Event Planning and Management PDF

01 == Events -- the changing environment ---------------------------------- -- -- - give a definition of an event; - explain the different classifications and categories of events; - describe the size of the events industry; - outline the structure of the events industry; - list...

01 == Events -- the changing environment ---------------------------------- -- -- - give a definition of an event; - explain the different classifications and categories of events; - describe the size of the events industry; - outline the structure of the events industry; - list the types of events suppliers and support services; - demonstrate the relationships between events and other closely related industry sectors. #### Defining an event #### Classifications and categories of events ##### Classification by event type +-----------------------+-----------------------+-----------------------+ | - Festivals, | - - - - - | - - - - | | heritage | | | | commemorations | | | | | | | | - - - - | | | +-----------------------+-----------------------+-----------------------+ | | | | +-----------------------+-----------------------+-----------------------+ | - - - - - | - - - - | - - - - | +-----------------------+-----------------------+-----------------------+ ##### Classification by event size and impact ##### Other ways of classifying events #### Size of the events industry #### Structure of the events industry 1. Event clients 2. Event organizers 3. Event suppliers. ##### Event clients ##### Event organizers ##### Event suppliers +-----------------------------------+-----------------------------------+ | - Professional event organizers | - Theming companies | | | | | - Event management agencies | - Guest speakers | | | | | - Full-service agencies | - Workshop facilitators | | | | | - Event management companies | - Artists and performers | | | | | - Event production companies | | | | | | - Party and event planners | - Security | | | | | | - Stewards | | | | | - Venue hire | - Volunteers | | | | | - Room hire | - Agency staff | | | | | - Equipment hire | - Bar staff | | | | | - Outside catering | - Uniform providers | | | | | - Toilets and public facilities | | | | | | - Car parking | | | | | | - Security | | +-----------------------------------+-----------------------------------+ +-----------------------------------+-----------------------------------+ | - Staging company | - Bars | | | | | - Portable accommodation | - Food concessions | | supplier | | | | - Specialist hospitality | | - Roadway/walkway supplier | | | | - Mobile catering | | - Fencing/barrier supplier | | | | | | - Site vehicle supplier | | | | - Local attractions | | - Toilets and public facilities | | | | - Tour guides | | - Waste management | | | | - Ticketing agencies | | - Traffic management | | | | - Photographers and video | | - Crowd management | makers | | | | | - Health and Safety | - Music and entertainment | | | | | - CCTV | - Costume hire services | | | | | - Telecomms | - Florists | | | | | - WiFi | | | | | | - RFID / cashless services | - Lighting companies | | | | | | - Sound companies | | | | | - Travel agencies | - Multimedia companies | | | | | - Transport companies | - Live streaming companies | | | | | - Hotel booking agencies | - Pyrotechnics operators | | | | | - Destination marketing | - Video companies | | organizations (DMOs) | | | | - Live-streaming services | | - Local tourism bodies | companies | | | | | - Venue search agencies | | +-----------------------------------+-----------------------------------+ #### Relationships with other industry sectors ##### Tourism ##### Hospitality ##### Marketing - Despite the Covid-19 pandemic causing a complete shutdown of the events industry, planned events have resumed and are taking place again every day all around the world; the events industry has shown that it is a truly global industry that continues to develop. - The structure of the events industry is complex, with a plethora of organizations and individuals providing the goods and services needed to make an event happen. - There are significant overlaps between the events industry with other closely related industry sectors such as tourism, hospitality, marketing and sport. 1. Reflecting on Case Study 1.1, what do we mean by 'event'? 2. Thinking about events you have attended or worked at, what different types of events can you identify? 3. What event suppliers and event support services have you noticed at events you have attended or worked at? 4. What benefits and disadvantages can you identify for hybrid event delivery?