Dalubhasaan Ng Lungsod Ng Lucena Student Handbook 2014 PDF

1 2  Dalubhasaan ng Lungsod ng Lucena Student Handbook Revised 2014 Brief History Dalubhasaan ng Lungsod ng Lucena, formerly City College of Lucena, the first local college in Quezon Province, oper...

1 2  Dalubhasaan ng Lungsod ng Lucena Student Handbook Revised 2014 Brief History Dalubhasaan ng Lungsod ng Lucena, formerly City College of Lucena, the first local college in Quezon Province, operated and managed by the City Government of Lucena was established in the year 2001 by virtue of the passage of Ordinance No. 2015, Series of 2001 entitled: “An Ordinance Authorizing the City Government of Lucena to establish and operate the City College of Lucena (Dalubhasaan ng Lucena) and for other purposes” authored by former City Councilor, Hon. Wilfredo F. Asilo, Chairman of the Committee on Education. Its goal is to provide the marginalized Lucenahins a quality college education that will alleviate them from poverty. He headed the core group that worked for the approval of the permit from the Commission on Higher Education (CHED). The school was then granted a permit by the CHED, and the City College of Lucena opened in June, 2002 headed by its Acting President, Councilor Asilo, and Acting Dean of College, Dr. Phoebe Pelobello, both members of the core group with a competent staff, City College of Lucena started to operate. To accommodate its first batch of enrollees, the school’s first facilities were situated at the 3rd Floor of City Hall Annex Building located at Barangay Isabang, Lucena City. The College started with one hundred twenty (120) students belonging to the top 20% of the graduating class from the lower income bracket of the city population. It started its operations in the School Year 2002-2003, with all the students enjoying full scholarships on the first semester. On the second semester, 5% of the students were given full scholarship while the rest were given 90% discount as partial scholars. With an office, a library, an improvised laboratory and few classrooms, the City College of Lucena managed to survive its first year of operation. Initially, the college offered the following courses: 1. Bachelor of Science in Entrepreneurial Management (BSEM) 2. Bachelor of Science in Information Management (BSIM) 3. Bachelor of Science in Public Administration (BSPA) 3  The regular Board of Trustees was formed on April 1, 2004 pursuant to Section 5 of City Ordinance No. 2015 which states “ The overall governance of the College shall be vested in a Board of Trustees of known probity and integrity, and with great interest in the continuing development of the City of Lucena, and shall consist of nine (9) members enumerated as follows: The City Mayor as Chairman; President of the City College of Lucena as ex-officio member; the City Council’s Chairman of the Committee on Education, as ex-officio member and six (6) appointive members of the Board shall be appointed by the Mayor and to be confirmed by the City College of Lucena.” In the year 2003, a three-classroom building was constructed for City College of Lucena also at the City Hall Annex Compound. In August, 2007, Mrs. Azucena O. Romulo assumed the Presidency and Dean of College in an acting capacity. Also, in this year, City College of Lucena transferred to its new building, the DFA Building. In 2010, a Two - Year Diploma Program in Hotel Restaurant Management was offered as one of the program offerings at City College of Lucena. In November 29, 2012, the new City Mayor , Hon. Roderick A. Alcala was sworn into office and became the Chairman of the Board of Trustees. Under the leadership of the new City Mayor, Hon. Roderick A. Alcala, the City College Board of Trustees passed a resolution for a Zero Payment or Full Scholarship of the students of City College of Lucena and enforced immediate implementation of said policy. Following the implementation of Zero Tuition Fee and Collection, stricter admission policies are implemented to select truly qualified and deserving scholars of the school. In 2013, the 15th Sangguniang Panglunsod passed Ordinance 2481, series of 2013 amending the charter of the City College of Lucena and renaming it as DALUBHASAAN NG LUNGSOD NG LUCENA (CITY COLLEGE OF LUCENA). With the new administration, Dalubhasaan ng Lungsod ng Lucena, is on its way of achieving growth through rehabilitation and expansion of its campus and programs. 4  VISION To be the leading provider of quality tertiary education in the Southern Tagalog region. MISSION Dalubhasaan ng Lungsod ng Lucena (DLL), shall promote the holistic formation of proactive learners through: Dynamic and relevant academic programs, Locally and globally responsive community service, and Lasting and valuable research Core Values L ove of God U nity in Action C ommitment to Environmental Protection E mpowerment of Lucenahins N ationalism by Example A rtistry and Cultural Preservation 5  ACADEMIC PROGRAMS A. DEGREE PROGRAMS 1. Bachelor of Science in Entrepreneurship 2. Bachelor of Science in Information Technology 3. Bachelor of Science in Public Administration 4. Bachelor of Science in Social Work 5. Bachelor of Technical-Vocational Teaching Education 6. Bachelor of Science in Accounting Information Systems 7. Bachelor of Science in Accountancy 9. Bachelor of Arts in English Language Studies B. NON-DEGREE PROGRAMS 1. Associate in Computer Technology The program equips students with specific skills for entry into the information technology profession. It aims to train students with the knowledge and skills on how information systems are installed and operationalized. 2. Certificate in Cookery NC II 3. Certificate in Food and Beverage NC II The program aims to develop young men and women into productive and skilled individuals in the hospitality industry through first-rate training and techniques in food and beverage services, housekeeping, bartending, and culinary arts responsive to the thrusts of the city local government and demands of the global community. 6  ADMISSION REQUIREMENTS: All student applicants are required to take the entrance examination before they can qualify to enroll at DLL. Examination passers will also pass the interview given by the Program Head before they can finally enroll. Qualified applicants should present the following requirements upon enrollment: New students 1. Entrance exam result with passing mark 2. Valid Form 138 (SHS Report Card properly signed by the school head.) General weighted average of 85 and above for Bachelor program 3. Birth certificate from PSA (original and photocopy) 4. Certificate of good moral character. 