8/7 Requisitions and Delivery PDF

8/7 REQUISITIONS AND DELIVERY 1 8/7 REQUISITIONS AND DELIVERY 8/7-10.01 REQUISITIONS and DELIVERY -01. GENERAL.01 GENERAL PROCEDURE Administrative offices located at City Hall East participa...

8/7 REQUISITIONS AND DELIVERY 1 8/7 REQUISITIONS AND DELIVERY 8/7-10.01 REQUISITIONS and DELIVERY -01. GENERAL.01 GENERAL PROCEDURE Administrative offices located at City Hall East participates in a trial ordering procedure for standard office supplies and paper. See 8/7-30.01. Supplies and services are to be requested by use of the Supply Requisition System (SRS). This system is available on the Department computer intranet system. Before filing a requisition to request a service or supply item, determine the method to be used by referring to either 8/3 (Services) or 8/5 (Supplies). Follow all instructions below in order. A. Check to see if a separate requisition is required as shown in 8/7-01.50. B. Check the transaction menu in 8/7-01.60 to select type of requisition transaction. C. Anytime an item is to be forwarded, follow the procedure in 8/7-40.01 (Forwarding Item)..50 REQUISITION REQUIREMENTS A separate requisition shall be filed for each of the following requested services or supplies: Note More than one inventory item may be listed on the same requisition when articles are being ordered or turned in for credit. Care must be taken to ensure that inventory items are not listed with non-inventory items. A. Inventory items. (INV) B. Non-catalog items C. Items returned to the storeroom for credit. D. Budget approved items. E. Repair or alteration of apparatus. F. Manufacture of furniture or equipment by S&M. G. Personal Protective Equipment replacements. Note A separate requisition is required for each member but the requisition may contain more than one item. 1. Boots, turnout 2. Coats, turnout 3. Pants, turnout 4. Safety boots 5. Work pants, non-officers 6. Brush jacket 7. Brush pants 8. Body armor 9. Wool/Nomex pants: Officers, Staff Assistants and Special Duty members, including Metro Staff Assistants and Inspectors may order any combination of two pair (wool or nomex). The normal 8/7 REQUISITIONS AND DELIVERY 2 replacement is two pair per year unless they are damaged which requires the incident number of the incident on the requisition. (EMS personnel refer to appropriate Employment Memorandum or MOU). H. Maps I. Business cards.60 TRANSACTIONS MENU A. Order By: Name of the member requesting supplies or service. B. Ship To: Location the supplies will be delivered. C. Transaction: 1. Supplies: Used for ordering expendable items. 2. Clothing: Used for protective clothing replacement. Refer to 8/7-20.42 3. Inventory Add: Used for adding furniture or equipment to a location’s inventory. The transfer-in of an inventory item to a location or replacement of an inventory item is an “Inventory Add” to the receiving location. Refer to 8/5-42.20. 4. Inventory Credit: Used for deleting an inventory item from your location’s inventory account. The transfer out of an inventory item or turning in of an inventory item for replacement is an “Inventory Credit” to the sending location. Refer to 8/7-20.35. 5. Other: Used for apparatus repair or service. Refer to 8/7-20.49. a. Turnout boots, pants and coats may be ordered on one requisition per member. b. Helmets and helmet shields may be ordered on one requisition per member Note Inventory items and non-inventory items must not be listed on same requisition. -20. PREPARING THE SERVICE/SUPPLY REQUISITION.01 GENERAL Requisitions shall be prepared using the “SRS” Supply Requisition System. For the purpose of illustration and explanation, the requisition is divided into three main portions. A. Heading, (Entered Automatically) B. Body, (Entered Automatically) C. Authorized approvals. Refer to Volume 4, 8/7-20.70 and 8/7-90.20. Sign on to the SRS system with your member sign on identification and password, and then select the desired operation: A. Place an order for supplies. B. Check status of an order. C. Place an order for repair/service. D. Receive an order. E. Order approval 8/7 REQUISITIONS AND DELIVERY 3 F. Your comment/question Select the “Ship To” destination from the drop down menu. This is the location that General Services will deliver the requested supplies. Select “Transaction” from the drop down menu: A. Supplies B. Clothing C. Inventory Add D. Inventory Credit E. Other.07 COMPLETING THE REQUISITION Select the “Start Shopping” button to begin. A. CATALOG: Select the appropriate function that identifies the catalog being requested. All A-Z Janitorial Supplies Office Supplies Fire Equipment GSD @ DCG GSD @ S&M Medical Supplies Forms Protective Equipment Auto Parts Non-Standard Note The transfer of an inventory item from one location to another must be transacted on two requisitions. This would require election the inventory add on one requisition and inventory credit on the second requisition. Note The “Non Standard” catalog provides a blank form to be used for items not found within the provided catalogs. This order shall be separate from other orders so that it will have its own order number..14 COMPLETING BODY OF THE REQUISITION The requisition has two primary purposes. 1. Request supplies 2. Request repairs To complete the body of the Requisition, see the pertinent subsection below. A. Items listed in Catalog of Supplies in the SRS. B. Protective clothing replacement. Refer to Volume 4, 8/7-20.42. C. Apparatus repairs. Refer to Volume 4, 8/7-20.49. D. Petty cash and sub-purchase order, Refer to Volume 4, 8/7-20.56. E. Budget and non-catalog items. Refer to Volume 4, 8/7-20.63. 