Council of Architecture Architectural Competition Guidelines PDF

# Council of Architecture Architectural Competition Guidelines ## Preface Architectural Competitions have a long history and have produced many extremely successful buildings. They attract great public interest and have led to the discovery of new talent and new ideas that could only be found by t...

# Council of Architecture Architectural Competition Guidelines ## Preface Architectural Competitions have a long history and have produced many extremely successful buildings. They attract great public interest and have led to the discovery of new talent and new ideas that could only be found by throwing an architectural project wide open to competition. The Council of Architecture Competition Guidelines provide a new uptodate code that safeguards the interests of promoters and of architects, and bring the system into line with present-day conditions. To many clients, choosing an architect presents no difficulty, but to many others, the choice is not easy. The client's desire to see the sketch designs of several architects before he commissions him is understandable, but to ask an architect to submit a sketch design is to ask him to do the essential creative work for which he should be properly paid. If more than one or two architects are commissioned payment to each would be expensive. Architects, however, are allowed to compete against each other without charging a fee in an open architectural competition held under Council of Architecture Guidelines. The architectural competition is a balance of advantages. Architects who would not have been considered in the normal way for an important commission, perhaps for a building of national importance, have an opportunity to prove their talent and ability. Many architects regard competitions as a valuable opportunity for research, perhaps for the study of a new building type, or for exploring the possibilities of new technical ideas and for gaining new experience. On the other hand, the profession's willingness to allow its members to compete without fee is a remarkable concession to the promoter, without parallel in any other profession. For the promoter also, there is a balance of advantages. A competition will cost him a little more than if he had commissioned an architect privately and it will take a little more time. But this must be balanced against the chance to draw upon the talents of all those who respond to the architectural challenge, and the possibility that an outstanding design will emerge. He is making a public demonstration that he cares about architecture, and can take legitimate pride in his determination to find the best architect and the best design he can get. He will be rewarded with a greater public interest than is generally shown in new buildings. Competition Guidelines as laid by the Council of Architecture protects and safeguards the interest of both the promoter and the competitors. While ensuring the promoter a design of high standard, it also ensures that each competitor competes on like conditions and within the same limitations. The purpose of these Guidelines is to explain the architectural competitions system, and to help the client who is thinking of promoting a competition to make up his mind whether a competition is the right answer to his architectural problem, and, if so, which kind of competition would be suitable. It also tells, a would-be promoter how competitions are organised, and what are the responsibilities of the promoter. ## Architectural Competition - Its Purpose Architectural Competitions give the promoters a choice from the best viable project of a high standard with a variety of approaches. Competition brings out a wide range of ideas and concepts and gives the promoter the choice of selecting that which fits into his specific requirements. One of the principal aims of the competition is to explore hidden talents among younger Architects. To many competitors, it often is the first step to a successful career. Competition Guidelines as laid down by the Council of Architecture protect and safeguard the interests both of the promoter and the competitor. While ensuring the promoter a design of high standard and adjudged as such by prominent Architects acting as Assessors, it also ensures that each competitor competes on like conditions and within the same limitations. Both the promoter and the competitor are assured by these guidelines that the entries will be judged only by those who are qualified to interpret the competitors' presentations and to judge if the design selected meets with the promoter's requirements. The guidelines therefore lay considerable emphasis on the mandatory requirement of Assessors and the qualifications. The appointment of the Assessors should therefore be the immediate and first step, the moment the promoter decides to go in for a competition. The President of the Council of Architecture, if so requested by the promoter, may suggest a panel of names experienced in this type of project, proposed, for appointment as Assessors. Their responsibilities commence with the approval of the brief of the competition project. The Assessor may even help to prepare the brief. For practical reasons, this responsibility is often taken by the Senior Assessor who would then be available to advise the promoter on all matters connected with the competition, from the promoter's decision to hold the competition till the final award. Briefly the Assessors (or the Senior Assessor) will: * Assist in the preparation and approval of the brief. * Study and understand the requirements of the Local Authorities. * Visit and examine the project site, if necessary. * Advise on the appointment of the Technical