5. Certificate of Residency (from the barangay). 6. Voter’s ID of parent or guardian or of students 18 yrs. old and above 7. Latest picture in white background: 2pcs (2x2) & 2pcs (1x1) 8. One long folder and one long brown envelope. Transferees 1. Entrance exam result with passing mark 2. Transfer Credentials/Honorable Dismissal 3. Certified true copy of grades or transcript of records General weighted average of 85 and above for Bachelor program 4. Certificate of good moral character from previous school 5. Birth certificate from PSA (original and photocopy) 6. Certificate of Residency from the barangay. 7. Barangay Clearance 7  8. Voter’s ID of parent or guardian or of students 18 yrs. old and above 9. Latest picture in white background: 2pcs (2x2) & 2pcs (1x1) 10. One long folder and one long brown envelope. Students can enroll provided they meet the above-mentioned requirements. ACADEMIC REGULATIONS A. ADMISSION POLICY A. Must pass the entrance examination given by the school. B. Must have a senior high school general weighted average of 85 and above for bachelor program. C. Must be a resident of Lucena City For Transferees A. Must pass the entrance examination given by the school. B. Must have no failing grade and or incomplete grade from previous school C. Must have a general weighted average of 85 and above for bachelor program. D. Must be a resident of Lucena City. B. RETENTION POLICY Students must have no failing marks of more than six (6) units in any subject effective 1st Semester of School Year 2014-2015. Unofficial dropping constitutes a failing mark. 8  B.1 BTVTE Program Retention Policy as prescribed by the Student Manual (page 8) Students must have NO FAILING MARK in any class effective S.Y. 2014 -2015. Unofficial dropping and Failure Due to Absences constitutes a failing mark BTVTE as a board program requires that a student must have NO GRADE BELOW 80 in any subject. Students who have one or two subjects below 80 will be retained in the program provided they retake the subject/s until they attain the grade of 80 or above. Students with three or more subjects with grade below 80 shall not be retained in the BTVTE program but may allowed to shift to another course at DLL. Students who received grades below 80 in two (2) Field Study courses shall not be retained in the BTVTE program but may be allowed to shift to other course at DLL. Students who discontinued the BTVTE course after one or more semester may re-enroll in the same program provided, they meet the retention policies above and has secured the required clearance after the last semester they attended. B.2 BSA Program First Year Students: No grade below 80% in any accounting subjects Weighted average of at least 83% in all accounting subjects covering the first and second semesters of the academic year for the student to be eligible for admission in the second level of the program 9  Second – Fourth Year Students: No grade below 83% in any accounting/taxation/law subjects Students with 82% grade in any accounting/taxation/law subjects will be retained in the program provided they will retake the subject/s and attain a grade of at least 83% Students are allowed to retake any accounting/taxation/law subjects for a maximum of two (2) times during his/her stay in the program B.3 BSSW Program The Social Work Program in its mission to produce quality social work graduates who will pass the Licensure Examination for Social Workers resolves to implement the following retention and readmission policies. Ref: Retention Policy as prescribed by the Student Manual (page 8). Students who will be readmitted or reenrolled for the next semester must meet the following requirements: 1. Have NO FAILING MARK in any subject effective AY 2018-2019 Note that unofficial dropping and failure due to absences are considered failing marks 2. Students who will have an average of 83% from all social work subjects during the current semester will be retained and readmitted to the following semester. 3. For first year and second year students. Students are required to have an average grade of no less than 83% from all social work subjects during the current semester. Those who will have a grade of 80% in any major social work subject will be accepted on probation for one semester during which the student has to meet the retention average grade of 83%. If they fail to meet the required retention grade during their probation period, they will be advised to shift to another course. 4. For third year and fourth year students. Students who will have a below 80% grade in any social work major subject will repeat the subject the following year and will not be allowed to take Field Instruction subject until they meet the retention average grade of 83% and no grade below 80%. 10 C. ACADEMIC POLICIES FOR DISMISSAL Generally, a student has the right to be notified before being subject to dismissal. Students with poor performance shall be reported to the Program Head and the Guidance Counselor for advice. Upon the recommendation of the Program Head, the Dean shall notify the student regarding his/her dismissal. D. STUDENT LOAD 1. The regular semestral load and sequences of subjects should be as prescribed in student’s curriculum. Subjects without satisfying the prerequisite will not be given credits. 2. No overload will be credited without the necessary requirements and approval of the Program Head and the Registrar. 3. A graduating student may be permitted upon the discretion of the school an additional subject of not more than six (6) academic units in excess of the normal load. E. EXAMINATION 1. There are three term examinations – Prelims, Midterm and Finals. 2. Quizzes are considered minor examinations. 3. Failure to take the term examinations on a regular schedule requires the approval of the Program Head or the Dean of the college. F. GRADING SYSTEM 1. The Averaging system applies to the computation of the semestral grade. 2. Basis for grading a. Class standing. This includes attendance 10%; participation (recitation), 30%; assignments, 30%; behavior and attitude 10%; and project, 20%. b. Quizzes c. Term Examinations - Prelim, Midterm and Final 11  3. Computation of Grades Term Grade = Class standing + Quizzes + Prelim Exam 3 Semestral Grade = Prelim + Midterm + Final grades 3 4. Passing Grade – The passing score for major and minor subjects is 60% 5. Failing Grades a. 70 – Failed b. UD – Unofficially dropped/withdrawn without permission c. FDA – Failure due to absences d. OD – Officially Dropped/ Withdrawn with permission F. DISCONTINUANCE & TRANSFER PROCEDURES A student who has to discontinue his/her studies for any reason must abide by the following rules: 1. Must accomplish the necessary clearance issued by the Registrar’s Office. 