Online Collaborative Tools PDF

University of Santo Tomas Senior High School ------------------------------------------------------------ EMPOWERMENT TECHNOLOGIES LESSON 8- ONLINE COLLABORATIVE TOOLS COLLABORATION A...

University of Santo Tomas Senior High School ------------------------------------------------------------ EMPOWERMENT TECHNOLOGIES LESSON 8- ONLINE COLLABORATIVE TOOLS COLLABORATION A working practice whereby individuals work together for a common purpose to achieve business purpose; the act of producing or making something together Deep Collaboration is a new type of teamwork where users can achieve a highly productive state together by reducing the artificial hurdles that prior solutions had put between them. TYPES OF COLLABORATION Team Collaboration o a team leader who is in charge of supervising the other team members. The team members collaborate on an equal basis to complete their tasks Community Collaboration o The goal is often to share knowledge and learn, as opposed to completing a task together Network Collaboration o network members collaborate virtually without necessarily knowing each other personally Cloud Collaboration o This method of collaboration allows more than one user to access, read, and edit documents in real-time Video Collaboration o Virtual conference rooms where meetings are held. Guests are given invitations to join the meeting using their mobile and desktop or laptop computers ONLINE COLLABORATIVE TOOLS A software or platform designed to facilitate and enhance collaboration and communication among individuals or groups working on a common task or project. These tools are essential for both remote and in-person collaboration and can be used by teams in various settings. FEATURES OF ONLINE COLLABORATIVE TOOLS Document sharing and editing - multiple users to work on the same document simultaneously Communication- enable real-time communication among team members, regardless of their physical location Project management - help teams manage tasks, track project progress, set deadlines, and allocate resources File sharing and storage- Cloud storage make it easy to store, share, and access files and data from anywhere Task and calendar management- help teams stay organized and manage their schedules Collaboration spaces- platforms provide a space for teams to create and share content, such as wikis and knowledge bases Prepared by: EMTECH Team  University of Santo Tomas Senior High School ------------------------------------------------------------ EMPOWERMENT TECHNOLOGIES Social collaboration- promote social interaction within organizations, allowing employees to share updates, news, and ideas Online whiteboards- enable teams to collaborate visually, making it easier to brainstorm, plan, and visualize ideas Workflow automation- automate routine tasks by connecting various apps and services ADVANTAGES AND DISADVANTAGE OF COLLABORATIVE TOOLS Advantages Disadvantages Enhanced collaboration Learning Curve (affects productivity) Efficiency Security and privacy concern Access to shared resources Technical issues – integration concerns Remote work capability Misuse and abuse Project management Data loss and backup concerns Knowledge sharing Costs (subscription fees, maintenance fees) Cost savings (physical space, travel expenses) CATEGORY OF ONLINE COLLABORATIVE TOOLS Communication Application Coordination Cooperation E-Mail File sharing Online calendars Video conferencing Voicemail Spreadsheets Time trackers Group chat Instant messaging (IM) Document Whiteboards VoIP (video call) publishing Event scheduling Task list WHAT IS TEAMWORK? Teamwork is the collaborative effort of a group to achieve a common goal or to complete a task in an effective and efficient way. It involves the combined action of a group, where each member contributes their strengths, supports each other, and compensates for weaknesses in others. The concept of teamwork is applicable in various contexts, including the workplace, sports teams, academic projects, and more. Here are some key features and benefits of teamwork: Diversity of Skills and Perspectives: Teamwork brings together individuals with diverse skills, backgrounds, and perspectives. This diversity can enhance creativity, foster innovation, and lead to more effective problem- solving as different viewpoints are considered. Prepared by: EMTECH Team  University of Santo Tomas Senior High School ------------------------------------------------------------ EMPOWERMENT TECHNOLOGIES Efficiency: By dividing tasks according to each member's strengths, teams can accomplish tasks more efficiently than individuals working in isolation. Collaboration can also lead to the pooling of resources and a reduction in duplication of effort. Support and Motivation: Team members support each other both emotionally and practically. This support can increase motivation and commitment to the task at hand, as members feel valued and recognized for their contributions. Learning and Development: Working in a team allows individuals to learn from each other, acquiring new skills and gaining insights from colleagues' experiences and knowledge. This can lead to personal and professional development. Improved Communication: Effective teamwork requires clear communication. Team members learn to express their ideas and listen to others, leading to improved understanding and cooperation. Responsibility and Accountability: In a team, members are often more accountable for their actions and contributions because their performance affects the entire group. This sense of responsibility can lead to higher quality work. Flexibility and Adaptability: Teams that work well together can be more adaptable to changing circumstances or unexpected challenges, as they can quickly reallocate resources and adjust strategies. Conflict Resolution: While teamwork can sometimes lead to conflicts due to differing opinions, it also provides a platform for conflict resolution through discussion and compromise, fostering a healthier work environment. Sense of Belonging and Unity: Being part of a team can foster a sense of belonging and unity among members. This emotional connection can enhance loyalty to the team and its objectives. Prepared by: EMTECH Team  University of Santo Tomas Senior High School ------------------------------------------------------------ EMPOWERMENT TECHNOLOGIES REFERENCES https://www.lumapps.com/employee-experience/types-of-collaboration/ https://filestage.io/blog/online-collaboration-tools/ https://www.kahootz.com/advantages-and-disadvantages-of-online-collaboration/ https://oboloo.com/blog/what-are-the-advantages-and-disadvantages-of-collaboration-tools/ https://www.quality-assurance-solutions.com/what-is-teamwork.html#gallery[pageGallery]/0/ https://www.quality-assurance-solutions.com/teamwork-training.html https://www.quality-assurance-solutions.com/Ideas-for-Team-Building.html Prepared by: EMTECH Team