Advisers, if necessary. * Finalise the competition conditions. * Prepare the final report/award. The project brief is the most important document. The success of the competition will depend upon the clarity and the completeness of the brief. This can be achieved by a very close cooperation between the Promoters and the Assessors (or the Senior Assessor) in the preparation and finalisation of the brief. Further, the participation of the Assessors in the preparation of the brief will enable them to understand fully the intent of the promoter. Also as qualified architects, they would be capable of visualizing the development with reference to the promoter's requirements, site conditions etc. and in interpreting the competition entries in these terms. For complicated projects such as Hospitals, Airports etc., which are under constant development or projects encompassing highly technical elements, a Technical Adviser would be considered necessary in the initial stage to help the Promoter and the Assessors to draw up the brief and subsequently to advise the Assessors on the technical aspect of the competition entries. Once the promoter's requirements, the site conditions, the requirements of the local authorities etc. have been formulated into the competition brief, the Assessors (or the Senior Assessor) can advise the promoter on the type of competition that should be promoted. Schedule 1 of the Competition Guidelines describes in detail the types of competitions, which could be adopted and successfully conducted. The conditions for Architectural competition given in Schedule 3 specifies the procedure to be followed by the promoter for conducting competitions and these conditions have been drawn up to ensure that each competitor competes on similar conditions, that the selection is based entirely on merit, that in appreciation of the effort that would be put in by each competitor suitable and adequate prize monies and honoraria are assured, that anonymity of the competitor is maintained during the competition and that each competitor enjoys Copyright and Right of Ownership. Response from well established architects as well as large number of young architects to an open competition can best be assured by wide publicity. This is all the more essential for projects which are of public interest. Publicity could begin with the invitation of architects to participate through widely read media. This could be followed by press conferences and finally by the publication of the Assessor's report and public exhibition of all the entries. ## Guidelines for Architectural Competitions ### Introduction: The purpose of these Guidelines is to indicate the principles upon which competitions will be conducted and the rules which must be observed by a promoter for conducting competitions. These guidelines have been drawn up in the interest of both the promoter and the competitor and to ensure that the architectural competitions are properly conducted and that selection of the design will be on merit alone and will satisfy the promoter's requirements. The Code of Professional Conduct of the Council of Architecture does not allow Architects to give unpaid services in competition with each other and competitive designs shall only be submitted through competition organised within the framework of these guidelines. ### Guidelines: ### Article 1: Eligibility to Compete: Participation in any and all competitions shall be open to: 1. Architects i.e those who are registered with the Council of Architecture under the Architects Act, 1972 on the date of announcement of the competition and thereafter. 2. Firms in which all the partners shall be registered with the Council of Architecture under the Architects Act, 1972 on the date of announcement of the competition and thereafter.¹ 3. Students of a Teaching Institution, the qualifying examination of which is recognised by the Council of Architecture provided that no member of the staff of the said institution is the sole Assessor or in a jury of three or more Assessors, only one Assessor is from the staff of the said institution. 4. Neither the Promoter of the competition, Assessor/s engaged for the competition nor any of their associate, partner or employee shall compete, assist a competitor or act as an architect or joint architect for the competition project. Competitor may be requested to submit a proof of qualification, copy of his valid Registration certificate issued by the Council of Architecture, and in case of a student, a certificate from the head of his institution which is qualified as per 3 above. ### Article 2: Competition: 1. The word 'Competition' shall apply to any competition described in Schedule 1 and participation shall be open only to those qualified as per Article 1. 2. The draft competition conditions including time table, registration fees, prize monies/honoraria, board of assessors, the programme etc. of competitions shall have been finalised within the framework of the guidelines prescribed by the Council of Architecture before any announcement is made by the promoter of the competition. 3. The conditions of the competitions shall clearly give: * Conditions based upon guidelines prescribed by the Council of Architecture. * Type of Competition. * Purpose of the competition and intentions of the promoter. * Nature of the problem to be solved. * All practical and mandatory requirements to be met by the competitors. * Number, nature, scale and dimensions of the documents, plan and/or models. * Estimates if required in standard form issued with the conditions. * Nature of prizes. * Names of Assessors. * Necessary information required for conducting the competition. 4. The competition shall be conducted in English. 