2. Must request for honorable dismissal from the Registrar’s Office. 3. Records will be furnished only after the student has secured his/ her clearance from his obligations. 4. Transcript of records is directly sent by the Registrar to the school the student is transferring to. Hand carried transcript of student is for evaluation purposes only. 5. Surrender their school ID when transferring to another school or upon graduation. G. CLASS CARDS During enrollment, the student shall present his/her class cards from the previous semester to the Program Head for evaluation purposes. The students shall submit their class cards to their professors on the first day of class to be considered officially enrolled. 12 H. GRADES REQUIREMENTS 1. The following are the grade requirements for Baccalaureate honors: a. Summa Cum Laude –with weighted average of 94 with no grade below 91 b. Magna Cum Laude – with weighted average of 91- 93.99 with no grade below 88 c. Cum Laude – with weighted average of 88-90.99 with no grade below 85% d. With Academic Distinction - no grade below 80%, GPA of 88% and above. 2. Requirements for Honor Students Must have grade requirements as stated above Must have good moral character Candidates for honor should have a minimum load of 18 units as approved by CHED Must be enrolled in DLL for at least 6 semesters and he has the last two (2) curricular years in the college. I. GRADUATION REQUIREMENTS Application for graduation should be filed at the registrar’s office two months before graduation. 1. As a general rule, no degree should be conferred upon a student unless he has taken the last two curriculum years in the college. 2. A candidate for graduation has successfully completed all the academic requirements of a given degree or title. 3. Has settled his/her obligations to the college. 4. No title or degree shall be conferred upon any student until his eligibility has been officially certified by the Board of Trustees (BOT). 13 J. DEAN’S LIST No grade below 80% and a GPA of 88% and above for the current semester. STUDENTS RIGHTS Every student has the right to: 1. be respected as a person. 2. receive quality education. 3. receive career guidance and counseling services. 4. get reasonable protection within the school premises. 5. be informed of the rules and regulations of the school. 6. freedom of expression. 7. protection from exploitation and other forms of abuses (e.g., rendering of involuntary servitude or receiving cruel or unusual punishment.) 8. be given due process. 9. be given access to his/her personal academic records. DUTIES AND RESPONSIBILITIES OF THE STUDENTS 1. Achieve the highest academic excellence possible vis-a-vis one’s potential. 2. Strictly adhere to the rules, policies and regulations of the school. 3. Exercise one’s rights and responsibilities with due regard to the right of others. 4. Participate and cooperate with the school authorities in policy making affecting them. 5. Be responsible in the exercise of his freedom of expression. 6. Participate actively in the community projects of the school as well as of the community. 14  7. Respect everyone in the academic institution: members of the faculty and of the administration, guests, and fellow students. 8. Exercise maintenance of peace and order at all times ATTENDANCE 1. Punctual and regular attendance in classes is required for every student; hence missed attendance is considered absence. 2. A student who has incurred ten (10) consecutive absences from the first day of classes will be considered dropped. 3. A student who leaves the class then returns at the end of the period or has not returned at all is marked absent. 4. A student is allowed ten (10) absences for Monday, Wednesday and Friday classes and seven (7) days for Tuesday and Thursday classes or 20 % of the total number of hours a subject requires of one (1) semester. 5. A student is marked late if he/she is not present within 15 minutes of a class period. Three (3) late marks is equivalent to (1) absence. 6. A student who attends his class not wearing the prescribed uniform, or his school ID is considered absent. 7. A student is held responsible for all class works covered during his absence. 8. A student who is sent to attend seminars, trainings and other school competitions duly authorized by the President of the college is considered excused from class but he/she is responsible for the missed sessions 9. A student who has accumulated three (3) TTH or five (5) MWF consecutive absences must present a letter from their parents or guardians duly noted by the program head. NOTE: Students who missed classes due to late enrollment are considered absent. 15  STUDENT IDENTIFICATION CARDS Applying for ID New students and transferees must secure their identification cards upon enrolment. Student IDs are provided by the City Government of Lucena for free. Students must follow the following procedures in securing their IDs: 1. Coordinate with the Supreme Student Council (SSC) regarding the picture taking schedules for each department. 2. Provide the following information: Name Course Student No. Person to contact in case of emergency 3. Make sure all information provided are correct, especially the spelling of the names. 4. Coordinate with the Supreme Student Council regarding the schedule of ID distribution. Proper Use of ID 1. All students are required to wear their IDs at all times upon entering and while within the school premises. Students who do not wear their school ID will not be allowed to enter the school premises. 2. Students who do not wear their IDs shall not be accepted in their classes. For purposes of monitoring, wearing of IDs in class shall be checked by the instructor. 3. If a student is reported not wearing their ID in more than one instance, he/she shall be asked to report to the Student Affairs Officer. Borrowing or lending IDs is prohibited. Identification cards are non- transferable. Disciplinary sanctions shall be imposed on student who violates the regulation. 16  In case of Lost ID 1. Immediately report the lost ID to the Student Affairs Office and secure a Request for ID Replacement from the Accounts Office. 