Agile Hybrid Project Pro Process Summary PDF

Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts 1. Manage Conflict 1. Investigate the Conflict Leadership Team Charte...

Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts 1. Manage Conflict 1. Investigate the Conflict Leadership Team Charter Conflict Mgmt. Conflict Mgmt. Matrix Change Mgmt. 2. Decipher Conflict Source and Stage Communication Team Charter Interpersonal Skills 3. Determine the Root Cause Data Gathering Fishborne Diagram 5 Whys Project Schedule 4. Analyze the Context Interpersonal Skills Lessons Learned Conduct Retrospectives 5. Implement and Track Solutions Face-to-Face Discussions Updated Project Plans Plan Resource Mgmt. Updated Issue Log Reprioritized Backlog Updated Impediment Log 2. Lead a Team 1. Set the Project Vision Org. Vision and Company Strategy Vision Statement Project Charter (KPI) Key Performance Indicators Engage Stakeholders 2. Support Diversity and Inclusion Communication Team Charter Servant Leadership (EQ) Emotional Intelligence Workshops & Trainings 3. Value Servant Leadership Interpersonal Skills Ground Rules Remove Impediments Retrospectives Impediments Log Team Coaching 4. Choose Your Leadership Style Project/Org. Vision Statement Preferred Leadership Style Motivational Theories Engage Stakeholders 5. Inspire, Motive, and Influence Coaching & Mentoring Reward and Recognition Plans Face-to-Face Discussions Informed Radiators Conduct Meetings Performance Motivation 6. Understand Stakeholder Influence Influence Matrices & Power Grids Updated Stakeholder Engagement Plan Salience Model 7. Lead with Adaptability Leadership Styles Team Recognition Coaching Situational Leadership 8. Maintain the Team (EQ) Emotional Intelligence Project Mgmt. Plan Communication Developed Team Cohesion Performance Monitoring Standups & Retrospective Meetings Tuckman Model 3. Support Team Performance 1. Match Team Performance to KPIs Communication Data Visualizations Develop Team KPIs 2. Support Team Growth (KPIs) Performance Metrics Team Charter Communication Training Motivation Pairing & Coaching Process Roles November 2024 1 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts Conduct Retrospectives 3. Select a Feedback Approach Analyze Team & Stakeholders Schedule Feedback Conduct Retrospectives Team Performance Assessment 4. Verify Performance Improvements Data Analysis Team Performance Assessment Velocity Chart Information Radiators Conduct Retrospectives 5. Support Task Accountability Assess Performance Team Performance Assessment RACI Chart Mgmt. by Objectives 4. Empower Team Members 1. Play to Your Strengths Performance Analysis Team Org. Chart and Stakeholders (RAM) Responsibility Assignment Matrix Team Decision-Making Tools Retrospectives Interpersonal Skills 2. Show Accountability Iteration Planning Information Radiators Performance Evaluations (RAM) Responsibility Assignment Matrix Burndown Charts 3. Model Accountability Servant Leadership Retrospectives Interpersonal Skills 4. Share Authority Governance Project Charter Effective Communication (RAM) Responsibility Assignment Matrix Project Mgmt. Plan 5. Address Impediments, 1. Identify Challenges Daily Standup Updated Risk Register Obstacles, and Blockers Problem Solving Updated Risk Mgmt. Plan Risk Register Impediment Board Kanban Board 2. Identify Priorities Assess Backlog Reprioritized Backlog / (WBS) Work Breakdown Structure Refine Backlog Updated Risk Register Daily Standup Risk Reviews Expert Judgement 3. Establish Solutions to Clear the Path Collaboration Impediment Task Board Work Visualization Reprioritized Backlog Engage Stakeholders 4. Keep the Path Clear Engage Stakeholders Updated Risk Register Asses & Monitor Risks Conflict Mgmt. Daily Standup Adaptative Life Cycle 6. Collaborate With 1. Know the Needs of Your Stakeholders Analyze Stakeholders Stakeholder Register Stakeholders Stakeholder Engagement Plan Stakeholder Mgmt. Grid Communications Mgmt. Plan 2. Allign Stakeholder Needs and Expectations with Communication Stakeholder Engagement Roadmap Project Objectives Expert Judgement 3. Build Trust and Influence