8/7 REQUISITIONS AND DELIVERY 4 F. Items being turned in for credit. Refer to Volume 4, 8/7-20.35. G. Inventory items. Refer to Volume 4, 8/5-42.01. H. Exchange of inventory item. Refer to Volume 4, 8/7-01.60..15 COMPLETING ENTRIES To complete the body of the requisition, check the supplies box to access the catalog or the repair/service box for apparatus repairs. A. Description/Instruction Box: 1. When ordering non-standard supplies, describe in “Special Instructions” box. 2. For vehicle repair or service, describe in appropriate detail. 3. Include informational comments, drawings, and statements that will substantiate your request. 4. When ordering clothing, the member’s name, rank, assignment, waist and inseam measurement must be entered in the “Special Instructions” box. In addition, include a statement that the item(s) were worn out or damaged in service to the City and the date of last issue. Refer to Volume 4, 8/7-20.42. B. LAFD Decal Number and Manufacturer Serial Number: This information is required (if applicable) when returning an inventoried item to S&M and when transferring an item from unit to unit. All inventory items do not have a decal or serial number. This information shall be entered in the “Special Instructions” box. 1. When returning an item to S&M on which the LAFD Decal Number is missing, refer to your inventory printout. C. Quantity Ordered: Enter the quantity being ordered. If you order 6 and the issue is “dozen”, you will get 72 (6 dozen) individual units. Refer to Catalog. D. Unit of Issue: Will be entered automatically. E. Quantity Issued: The number of items issued and charged to the requesting unit. To be completed by S&M. F. Apparatus Information: Requested service or repairs are to be entered in the “Special Instructions” box. 1. Shop number, year of vehicle, make, and model (model would indicate whether aerial truck, triple, etc.). 2. Mileage – current or best estimate. Use hours for stationary equipment. 3. Work order number – to be completed by S&M. G. Purchasing Information: To be used for supplies when the requesting Bureau has an operating budget to purchase materials/equipment. Use the “Non-Standard catalog. a. Account Number: Enter the account number from which the funds will be used for purchase. Refer to approved budget. b. Cost: The price quoted by the vendor. c. Vendor: The name, address, and phone number of vendor contacted. d. Price Quoted By: Enter the name of the person who quoted the price. e. Date Needed: Enter date if article is needed by a definite time. f. Attention: Enter name of vendor contact if different from person who quoted price. g. Information Confirmed By: Name of Department member who gathered purchasing information. 8/7 REQUISITIONS AND DELIVERY 5.21 BODY OF REQUISITION FOR ITEMS LISTED IN 8/9, CATALOG OF SUPPLIES A. ITEM DESCRIPTION The item description shall be entered as it appears in the Catalog of Supplies. No more than one item shall be listed on one line. When all lines are used, a new Requisition must be initiated. ABBREVIATIONS The following abbreviations, when used in 8/9, shall have the meaning explained below AH Ampere Hour DD Direct Delivery ASSY Assembly DIR-DLVY Direct Delivery BD Bond DUP Duplicating BHD Binderhead EL Electric BLD Blued EXPD Expanding BLK Black FHD Flathead BR Brass FIG Figure BRD Board FLH Fillister Head BRT Bright FOUNT Fountain CAN Canary GL Gallon CC Carriage Bolt GAS Gasoline C-C City-County GR Group CHMY Chrome-Moly GRD Goldenrod CLP Clasp HEX Hexagon CP Cadplated HD Head CR Cold Rolled HR Hot Rolled CRIMSN Crimson HRD Hard C-RED Crimson-Red IN Inch CTN Cotton LGL Legal CVS Canvas LGR Logger DBL Double LT-BLUE Light Blue LTHR Leather SCB Steel Cord Body LTR Letter SECTN Section MACH Machine SKT HD Socket Head MAN Manila SLK Silk MAN Manual SM Sheet Metal MLD Mild SPLT Split MTL Metal SQ Square NC USS or Nat’l Coarse STL Steel NF SAE or Nat’l Fine SUL Sulphite NP Nickel Plate T Tube NYL Nylon TC Thread Cutting OHD Ovalhead TR Tracing 8/7 REQUISITIONS AND DELIVERY 6 OVD Ovenhead TW Typewriter P Pipe Thread UGMD Ungummed PAN Panhead U-MARINE Ultra Marine PHH Phillips Head V Volt PLTD Plated WD Wood QUAD Quadrille WH White RCB Rayon Cord Body WS White Sidewall RG Ring YD Yard RHD Roundhead B. UNIT OF ISSUE ABBREVIATIONS The following abbreviations, when used in 8/9, shall have the meaning explained below CODE UNIT OF ISSUE BD Bundle BK Book BX Box CN Can CD Card CS Case CT Carton DZ Dozen DR Drum EA Each FT Foot GL Gallon IN Inch LB Pound OZ Ounce PD Pad PK Package PR Pair PT Pint QT Quart RM Ream RL Roll ST Set SH Sheet SK Sack 8/7 REQUISITIONS AND DELIVERY 7 SF Square Foot SY Square Yard TB Tube TN Ton YD Yard Note 1 "P-M" – Package of 1,000. Where "M" is used in this manner to indicate a quantity of 1,000, a separation dash (-) is used to indicate that "P" is a unit of issue and that "M" is an amount. Note 2 The quantity show in unit of issue may vary slightly from the actual quantity supplied. For example, when a bottle of ink contains 1-3/4 ounces, it will be shown as oz. 2. Note 3 For printed forms the standard issue for pad or pkg. is 25. Examples of units of issue: DESCRIPTION UNIT OF ISSUE INTERPRETATION Folder, Manila Lgl, 14 PT PK Package of 100(100) Manila Folders Rivet Brake Lining 4X4 (1m) PK Box of 1,000 rivets Rope FT Rope, which is sold by the foot Staples, wire 3/16" (5M) PK Box of 5,000 3/16" staples.35 BODY OF THE REQUISITION FOR ITEMS BEING TURNED IN FOR CREDIT Refer to Vol. 4, 8/7-20.07 A. Item being turned in for credit and no replacement of like item. B. Check inventory credit box on the transaction line. C. Make a statement in the ‘Special Instructions Box” of the requisition as to the reason the item is being turned in. D. Use the appropriate inventory tag number if the item is on the inventory printout. The computer should provide this number. E. Print and attach one copy of the requisition to official Station inventory printout. Note More than one inventory item may be listed on the same requisition when articles are being turned in for credit. Care must be taken to insure that inventory items are not listed with non-inventory items on the same requisition. 