2. Fill up the form and forward it to the Photo Studio designated to produce DLL’s student IDs and pay the corresponding fee for ID replacement. 3. In case the student finds the lost ID after a new one is already issued, the old ID card must be surrendered to the Student Affairs Officer. DRESS CODE: PRESCRIBED UNIFORM AND RELATED RULES FOR STUDENTS All students are required to wear their complete school uniform during school days while they are in the premises of the school, whether or not they have classes. 1. Student’s School Uniform Female: yellow blouse with blue piping, dark blue skirt and black pump shoes. Male: yellow polo with blue piping and white t-shirt without collar underneath, dark blue long pants, black shoes with socks. 2. The school uniform must be worn with pride and must not be worn in resto-bars, movie houses, beerhouses, and other inappropriate places. 3. Male students shall not be allowed to wear earrings or sport long and / or colored hair. 4. Working students are not exempted from wearing their school uniforms while inside the school premises. 5. P.E. uniform and sports/rubber shoes should be worn during P.E. classes and sports fests only. 6. For BTVTE, Cookery and FBS students, appropriate laboratory uniforms should only be worn during scheduled laboratory activities. 17  7. Departmental t-shirts shall be worn only during departmental activities held in the school or if the students have Saturday/make -up classes. 8. Students should not wear the following during non-uniform days: 8.1 Walking shorts, tattered/distressed jeans, t-shirts with indecent pictures or prints (male) 8.2 Tight-fitting or backless blouses, sleeveless/strapless blouses, micro miniskirts and see-through blouses (female). GENERAL LIBRARY POLICIES 1. All students are requested to present their library card before entering the library premises and deposit their bags, books and other things to the depository counter (Don’t leave valuables things inside the bag in the counter) Library personnel are not liable of any loss. 2. Students with validated library cards are allowed to use the library facilities. 3. Students are prohibited from lending their or using another student’s library card. Violation of such shall be subject to disciplinary action as follows: A. First Offense – two weeks suspension for the use of the library facilities and properties. B. Second Offense – one month suspension for the use of the library properties and facilities. C. Third Offense – suspension for the use of the library properties and facilities for a period of one semester. 4. Reference, reserve books, and/or journal and magazines may be taken out only for photocopy. 5. A lost library card should be reported immediately to the librarian. 6. Defacing, tearing, damaging a book and other properties of the library are serious violations of the library rules and regulations may cause loss of library privileges. 18 7. Silence must be observed in the library at all times. 8. Students are not allowed to sleep, eat, and entertain visitors 9. Library Hours: Monday to Friday – 7:00 a.m. – 6:30 PM. NO NOON BREAK Saturday – Upon Request (student must present a request letter to the librarian for approval) 10. Library must be used only for research and studies. It must not be used as an alternate venue for classroom DURING CLASS HOURS. 11. Reserve books can be taken out while reference books shall be room use only. 12. Books to be taken out should be examined both by the librarian and borrower for any damage/missing pages. 13. Damaged/lost books will be paid at the current market price. 14. Turn off cellphones while inside the library. PROPER USE OF SCHOOL FACILITIES 1. Keep the classroom clean and orderly. 2. Turn off the lights and electric fans before leaving the room. 3. Use equipment properly. 4. The bulletin board is for posting official school announcements / posters only. 5. Refrain from eating and drinking in the classroom. 6. Vandalism and destruction of school property is strictly prohibited. 7. Observe proper use of washroom/toilets. 8. Turn off faucets after use. 9. Computer gaming is strictly prohibited in the computer laboratory room. 10. Smoking, sleeping and eating are strictly prohibited inside the computer laboratory room. 19 11. All students should not attempt to perform the following: A. Viewing of pornographic videos in all forms of media B. Hardware manipulation C. Hacking or reconfiguring of system hardware settings D. Causing computer virus contamination E. Unauthorized use of computers in offices and computer laboratories. CONDUCT OF STUDENTS INSIDE THE CLASSROOM 1. Silence and order should be maintained especially in entering and leaving the classroom and during class hours whether the teacher is present or not. 2. If a teacher is late for class, students should wait quietly in the classroom. If after 15 minutes no member of the faculty comes to take charge of the class, the class officer should report the matter to their respective Program Head. 3. If a student commits an offense, the teacher shall immediately report the name of the student and the nature of the offense to the respective Program Head who shall decide on the action to be taken. 4. During class hours, students should be attentive to the on-going lesson and shall not perform any activity that may distract the whole class. Cellphones must be turned off upon entering classes and during the duration of the classes. 5. During examination, a student shall refrain from doing any form of cheating.Any student caught cheating shall suffer the consequences of a failing grade. Cheating constitutes any but not limited to the following: unauthorized possession of notes during examination; deliberately looking at the neighbor’s examination paper, copying from or allowing another to copy one’s examination paper; having somebody else takes the examination for him/her; talking with another student without permission during the examination; and claiming as one’s work any assigned report, reflection, term paper or project paper, thesis, dissertation and like. 6. Students must not leave the room without the teacher’s permission except in emergency cases. 7. During vacant periods or after class dismissal, no student should remain in the classroom except those allowed by the teacher. 20  CONDUCT OF STUDENTS OUTSIDE THE CLASSROOM OR WITHIN THE SCHOOL PREMISES 1. When passing along the corridors and in coming or going down the stairs, students must always keep to the right to avoid congestion. 