Collaboration Project Reports Interpersonal Skills Collaborative Working Code of Ethics and Professional Conduct November 2024 2 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts 7. Build Shared Understanding 1. Secure Buy-In Project Overview Statement / Vision Statement Team Charter Kickoff Meeting Interpersonal Skills / Leadership Refine Backlog 2. Uphold Agreements Interpersonal Skills / Leadership Issue Log Engage Stakeholders Risk Register Team Charter Project Mgmt. Plan 8. Engage and Support Virtual 1. Understand Virtual Team Requirements Gather Data Requirements List Teams Motivational Theories / Professional Articles (WoW) Ways of Working Standups / Collaboration Team Charter / Ground Rules 2. Be Creative About Engagement Critical Thinking Communications Mgmt. Plan Collaboration Technology Pairings / Mentorships Interpersonal Skills Information Radiators Agile Ceremonies 3. Implement Options for Engagement Calendar Tools (WoW) Ways of Working Conduct Retrospectives / Lessons Learned Engagement Plan 4. Keep Engagement High Assess Team Performance Updated Communications Mgmt. Plan Meetings Scrum Techniques 9. Execute Project With 1. Deliver Value Incrementally Prioritize Backlog Backlog Required Urgency Kanban Board Kanban Board Conduct Retrospectives / Lessons Learned Use Lean Techniques Perform Milestones Acceptance Check 2. Keep Business Value in Check Project Charter Updated Backlog Business Case Kanban Board Release Planning Benefits Realization Mgmt. 3. Subdivide Tasks to Find the MVP Story Mapping (MVP) Minimum Viable Product MoSCoW Method Release Plan (MBI) Minimum Business Increment Prioritize Backlog 4. Measure Progress (WBS) Work Breakdown Structure (MVP) Minimum Viable Product Kanban Board Performance Report Burndown Charts Updated Schedule Mgmt. Plan (EVM) Earned Value Mgmt. Release Plan Reporting & Tracking Tools WBS Dictionary Retrospectives 5. Make Data-Driven Decisions Schedule Mgmt. Plan Work Performance Reports Schedule Data Product Roadmap Release Planning Quality Metrics Work Performance Data Risk Register Requirements Traceability Matrix 10. Manage Communications 1. Analyze Communication Needs Communication Requirements Analysis Communications Requirements November 2024 3 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts Stakeholder Analysis Team Charter Interpersonal Skills Communications Mgmt. Plan Ground Rules Stakeholder Register / Contacts Document (WoW) Way of Working 2. Plan Methods, Channels, Frequency, and Level of (EQ) Emotional Intelligence Daily Standups Detail Stakeholder Engagement Matrix Information Radiators Team Charter Communications Mgmt. Plan Communications Requirement Analysis Ground Rules (WoW) Way of Working Product Demonstrations 3. Manage Information and Updates Effectively (EQ) Emotional Intelligence Team Charger Analyze Stakeholders Communication Technology Stakeholder Engagement Matrix Information Radiators 4. Confirm Receipt Servant Leadership Communications Mgmt. Plan Active Listening Team Performance Assessment (EQ) Emotional Intelligence Sender / Receiver Model Communications Technology 11. Assess and Manage Risk 1. Decide Your Risk Management Approach Expert Judgement Risk Register Leadership Skills Risk Mgmt. Plan Data Gathering & Analysis Probability / Impact Matrix Plan Risk Mgmt. Risk-Adjusted Backlog Risk Board 2. Identify, Assess, and Prioritize Risk Responses Data Gathering & Analysis Risk Register Expert Judgement Product Backlog 3. Decide Risk Response Leadership Risk Register Response Strategies Risk Response Plan Retrospectives / Lessons Learned 4. Implement Risk Response Expert Judgement Project Documents Decision-Making Skills Lessons Learned (PMIS) Project Mgmt. Information Systems Community of Practice Reprioritize the Backlog Change Requests 12. Engage Stakeholders 1. Analyze Stakeholders Communication Skills Stakeholder Engagement Plan Data Gathering & Analysis Communications Mgmt. Plan Expert Judgement Change Requests (OPA) Organizational Process Assets Data Representations Stakeholder Register Roadmap 2. Categorize Stakeholders Data Gathering & Analysis Stakeholder