8/7 REQUISITIONS AND DELIVERY 8.42 BODY OF THE REQUISITION FOR PROTECTIVE CLOTHING REPLACEMENT A. Use a separate requisition for each member. B. Include the following items in the “Special Instructions” box. 1. Member’s full name, rank, and assignment. 2. Select the proper description of item(s) desired, including estimated size. 3. Material code number – provided by the computer. 4. Status of ownership. If the item to be replaced was purchased by the member, make a statement to that effect in the “Special Instructions” box, (refer to Volume 4, 8/3-32.01). 5. The member may either procure the clothing at S&M “Turnout World or the Department will deliver the requested items to the “Ship to” location. Include a statement in the “Special Instructions” box. The reason for replacement shall be entered in the “Special Instructions” box as one of the following: a. Worn out in the service of the City b. Damaged in the service of the City (include the incident number) c. Lost in the service of the City (include a brief statement of the circumstances). d. Lost or damaged not in the service of the City. F-225 Forward F225 To Bureau Commander, THROUGH CHANNELS Number of Copies Two Information Required Complete explanation of the circumstances regarding the loss or damage. 6. When the required information is not provided by the program, the member shall enter the appropriate information in the “Special Instructions” portion of the supply request. I.e.: Members full name, size, member will procure, etc. 7. Before approving the requisition, the Battalion Commander shall inspect the item needing replacement and determine that it is being replaced for one of the above reasons. B. For required approvals, refer to Volume 4, 8/7-90.20 C. After preparing the requisition, refer to Volume 4, 8/3-32.60 for additional procedures to be used. Note For repair of protective equipment, refer to Volume 4, 8/3-32.30. 8/7 REQUISITIONS AND DELIVERY 9.45 BODY OF THE REQUISITION FOR GLOVE REPLACEMENT A. Battalion Commanders are permitted to submit a requisition each July and January for these approved quantities: Firefighting & Work Gloves Battalions 1, 3, 4, 5, 7, 10, 11, 12, 13, 14, 17 and 18.........25 pairs each Battalion 6.....................................................................23 pairs each Battalion 15....................................................................27 pairs each Battalions 2 and 9............................................................20 pairs each Firefighter Protective Hoods All Battalions...............30 Each Wildland Firefighting Gloves All Battalions...............20 Each In addition to the routine ordering information, requisitions for the semi-annual glove, hood and goggle, orders shall contain a statement including: Battalion identity, that it is a “Department-approved semi-annual” order, and the current month and year. Battalion Commanders who feel they need to alter their approved semi-annual glove allocations may do so by submitting an F-225 to the Bureau Office providing justification for the increase..49 BODY OF THE REQUISITION FOR APPARATUS MAINTENANCE OR REPAIRS A. A requisition submitted for repairs is normally for repairs of apparatus. For repairs to buildings and building equipment, refer to Volume 4, 8/3-80.12. B. The body of the requisition should: 1. Include any dimensions, if applicable. 2. Include all items recorded on F-377 that have not been repaired. 3. Include a description of the item to be repaired and the needed repairs. If submitted for repair of Department apparatus that was involved in an accident, include the date of the accident and the incident number, if applicable in the “Description” box. Refer to Volume 4, 8/3-40.45 (Reporting Accident Repairs). C. Print one copy of the requisition and forward it with the apparatus..51 BODY OF THE REQUISITION FOR MAPS A. Use “Other” in the transaction menu and “Non-Standard in the catalog menu. B. For new panel maps with frames or roller maps, give the overall size, scale, and area to be included on the map and where it is to be installed. C. For type and size of maps, give scale, map number and number of copies (refer to 8/7-60.70). D. For any other map that requires a requisition give the type of map, scale, area of map and number of copies. E. Make a statement as to reason for ordering. F. Enter “GIS Maps and Graphics” at top of the requisition. Note For any additional assistance needed in ordering maps, phone GIS Maps and Graphics Unit direct at 485-6031. 8/7 REQUISITIONS AND DELIVERY 10.49 BODY OF THE REQUISITION FOR NON-STANDAD ITEMS A. Non-Standard items – Use “Other” in the transaction menu and “Non-Standard” in the catalog menu. Include the following in body of the requisition: 1. Description of work done or item purchased. 