Allen School English Week 4 Agenda PDF

Course: English Week: 4  AGENDA O Welcome and Questions O Review of material covered yesterday. O Review: Week 4 Assignment and Discussion O Week 4 Presentation O Recap and Questions “Where Education Comes To Life”  Break into groups and have each group write on the white...

Course: English Week: 4  AGENDA O Welcome and Questions O Review of material covered yesterday. O Review: Week 4 Assignment and Discussion O Week 4 Presentation O Recap and Questions “Where Education Comes To Life”  Break into groups and have each group write on the whiteboard an email that they would send regarding news. “Where Education Comes To Life”  Could the emails presented be better? If yes, what improvements would you make? “Where Education Comes To Life” Let’s discover what a business email should contain and the format that is necessary. “Where Education Comes To Life” Let’s Begin… “Where Education Comes To Life” To: John Hanson, Office Manager Cc: Mary Donaldson, HIM Director 1 Subject: Committee Meeting Business Email Components ___________________________________________________________ 2 John, 4 3 Thank you for taking the time to meet with me last week. I wanted to schedule a meeting with the rest of the staff to integrate the new computer 1—Name of Recipient program more effectively. Please let me know via email by Monday at 5 pm EST of a good day and and their Title time to schedule the meeting to best meet the needs of your staff; I also want to make sure the conference room is available. 2—Name and Title of In the meeting, we will discuss the advantages of the program and some of the new techniques available to the staff. It will also 5 Additional Recipients be a good time to discuss the weaknesses of the program and ways to best incorporate a couple of changes so that we do not encounter any problems. 3—Subject of Email I look forward to this meeting; I think the new program will benefit everyone on the staff. Thank you again for your 4—Name of Recipient immediate response to this matter. Rebecca 5—Body of Email 6 Rebecca Howard All Dental 6—First Name of Sender 244 Lincoln Street 7 Denver, Colorado 7—Sender’s Full Name 8 “Where Education Comes To Life” 8—Sender’s Contact Information To: Cc: Business Email Structure Subject: ______________________________________________________________ (DS) Recipient’s Name, (DS) Paragraph #1 (DS) Paragraph #2 (DS) Paragraph #3 (DS) Possible Paragraph #4 (DS) Sender’s First Name (DS) Sender’s Full Name Sender’s Full Address and Phone Number “Where Education Comes To Life”  Business Email Format Strategy Introduction: Start with a short, friendly opening statement, followed by a topic sentence. The Action: What: the request or question When: the day and time of when you need a response How: how you would like to receive the response (email, phone, mail) The 6 Details: In this paragraph, include the details of your message: Who, What, Where, When, Why, and How Conclusion: “Where Include a friendly, Education closing Comes statement To Life” To: John Hanson, Office Manager Cc: Mary Donaldson, HIM Director Subject: Committee Meeting ____________________________________________________________________ John, Thank you for taking the time to meet with me last week regarding the new computer system. I wanted to schedule a meeting with the rest of the staff to integrate the new program more effectively. Please let me know via email by Monday at 5 pm EST of a good day and time to schedule the meeting to best meet the needs of your staff; I also want to make sure the conference room is available. In the meeting, we will discuss the advantages of the program and some of the new techniques available to the staff. It will also be a good time to discuss the weaknesses of the program and ways to best incorporate a couple of changes so that we do not encounter any problems. I look forward to this meeting; I think the new program will benefit everyone on the staff. Thank you again for your immediate response to this matter. Rebecca Rebecca Howard All Dental 244 Lincoln Street Denver, Colorado Phone: 555-555-5555 “Where Education Comes To Life” Email Etiquette and Guidelines “Where Education Comes To Life”  CLASS ACTIVITY O The class will construct an email on the whiteboard that is an announcement to all employees about the scheduled meeting regarding healthcare benefits. O Ensure: O All necessary information is included in the email so there are no questions about any required actions. “Where Education Comes To Life”  Don’t Do It The following information should no t be included in medical emails 12 : Driver’s License numbers Passport numbers State-issue ID numbers Any bank/financial account numbers Credit/debit card numbers Lab tests Diagnosis “Where Education Comes To Life” Any Questions? Share at least one thing that you learned or something that was interesting in the presentation. “Where Education Comes To Life”