2. Students are not allowed to loiter in the corridors or near the classroom while classes are going on. 1. Conduct unbecoming of a lady or a gentleman, running, laughing boisterously, talking loudly, using profane or improper language, shouting, etc, are not allowed. 2. Parents and other visitors may not interrupt classes to see any students or teacher. They should first get a permit from the Office of the Student Affairs or the Program Chairperson concerned. 3. Students should observe the rule prohibiting smoking, drinking alcoholic beverages and taking prohibited drugs. 4. Joining any campus organization not authorized by the college is strictly prohibited. 5. Students should not make noise even outside the classrooms. True scholarship dictates the observance of silence and proper decorum within the premises of an academic institution. CODE OF DISCIPLINE All faculty members are authorized to impose penalties for minor infractions of the college regulations and of the classroom discipline committed for the first time. Minor infractions committed for the second and third time are to be reported to the Program Head and Guidance Counselor, who will deal with the students accordingly. A. Violation of any of the regulations shall be dealt according to the school’s system of discipline and guidance. B. Penalties are imposed on habitual and gross violations of the rules and regulations of the school. C. Any damage to school property, furniture and fixture are grounds for payment of the destroyed property 21  Major Offense Penalty 1. Forging, falsification and / or Dismissal tampering academic or official records or documents of any kind. 2. Stealing, vandalism, or destruction Suspension or dismissal of school and teacher’s property. depending on the gravity of offense 3. Grave acts of disrespect which Dismissal consist of any word or deed which shall hold in contempt any faculty member or person in authority. 4. Carrying of any kind of deadly Dismissal weapon such as guns, explosives, knives which endanger either the lives or health of the students. 5. Smoking, drunkenness, gambling, Suspension or dismissal cutting classes. depending on the gravity of offense 6. Fighting – all those taking part in Suspension with community serious fight within the campus service premises. 7. Drug taking, drug pushing or Expulsion possession of drugs. 8. Bullying Suspension or dismissal 9. Cheating Suspension with community service 10. Sexual harassment Suspension or dismissal depending on the gravity of offense 22  Major Offense Penalty 11. Hardware manipulation, hacking or Suspension with community reconfiguring of system hardware service settings, causing computer virus contamination 12. Drinking alcoholic or intoxicating Suspension with community drinks inside the school premises or service or expulsion in any establishment near the school depending on the gravity of or going to class under the influence the offense. of liquor. 13. Gambling Suspension with community service dismissal 14. Willful violation or habitual Suspension or dismissal disregard of school regulations and policies 15. Display and /or selling of obscene/ Suspension or dismissal pornographic materials and acts of lewdness inside school premises. 16. Assaulting, inflicting physical Expulsion injuries and/or threatening anyone within the school premises 17. Joining fraternities/sororities not Dismissal recognized by the school or any subversive organizations 18. Acts of immorality and of Dismissal subversion or insurgency 23  Minor Offenses Disciplinary Actions: 1. Tardiness and irregularities in 1. First Offense: Oral reprimand the class by the adviser/prefect of discipline. 2. ID card and prescribed uniform not properly and 2. Second Offense: Written seldom worn. reprimand by the prefect of discipline / guidance counselor. 3. Making noise and causing In case of minor personal disturbance in classes. offense, written apology to the 4. Littering, spitting on the floor person concerned and corridors and/or any act Conference with parents; student which may result to will not be accepted to class unsanitary, dirty, disorderly unless parents/guardian meets condition of the campus with the prefect of discipline or guidance counselor. 5. Acts that may cause or create 3. Third Offense: Disciplinary panic in the campus action for 3rd Offense : Suspension from class 6. Disrupting, obstructing, or depending upon the gravity of interfering deliberately with the the offense, a three-day to a normal conduct of classes or week suspension may be any authorized school imposed. activities or operation of The student must report to the school offices which tends Program Head for re- to create disorder or admission before he / she will disturbance are offences that be admitted in class. may initially be dealt with warning. 24  THE SCHOOL DISCIPLINE BOARD The School Discipline Board is composed of the following: 1. Student Affairs Officer as Chairman 2. Guidance Counselor 3. Faculty President 4. President of the Student Council 5. Respective Program Head of the aggrieved party All major cases involving discipline of students should be under the jurisdiction of the School Discipline Board. A. Upon receipt of the complaint, the person/s being charged will be furnished copy of the complaint and shall be required to submit a written reply within five (5) school days. B. Upon receipt of the reply (B) the Board of Discipline will convene to decide on the case. C. If the decision is to dismiss the case all parties concerned will be informed by writing. D. If hearing is necessary the date will be set and written notice will be given to all concerned. E. As much as possible decision should be rendered after the first hearing in which case it will be forwarded to the President of the college for review and in cases of expulsion shall be forwarded to the Board of Trustees for final disposition. F. Postponement of the hearing can only be made twice. G. All cases should be decided within one (1) month from the time of the submission of the complaint. H. A respondent can appeal to the President of the college within ten (10) school days upon the receipt of the decision. 