5. All competition designs shall be submitted anonymously. ### Article 3: Board of Assessors: The Board of Assessors shall at all times include Architects who are registered with the Council of Architecture and shall be in a majority of at least one. ### Article 4: Prizes, Honoraria & Mentions: No competition shall be conducted without adequate premium/honoraria and the competition conditions and the media announcements must state the amounts and number of prizes for the open competition and the amount of premium or honorarium to each competitor in a limited competition and in the second stage of a two-stage competition. ### Article 5: Copyright & Right of Ownership: * Each competitor shall retain Copyright in his own competition design. * Each competitor shall retain the right of reproduction of his own competition design. ### Article 6: Exhibition of Entries: All competition designs including those disqualified by the Board of Assessors shall be exhibited for at least one week, together with a copy of the signed report of the Board of Assessors. The exhibition shall be open to public free of charge. ## Registration Procedure: **Architectural Competitions** It is extremely important for competitors who may be asked to pay substantial registration fees to know exactly when they are registered and under what conditions, the registration fee will be refunded. It is also important for intending competitors to receive sufficient information when they are invited to apply for the competition conditions, to enable them to judge whether the competition falls within the guidelines for architectural competition of the Council of Architecture and whether they are capable of tackling the problem set by the competition. The Council of Architecture recommends a three-part procedure: ### Part I A descriptive leaflet and / or an advertisement in general and professional media. These should include the following information: 1. Name of the Promoter 2. Purpose and nature of the competition. This should be carefully worded to give a clear idea of the scope of the project whether it is a project or an ideas competition, single or two-stage competition and the type of material that a competitor would be asked to submit. 3. The prizes (or honoraria) 4. Names of Assessors 5. Persons eligible to compete 6. An approximate time table 7. The procedure for registration, the last date for registration and the date by which the competition conditions would be made available by the promoter. Copies of this leaflet with a registration form attached (see model form) should be available from the promoter. ### Part II An intending competitor makes an application the bodies listed in the advertisement/leaflet for the registration form, completes the registration form as per the instructions given on the form and sends it by registered post to the promoter together with the registration fee (if any). The registration form should be sent by the intending competitor within the time stipulated. It will establish his eligibility to compete. The registration is only complete when the promoter accepts the competitor's eligibility by placing his name on the competition register and informs him in writing accordingly. ### Part III The competition condition will be sent to the intending competitor by the promoter only when his eligibility is established and his name is entered in the competition register. ## Model Form for Ideas Competition **Architectural Competition for....** ### 1.00 General Rules ### Invitation: 1.1 The promoter... (inset name of the promoter) has decided to promote an Ideas Competition and invites Architects/Students to submit designs in competition for...... (insert the name of the project) in accordance with the conditions and instructions set out below. It is not the intention of the promoter to build. The competition is promoted as an exercise in design/or planning, to draw attention to... (describe the purpose of the competition) and to assist the community by facilitating further research and thought into the problem. ### Eligibility 1.2 The term "Architect" will mean any person who at the time of his application is registered with the Council of Architecture under the Architects Act, 1972. Where the application is made by a firm, all partners of the firm shall be Architects. The qualification and title of the Partner who is responsible for the business of the firm, only need be stated in the registration form. 1.3 The term 'Student' shall mean a bonafide student of a recognised institution, the qualifying examination of which is recognised by the Council of Architecture. ### Approval of Conditions 1.4 This competition will be conducted in accordance with the guidelines of the Council of Architecture, which also apply in case of points which have not been specifically covered by these conditions. 1.5 The Board of Assessors have seen and approved these conditions. 1.6 A copy of the competition conditions have been filed with the Council of Architecture. 1.7 Registered participant wishing to submit more than one scheme may do so with payment of further registration fee for each additional entry. Each scheme should be submitted separately and the participant must apply for further copies of relevant despatch papers for each additional scheme. ### Persons Ineligible 1.8 No member of the Board of Assessors shall take part either directly or indirectly in the competition nor be entrusted either directly or indirectly with work connected with the prize winning design. No member of the promoting body or an associate or an employee or any member concerned with the preparation or organising of the competition shall be eligible to compete or assist a competitor. ### Entering in the Competition 1.9 The competition conditions and registration form are available on written application from...........