Empowerment Technology - ICT Project Maintenance PDF

EMPOWERMENT TECHNOLOGY LESSON 12: ICT PROJECT MAINTENANCE EMPOWERMENT TECHNOLOGY CREATING ONLINE SURVEYS/FEEDBACK FORMS The Internet will give you plenty of options in gathering your audience’s feedback. The only difference that you and your group may notice is how these services are...

EMPOWERMENT TECHNOLOGY LESSON 12: ICT PROJECT MAINTENANCE EMPOWERMENT TECHNOLOGY CREATING ONLINE SURVEYS/FEEDBACK FORMS The Internet will give you plenty of options in gathering your audience’s feedback. The only difference that you and your group may notice is how these services are presented. Some of them, because they are free to use, may have too many ads or some features are lacking. In any case, it is your group’s choice which of these services is not cumbersome to reach your objective. CREATING FEEDBACK FORMS USING GOOGLE FORMS Google offers one of the easiest ways to gather user feedback. Google forms allow your audience to answer a set of questions you have set. These can be used for surveys, feedbacks, online registrations, and customer care support. 1. Open your browser and go to drive.google.com 2. Sign in or create an account. 3. On the left-hand side of your My Drive page, click New>More>Google Forms. 4. You will be taken to Google Form’s interface. EMPOWERMENT TECHNOLOGY  5. You may now fill out the form with questions: a. QUESTION TITLE – includes the question that will be answered by your audience. b. HELP TEXT – creates a subtext under the question to give more information about a question. c. QUESTION TYPE – changes the type of question according to your preference. These options include: i. TEXT – a question that can be answered in a short text. ii. PARAGRAPH TEXT – a question that can be answered in a long text iii. MULTIPLE CHOICE – a question that can be answered by only one answer in a set of options EMPOWERMENT TECHNOLOGY  iv. CHECKBOXES – a question that can be answered with multiple answers in a set of options v. CHOOSE FROM A LIST – similar to a multiple-choice question but the options are revealed in a drop-down list. vi. SCALE – a question that can be answered with a numerical range (e.g.,1-5,1- 10) vii. GRID – a question that contains sub-question with similar options as shown:  DATE – a question that can be answered with the specified date.  TIME – a question that can be answered with the specified time. d. ADVANCED SETTINGS – contains more options for the specified question type. 6. Once you are done editing the question click DONE. 7. To add new question or item, click on Add Item. TIP: clicking on the drop-down arrow at the right side of the Add Item button will bring up other options for layout: a. SECTION HEADER – adds a header for a specific a part of your survey. b. PAGE BREAK – adds a page break which means that the items at the button of the page will be added to the next page; necessary if your survey is too long. c. IMAGE – adds an image to your survey. d. VIDEO – adds a video to your survey. 8. Edit the Confirmation Page option at the bottom as you see fit. EMPOWERMENT TECHNOLOGY  a. SHOW LINK TO SUBMIT ANOTHER RESPONSE – allows the user to answer the same form again. b. PUBLISH AND SHOW A PUBLIC LINK TO FORM RESULTS – allows users to see the summarized results for the survey c. ALLOW RESPONDERS TO EDIT RESPONSE AFTER SUBMITTING – allows users to go back and edit their answers. 9. Click the Send Form button. The Send Form dialog box will appear. Edit these options as you see fit. a. LINK TO SHARE – contains the URL that you can share on your website. b. EMBED – contains an embed code attached to your HTML c. SHORT URL – generates a shorter URL necessary for limited spaces like sharing on Twitter d. SHARE LINK VIA – allows you to share the link to Google+, Facebook, and Twitter e. SEND FORM VIA EMAIL – allows you to share the form via email f. ADD COLLBORATORS – allows others to edit your form, necessary when working in groups. EMPOWERMENT TECHNOLOGY ANALYZING YOUR GOOGLE FORMS RESULT 1. The easiest way to view the result is viewing a summary of the response. Click on Responses > Summary of Responses. 2. You will be taken to a Summary of Responses page. This is particularly useful for viewing your results from time to time. However, after a set amount of time, you may want to use this data in a spreadsheet and eventually create your own charts. EMPOWERMENT TECHNOLOGY  3. To use the data collected through responses, click View Responses button found on the upper part of the page. 4. Choose if you want to create a new Google Sheet as the destination of your response results or if you want to put it on an existing Google Sheet. EMPOWERMENT TECHNOLOGY  5. Once you click Create, you will be taken to a Google Sheet which includes the responses for your survey. From here you have two options: a. Save this file locally on your hard drive by exporting it to Microsoft Excel. To do this, click on File > Download as > Microsoft Excel Spreadsheet. b. Continue working online using Google Sheets and use the built-in features like creating a chart for your data (found in Insert > Chart). 6. You may now create chart for your numerical data in either Google Sheets or Microsoft Excel. Note that you must be online to use Google Sheets. TIP: Google Sheets are automatically saved when the internet connection is constant. EMPOWERMENT TECHNOLOGY