the student be found guilty for the third time, summarily against students in cases of: the penalty shall be Expulsion. In addition , the student may also be 1) Misconduct committed as provided in paragraph (b) of this required to pay for, or replace, the stolen property. Section, when committed within the University premises not falling within the jurisdiction of any college, school or unit or in m. The disciplinary action that may be imposed for violations of the the course of an official function sponsored by the University or a misconduct in Section 2 (m) may take the form of expulsion, Unit other than a college, school, or academic unit. suspension from the University, withholding of graduation and other 2) Misconduct as defined in Section 2 (g) above, whether or not the privileges, withdrawal of registration privileges, permanent acts are committed within the premises of, and by persons disqualification from enrollment, exclusion from any class, reprimand, belonging to, one or several colleges, schools, or units. warning, or expression of apology. The gravity of the offense committed and the circumstances attending its commission shall SECTION 27. Definitions - The following terms shall have the meaning determine the nature of the disciplinary action or penalty to be set forth below for purposes of these regulations: imposed. a. “Autonomous unit” refers to such universities or units of the n. The Dean or Director of the unit may impose the penalty of University of the Philippines System which have been declared suspension for a period not exceeding one (1) calendar year. If he autonomous by law or by the Board of Regents; deems suspension for a longer period or expulsion is warranted, he shall so recommend to the Chancellor, who shall refer the case to b. “Regional unit” refers to units outside of Diliman and Manila which the Executive Committee for final decision. are not autonomous; o. Any disciplinary action taken against a student shall be reported to c. “Student” shall refer to any person (1) admitted and registered, in a his parents or guardians. degree or non-degree program or cross-registered in any course of the University on a regular or part-time basis, including those who p. Refusal to submit to the jurisdiction of the University by any student are officially on leave of absence and (2) who has not yet been not enrolled at the time a charge against him is filed shall prejudice separated from the University formally through either transfer, his future enrollment in any unit of the University. graduation, honorable or dishonorable dismissal or expulsion or expiration of the period allowed for maximum residence, at the time of the commission of the offense, regardless of whether or not he is 22 23  enrolled in any unit of the University at the time of the filing of the charge or during the pendency of the disciplinary proceedings XXIV. STUDENT SERVICES against him; A. Library Services d. “Laws of the land” shall refer to general enactments in force in the Philippines; All students need to develop an interest in the library and its facilities. Its services and guidelines are embodied in a library handbook. e. “Official Report” shall include any report duly submitted in writing to any proper authority in the University by a faculty member, any member of the University security force, any officer of a college or B. Health Services unit, or any officer of the University administration. SECTION 28. These rules shall supersede all previous rules on The UP Cebu students receive the following services, aside from the student discipline and shall take effect upon approval. Amendments systematic health instruction offered by the school: to these rules shall be circularized within ten (10) days after approval and 1. First aid care to students who suffer from all kinds of wounds, shall take effect fifteen (15) days after circularization, unless a specific sprains, bruises and other similar illnesses. date has been set, which date shall in no case be within (5) days after its 2. Immediate and temporary care to students who are suddenly taken ill approval. with fever, stomachache, menstrual cramps, headache, dizziness, fainting and other cases needing immediate attention. XXII. POLICY ON SEXUAL HARASSMENT C. Student Affairs & Services Sexual harassment (as defined in the Policy Guidelines) constitute a ground for administrative disciplinary action under the offense of simple In support to UP Cebu's academic offerings, the Office of Student misconduct, disgraceful and immoral conduct, conduct prejudicial to the Affairs (OSA) provides services that respond to various needs of best interest of the service or grave misconduct. students through the following services: A student found guilty of simple misconduct involving sexual 1. Guidance & Counseling harassment shall be penalized with a suspension for not less than one (1) calendar day but not more than 30 calendar days; provided that, a. Counseling should the student be found guilty for the third time, the penalty shall be Students are guided in making decisions about personal, expulsion. Grave misconduct involving sexual harassment shall be vocational and educational concerns with the help of a punishable by expulsion. professional counselor. Counseling sessions are done with individual students or groups. Students are accommodated either as scheduled or as walk-ins. XXIII. UP GENDER AND DEVELOPMENT PROGRAM b. Group Guidance Weekly group guidance sessions are held for all first year UP GDP objectives are anchored on feminist and democratic ideas college students and transferees to help them adjust to college in support of the economic, political, social, and cultural empowerment of life and the academic life in UP and help them in their emotional women. They are pursued through three components: and psychological growth. All first years and transferees are to  curriculum development and instruction register with the OSA for group guidance sessions (12-16 hours  research, publication and dissemination per semester).  