(name of the promoter and his address). The Registration form filled in and completed in all respects as instructed should be sent to the promoter by registered post or hand delivery together with the registration fee of Rs.. ...not later than.... (indicate the date). Or The Registration form filled in and completed in all respects should be sent to the promoter not later than........... (indicate date). No registration fee is charged. 1.10 The registration fee sent along with registration form will be refunded: * If the applicant does not fulfil the qualification required under 1.2 and 1.3. The applicant will not be eligible to participate in the competition. * If the applicant returns the competition conditions with all enclosures by.... (indicate the date) and informs the promoter of his intentions not to participate. ### Board of Assessors 1.11 The following members have been appointed on the Board of Assessors to advise on the conduct of the competition, adjudicate on the designs submitted and make the award. (State below name, title and designation of each Assessor) 1. 2. 3. 4. 5. ### Appointment of Technical Advisers 1.12 If necessary the Board of Assessors may consult Technical Adviser appointed by the Senior Architect Assessor/Board of Assessors. The Technical Adviser may be consulted on any aspect of the competition and he may be asked to be present during the judging to give advice on entries when he is invited to do so, but he shall not take part in the judging process. ### Prizes and Mentions 1.13 The promoter undertakes to accept the decisions and the awards of the Board of Assessors and within 3 months of the date thereof to pay the following prizes: * To the author of the design placed first Rs... * To the author of the design placed second Rs.. * To the author of the design placed third Rs.. * The promoter has also set aside an additional sum of Rs.. for further awards for mentions to be allotted at the discretion of the Board of Assessors. ### Anonymity 1.14 Anonymity will be strictly observed at all stages of the competition by the competitors, by the Board of Assessors, by the Promoter and by all those concerned with the competition. ### Questions and Answers 1.15 Competitions' questions must be written on the form provided (No. 1) (attach additional plain sheets for more questions) and sent to (indicate name and address of the promoter) to reach not later than.. (indicate date). An explanatory memorandum dealing with the questions submitted will be dispatched to all the competitors not later than.. (indicate date) and will form part of the conditions and instructions of the competition. Or No questions will be permitted in the second stage. ### Submission of Designs 1.16 Submission of design implies acceptance of the competition conditions. Competitors are advised to retain copies of the design submitted. 1.17 All plans and accompanying documents and envelopes comprising a competition entry must bear on the top right hand a 1 cm high six-digit number of competitions choice. No other symbol, motto or distinguishing mark will be placed on any part of the competition entry. The design and the documents of each competitor shall be dispatched in a single packet using the label(s) provided (No. 2). 1.18 Each design must be accompanied by a declaration/proof of identity form (No. 3) signed by the competitor or joint competitors and enclosed in the envelope provided. Each competitor must be prepared to satisfy the Board of Assessors that he is the bonafide author of the design he has submitted. 1.19 Competition designs delivered by hand should reach the Promoter at his address given in 1.9 not later than (indicate date and time). Receipt with date and time of delivery will be issued by the promoter to the competitors. 1.20 Competition designs sent by post or through forwarding agent must be dispatched not later than (indicate date - this should be same as 1.19). Proof of dispatch clearly showing the date of dispatch shall be forwarded to the promoter separately with a covering letter informing him of the dispatch of the competition designs. This letter shall be on a plain paper unsigned and only with the six-digit number. 1.21 Competition designs sent through post or through forwarding agent must reach the promoter at his address given in 1.9 not later than (indicate date and time) 1.22 All drawings, documents, report and photographs should be packed together in a plain brown paper and sealed. This packet will also include the sealed envelope (No. 4) containing the declaration/ proof of identity form (No. 31). If the packet has to travel a long distance, it may be dispatched in a wooden crate. Both the packet and the wooden crate will bear only the name and address of the promoter and the six-digit number. ### Insurance of Competition Design 1.23 Each competitor is responsible for insuring his entry against loss, damage or non-delivery upto the time of its receipt by the promoter at the address given in 1.9. 1.24 On receipt by the promoter, each entry will be insured him (the promoter) for the sum of Rs.. till is return to the competitor after the award. This sum will also cover expenses to return of the design to the competitor. ### Judging Procedure 1.25 The promoter will place a secretariat at the disposal of the Board of Assessors to minute their meetings and record their decisions. 1.26 The deliberations of the Board of Assessors will be secret. No member of the Board or Technical Adviser or member of the promoter's staff or competition secretariat may disclose any details of the competitions, deliberations or decisions. The decisions of the Board of Assessors are final and binding on the promoter and competitors. 