Visualizing Technology Ninth Edition Chapter 3 PDF

Visualizing Technology Ninth Edition Chapter 3 File Management Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objectives 3.1 Create Folders to Organize Files...

Visualizing Technology Ninth Edition Chapter 3 File Management Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objectives 3.1 Create Folders to Organize Files 3.2 Explain the Importance of File Extensions 3.3 Explain the Importance of Backing Up Files 3.4 Demonstrate How to Compress Files 3.5 Use Advanced Search Options to Locate Files 3.6 Change the Default Program Associated with a File Type Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.1 Create Folders to Organize Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Create Folders to Organize Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved A Place for Everything Navigating Your—Computer Folder—container used to organize files on a computer Path—sequence of folders to a file or folder Library—helps organize content by gathering files from different locations – Documents – Music – Pictures – Videos Copyright © 2022, 2020, 2019 Pearson All Rights Reserved A Place for Everything Navigating Your—Windows Computer File Explorer—used to navigate a file system in a Windows system – Search box – Ribbon – File list area – Address bar – Navigation pane Copyright © 2022, 2020, 2019 Pearson All Rights Reserved A Place for Everything Navigating Your—Mac Computer The Mac user folder includes subfolders to store: – Documents – Downloads – Movies – Music – Pictures Copyright © 2022, 2020, 2019 Pearson All Rights Reserved A Place for Everything Navigating Your—Mobile Devices and File Storage Mobile devices are portable—fast and light—without a lot of storage space – Use SD card – Use the cloud Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Creating and Using Folders (1 of 2) Folders create a unique organizational scheme Folders can be created in the Save As dialog box Folders can be created on flash drives and cloud storage A good folder scheme enables the quick retrieval of a file Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Creating and Using Folders (2 of 2) Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.2 Explain the Importance of File Extensions Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Explain the Importance of File Extensions Copyright © 2022, 2020, 2019 Pearson All Rights Reserved File Names and Extensions File names contain two parts: name and extension File names can be up to 260 characters long—this includes the extension and path to the file File names may include spaces and special characters Characters not usable in a file name are: \/?:*”>< Copyright © 2022, 2020, 2019 Pearson All Rights Reserved File Extensions and Default Program Association (1 of 2) Table 3.4 Common File Extensions and Default Program Associations Default Program Default Program Extension Type of File Association (Windows) Association (mac O S).d o c x Word document Word Word.r t f Rich text format WordPad or Word TextEdit document.pages Pages document Pages.xl s x Excel workbook Excel Excel.p p t x PowerPoint PowerPoint PowerPoint presentation.b m p Bitmap image Paint Preview Copyright © 2022, 2020, 2019 Pearson All Rights Reserved File Extensions and Default Program Association (2 of 2) Table 3.4 Common File Extensions and Default Program Associations [continued] Default Program Default Program Extension Type of File Association Association (mac O S) (Windows). j p e g/. j p g Image file (Joint Photos Preview Photographic Experts Group).mp3 Audio file (Moving Groove Music i Tunes Picture Experts Group Audio Layer III).aac Audio file (Advanced i Tunes i Tunes Audio Coding).mov Video file (QuickTime) Groove Music QuickTime.wmv Video file (Windows Windows Media Player Media Video).p d f Portable document Edge Preview format Copyright © 2022, 2020, 2019 Pearson All Rights Reserved File Properties (1 of 2) Organize, sort, and find files more easily Automatically created, and include file type, size, and date Title and author can be added by the user To view properties: – Right-click on the file and click Properties Copyright © 2022, 2020, 2019 Pearson All Rights Reserved File Properties (2 of 2) Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.3 Explain the Importance of Backing Up Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Explain the Importance of Backing Up Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Back It Up (1 of 2) Windows’ File History Macs’ Time Machine Commercial backup software To an external hard drive To the cloud – Public cloud – Private cloud Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Back It Up (2 of 2) Cloud backups vs. cloud storage Cloud storage services: – Amazon Drive – Box – Dropbox – Google – iCloud, – MediaFire – OneDrive Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.4 Demonstrate How to Compress Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Demonstrate How to Compress Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Working with File Compression (1 of 4) Process of making files smaller: – Conserves disk space – Makes files easier to transfer Types of file compression algorithms – Lossy – Lossless Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Working with File Compression (2 of 4) Windows uses ZIP format Macs use Compress on the File menu Popular file compression programs – 7-ZIP – WinRAR – WinZip – Stuffit Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Working with File Compression (3 of 4) Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Working with File Compression (4 of 4) Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.5 Use Advanced Search Options to Locate Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Use Advanced Search Options to Locate Files Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Using Windows to Search for Files Settings window Control Panel window File Explorer window Cortana—Windows built-in personal assistant Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Searching in macOS Search Options in OS X – Search field in Finder – Help Center built-in search Spotlight – Accessed by clicking the magnifying glass – Searches files and folders, contacts, and other objects Siri—intelligent personal assistant app Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Use Boolean Logic to Refine Searches Boolean Logic – Created in 19th century – George Boole created the system – Boolean operators ▪ AND—includes both words ▪ OR—includes either word ▪ NOT—includes the first word and not the second – Used to create search filters in Windows, most databases, and web searches Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Learning Objective 3.6 Change the Default Program Associated with a File Type Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Change the Default Program Associated with a File Type Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Setting Default Programs (1 of 2) Default program—application associated with a file through the file’s extension – Allows you to open, view, and edit the file in the program used to create it – Some file types, such as MP3, can be opened by multiple applications Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Setting Default Programs (2 of 2) Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Managing File Type Associations Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Questions Copyright © 2022, 2020, 2019 Pearson All Rights Reserved Copyright Copyright © 2022, 2020, 2019 Pearson All Rights Reserved