2. A full justification for the item or work. 3. Name, address, etc., of vendor, if known. B. Refer to Volume 4, 8/7-90.20 for required approvals, then forward the requisition as shown in 8/7-20.70. Note For additional procedures regarding sub-purchase orders refer to Volume 4, 8/5-70.50..63 BODY OF THE REQUISITION FOR BUDGET & NON-CATALOG ITEMS Use a separate requisition for each item desired as follows: A. The Los Angeles City Charter governs the purchases of all equipment, supplies, materials, rentals, or repair service. This requires using the competitive bid process, even when it is thought that only one company can provide a service or product. Fire Department members shall not commit the Department for services and materials without prior approval or authority from the Supply and Maintenance Division or City Purchasing. To ensure payment, it is imperative that all members contact the Supply and Maintenance Division before ordering any services or goods from an outside vendor or agency. B. Enter in the “body” of the report 1. The description of the item, i.e., vendor model number, type, size, color, etc., or any other information helpful in purchasing the specific item desired. Attach illustrated advertising material if possible. 2. The quantity desired. 3. If known, where the item may be obtained (i.e., the vendor’s name and address). 4. The estimated cost of the item. 5. Designate as “non-catalog item” or as a “budget item”. If budget item, give budget year, page, item number and expenditure period. C. Refer to the following Manual of Operation sections to complete such requests: 8/5-42.20B, 8/5-56.01, and 8/7-90.20..70 AUTHORIZED APPROVALS A. The required approvals are an automatic function of the SRS requisition system. The request will be electronically forwarded through the required chain of command and all approvals will be required before the requisition will be filled. B. When three Commanders approvals are required, i.e., apparatus alteration (refer to 8/7-90.20). The requesting member will print a copy of the requisition and attach it to the required F-225 for all of the approval signatures. The signatures on the F-225 do not eliminate the need to have the requisition approved electronically through the chain of command 8/7 REQUISITIONS AND DELIVERY 11.73 FORWARDING THE REQUISITION A. The requisition will be forwarded electronically to the next approving authority. B. The requisitioning sub-division shall print one copy of the requisition to serve as a record of services or supplies “on order”. C. To determine when items will be delivered to the subdivision, refer to Volume 4, 8/7-80.17 (Delivery Schedule). D. If a copy of the requisition is required to be forwarded with the item, print a second copy of the requisition to accompany the item. Refer to Volume 4, 8/7-40.00 (Forwarding to S&M). SERVICE & SUPPLIES/REQUISITION & DELIVERY A 02-04 SAMPLE 1 SAMPLE 2 SAMPLE 3 SAMPLE 4 -30. HEADQUARTER OFFICE SUPPLY ORDERING PROCEDURE USING SMS Items that are on the Department’s Office Supply Catalog #2 are pre-approved items that will be ordered by Headquarters staff. These are items that were previously stocked at Supply & Maintenance. The following instructions will help you place an order for these types of products: Step 1 Reserve your PO No. in SMS (see Exhibit 1). The vendor number for Office Depot is 0000028040. Enter your name and phone or F80 number for PO Ref. Exhibit 1 Step 2 Now you’re ready to order from Office Depot directly. Go to Office Depot Website. www.bsdnet.officedepot.com Exhibit 2 Enter item numbers (see Exhibit 2) and reserved purchase order number to complete your order. Place your order on hold until your purchase order is approved in SMS. Office Depot will send you an e-mail confirmation of your order. Print this confirmation and attach to your paperwork. Step 3 Once you’re done creating your orders through Office Depot, go back to SMS to update your purchase order. Bring up your reserved PO and enter the fields in your purchase order defaults (see Exhibit 3). Office Depot orders are delivered the next business day. Be sure to include your CACF Number. Next, go to the lines panel and enter the contract # 57611, line item 1, description Office Supply Confirmation # 00000000-000 (The number is given in your e-mail from Office Depot). Go to the schedule panel and enter the total of your order, before tax. Go to your comments and enter your name and phone number. Save your purchase order and send through for chart-field approval. Once approved and dispatched, go back to the Office Depot web page and release your order. Step 4 When your items are delivered, go to the SMS receipt screen to receive your items. This will prompt GSD Accounts Payable to pay the invoice. Notes Items that are not in that catalog are considered to be Special Order items. Send F80’s or SRS Requests to Supply & Maintenance to request these items. 8/7 REQUISITIONS AND DELIVERY 12 -35. HEADQUARTER PAPER ORDERING PROCEDURES SPICER’S PAPER Paper listed on the last page of Office Supply Catalog #2 are pre-approved items (pending funding) that will be ordered by field staff. These are items that were previously stocked at Supply & Maintenance. To place an order for these type of products: On SMS, go to Manage Purchase Orders, Add Start at your Header Information and input your mail stop, due date (the following business day), Account No. 6010, Fund 100, Dept 38, Object Code 601, Budget Year 2004 CACF # (unique to your location). Click OK to accept. Go to the Lines Panel of your purchase order. Enter vendor number 3864 to select Spicer’s Paper as your vendor. Select your name as Buyer. Click on the Line Details button to input your contract information. Select Contract 57051, line 