1.27 The judging of the entries are scheduled to take place during the month of (indicate month and year) and any delay agreed by the Boad of Assessors will be publicly announced. 1.28 The promoter will announce the award of the competition not later than two weeks after the judging has been complete. 1.29 A copy of the report of the Board of Assessors will be sent to each competitor at the same time as the Board's award is made public. ### Disqualification 1.30 The Board of Assessors may disqualify entries for the following reasons: * If despatched by post or through the forwarding agent to or delivered in person at the promoter's address in 1.9 after the last date and time given in 1.19 and 1.20. * If received by the promoter at the address given in 1.9 by post or through forwarding agent after the last date and time given in 1.21. * If the competitor disregards any of the conditions of the competition. * If the competitor attempts to influence any member of the Board of Assessors and/or discloses his identity. ### Termination of the Competition 1.31 If against all expectations entertained by the promoter, the result of the competition is such that none of the participants could be declared by the Assessor as the winner of the competition, competition could be regarded as terminated and the promoter will on the advise of the Board of Assessors award the second, third and the additional prizes to the entries selected by the Board. ### Announcement of Award and Exhibition 1.32 The promoter will publish the award of the Board of Assessors and inform the Council of Architecture after having first informed the authors of the prize winning and premiated designs individually by telegrams and confirmed by letters. 1.33 All designs including those disqualified by the Board of Assessors will be exhibited from (indicate date) to (indicate date) at (indicate address) together with the copy of the signed report of the Board of Assessors. The above dates of the exhibition will also be conveyed individually to all competitors in advance. 1.34 Names of all competitors will be displayed at the exhibition. However, competitors of designs not premiated may choose to remain anonymous. They should so indicate on the envelope containing their declaration/proof of identity form. ### Returning of Entries 1.35 Within one month after closing of the exhibition, all entries except the design placed first will be returned to the postal address given in the declaration form, by the promoter at his own cost. If the delivery to any such addresses is not accepted a notification to that effect will be sent by the promoter by registered post to the said postal address and the entry will be kept by the promoter with him for collection by the competitor for a period of three months from the date of the registered letter. After that the promoter will be free to dispose of the entry at will. ### Rights 1.36 Drawings of the designs winning the first prize will be retained by the promoter as his property. 1.37 Copyright of all designs including the designs winning the first prize will be that of the authors of the designs. 1.38 Design awarded the first prize only will be used by the promoter. 1.39 The promoter's right on the designs awarded the first prize covers one execution. Repetition of the said design by the promoter will be with the written permission of the author and on confirmation of suitable terms. 1.40 No other designs whether premiated or not shall be used wholly or partly by the promoter. 1.41 Each competitor shall retain the right of reproduction of his designs. ### Settlement of Disputes 1.42 In the event of dispute not related to the judging procedure or the award of he Board of Assessors, the settlement will be by arbitration without recourse to the legal authorities. ### Competition Table 1.43 The competition will be run in accordance with the following time table: * Competition conditions will be made available by the promoter (indicate date) * Last date for registration (indicate date) * Last date for return of competition conditions for refunding registration fee (indicate date) * Last date of receipt of questions by the promoter (indicate date) * Last date for despatch of answers to questions to the competitor (indicate date) * Last date for despatch of competition entries by post or delivery of entries to the promoter by hand (indicate date) * Last date for receipt of entries by post or through forwarding Agent by the promoter (indicate date) * Judging dates (indicate date) to (indicate date) * Intimation to each competitor of the awards of the Board of Assessors and publication of the awards (indicate date) ### 2.00 Explanatory Note of the promoter, purpose and intent of the project ### 3.00 Information of General Nature * 3.1 Economical Aspect * 3.2 Social and Cultural Aspect * 3.3 Climate * 3.4 Physical Aspect and Description of the site * 3.5 Etc. ### 4.00 Programme of Requirements ### 5.00 Drawings and Documents to be submitted by Competitors * 5.1 Site plan and Location plan * 5.2 Sketch design drawings * 5.3 Prespective view (model if necessary) * 5.4 Etc. ### 6,00 Annexures * 6.1 Registration Form * 6.2 Competitors' Question Form (No.1) * 6.3 Competitors' Question Envelope (No.1) * 6.4 Label (No.2) * 6.5 Declaration/proof of Identity Form (No.3) * 6.6 Declaration/proof of Identity Envelope (No.3) * 6.7 Location plan * 6.8 Site plan * 6.9 Photographs of surrounding area and site * 6.10 Letter type and size for code number ## Model Form for Single Stage Open Competition **Architectural Competition for....