extension, advocacy and networking 24 25  c. Peer Facilitating Program d. Subsidized Education – afforded to every UP student regardless of his/her capacity to pay and financial need, tuition and other The program trains a group of selected students to be Peer fees paid to UP being much less than the direct cost of education Facilitators & function as conduits between the students and the in the University. Guidance Services Specialists (GSS's). They work hand in hand with the Guidance Services Specialists in assisting students to cope with the challenges of college life. Tuition Discounts/ Benefits 2. Psychological Testing Tuition discounts and other financial assistance from STS shall be for one academic year, renewable annually. Student Needs Inventory, Mental Ability and Personality Tests are administered to the first year students on a case – to – case TUITION basis, while Industrial Testing is administered to the graduating Other Financial Assis- Tuition Discount Tuition Tuition students. tance Discount in ₱ Psychological test results are used as tools in the counseling Partial Discount 40% 40% ₱600/unit process. Aptitude and Interest Tests are administered as requested or as the need arises. Partial Discount 60% 60% ₱400/unit External Testing - Provide testing services to requesting companies and industries. Partial Discount 80% 80% ₱200/unit 3. Career Guidance, Job Placement and Follow-up Free miscellaneous Full Discount 100% Free Tuition + Free laboratory fees Students are guided in identifying and developing career paths through career symposium, job fair and campus interviews. These Free miscellaneous Full Discount are followed up in subsequent counseling sessions. Students are 100% Free Tuition + Free laboratory fees + Stipend + Monthly Stipend informed of various educational and occupational opportunities. 4. Scholarships and Financial Assistance Incoming Freshmen (student number beginning 2014 and incoming MD and JD students) who will be granted Full Discount + The STS (Socialized Tuition System) or “Iskolar ng Bayan” Stipend will receive P3,500 monthly allowance for two semesters. program has four components, namely: Said monthly allowance may be in the form of cash, dormitory privilege, and/or meal coupon. a. Socialized tuition - grants free tuition, miscellaneous and laboratory fees and/or tuition discounts to financially needy Upperclassmen (students admitted to the university before 2014) students as determined by the University. at the same level shall receive ₱2,400 monthly allowance for two semesters. b. Scholarship - grants subsidies for living, book, lodging and transportation based on both financial need as determined by the Aside from the STS and UP System Scholarship, there are other University and academic performance (the higher the grades, the government & private scholarships that can be availed of. higher the subsidies). c. Student Assistantship - gives students the opportunity to finance 5. Student Organizations & Activities partially their educational expenses by working for the University as student assistants. Student organizations and activities are venues by which students in the University may achieve self-development and growth outside the classrooms. Through the varied groups existing on 26 27  campus, students get to discover and actualize talents and potentials comprise of people who belong to the same ethnicity or come from a in the many activities being held throughout the year. In the UP similar geographical area. Cebu, there are different student organizations a student may be involved in depending on the kind of interest one may want to Cultural Performing Groups pursue. By membership, these organizations are generally classified as either university-wide (members come from different colleges of These groups showcase students’ special abilities and talents the University), or college-based (membership is exclusive to one such as acting, singing or dancing. Besides performances on particular college), or by type, specifically classified as follows: campus, these organizations from time to time also are invited to perform in other places, thus giving their members chances of not Special Organizations only developing their personalities but also in getting to know other places and people. Furthermore, as their contribution to community a. Student Council (SC) service, these groups conduct free workshops and seminars on acting for the out-of-school youth, thereby sharing their talents with These are student governments that work to represent the less privileged peers. general interest and welfare of the student body. Their pursuits are coursed through a wide range of activities - from cultural programs to Religious Organizations symposia and rallies and are, as a whole, geared towards the expressions and resolutions of student concerns and the protection Catering to varied spiritual pursuits, religious organizations have of their rights as constituents of the University. increased in number in the University in the past years. Although some of these groups particularly expounded the tenets of one b. Publications religious sect, many are also going interdenominational. Activities include Bible studies, prayer meetings, symposia on vital religious Like the student council, publications are institutional issues and other projects that the groups may undertake in organizations in the University. They serve as forums by which cooperation with other groups. students express ideas, feelings and opinions in print. The college publication is “Tug-Ani”, while the high school publication is Socio-Political/Socio-Civic Organizations “Tambuli”. Addressing the many political concerns; these organizations Academic/Course-based Organizations typify the traditional image of a critical and liberated student body. Their many activities include the circulation and publication of As groups of students taking up the same academic courses or leaflets, position papers, symposia, lectures and rallies to articulate belonging to the same academic division, these organizations their stand on important local and national issues. Some of the engage in activities that complement their academic concerns. organizations classed under this type are the student sectors of some cause-oriented groups. Year Level Organizations Socio-Civic Organizations - These organizations render services and The year levels have their respective organizations. projects for the benefit of communities outside the University. Their activities are mostly humanitarian in nature and their membership is Interest-based Organizations one of the biggest in campus. Members of interest-based organizations share common