1, select OK to accept. A generic description will appear. Overwrite that description with the description of the paper you wish to order. The contract unit of issue defaults to LT (lot). You cannot overwrite that field. Enter the unit of issue at the end of your product description. Certain items can only be purchased by carton, others by ream. Please refer to the description, pricing, and unit of issue below to input into your lines description. Paper, 3-Hole Punch 8-1/2X11 #0284-1114 / CT / $24.25 Paper, 8-1/2X11, Blue / RM / $5.90 Paper, 8-1/2X11, Canary / RM / $5.90 Paper, 8-1/2X11, Green / RM / $5.90 Paper, 8-1/2X11, Pink / RM / $6.08 Paper, Copier, White, 11X17, Recycled #0284-1118 / CT / $22.58 Paper, Copier, White, 8-1/2X11 #0284-1112 / CT / $22.58 Paper, Copier, White, 8-1/2X14 #0284-1116 / CT / $28.68 There are 10 Reams per Carton except for 11X17 in which there are 5. Go to the Schedule panel to input pricing information. The price will default to.01. Change that price to the unit price as indicated on the previous page. Lastly, go to the Comments panel. Select the Send to Vendor option in order for your comments to print on the purchase order. For Type, select Line and the number of the last line on your purchase order. In the large square, type in your name and phone number for contact information. Go back to your Header Panel and change the Method from Fax to Print. You are now ready to save your order. Select the icon that resembles a diskette under File on the top left corner. You will get a message stating: Warning Price on line 1, schedule 1 does not balance to sum of value adjustments for the schedule. (10200,4) Select OK. This message appears because you changed the price from.01 to the unit price of your item. A purchase order number will now appear where PO: NEXT is now. Write down that PO number and send this order through for Chart Field Approval by selecting Use, Chart Field Approval, Approval, once again save it. You will see the following message: Warning This transaction needs CAE approval. Enter it into workflow? (107,4) Save it again by re-selecting the diskette (save icon). This document is now on the CAE’s worklist. In a couple of hours, check your workbench to see if it has been approved and that it has passed budget check. If it has, dispatch it and fax it to the vendor. Their contact information is below. 8/7 REQUISITIONS AND DELIVERY 13 SPICER’S PAPER Phone: 562-698-1199 X 1 FAX: 562-945-9413 CONTACT: DAWN If you have questions pertaining to your paper order, please contact the vendor at the number above. If your questions that pertain to SMS, refer to your user manual or call the SMS Help Desk @ 485-8695. If you wish to order paper that is not provided on Page 27, please submit that request to S&M as a special order. -40. FORWARDING ITEMS.01 GENERAL When items are forwarded for repair, service or turn-in (except expendable items), they must be tagged with an F-175. When items are forwarded or returned, a journal entry shall be made..25 FORWARDING TO S&M Except for the immediate exchange or repair procedure, items being forwarded to S&M must be available at Battalion headquarters or other normal delivery point for pick-up by S&M on the normal delivery day or by Department messenger..50 BULKY ITEMS When items are too bulky or oversize to permit sending them to the normal pickup point, Station or Unit Commanders will call the Storeroom Counter (485-6124), and arrange for pickup of the item by the S&M delivery truck..75 PREPARING F-175 TAG A. Make all entries in ink. B. Reason Forwarded – This section should describe the specific damage to the item, or state the reason why the item is being forwarded. The statement “Replace” is not adequate. C. "Name" – The person sending in the item shall print name legibly. D. If the item is being forwarded somewhere other than S&M, indicate the destination on the top portion of the F-175. E. Do not make entries on back of the F-175. -60. ORDERING AIDES.33 JANITORIAL LIST The following list may be used as a guide to determine needed amounts of each item. A unit’s needs may differ from the suggested amounts listed, therefore, it is recommended that a list similar to the one shown below be prepared for the unit’s particular needs, and kept available in quarters. 8/7 REQUISITIONS AND DELIVERY 14 Item Single House Multiple House Ammonia 1 2 Brush, Toilet 2 4 Chamois 2 4 Cleaner, Scour, Household, 14 oz. 10 15 Cloth, Emery, # 0 Fine 6 10 Cloth, Emery, # 1/2 Medium 6 10 Cloth, Emery, # 1 1/2 Course 6 10 Disinfectant 1 2 Drain Opener, Can 2 3 Lamps Stock a few of each needed size Mop, Head, 32 oz 4 4 Pan, Dust, Japanned 1 1 Paper, Flint, fine (sheets) 6 12 Medium sheets 6 12 Coarse sheets 6 12 Paper, Toilet, Case 1 1 Polish, Metal, Pt. 2 3 Soap, Wash Powder, Syn. 10 lbs 1 2 Sponge, Cellulose, 2 x 4 x 6 4 8 Towel, Paper, Case 1 1 Twine, Salvage & Life Gun 1 2 Wax, Floor, Water Base (Gal.) 1 2 Wool, Steel, #1 1 1 In addition, officers should check the following, and replace as needed --- brushes, brooms, buckets, doormats, mop wringer, garbage cans, trash cans, bicarbonate of soda and wiping towels..66 FIRST AID KITS There are four general types of first aid kits in use in the Department. The types and maximum content of each are listed below: STANDARD FIRST AID KIT (#36) FOR FIRE STATIONS (house kit) Amt Carried Applicator, Cotton 1 Pkg Band-Aid, Plastic 1” x 3” 1 Box Blade, Tongue, Wood 3 Ea Case, First Aid, #36 1 Ea Forceps, Splinter 1 Ea Gauze, Bandage, 1” x 10 yds. 2 Rl Gauze, Bandage, 2” x 10 yds 2 Rl Gauze, Bandage, 3” x 10 yds. 2 Rl Eye