** ### 1.00 General Rules ### Invitation 1.1 The promoter.. (insert name of the promoter) has decided to promote an architectural competition and invite Architects to submit design in a single stage competition for... (insert the name of the project) which is proposed to be built on a site at.. (indicate the location of the site) and admeasuring (area).. Sq.m in accordance with Conditions and Instructions set out below. ### Objects and Nature of the Competition 1.2 The object of the competition is to obtain design for. (insert name of the project) in accordance with which after further elaboration this project will be developed. ### Eligibility 1.3 The term "Architect" will mean any person who at the time of his application is registered with the Council of Architecture under the Architects Act, 1972. Where the application is made by a firm, all partners of the firm shall be Architects. The qualification and title of the Partner who is responsible for the business of the firm only need to the stated with registration form. ### Approval of Conditions 1.4 This competition will be conducted in accordance with the Guidelines of the Council of Architecture, which also apply in case of points which have not been specifically covered by these conditions. 1.5 The Board of Assessors have seen and approved these conditions. 1.6 A copy of the Competition Conditions have been filed with the Council of Architecture. ### Persons Ineligible 1.7 No member of the Board of Assessors shall take part either directly or indirectly in the competition or be entrusted either directly or indirectly with work connected with the prize winning design. No member of the promoting body or an associate or an employee or any member concerned with the preparation or organising of the competition shall be eligible to compete or assist a competitor. ### Entering in the Competition 1.8 The competition conditions and registration form are available on written application from...........(name of the promoter and his address). The registration form filled in and completed in all respects as instructed should be sent to the promoter by registered post or hand delivery together with the registration fee of Rs.. ...not later than.. (indicate the date). Or The Registration form filled in and completed in all respects should be sent to the promoter not later than........... (indicate date). No registration fee is charged. 1.9 The registration fee sent along with registration form will be refunded: * If the applicant does not fulfil the qualification required under 1.3. * If the applicant returns the competition conditions with all enclosures by. (indicate the date) and informs the promoter of his intentions not to participate. ### Board of Assessors 1.10 The following members have been appointed on the Board of Assessors to advise on the conduct of the competition, adjudicate on the designs submitted and make the award. (State below name, title and designation of each Assessor) 1. 2. 3. 4. 5. ### Appointment of Technical Advisers 1.11 If necessary the Board of Assessors may consult Technical Adviser appointed by the Senior Architect/Assessor/Board of Assessors. The Technical Adviser may be consulted on any aspect of the competition and he may be asked to be present during the judging to give advice on entries when he is invited to do so but he shall not take part in the judging process. ### Prices and Mentions 1.12 The promoter shall accept the decisions and the awards of the Board of Assessors and within 3 months of the date thereof pay the following prizes: * To the author of the design placed first Rs... * To the author of the design placed second Rs.. * To the author of the design placed third Rs.. * The promoter has also set aside an additional sum of Rs.. for further awards for mentions to be allotted at the discretion of the board of Assessors. ### Guidelines in respect of the winning design 1.13 It is the intention of the promoter to build, and the author of the winning design will be appointed as the architect for the project to make final plans and render architectural and other allied services for the successful implementation of the project. 1.14 As soon as possible and within a reasonable time, the promoter shall confirm in writing the appointment of the winner of the competition (subject to 1.16 if applicable) as the architect in accordance with the "Conditions of Engagement and Scale of Professional Fees and Charges' of the Council of Architecture, and the prize money due to him under 1.12 shall be an advance towards his fees adjustable in his final instalment of fees. 1.15 In the unusual event when the promoter decides not to appoint the winner of the competition as architect to the project as per 1.13 he will compensate him equal to twice the sum total of the prize monies referred to in 1.12 in addition to the prize money awarded to him as the winner of the competition. 1.16 If in the opinion of the Board of Assessors the winner of the competition does not have adequate experience commensurate with the importance, complexity or magnitude of the project he may be required to associate with an individual architect or an architectural firm who in the opinion of the Board of Assessors would have the requisite experience. 1.17 The promoter will start the project as soon as it is possible. If due to unforeseen circumstances and in spite of true intent the appointment referred to in 1.13 or the construction of the project should be delayed and the winner of the competition is not given any further instructions to develop his design, the promoter will pay him after one year from the date of the Award, in addition to the prize money, an amount equivalent to twice the sum total of the prize monies in 1.12. 