Register Expert Judgement 3. Engage Stakeholders by Category Group Communications Communications Mgmt. Plan Communication Skills Update Stakeholder Engagement Plan Stakeholder Engagement Assessment Matrix 4. Maintain Stakeholder Engagement Strategy Review Project Mgmt. Plan Updated Communications Mgmt. Plan Review Stakeholder Register Updated Communications Stakeholder. Register Team Performance Assessments Updated Stakeholders Register Retrospectives / Lessons Learned Release Plan November 2024 4 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts 13. Plan And Manage 1. Estimate Budgetary Needs Project Charter Cost Mgmt. Plan Budgetary Resources Estimate Costs Project Budget / Activity Cost Estimates Expert Judgement Basis of Estimates Engage Stakeholders Project Funding Requirements Agile Budgeting Prioritized Backlog Estimate Techniques 2. Plan and Manage Resources Plan Cost Mgmt. Change Requests Control Costs Work Performance Data Mgmt. Reserve Updated Project Documents Contingency Reserve Kanban Board Data Analysis 3. Monitor Variations and Governance Processes (EVM) Earned Value Mgmt. Cost Mgmt. Plan Expert Judgement 4. Anticipate Future Budget Challenges Estimate Costs Risk Mgmt. Plan (EVM) Earned Value Mgmt. Mgmt. Reserves (WBS) Work Breakdown Structure Contingency Reserve Risk Register Retrospectives / Lessons Learned 14. Plan and Manage Schedule 1. Estimate Tasks Project Schedule Mgmt. Project Schedule Visualizations Expert Judgement Agile Work Breakdown Estimate Activity Durations Agile Task Estimation Relative Estimating 2. Use Benchmarks and Historical Data Burndown Charts Updated Backlog (WBS) Work Breakdown Structure Updated WBS (PMIS) Project Mgmt. Information Systems Velocity Lessons Learned Repository 3. Prepare Schedule Develop Schedule Schedule Mgmt. Plan Schedule Network Analysis Product Roadmap Schedule Compression Release Plan (PMIS) Project Mgmt. Information Systems Refine Backlog Update WBS 4. Measure Progress (PMIS) Project Mgmt. Information Systems Work Performance Reports Information Radiators Burnup & Burndown Charts (WBS) Work Breakdown Structure Critical Path Method Work Performance Data 5. Update Schedule Schedule Mgmt. Plan Updated Project Mgmt. Plan Expert Judgement Updated WBS Risk Register Reprioritized Backlog Change Requests Adjusting Leads & Lags Schedule Compression 6. Coordinate with Others Engage Stakeholders Stakeholder Engagement Plan Stakeholder Engagement Matrix Communications Mgmt. Plan November 2024 5 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts Retrospectives 15. Plan And Manage Quality 1. Plan How to Deliver a Quality Project Data Gathering & Analysis Quality Metrics of Deliverables Plan Quality Mgmt. Quality Mgmt. Plan (CoQ) Cost of Quality Acceptance Criteria (CoC) Cost of Conformance (DoD) Definition of Done Cost of Nonconformance Estimating Techniques Regulations Standards 2. Evaluate Quality Standards Regularly Plan Quality Mgmt. Quality Assurance Data Gathering & Analysis Quality Metrics Audit Quality Checklists Control Charts / Variability Control Charts Updated Backlog Statistical Sampling Team Performance Assessments Retrospectives 3. Recommended Options to Improve Quality Expert Judgement Updated Scope Baseline / Project Mgm. Plan Tolerances & Control Limits Updated Backlog (CoQ) Cost of Quality Updated Control Quality Process Risk Register Change Requests Acceptance Criteria (DoD) Definition of Done 16. Plan And Manage Scope 1. Determine and Prioritize Requirements Collect Requirements Requirements Mgmt. Plan Agile Prioritization Models Scope Mgmt. Plan Elicit Requirements, Planning, and Modeling Product Backlog Requirements Traceability Matrix Requirements Documentation 2. Define Scope and Acceptance Criteria Prepare Project Scope Statement Project Charter / Scope Statement Estimate User Stories Requirements Mgmt. Plan Agile Estimating Scope Baseline User Stories Scope Mgmt. Plan (MVP) Minimum Viable Product Product Backlog (DoR) Definition of Ready (DoD) Definition of Done 3. Build and Execute Work Packages Decomposition (WBS) Work Breakdown Structure Meetings Prioritize Backlog 