Wash, 1 oz. Dropper Bottle 1 Ea 8/7 REQUISITIONS AND DELIVERY 15 Muslin, Unbl., Heavy 40” Width 2 Yd Ointment, Antipyrexol Kip 2 oz. 1 Ea Pad, Abdominal 7 ½ x 8 1 Ea Sponge, Sterile Pkg. Of 2 6 Ea Tape, Adhesive, ½” x 10 yds. 1 Rl Tape, Adhesive, 1” x 10 yds. 1 Rl Scissors, First Aid Kit 1 Ea STANDARD FIRST AID KIT (#36) FOR EMERGENCY APPARATUS THAT DO NOT CARRY A TRAUMA BOX Amt Carried Applicator, Cotton 12 Ea Bandage, triangular 1 Ea Band-Aid, Plastic 1” x 3” 12 Ea Blade, Wood, Tongue 3 Ea Case, First Aid Kit, #36 1 Ea Forceps, Splinter 1 Ea Gauze, 1 yd. Square 1 Ea Gauze, Bandage, 1” x 10 yds. 2 Rl Gauze, Bandage, 2” x 10 yds 2 Rl Gauze, Bandage, 3” x 10 yds 1 Rl Eye Wash, 1 oz. Dropper Bottle 1 Ea Ointment, Antipyrexol, Kip, 2 oz. 1 Ea Pad, Abdominal, 7 1/2 “ x 8 4 Ea Scissors, First Aid Kit 1 Ea Sponge, Sterile, Pkg of 2 4 Ea Tape, Adhesive, ½” x 10 yds 1 Rl Tape, Adhesive, 1” x 10 yds. 1 Rl Tourniquet 1 Ea STANDARD FIRST AID KIT (#36) For all Non-emergency vehicles. AMT ABD Pad 2 Applicator, Cotton tip 6” wood, Pkg 100 1 Bandage, Triangular, 40” with pins 2 Band-Aid, Adhesive 1x3 10 BVM, adult 1 BVM, pediatric 1 Cold Pack 2 EMT Scissors 1 Eye Wash 1 Gauze Bandage 1” 1 Gauze Sponge 2 Gloves, disposable, large 2 Hand Sanitizer 1 Kerlix, gauze-dressing 1 Pen Light 1 Safety Shield, Face Mask 1 8/7 REQUISITIONS AND DELIVERY 16 Tape, Adhesive 1” x 10 yd. 1 TRAUMA BOX carried on all BLS apparatus. STANDARD Trauma Box supplies AMT ABD Pads 6 Adhesive Tape, 2” Cloth 2 Adhesive Tape, 1” Cloth 1 Adhesive Tape, 1” Transpore 1 Band-Aids, 1” x 3” 1 Box Basin, Emesis 2 Basin, Wash 2 Binders 20 Bio Hazard Bag, Medium 5 Burn Sheet 2 Bag Valve Mask Adult 4 Pediatric 2 Infant 2 Neonate 2 Cardboard Splints Arm 4 Leg 4 Wrist 2 Catheters, Suction, Tonsilar tip 2 Catheters, Suction, 18fr 2 Cervical Collars Adjustable 6 Infant 1 Pediatric 1 Cold Packs 4 Communicable Disease Kit 2 Defib Pads 2 EMT Scissors 1 Eye Wash 1 Gauze Pads 4X4 25 Gauze, Kerlix 4 Hand Sanitizer 4oz 1 Head Immobilizer 5 Irrigation Solution, Saline 2 OB Kits 2 Oropharyngeal Airway 110 mm 6 100 mm 6 90 mm 6 80 mm 2 60 mm 1 43 mm 1 8/7 REQUISITIONS AND DELIVERY 17 Oxygen Mask Adult 10 Pediatric 3 Oxygen Cannula Adult 5 Pediatric 2 Penlight 1 Restraints, Soft 4 Sharps Container 1 Sheets, Fitted Disposable 10 Sheets, Flat, Disposable 1-Case Trauma Dressing 2 Triangular Bandage 4 Tongue Depressor 6 V-Vac Catheter 2 V-Vac Tip Adapter 2.70 MAP DESCRIPTION 1. 400’ Cadastral Map Scale 1” = 400’; print size is 34” x 42” (includes 7 digit numbering system). Largest scale map shows all streets in double line delineation. This is the map used on the station panel maps. A complete set consists of 133 maps. 2. 800’ Cadastral Map Scale 1” = 800’; print size is 17” x 21” (this is a half size reduction of the 400’ map). This is the map used in the black mapbook. 3. 1200 Cadastral Map Scale 1” = 1200’; print size is 11” x 15” (this is a 2/3 size reduction of the 400’ map). This map is used in the red mapbook. 4. 1200’ Communications Map Scale 1” = 1200’; print size is 42” x 84”. These are used in roller maps or large panel maps. Streets are delineated as a single line. Maps needed to cover the City = 9. 5. 2400’ Communications Map Scale 1” = 2400’; print size is 42” x 84” for Valley and Metro – W.L.A. composites, 21” x 30” for the Harbor. These are used in roller maps or large panel maps requiring coverage of a large area. These maps are half size reductions of the 1200’ Communications Map that have been spliced to form three panels that cover the City. 6. Reference Maps Scales vary, but these are basically skeleton maps of the City showing station locations, division and battalion lines. a) Map No. 104 - 40” x 58” shows fire stations in City of Los Angles only. b) Map No. 105 - 40” x 58” operation organization shows fire stations and battalion lines. c) Map No. 106 - 40” x 58” shows fire stations in Los Angeles and neighboring cities. d) Maps No 104A, 105A, and 106A - Are half size reductions of the above maps. 7. Wildland Operational Guides 8/7 REQUISITIONS AND DELIVERY 18 8. Thomas Guide -80. DELIVERY.01 DELIVERY LOCATION Fire Station supplies requisitioned from Supply and Maintenance Division will normally be delivered to the “Ship to Location”. When the supplies are delivered a duplicate copy of the requisition will accompany them. The information on the duplicate copy shall be reviewed upon receipt of the supplies. The quantity issued on the requisitions shall be entered into the SRS program on the station computer as received items. The duplicate copy is a record of what was delivered and shall be maintained in the station files. The Station/Unit copy may then be destroyed. Supply and Maintenance may be contacted at 213-485-6103 for any discrepancies or questions concerning the supply requisition..17 SCHEDULE Deliveries to the “Ship to Location” by Supply and Maintenance Division will be made in accordance with the “Monthly Delivery Schedule”. The delivery schedule is a revolving four-week schedule and is available on the LAFD intranet site..34 RECEIVING PROCEDURE The information of the shipping copy of the requisition shall be reviewed upon receipt of the supplies. The quantity issued as shown on the shipping copy of the requisition shall be entered into the SRS program as “Received Items”.51 ITEMS NOT DELIVERED Items and/or quantities requested on the requisition will be altered or canceled for the following reasons: A. “Cancel Item” box is checked. The item is not available and must be reordered. B. “Cancel Remaining Qty” box is checked. The quantities requested