Questions and Answers
What should be done after changing the method from Fax to Print in the Header Panel?
Why does the warning message state that the price does not balance to the sum of value adjustments?
What is the next step after receiving the CAE approval warning message?
What action should be taken if you wish to order paper not listed on Page 27?
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What is required when forwarding items for repair or service?
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If the purchase order number does not appear after making adjustments, what should you check?
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Who should be contacted if there are questions about the paper order?
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What should you do after checking the CAE’s worklist for approval?
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What should be done when items are forwarded to S&M?
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What must be done when an item is too bulky for normal pickup?
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Which detail is NOT acceptable when filling out the F-175 tag?
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Which of the following statements regarding the ordering aides is correct?
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What should be included in the 'Reason Forwarded' section of the F-175 tag?
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What is the correct quantity of ammonia for a multiple house according to the janitorial list?
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When forwarding items to a destination other than S&M, what must be indicated?
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What should NOT be done with the F-175 tag?
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What is the procedure for accepting delivery of motor fuel?
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What should be done if the delivery truck meter readings cannot be obtained?
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What action must be taken regarding delivery receipts when an outside vendor delivers directly to a unit?
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Why is promptness in forwarding receipts and invoices important?
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What items can be forwarded via the messenger service?
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What should unit personnel do after receiving a delivery receipt from an outside vendor?
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What is the responsibility of Supply and Maintenance Division personnel regarding delivery receipts?
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How should the authorized member verify the delivery of supplies?
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Study Notes
Forwarding and Returning Items
- A journal entry is required when items are forwarded or returned.
- Items forwarded to Supply & Maintenance (S&M) must be at Battalion headquarters or a normal delivery point for pick-up.
- For bulky items that cannot be sent, Station or Unit Commanders must call the Storeroom Counter (485-6124) to arrange for pickup.
Preparing F-175 Tag
- All entries on the F-175 must be made in ink.
- Include specific damage descriptions for the reason forwarded; “Replace” is insufficient.
- The sender's name must be printed legibly.
- Indicate the final destination if forwarding to a location other than S&M.
- No entries should be made on the back of the F-175.
Janitorial Supplies List
- A guide is provided for determining the necessary amounts of janitorial items.
- Suggested quantities vary for single and multiple houses; a tailored list for specific unit needs is recommended.
Ordering Process
- Change order method from Fax to Print before saving.
- A message may indicate a pricing imbalance that requires attention.
- Obtain a purchase order (PO) number after saving the order; this number must be recorded and sent for approved processing.
- Follow the steps to dispatch orders and ensure they pass budget checks.
Vendor Contact Information
- Questions regarding paper orders can be directed to Spicer’s Paper (Contact: Dawn).
- Phone: 562-698-1199 X 1
- Fax: 562-945-9413
Forwarding Items for Repair or Service
- Items needing repair or service must be tagged with an F-175.
- Exchange of small items (e.g., oxygen resuscitation bottles) is conducted on a one-for-one basis.
- Damaged equipment is generally replaced within one day if a replacement is available.
Accepting Delivery of Motor Fuel
- The officer in charge must record tank truck meter readings before and after delivery.
- Ensure the delivery receipt reflects the difference between the two readings.
- In the absence of meter readings, stick readings from fuel tanks should be secured.
Delivery Receipts and Invoices
- Obtain and sign a delivery receipt when an authorized vendor makes a delivery.
- Delivery receipts for locations other than S&M must be mailed to S&M for processing.
- Timely forwarding of receipts and invoices is crucial for cash discounts and contract adherence.
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Description
This quiz covers the procedures for forwarding and returning items, particularly regarding bulky items and their handling. Learn about the journal entry requirements and the protocols for ensuring items are accessible for the S&M department. Test your knowledge on efficient item management and logistics.