25  I. Every respondent shall enjoy the following rights: a. To invoke the observance of due process by the college authorities before making a decision. b. To be presumed innocent unless proven guilty on the basis of substantial evidence, the burden of proof being presented by the person filing the charge c. To accept only the evidence introduced at the proceeding of which the respondent has been properly apprised and given opportunity to rebut the same as the basis of evidence. d. To enjoy pending a final decision on the charges, all the rights and privileges of a student, subject to the power of the President of the college to order the preventive suspension of the respondent for not more than fifteen (15) school days when suspension is necessary to maintain the security of the institution. e. To defend himself personally or by the counsel representing him. SCHOOL RECORDS Request for school records Upon submission of the transfer credential to the Registrar, the school to which the student has transferred shall request in writing for the official transcript of records of the student from the school last attended. The latter school shall forward such records directly to the requesting school within three days from receipt of the request. The school Registrar can issue the following documents: 1. Transcript of records 2. Diploma 3. Copy of grades 4. Certifications 26  5. Authentication of original documents contained in the school record except certificate of live births and other legal documents such as affidavit. Guidelines for release of records: 1. Accomplished request form and appropriate clearance signed must be presented to the Registrar. 2. Except for diploma, requested documents shall be released not later than seven (7) working days after date of filing. 3. Documents shall be released only to the person concerned. In the event that the person cannot personally claim their requested documents, a written authorization letter must accompany the person claiming the documents. 4. Official transcript of records of transferees shall be released to requesting school only upon acceptance of the official request which is included in the transfer credential. 5. The delivery of student record of transferees must be on a school-to-school basis. Unless otherwise authorized, records must not be released to the student. 6. Certificate of transfer credential will be released only once. A second copy may be issued only upon loss of the first copy. An affidavit of loss must be submitted before the release of the second copy. Transfer of students A student is entitled to transfer to another school, provided, he has no unsettled obligation with the school. Every student who applied for and is eligible to transfer is provided by the school with appropriate transfer credentials which will entitle him to admission in another school. The transfer credential signed by the Registrar shall be issued not later than two weeks after filing an application for transfer; provided that, in the case of student who is a transferee from another school, his records from his previous school have been received. 27  The School Calendar Dalubhasaan ng Lungsod ng Lucena follows the standard school calendar for the school year issued annually by the Commission on Higher Education. School year is divided in two semesters, wherein a semester consists of not less than eighteen (18) weeks. One semester is divided into three (3) grading periods. School days include examination days and class days, which may be suspended due to natural or man-made causes. The standard period for every subject is three (3) hours. A one-hour lecture or recitation each week or a total of not less than seventeen hours in a semester shall be equivalent to one unit of college subject. Two (2) or three (3) hours of laboratory work is equivalent to one (1) hour of classroom lecture or recitation worked. GUIDELINES FOR THE CREATION OF STUDENT ORGANIZATIONS APPLICATION FOR RECOGNITION 1. Student organizations for purposes of recognition and as a pre-condition for their operation must submit a written application within the first (30) days after the start of classes for both the 1st and 2nd semesters. Recognition of student organizations is valid for one (1) academic year; they should thereby apply for recognition in the first semester of each academic year. 2. Application should be submitted on time in the date set by the Student Affairs Office. Failure to meet the deadline automatically deprives the organization the privileges to operate and will have to wait for the application period for the succeeding semester. 3. All the necessary documents must be submitted to the Student Affairs Officer. The following documents should be accomplished by every organization: a. A letter of application addressed to the Acting President / Dean thru the Students Affairs Officer. 28  b. List of officers indicating their full names with their corresponding position, as well as the list of all members showing their full name and courses. The sheet should also bear the full names of the faculty adviser/s, the subject areas they teach and their home addresses. c. A letter of acceptance to be filled up by the faculty advisers themselves. A form other than the one specified will not be honored. d. A program for the implementation of the projects with their corresponding dates for the current academic year. 4. The newly-organized groups who seek recognition for the first time should submit the following requirements: a. Name, year and signature of at least fifteen(15) founding members b. A letter of application for recognition. c. A statement of the Organization’s goal and objectives. d. The Constitution and By –Laws of Organization. e. The proposed activities/ projects with their corresponding dates of implementation. f. Names of faculty advisers together with a letter of acceptance addressed to the Acting President / Dean. 5. The organization will be subjected to an assessment interview with the Student Affairs Officer upon the submission of the application for recognition. 6. Inactive organizations during the immediate past semester must justify in writing its failure to seek recognition and to operate. If the association remains inoperative for two (2) consecutive semesters without any valid explanations, it shall automatically be assumed that the organization concerned has lost its privileges to be recognized and to use the facilities of the College. 7. For organizations with their own funds deposited in banks, the Faculty Advisers and the Treasurer or President must be the signatories to all withdrawals. 29 8. All newly organized student organizations should have a one year probationary period in which they must show proof of growth in terms of activities, expansion in membership and organizational stability otherwise their recognition will not be renewed. 