are not available or issue in the quantity requested would be detrimental to the operation of other subdivisions. C. “Fill, No Other action” box is checked. Items not delivered, if any, will be noted and S&M will generate another requisition for the remaining items. D. Supply and Maintenance may be contacted at 213-485-6103 for any discrepancies or questions concerning the Supply Requisition System..60 FIRE DEPARTMENT MESSENGER SERVICE Pick up and delivery service is provided at Division Headquarters, designated Battalion Stations and the Harbor Fire Prevention Office on a daily (Monday through Friday) basis. The messenger will exchange oxygen resuscitation bottles on a one for one basis. Any item that is small enough to be transported in a service van may be forwarded. In most cases, damaged equipment will be replaced within one day, provided the item or a loaner is available at S&M..68 ACCEPTING DELIVERY OF MOTOR FUEL The officer or acting officer in charge of the unit or station accepting tank truck deliveries of gasoline or diesel fuel shall check the tank truck meter reading before delivery is begun and after delivery has been completed. Before signing the delivery receipt, a check shall be made to determine that the receipt represents the difference between the two readings (also see “Gas and Oil”, Volume 3, 7/1-60.00). Note If unable to obtain readings from delivery truck meter, stick station fuel tanks for readings. 8/7 REQUISITIONS AND DELIVERY 19.85 DELIVERY RECEIPTS AND INVOICES 1. When an outside vendor has made an authorized delivery directly to a Department unit, a delivery receipt should be obtained and signed by the authorized member accepting the delivery. Unit personnel may also receive an invoice. 2. For deliveries to locations other than the Supply and Maintenance Division, the delivery receipt should be immediately mailed to the Supply and Maintenance Division. Supply and Maintenance personnel will process the receipts and forward them to the Accounts Payable Unit. 3. Supply and Maintenance Division personnel will immediately process receipts for deliveries made at the Supply and Maintenance Division and mail the receipts and invoices to the Accounts Payable Unit. 4. Promptness in forwarding receipts and invoices is necessary in order to obtain cash discounts and to assure delivery of all items on the contract. Members accepting deliveries will under no circumstances hold delivery receipts for more than two calendar days. -90. DEPARTMENT SUBDIVISION UNIT NUMBERS.01 FIRE DEPARTMENT THESE LOCATION CODE NUMBERS ARE FOR USE ON REQUISITION ONLY. For payroll division numbers refer to Vol. 5, 9/7-00.00, F-18 Form Instructions. THESE STOP CODE NUMBERS ARE FOR USE ON REQUISITION ONLY. In most cases, sections will receive mail delivery through headquarters Stop Code 250. Stop Stop Location ______ Stop Stop Location_____________ 200 250 Fire Commission 710 250 COMMUNICATION AND INFORMATION SYSTEMS DIVISION 208 273 Frank Hotchkin Training Center 210 250 Fire Chief 711 250 Operations Control 210 250 Chief of Staff Dispatch Section 211 269 Disaster Preparedness 712 250 OCDS – Coldwater 215 250 Community Liaison Management Officer 216 250 Community Services Information Systems Unit 220 250 Employee Relations 715 250 Management 720 250 FCCS II 722 250 Radio/CAD Unit Officer 725 267 Building Admin. Section 230 250 Planning Section 650 250 Medical Advisor 300 250 BUREAU OF ADMINISTRATIVE SERVICES 650 250 Fire Psychologist 650 250 Safety Officer 711 273 Quality Improvement 311 250 Management Services Section Section 740 273 TRAINING DIVISION 311 250 Budget Preparation and Control 8/7 REQUISITIONS AND DELIVERY 20 740 273 Career Development 740 273 Affirmative Action 313 250 Maps and Drafting 740 273 In-Service Training 320 250 Accounting Services Section 321 250 EMS Billing Unit 742 273 Recruit Training 340 250 Manuals and Orders 743 833 Drill Tower 40 350 250 Personnel Services 744 886 Drill Tower 89 360 273 Photo/Video Unit 746 819 Recruit Guidance Unit 600 250 OPERATION DEPUTY 747 273 Personal History Unit 600 250 Operations Executive Officer 800 253 SUPPLY AND MAINTENANCE DIVISION 605 250 Administrative Justice Unit 800 253 Asst. Div. Commander 620 273 Medical Liaison Unit 820 253 Equipment Engineering Unit 700 250 BUREAU OF SUPPORT SERVICES 840 253 Rescue Maintenance/Emergency Air Unit Location Mail Location Mail Stop Stop Location ______ Stop Stop Location_____________ 830 253 Purchasing & 534 250 Underground Tanks Supplies Section and 535 250 Legal Liaison Unit Staff 536 250 Research Unit 830 253 Inventory Control Unit 538 250 Hazardous Material 832 253 Shipping & Receiving 539 250 Technical Services 816 253 Auto Parts & Service Unit 850 253 Warehouse 540 250 Data Management 810 253 Maintenance Section 541 250 Business Plans and Staff 542 250 North Inspections Unit 818 253 Aerial Shop 543 250 South Inspections Unit 836 253 Tire Shop 550 250 Public Safety Section 845 253 Wash & Steam Rack 551 250 West Public 819 253 Triple Shop Assemblage Unit 812 253 Valley Shop & Parts 552 250 Central Public 860 253 Field Repair Assemblage Unit 813 253 Light Vehicle Shop 553 250 Schools and Churches 825 253 Battery Shop Unit 829 253 Electrical & Small 554 250 Institutions Unit Engine Repair 556 258 Valley Public Safety 841 253 Hose Repair Shop Unit 814 253 Machine Shop 575 250 Industrial and 828 253 Carpenter Shop Commercial Section 837 253 Tool Room 576 250 High Rise Unit 811 253 Body Shop 577 250 Central Unit 842 253 Metal and Black Smith 578 257 Harbor Unit Shop 579 252 West Unit 838 253 Welding Shop 580 258 