Presentations II CM4203 2024 PDF

Presentations II Dr. Caoilfhionn Ní Bheacháin CM4203 2024 Your purpose  Is it to inform, teach, motivate or persuade?  Set out your aims clearly at the beginning and check if you’ve achieved them at the end  Research your topic well and develop your argument  Or...

Presentations II Dr. Caoilfhionn Ní Bheacháin CM4203 2024 Your purpose  Is it to inform, teach, motivate or persuade?  Set out your aims clearly at the beginning and check if you’ve achieved them at the end  Research your topic well and develop your argument  Organise your material in a coherent, logical format Organising your speech  Director Indirect Communication Strategies?  Consider your relationship with the audience  How will they feel about the content of your message?  Thereare four key areas to address during the delivery of a presentation:  establishing a compelling opening;  signalling transitions and changing pace between major themes;  concluding the presentation;  handling questions, interruptions and dialogue Beginnings and endings…  Theopening establishes the tone and credibility of your presentation.  Theclosing remarks will leave your audience with a particular impression. Use to confirm and reinforce your main argument.  Introductions  Master the art of storytelling  A suitable quotation  A provocative question, statement or claim  A striking example, photo or illustration Organise Your Material  Less is more  Use a readable and modern typeface on slides  Colours enhance your presentation  Photos can deliver powerful messages  Tables and complex graphics need to be clear Overviews and Signposts  Immediately after your opener, provide an overview of the main points you will make. Offer a clear signpost as you come to each new point. A signpost is an explicit statement of the point you have reached and an indicator of where you are going next. Don’t forget transitions  Ideas:  let’s also consider…  In addition….  First… secondly…. Finally…  Moreover…  Introduction of next speaker  At this point, I’d like to bring in our next speaker…  Comparisons  However, but, nevertheless, on the other hand, Conclude in a strong and thoughtful way!  Why is this important?  With a strong conclusion, you have one more opportunity to make your “take- home” point again – your argument is reinforced, and you can conclude on a ‘high’ note – a call to action, a surprise ending, a summary of your points. Conclusions  Connect your main points  Inspire a next step  Give a sense of closure Make it matter! Connect your argument to a higher purpose or goal: TED talks: Ken Robinson Monica Lewinsky Things to Avoid  Forgetting the audience  No eye contact  Not responding to events as they happen  Do not be print-based  No reading! The Unsuccessful Talk  Overestimation of listener’s background knowledge  Little use of summary / Enforcing devices  Vocabulary is unsuitable Lack of Enthusiasm Understand the questions that listeners bring to the situation:  Do you know something that I need to know?  Can I trust you?  Am I comfortable with you?  How can you affect me?  What’s my experience with you?  Are you reasonable?  Whom do you represent? Suggestions for group presentations  Plan transitions between speakers  Enforce time limits strictly  Coordinate your visuals so the presentation seems coherent  Practice the presentation as a group  Be sure to introduce each member of the team at the start of the presentation and to use the next person’s name when you change speakers. Preparing the presentation materials The presenter’s key tasks:  Answer key questions (Who is your audience? What is your objective? What is the context? Which sources will you draw on as evidence?).  Clarify terms of reference/project brief.  Decide what to include and what to cut out.  Decide how to organise the material. You may need to repeat several stages of this process as you develop and refine your presentation. Unlocking the three channels  1-Vocal / verbal – content, structure, voice, pace, pitch, tone and emphasis  2-Non-verbal – body language, eye-contact, posture, use of space etc. Virtual vs in-person presentations  NVCremains important but there are different elements to consider. Virtual Presentations: NVC  https://prezi.com/v/et3 rvs98nsda/how-to-pre sent-on-video-part-3- body-language/ Unlocking the third channel  Audio-visual – select props / images / clips carefully  Lighting: https://www.youtube.com/watch?v=uuUqjS0jy js&t=60s Visuals fall into three categories:  Explanatory – easier to explain with a picture, diagram etc.  Corroborative – visuals introduced for texture.  Impact – you want the audience to take a picture away with them. The Audio-Visual Channel  Effectively designed visual aids:  Are uncluttered and readable  Maintain consistent and simple template  Are appropriately titled  Limit use of colour  Avoid distortion by special effects  Check equipment and room in advance  Avoid blocking the audience’s view  Have a back-up plan in case of equipment failure  Interact with visuals effectively  Look at your audience, not at the screen  Audio-Visuals: Criteria to Consider  Presentation  Time available objective  Availability of  Room size equipment  Size of audience  Ability of presenter  Amount of audience involvement 12/13/2024 Summary  Practical arrangements at the venue, including rooms, equipment and refreshments, can have a major effect on the presentation. It is always advisable to check these details in advance.  If recording, make sure you have a suitable background, complimentary lighting, clear sound, etc.