9. Officers of the organizations should be bonafide students who are not under the academic and or disciplinary probation. The President or Vice- President of an organization must be taking minimum academic load of at least nine (9) units for the semester. A student can be President, Vice- President, Secretary or Treasurer of only two (2) campus organizations. 10. Any change in the list of officers, members, faculty advisers or provisions in the Constitution and By-Laws must be reported to the Student Affairs Office within ten (10) school days after any changes are made. 11. Student organizations must submit the following reports every end of the semester for evaluation: a. List of planned vs. implemented projects/activities with corresponding explanation for those not implemented. b. Financial Statement or Transparency Report signed by the Treasurer and President. (for orgs with funds) c. Bank Book and/or Cash Balance must be presented to the Student Affairs Office at the end of the academic year. ( for orgs with funds) 12. Failure to comply with the College’s policies and violations of its own statement of purpose will have its Certificate of Recognition revoked. FACULTY ADVISERS All student organizations shall recommend to the President / Dean thru the Student Affairs Officer, their faculty adviser. The term of office will be for a period of one year, and is renewable. In case an adviser pre-terminates its term of office, a new faculty adviser should be recommended by the organization to serve the unexpired term. The selection of the faculty adviser shall be based on the following qualification. 30 A. He/she must be a faculty member of DLL. B. He/she must be connected with the particular academic area or at least knowledgeable in that particular field. C. A faculty adviser can serve only two (2) organizations. D. His/her acceptance of the position must be done in writing by signing the form letter of acceptance available at the Student Affairs Office. E. The faculty adviser has the following duties and responsibilities. 1. He/she makes himself available for consultation to all members of the organizations, especially to the officers. 2. He/she attends the meetings of the organization. If the adviser is unable to attend she/he should ask another adviser or faculty member to take her place as representative. 3. He/she assists in the planning of activities for the organization making sure that the activities serve to actualize the objectives of the organization. 4. He/she should be present if the organization’s activity is held off- campus or when the organization is representing the College. If the faculty adviser is unable to attend, he/she should request another faculty member to take his/her place as representative. The adviser in-charge should assure the safety of all the members of the organization and all others who may be involved in the activity. 5. He/she should evaluate the performance of the organization every semester and in turn submit a report to this effect to the Student Affairs Officer. 6. To foster unity within the organization, the faculty adviser is encouraged to attend in planning seminars, workshops etc. with the members of the organization. 31  STUDENT ACTIVITIES 1. Campus Activities and the Use of Campus Facilities a. All activities must be approved by the College Dean / President thru the Student Affairs Officer. A Program Design must be submitted before any activity/affair should be held duly signed by the president or his/her representative and the faculty adviser addressed to the President / Dean thru the Student Affairs Officer. b. School facilities should be reserved at least three (3) days from the date of the scheduled activity to ensure the issuance of proper permit and to give time for the preparation of the venues. c. Proper use of the facility and equipment should be observed during and immediately after the activity. Failure to do this will be dealt with accordingly. d. Activities beyond 10:00 PM should have the approval from the President / Dean. e. No activities will be allowed one (1) week prior to a scheduled periodic examination. f. Activities or programs should be scheduled in days that will not disrupt classes or will not deprive students of their chance to attend regular classes. g. Campus organizations are allowed to conduct only five (5) activities per year, four (4) minor and one (1) major activity. FUND RASING ACTIVITIES A. A Program Design should be submitted along with a program addressed to the Student Affairs Officer containing the following: 1. The nature, purpose and objective of the activity. 2. The date (s), time and venue of the activity. 3. The names of the students directly in-charge of the fund raising activities. The Program Design must be submitted to the Student Affairs Office at least two (2) weeks before the date of the said activity. 32 B. The following rules shall be applied for Raffles held on campus. 1. The application should indicate the prizes to offer, the price of the ticket, the date, time, place and the manner by which the profit will be used. Dissemination of information regarding the fund raising activity should be done through publication. 2. The prizes to be offered in the raffle must be displayed in strategic places in the campus. A period of one (1) month is allowed to any organization to raffle the given prizes. Request for extension of time should first be approved by the College Dean. Winners shall be informed and their names will be posted on bulletin boards around the campus. 3. All the student organizations are allowed to make only two (2) *fund raising activities per academic year. 4. The financial details must be cleared in advance with the College Dean whenever fund raising activities involve the use of tickets, admission of subscription fees, solicitation forms and the like. 5. A copy of the ticket, solicitation forms and other materials that will be used in the conduct of the said fund raising activity should be filed at the DLL Admin Office. 6. The solicitation of funds or merchandise outside of the College system requires a special permission from the College Dean. 7. A financial report must be filed to the DLL Admin Office by organizations granted permission to hold a fund raising activity one (1) month after the said activity. 8. Financial records including Bank Deposit should be made available to the College Dean for spot checking. 