ITE 1-Elective 1 (Project Management) PDF

INSTRUCTIONAL MATERIAL in ITE 1-Elective 1 (Project Management) Dr. Melani L. Castillo Faculty-in-Charge  Lesson Objectives  To understand what is a project and define project management.  To Enumerate attributes of Project M...

INSTRUCTIONAL MATERIAL in ITE 1-Elective 1 (Project Management) Dr. Melani L. Castillo Faculty-in-Charge  Lesson Objectives  To understand what is a project and define project management.  To Enumerate attributes of Project Management  To discuss the core components of Project Management  To identify the factors determine project success.  To define each of the four cornerstones of Project Management  To identify the members of the Project Team  To know the skills needed for Project Management  Lesson Overview  Lesson 1 provides the overview of Project Management. Project management is define as the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. This lesson defines the its attributes (characteristics) of project management as follows: complex and numerous activities, unique, finite, limited resources and budget, many people involved, sequenced activities and with end product or service. It will also cover the discussions of the core components and four cornerstones of PM. This lesson also provides discussions of the factors that determine the project success. Furthermore, it identify the members of the Project Team and the skills they need to have sound PM.  What is a Project?  A project is a unique, transient endeavour, undertaken to achieve planned objectives, which could be defined in terms of outputs, outcomes or benefits.  A project requires integration of knowledge and experience from various organizations.  A project can create:  A product that can be either a component of another item, an enhancement of an item, or an end item in itself;  A service or a capability to perform a service (e.g., a business function that supports production or distribution);  An improvement in the existing product or service lines (e.g., A Six Sigma project undertaken to reduce defects); or  A result, such as an outcome or document (e.g., a research project that develops knowledge that can be used to determine whether a trend exists or a new process will benefit society)  Examples of projects  Developing a new product, service, or result;  Effecting a change in the structure, processes, staffing, or style of an organization;  Developing or acquiring a new or modified information system (hardware or software);  Conducting a research effort whose outcome will be aptly recorded;  Constructing a building, industrial plant, or infrastructure; or  Implementing, improving, or enhancing existing business processes and procedures.  PM PM What is PM? PM Project Management is: PM Causing a Planned PM Undertaking to Happen PM PM PM PM PM PM PM PM PM PM PM  What is Project Management? Project Management = Plan the work and then work the plan Management Functions  Planning: Estimate and schedule resources  Organization: Who does what  Staffing: Recruiting and motivating personnel  Directing: Ensure team acts as a whole  Monitoring (Controlling): Detect plan deviations + corrective actions Project management is the application of processes, methods, knowledge, skills and experience to achieve the project objectives.  Attributes of Project Management  Complex and numerous activities  Unique - a one time set of events  Finite - a begin and end date  Limited resources and budget  Many people involved  Sequenced activities  End product or service must result  Why Project Management? Almost all software products are obtained via projects. (as opposed to manufactured products) Project Concern = Deliver on time and within budget Achieve Interdependent & Conflicting Goals Limited Resources The Project Team is the primary Resource!  Why do we use project management?  Investment in effective project management will have a number of benefits to both the host organisation and the people involved in delivering the project.  It will:  provide a greater likelihood of achieving the desired result;  ensure efficient and best value use of resources;  satisfy the differing needs of the project’s stakeholders. Benefits of Sound Project Management  Less overall project cost  Less strain on working capital  Effective use of resources  More timely project completion  Higher quality of the final product  Core Components of Project Management  defining the reason why a project is necessary;  capturing project requirements, specifying quality of the deliverables, estimating resources and timescales;  preparing a business case to justify the investment;  securing corporate agreement and funding;  developing and implementing a management plan for the project;  leading and motivating the project delivery team;  Core Components of Project Management  managing the risks, issues and changes on the project;  monitoring progress against plan;  managing the project budget;  maintaining communications with stakeholders and the project organisation;  provider management;  closing the project in a controlled fashion when appropriate.  Factors in Project Success  Project Management Philosophy  Project Management Role and Responsibility  Project Management Principles and Practices  Project Management Philosophy  The “Golden Rule” of Project Management is three words: Plan Organize Control Project Management Roles and Responsibilities  Project Execution  Maintain Customer Relations  Create a Positive Environment Project Management Principles and Practices 1. Define Project Objectives 2. Develop Project Execution Plan 3. Define Baselines for Control 4. Manage Risk 5. Close out Effectively  Define Project Objectives  Expected deliverables  Required resources (total installed cost)  Required timing (opening date)  Safety and Environmental  Total Quality Define S.M.A.R.T. Project Objectives  The Four Cornerstones of Project Management Cost Schedule Scope Quality Five Phases of Project Management  Project Manager Role  A Good Project Manager  Takes ownership of the whole project  Is proactive not reactive  Adequately plans the project  Is Authoritative (NOT Authoritarian)  Is Decisive  Is a Good Communicator  Manages by data and facts not uniformed optimism  Leads by example  Has sound Judgement  Is a Motivator  Is Diplomatic  Can Delegate  KEYPOINTS  A project is a unique, transient endeavour, product, service or a capability, result, and and improvement.  Sound project management is necessary for a successful project  The following factors have to be considered in project management  Project Management Philosophy  Project Management Role and Responsibility  Project Management Principles and Practices End of Module 1 Any Questions ???  References 1. Project Management by Lee Stogner, PMP Rockwell Automation 2. Project Management by Prof. O. Nierstrasz , Universidad de Bern 3. IEEE USA Project Management Page - www.ewh.ieee.org/soc/ems  Assignment1 Answer this assignment in 1-page yellow paper. To be submitted next Monday. Answer the following : 1. Give an example of a project that you have done. 2. In your words, discuss the importance of project management? 3. Explain each Cornerstones of Project Management. 4. Formulate at least 2 SMART objectives for your capstone development project. 5. What PM skills do you already have? What are your plans to develop or acquire the other skills needed to be Project Manager?