Fraternities and Sororities interests that these organizations advances. These may include sports clubs, hobby organizations and the like. Fraternities and sororities have long been a part of extra curricular life in the University. FIRST YEAR STUDENTS ARE NOT Regional Organizations ALLOWED TO JOIN FRATERNITIES AND SORORITIES. Regional organizations are organizations whose membership 28 29 XXV. RULES AND REGULATIONS GOVERNING FRATERNITIES, deeds that are vexing. SORORITIES AND OTHER STUDENT ORGANIZATIONS There is a heated confrontation when, as a result of the Actionable Misconduct and Penalties immediately preceding act of sufficient provocation, words are exchanged in a hostile, challenging, insulting, irritating or These rules shall apply to all fraternities, sororities and other annoying manner or conduct between the parties. student organizations, regardless of whether or not they are officially recognized by the University and without prejudice to the provisions D. Any such member or officer who exhibits gross or deliberate of R.A. No. 8094, otherwise known as the “Anti-Hazing Law”. discourtesy to any University official, faculty member, employee, disciplining authorities or their agents, in connection with SECTION 1 fraternity, sorority and other student organization-related incident, Members and officers of fraternities, sororities and other student shall be suspended for at least one (1) year. organizations shall be subject to disciplinary action for the following acts and shall be penalized as follows: E. Any such member or officer found carrying or possessing within university premises any firearm, molotov bomb, pillbox or other A. Any such member or officer who commits or engages in, any of explosives, knife with a blade longer than two and a half (2 1/2) the acts specified below shall be expelled from the University inches, metal pipe or any other dangerous or deadly weapon and whether or not the acts are committed within or outside banned substances enumerated under the Dangerous Drugs Act University premises: (R.A. 6425, as amended) shall be expelled from the University; provided, however, that stones, baseball bats, nightsticks, rattan 1. Participating in any rumble, engaging in fisticuffs with, or sticks or similar wooden instruments, paper cutter, tear gas, physically attacking a member of other fraternities, sororities scalpels, icepicks and other similar objects capable of causing or other student organizations. physical injuries shall be deemed dangerous and deadly if the erring person possesses them in preparation for or immediately 2. Physically attacking any other student or official faculty before, during or after an attack, confrontation or rumble. member or employee of the University or any other person in connection with any matter relating to fraternities, sororities F. Any such member or officer who willfully fails to comply with or other student organizations. summons by the Vice Chancellor for Student Affairs or equivalent official in the autonomous University, the Student Disciplinary A rumble is a violent confrontation between two or more Tribunal, Deans or their representative for the purpose of students belonging to different fraternities, sororities or other investigation and other proceedings conducted in connection with student organizations. fraternity, sorority and other student organization-related misconduct shall be automatically suspended by the Chancellor B. Any such member or officer who engages in any form of until the person concerned complies therewith; provided, that physical initiation or hazing resulting in or causing physical injury, such suspension shall not exceed sixty (60) calendar days. as well as the neophyte who allows himself/herself to be G. Any such member or officer who causes damage to university subjected to hazing, shall be expelled, unless the student property or property of any private person within the university concerned agrees to become a witness for the University. premises, on the occasion of a rumble, hazing, tumultuous affray C. Any such member or officer who commits acts of provocation or any similar disturbance shall be suspended for at least one (1) which result in heated confrontation between fraternities, year, provided that, if any death or serious or less serious sororities and other student organizations shall be suspended for physical injury is caused to another person by reason of, or on one (1) year; provided, however, that in case the provocation the occasion of said destruction of property, the erring student results in a rumble, fisticuffs or a physical attack, the erring shall be expelled from the University; provided further, that if student shall be expelled from the University. university property is damaged, he/she shall be required to repair There is sufficient provocation when a person or party the damage done at his/her expense or to reimburse the excites, incites or induces another to execute an act; when one University for costs incurred in repairing such damage and no irritates or annoys one with improper or unjust acts, or words or clearance shall be issued until such damage is fully 30 31  compensated by the respondent. member, officer or agent of the fraternities, sororities or student organizations who is not a student of or even if a student is not H. Any such member or officer of fraternities or sororities who currently enrolled in the University, all officers of said fraternities, recruits a college first year student taking a first undergraduate sororities or student organizations shall be suspended for at degree shall be suspended for at least one (1) year and the least one (1) year; provided that, if said acts are committed by student recruited as well as all officers of the fraternities or bodyguards, domestics or employees of a member or officer, sororities concerned shall likewise be suspended for a similar such member or officer and all officers of the fraternities, period. sororities or student organizations shall be expelled from the University. The recruitment of two or more college first year students, in any manner, shall be taken as evidence of the fraternities or SECTION 3 sororities’ policy of recruitment in violation of the foregoing provision in which case, all the officers of the fraternities or Penalties of suspension shall take effect immediately upon the