33  POSTING ANNOUNCEMENTS 1. All postings in campus should bear the expiry date of posting and the approval stamp of the Student Affairs Officer. Postings include notices of organizational meetings, assemblies, announcements messages and the like provided they are not contrary to laws and school policies. 2. Postings such as advertisements from companies, political propaganda and the like, are not allowed. 3. Organizations are responsible for the removal of their respective postings after the duration of the activity. 4. Postings should only be placed on prescribed areas and bulletin boards. 5. Failure to follow the above mentioned rules and regulations, the organizations will not be allowed to post their announcements for a certain period of time as determined by the School Discipline Board. FIELD TRIPS The following policies were culled from CHED Memorandum Order No. 17, Series of 2012, Policies and Guidelines on Educational Tours and Field Trips of College and Graduate Students. Procedural Policies on Field Trips / Educational Trips, Out-of-Town Seminars and Competitions: 1. Any organization/ department / class seeking approval for a field trip should prepare the following: a. Letter of Request to conduct a field trip. Indicated in the letter are the date, place and explanation of the purpose of the field trip. The letter should be addressed to the Student Affairs Officer and a copy should be furnished to the Office of the President as all correspondences must be coursed through the President of the college. 34  b. Report on the consultation with the students who will participate regarding itinerary, cost and other pertinent details regarding the trip c. Itinerary of the field trip including the place and time of assembly d. Program of Seminar or Competition to be participated If the seminar / competition is sponsored or endorsed by a national organization, a letter of endorsement from the said organization should also be attached 2. The letter of request must have a signed approval / endorsement of: a. The Program Head of the Department (Departmental Organizations) b. The adviser/s of the Student Organization (other organizations) c. The instructor /s of the class (for class field trips) d. The instructor /s of the class (for class field trips) 3. If necessary, advance and proper coordination with LGUS should be accomplished as well as securing the appropriate clearance from the concerned government and non-government offices prior to the scheduled trip. 4. Forward the requirements to the Office of the Student Affairs for recommendation to the Office of the College President at least one (1) week before the scheduled field trip. For overnight seminars / competitions and class field trips, approval may take 1-2 days as this will be consulted with the President of the College first. 5. A parental waiver should be issued to all students who will join / participate in the field trip / seminar. Said waivers must be duly signed by the respective guardians / parents of the students prior to the field trip / seminar. 35 6. Prior to the scheduled trip, the students who will take part must be required to submit a medical clearance issued by Resident Doctors from the City Health Office, as precautionary measure to ensure that the students are fit for travel. 7. If deemed necessary, the organization / class shall undergo a Briefing Program which shall include precautionary measures that will be undertaken by the college with the students, including Risk Assessment Procedures for educational tours / field trips must also be discussed. A Debriefing Program must also be conducted by the organization / class after the trip to reflect on the learning experiences acquired from the activity. A report on the Briefing and Debriefing Program conducted must be submitted to the Office of the Student Affairs, and a copy should be furnished to the President’s Office. 8. Any organization that conducts a field trip or proceeds to a seminar without the consent and approval of the college shall automatically be revoked of their accreditation to operate. Likewise, their Department Heads / Advisers will be held fully accountable should there be any untoward incident arising from the field trip / seminar. 36 DALUBHASAAN NG LUNGSOD NG LUCENA (Formerly City College of Lucena) City Hall Annex, Isabang, Lucena City COURSE : ______________ YEAR : ______________ Effective SY: 20___ -20___ 1st Semester Subject Units Grades 2nd Semester 37 DALUBHASAAN NG LUNGSOD NG LUCENA (Formerly City College of Lucena) City Hall Annex, Isabang, Lucena City COURSE : ______________ YEAR : ______________ Effective SY: 20___ -20___ 1st Semester Subject Units Grades 2nd Semester 38 DALUBHASAAN NG LUNGSOD NG LUCENA (Formerly City College of Lucena) City Hall Annex, Isabang, Lucena City COURSE : ______________ YEAR : ______________ Effective SY: 20___ -20___ 1st Semester Subject Units Grades 2nd Semester 39 DALUBHASAAN NG LUNGSOD NG LUCENA (Formerly City College of Lucena) City Hall Annex, Isabang, Lucena City COURSE : ______________ YEAR : ______________ Effective SY: 20___ -20___ 1st Semester Subject Units Grades 2nd Semester 40  DALUBHASAAN NG LUNGSOD NG LUCENA Guidance & Counselling Office ADMISSION/EXCUSE SLIP Date : ___________________________ Name : ______________________________________________________ Course & Year : ___________________________________________ Date of Absence : _________________________________________ Reason for Absence : ___________________________________________________________________________________________________________________ __________________________ ___________________________________________________________________________________________________________________ __________________________. Excused Unexcused Noted By: ______________________________________ __________________________________ Guidance Counselor/Program Head Signature of Student DALUBHASAAN NG LUNGSOD NG LUCENA Guidance & Counselling Office ADMISSION/EXCUSE SLIP Date : ___________________________ Name : ______________________________________________________ Course & Year : ___________________________________________ Date of Absence : _________________________________________ Reason for Absence : ___________________________________________________________________________________________________________________ __________________________ ___________________________________________________________________________________________________________________ __________________________. Excused Unexcused Noted By: ______________________________________ __________________________________ Guidance Counselor/Program Head Signature of Student 41 42