Valley Unit 500 250 BUREAU OF FIRE 581 258 Brush Clearance Unit PREVENTION AND 590 273 Arson Investigation PUBLIC SAFETY Section 500 250 Metro Rail Coordination Section 500 250 Assistant Bureau Commander 530 250 Technical Section 531 250 Construction Services Unit 532 250 Engineering Unit 533 250 Hydrants Unit 705 250 Garage Services 241 250 Fire and Safety Education Unit 400 250 BUREAU OF 009 807 9 EMERGENCY 010 808 10 SERVICES 011 809 11 400 250 Assistant Bureau 012 797 12 Commander 013 799 13 003DIV 254 Division 1 014 798 14 009BAT 807 Battalion 1 015 813 15 017 815 EMS District 1 016 814 16 055BAT 843 Battalion 2 017 815 17 027BAT 824 Battalion 5 018 816 18 052 844 EMS  8/7 REQUISITIONS AND DELIVERY 21 District 5 019 817 19 002BAT 802 Battalion 7 020 818 20 037BAT 828 Battalion 9 021 819 21 029BAT 825 Battalion 11 023 820 23 006 805 EMS District 11 024 821 24 066DIV 255 Division 2 025 822 25 015BAT 813 Battalion 3 026 823 26 046 839 EMS District 3 027 824 27 005BAT 803 Battalion 4 028 28 049BAT 842 Battalion 6 029 825 29 033BAT 863 Battalion 13 033 255 33 057 849 EMS District 13 034 826 34 061BAT 264 Battalion 18 035 827 35 092 889 EMS District 18 037 828 37 088DIV 256 Division 3 039 829 39 039BAT 829 Battalion 10 040 833 40 114 886 EMS District 10 041 834 41 098BAT 895 Battalion 12 042 835 42 060BAT 853 Battalion 14 043 838 43 086 883 EMS District 14 044 837 44 070BAT 866 Battalion 15 046 839 46 072BAT 868 Battalion 17 047 840 47 100 897 EMS District 17 048 841 48 405 886 Air Operations 049 842 49 (FB 3&4) 406 885 Tractor and Firebreak 050 843 50 Company 051 877 51 001 801 Station 1 052 844 52 002 802 2 055 847 55 003 254 3 056 848 56 004 804 4 057 849 57 005 803 5 058 851 58 006 805 6 059 852 59 007 7 060 853 60 008 806 8 061 264 61 062 859 62 104 903 104 063 860 63 105 906 105 064 861 64 106 907 106 065 862 65 107 908 107 066 863 66 108 909 108 068 864 68 109 912 109 069 865 69 110 266 110 (FB 5) 070 866 70 111 924 111 (FB1) 071 867 71 112 919 112 (FB2) 072 868 72 114 114 073 869 73 074 870 74 075 871 75 076 872 76 077 873 77 078 874 78 079 875 79 080 876 80 081 878 81 082 879 82 083 880 83 084 881 84 085 882 85 086 883 86 087 884 87 088 885 88 089 886 89 090 887 90 091 888 91 092 889 92 093 890 93 094 891 94 095 892 95 096 893 96 097 894 97 098 895 98 099 896 99 100 897 100 101 898 101 102 899 102 103 265 103 Location Mail Location Mail.20 SERVICE AND SUPPLY REQUISITIONS – APPROVAL REQUIREMENTS APPROVAL STATION STATION BATTALION BATTALION DIVISION DIVISION BUREAU F-225 FORM STATEMENT BUREAU FORM REQUIREMENTS: OR COMMANDER OR COMMANDER COMMANDER COMMANDER COMMANDER F-1002 ON F-80 COMMANDER GEN UNIT ALL SECTION ALL ALL SUPPORT 113 COMMANDER PLATOONS COMMANDER PLATOONS PLATOONS SERVICES AND OPERATIONS ROUTINE X X SUPPLIES SUPPLIES NOT X X X X X LISTED IN CATALOG INVENTORY X X X X X X X ADDITIONS INVENTORY X X X X X ITEMS (LOST) INVENTORY ITEMS (CREDIT) INVENTORY REPLACEMENT INVENTORY TRANSFER (UNIT TO UNIT) APPARATUS ACCIDENT APPARATUS ALTERATION APPARATUS REPAIR  8/7 REQUISITIONS AND DELIVERY 22 APPARATUS REPAINT, ETC. TURNOUT CLOTHES ISSUE TURNOUT REPAIRS STATION BUDGET ALTERATION STATION REPAIRS (PAINT) EQUIPMENT ALTERATION, DELETION, PROCEDURE LOST BOOKS PRINTING REQUEST BUSINESS CARDS KEYS (EXCEPT FIRE ROAD) OFFICE EQUIPMENT AND FURNITURE LANDSCAPING (NO FERTILIZER) MAPS, STREET GUIDES EMERGENCY ISSUE SUB-PURCHASE ORDER: SIGNATURE OF REQUESTING MEMBER, WITH PRIOR APPROVAL OF S&M. NON-BUDGETED REQUESTS REFER TO 8/5-42.20C AND 8/5-56.01. -95. WORK ORDER NUMBERS PRINTOUT.01 DESCRIPTION DESIGNATION Aerial Truck TK Arson Response Van ARV Arson Unit Sedan AR Bandwagon (Museum) BW Battalion Commander Sedan BC Battalion Office BAT Boat 1 BT1 Boat 2 BT2 Boat 3 BT3 Boat 4 BT4 Boat 5 BT4 8/7 REQUISITIONS AND DELIVERY 23 Brush Patrol BP Bus BS Command Post Tractor & Trailer CP Command Van CVN Crash Rescue (RIV) CR Crash Foam 1 CF1 Crash Foam 2 CF2 Crash Foam 3 CF3 Crash Tank CT Diesel Fuel Tanker DF Division Commander Sedan DC Division Office DIV Dozer DZ Dump Truck DT Emergency Generator (Trailer) EG Emergency Light Utility EL Emergency Pick Up Truck EPU EMS District Captain Sedan EM EMS Office EMS Engine (triple) EN Engine (200 series) EN2 Flatbed utility FU Gas Fuel Tanker GF Grader GRD Hazardous Materials Response Unit HRU Hazardous Materials Company HM Heavy Rescue HR Helicopter Fuel Tanker HF Helicopter Tender HT Helicopter 1 HE1 Helicopter 2 HE2 Helicopter 3 HE3 Helicopter 4 HE4 Helicopter 5 HE5 Helicopter 6 HE6 Light Water Manifold LWM Medical Supply Trailer MST Pick Up Truck PU Rehab/Air Tender 1 RAT 1 Rehab/Air Tender 2 RAT 2 Rehab/Air Tender 3 RAT 3 Rehab/Air Tender 4 RAT 4 Rescue Air Cushion RAC Rescue Ambulance RA Rescue Ambulance (800 Series) RA8 Reserve Aerial Truck (500 Series) RTK Reserve Ambulance (600 Series) RRA 8/7 REQUISITIONS AND DELIVERY 24 Reserve Battalion Sedan (700 Series) RBS Reserve Crash Foam (700 Series) RCF Reserve Division Sedan (700 Series) RDS Reserve EMS Sedan (700 Series) REM Reserve Engine (400 Series) REN Reserve Hazardous Materials RHM Reserve Heavy Rescue (700 Series) RHR Reserve Tank (200 Series) RTN Sedans, (Non Emergency) SD Sedans, Staff (Emergency) ESD Skip loader SK Station ST Steamer & Trailer (Museum) S&T Tractor Transport TP Tractor Tender TT Tunnel Response Utility TRU Urban Search and Rescue UR Van VN Water Tender 86 WT 86 Water Tower – Gorter (Museum) WT PBow 21:53, October 6, 2006 (PDT) Article Sources and Contributors 25 Article Sources and Contributors 8/7 REQUISITIONS AND DELIVERY Source: http://lafd.info/index.php?oldid=13620 Contributors: PBow, Sjoseph