1.18 If for any reasons whatsoever the project is definitely called off and cancelled, the promoter will pay the winner of the competition, in addition to the amount paid as per 1.12 and 1.17, a further sum equivalent to the sum total of the prize moneys in 1.12. The total amount thus received by the winner of the competition shall be regarded as a final reward for all his work and it shall constitute full discharge by the promoter of the competition. 1.19 If, however, the project is called off or cancelled after the winner of the competition has been appointed as architect and he has rendered further services towards the implementation of the project, he shall be paid as per above or as per the "Conditions of Engagement and Scale of Professional Fees and Charges" of the Council of Architecture whichever is more. ### Anonymity 1.20 Anonymity will be strictly observed at all stages of the competition by the Competitors, by the Board of Assessors, by the Promoter and by all those concerned with the competition. ### Questions and Answers 1.21 Competitions' questions must be written on the form provided (No. 1) (attach additional plain sheets for more questions) and sent to (indicate name and address of the Promoter) to reach not later than..... (indicate date). An explanatory memorandum dealing with the questions submitted will be dispatched to all the competitors not later than (indicate date) and will form part of the conditions and instructions of the competition. Or No questions will be permitted in the second stage. ### Submission of Designs 1.22 Submission of design implies acceptance of the competition conditions. Competitors are advised to retain copies of the design submitted. 1.23 All plans and accompanying documents and envelopes comprising a competition entry must bear on the top right hand a 1 cm. high six-digit number of competitions' choice. No other symbol, motto or distinguishing mark will be placed on any part of the competition entry. The design and the documents of each competitor shall be dispatched in a single packet using the label(s) provided (No. 2). 1.24 Each design must be accompanied by a declaration/proof of identity form (No. 3) signed by the competitor or joint competitors and enclosed in the envelope provided. Each competitor must be prepared to satisfy the Board of Assessors that he is the bonafide author of the design he has submitted. 1.25 Competition designs delivered by hand should reach the Promoter at his address given in 1.8 not later than.. (indicate date and time). Receipt with date and time of delivery will be issued by the promoter to the competitors. 1.26 Competition designs sent by post or through forwarding agent must be dispatched not later than (indicate date - this should be same as 1.25). Proof of dispatch clearly showing the date of dispatch shall be forwarded to the promoter separately with a covering letter informing him of the dispatch of the competition designs. The letter shall be on a plain paper unsigned and only with the six-digit number. 1.27 Competition designs sent through post or through forwarding agent must reach the promoter at his address given in 1.8 not later than (indicate date and time). 1.28 All drawings, documents, reports and photographs should be packed together in a plain brown paper and sealed. This packet will also include the sealed envelope (No. 4) containing the declaration/ proof of identity form (No. 31). If the packet has to travel a long distance, it may be dispatched in a wooden crate. Both the packet and the wooden crate will bear only the name and address of the promoter and the six-digit number. ### Insurance of Competition Design 1.29 Each competitor is responsible for insuring his entry against loss, damage or non-delivery upto the time of its receipt by the promoter at the address given in 1.8. 1.30 On receipt by the promoter, each entry will be insured by him (the promoter) for the sum of Rs.... till its return to the competitor after the award. This sum will also cover expenses for the return of the design to the competitor. ### Judging Procedure 1.31 The promoter will place a secretariat at the disposal of the Board of Assessors to minute their meetings and record their decisions. 1.32 The deliberations of the Board of Assessors will be secret. No member of the Board or Technical Adviser on member of the promoters' staff or competition secretariat may disclose any details of the competitions, deliberations or decisions. The decisions of the Board of Assessors are final and binding on the promoter and competitors. 1.33 The judging of the entries are scheduled to take place during the month of (indicate month and year) and any delay agreed by the Board of Assessors will be publicly announced. 1.34 The promoter will announce the award of the competition not later than two weeks after the judging has been complete. 1.35 A copy of the report of the Board for Assessors will be sent to each competitor at the same time as the Board's award is made public. ### Disqualification 1.36 The Board of Assessors may disqualify entries for the following reasons: * If despatched by post or through the forwarding agent to or delivered in person at the promoter's address in 1.8 after the last date time given in 1.25 and 1.26. * If received by the promoter at the address given in 1.8 by post or through forwarding agent after the last date and time given in 1.27. * If the competitor disregards any of the conditions of the competition. * If the competitor attempts to influence any member of the Board of Assessors and/or discloses his identity. ### Termination of the Competition 1.37 If against all expectations entertained by the promoter the result of the competition is such that none of the participants could be declared by the Assessor as the winner of the competition, competition