4. Monitor Scope Address Opportunities & Threats Requirements Mgmt. Plan Change Requests Scope Mgmt. Plan Iteration Reviews (WBS) Work Breakdown Structure Requirements Traceability Matrix Work Performance Reports Update Project Mgmt. Plan Backlog 17. Manage Project Changes 1. Be Ready for Change Servant Leadership Change Mgmt. Plan Risk Register Risk Mgmt. Plan Assumption Log Issue Log Team Charter November 2024 6 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts 2. Learn How to Handle Change Change Requests Change Mgmt. Plan Configuration Mgmt. Risk Mgmt. Plan Data Analysis Product Backlog Interpersonal Skills 3. Establish a Change Process 5 Stages of Change Mgmt. Updated Release Plan Change Requests Change Mgmt. Plan Issue Log Risk Register Daily Standup 4. Determine a Change Response to Move the Project Perform Integrated Change Control Updated Project Mgmt. Plan Forward Change Mgmt. Lessons Learned / Retrospectives Refine Backlog Expert Judgement Cost-Benefit Analysis Issue Log Performance Reports Risk Register 18. Manage Project Issues 1. Recognize When Risks Become Issues Expert Judgement Issue Log Identify Risks Impediments Log / Backlog Retrospectives / Daily Standup Meetings Communications Mgmt. Plan Sprint Planning Risk Register 2. Collaborate with Stakeholders to Resolve Issues Retrospectives / Daily Standup Meetings Issue Log Manage Stakeholder Engagement Updated Project Mgmt. Plan Issue Log Information Radiators Impediments Log / Backlog Status Reports Change Log Risk Register 3. Approach the Issue with the Optimal Action Risk Register Updated Issue Log Impediment Log Reprioritized Backlog Brainstorming / Collaboration Change Requests 19. Evaluate And Deliver 1. Investigate Identified Benefits Cost-Benefit & Value Analysis Tools Benefits Realization Plan Benefits And Value Sprint Velocity Updated Prioritized Product Backlog Product Increment 2. Build Shares Understanding of Project Value External Environmental Analysis Benefits Mgmt. Plan Influence Matrices & Power Grids User Story Mapping Stakeholder Engagement Plan Communications Mgmt. Plan Sprint Retrospective (EVM) Earned Value Mgmt. 3. Document Ownership of Benefits Realization Cost-Benefit Analysis Benefits Realization Plan (EVM) Earned Value Mgmt. Communications Mgmt. Plan Value Analysis RACI Chart 4. Verify Benefits are Tracked Benefit-Cost Analysis Benefits Realization Plan Value Analysis Benefits Realization Report 5. Evaluate Organizational Impact Simulation Techniques Benefits Mgmt. Plan November 2024 7 of 8 Agile Hybrid Project Pro Task Overview Tasks Tools & Techniques Deliverables & Artifacts (ROI) Return of Investment (NPV) Net Present Value (IRR) Internal Rate of Return Decision Tree Analysis (EMV) Expected Monetary Value 6. Evaluate Delivery Options for Benefits Stakeholder Engagement Plan Benefits Realization Plan (MVP) Minimum Viable Product Benefits Realization Report (MBI) Minimum Business Increment 7. Inform Stakeholders of Value Delivered Stakeholder Engagement Plan Benefits Realization Plan Sprint Review Product Backlog Sprint Retrospective Customer Value Prioritization 20. Define Compliance 1. Confirm Compliance Requirements ISO Standards Compliance Documentation Configuration Mgmt. Quality Mgmt. Plan 5 Pillars of Compliance Risk Register Expert Judgement (RBS) Risk Breakdown Structure (CoQ) Cost of Quality Update Product Backlog 2. Determine Actions to Address Compliance Needs Audit Risk Mgmt. Plan Risk Identification & Analysis / Risk Register Update Product Backlog 3. Classify Compliance Categories Configuration Mgmt. Project Mgmt. Plan Expert Judgement (RBS) Risk Breakdown Structure 4. Determine Potential Threats to Compliance Risk Register Quality Mgmt. Plan Compliance Planning Risk Mgmt. Plan Sprint Review 5. Support Compliance Efforts Execution Reports Risk Mgmt. Plan Variance Analysis Tolerance Analysis (CoP) Community of Practice 6. Analyze Consequences of Noncompliance Risk Register Risk Mgmt. Plan (CoQ) Cost of Quality Benefit-Cost Analysis 7. Measure Compliance Data Gathering & Analysis Risk Mgmt. Plan Variance Analysis Reports November 2024 8 of 8