Unified Goods Theory Chapter 6 PDF

CHAPTER 6:- DELIVERY OF GOODS _________________________________________________________________ Section 76 of Railway Act – According to this section delivery of goods will be granted on surrender of proper railway receipt. If Railway Receipt is not forth coming the delivery of goods may be granted...

CHAPTER 6:- DELIVERY OF GOODS _________________________________________________________________ Section 76 of Railway Act – According to this section delivery of goods will be granted on surrender of proper railway receipt. If Railway Receipt is not forth coming the delivery of goods may be granted or the execution of indemnity bond. Section 77 of Railway Act -According to this Section, If a consignment is claimed to by two or more persons, delivery will be withheld. Delivery may be granted to the person who executes an Indemnity Bond. Section 80 of Railway Act - According to this Section the delivery will be granted to the person presenting the railway receipt. The person producing the railway receipt is owner of goods or not and the endorsement on railway receipt is forged or otherwise, is not the responsibility of Railway administration. Delivery book:- Delivery book is kept at goods shed for granting delivery of goods. It will be separate for local and foreign traffic and for parcel and to -pay consignments. Following columns are there in this book, 1. Date of receipt of invoice 2. Name of forwarding station 3. Code no & forwarding station 4. Details of wagon 5. Invoice and railway receipt number with date 6. Name and address of consignor 7. Name and address of consignee 8. No. of packages, Description of goods, 9. Railway marking, Goods, class rate 10. Rate per tonnes 11. Actual weight 12. Chargeable weight 13. Paid or To Pay freight 14. Undercharges. 68  15. Overcharges 16. Date and time of placement of wagons for unloading 17. Date and time of completion of unloading. 18. Date and time of making goods available for delivery. 19. Details of demurrage charges 20. Date of delivery 21. Signature of Railway employee. 22. Signature of consignee/agent. 23. Special remarks. Freight and other charges due will be collected at the time of granting delivery. Date of delivery will be written in delivery book, Station master will sign on the delivery book and signature of consignee/agent will be taken Railway receipt will be collected and after cancelling it will be kept safely. Delivery of goods will be granted in this way. Measures to prevent fraudulent delivery: - Following aspects should be examined before granting delivery to prevent fraudulent delivery – 1. Name of Zonal railway is printed in small letters on railway receipt. 2. Railway receipt presented should be tallied with invoice. 3. If invoice has not been received then it should be tallied with other invoice received from the station. 4. Railway receipt presented should be searched in the list of lost railway receipt. 5. Railway receipt must bear the seals of forwarding station, 6. Invoice number should be checked with the Inward Invoice Index Register. 7. If goods are not received regularly from specific station, Railway receipt should be thoroughly checked before granting delivery. 69 Partial Delivery - IRCM V2 - Para 1850 to 1852 Partial delivery is granted as per provisions of Section 82 of Railway Act. On receipt of partial consignment the same will be connected to related invoice will be made available for delivery. Partial consignment will be reweighed and DD message will be issued, copies of which will be sent to intermediate station. At the time of delivery, party should surrender railway receipt and pay all the charges due. For the remaining packages partial delivery certificate (PDC) will be issued. Appropriate remark will be passed in delivery book on receipt of remaining packages of the consignment delivery wi ll be granted on surrender of partial delivery certificate. Signature will be obtained in delivery book in token of his having received full consignment. Open Delivery and Assessment Delivery:- General Rules:- 1. All due charges should be deposited by consignee before applying for open and assessment delivery. 2. Party should give a written application. 3. Copy of beejuck should be enclosed with application. Railway employee should check the beejuck. 4. Appropriate remark will be passed by Railway employee on delivery book. 5. There should not be any delay in granting open and assessment delivery. 6. Open and assessment delivery should be given without any prejudice. 7. After granting open and assessment delivery a report is prepared in three copies - a). Party, b). Claims Department and c). Record. 8. Party signature will be obtained on this report, on delivery book and on beejuck. 70 Open Delivery– 1. Open delivery will be granted in following circumstances :- a. Packages found in broken condition. b. Packages found in damaged condition c. Packages found in Torn condition. d. Packages found loose e. While granting partial delivery. 2. Railway administration is empowered to grant open delivery as per provisions of section 81. 3. Open delivery is granted by commercial Inspector/Station Master or by competent commercial officers as per schedule of power. 4. Presence of R.P.F. is mandatory. 5. Damaged packages will be reweighed and entry will be done in re weighed register. 6. Before opening the packages remark regarding compliance of external packing conditions should be passed in the report. 7. Packages should be opened from the side they are broken. 8. After opening the packages remark regarding compliance of internal packing conditions should be passed in the report. 9. Condition of goods in the package will be examined. 10. It will be checked as to whether there was sufficient space in the package to accommodate the missing contents. 11. Goods will be tallied with invoice. 12. If mis-declaration is detected, penalty as per rules will be collected. 13. On tallying actual contents with beejuck, extent of damage is evaluated. 14. Cost of missing / damaged goods is calculated according to beejuck rate. Open delivery report will be prepared. 71  Assessment Delivery:- 1. Assessment delivery will be granted following circumstances. a) Packages / goods damaged by water. b) Packages / goods damaged by color c) Packages / goods damaged by liquid substances. 2. Application should be given by party for assessment delivery mentioning the approximate extent of damage as per him. 3. Damaged goods will be reweighed and entry will be done in reweighment register. 4. Damaged goods will be sorted in lots according to extent of damage and assessment delivery is granted on percentage basis. 5. Remarks if any on Railway receipt should be taken into consideration at the time of granting assessment delivery. 6. If goods are mechanical nature, help of employees of concerned department must be taken. 7. Assessment delivery report will be prepared. Monetary limits for granting open & assessment delivery:- Sr. No Designation Monetary limit 1 DRM/ADRM/OSD Full powers 2 Sr. DCM Full powers 3 DCM/DTM/AM (Sr. Scale) Full powers 4 ACM/AM/(Sr.Scale/SM(Gaz.) 2 lakhs per case 5 DCI/CCI/SCI/CI ₹. 5000(per case) 6 CPS/CGs. ₹. 2500(per case) Note: - Stations where there is no post of CCI, delivery will be granted by Station Master. 72 Memo Delivery: - After unloading the packages entry is done in unloading book and is connected with relevant invoice. If invoice is not available/ received, then as per railway marking on packages, a memo will be prepared and entry will be done in memo delivery book. Therefore on presentation of Railway receipt, entry will be done in delivery book and delivery will be granted. In case there is no marking on packages and Railway receipt is not produced, delivery will be granted on the basis of indemnity bond with DCM’s permission. In case of permissible goods of there is no marking on packages, Railway receipt is not produced and invoice i s not received, cost of goods will be collected and then delivery will be granted. Separate money receipt will be issued to party. On presenting the railway receipt within 6 months, the amount will be refunded. Value Payable System:- While booking goods in this system, consignee’s name and address is not written on the forwarding note, instead ‘Self’ and name of destination station is written. On the packages and Railway receipt also, ‘Self’ and name of destination station is written. Railway receipt will be endorsed on consignee’s name by consignor. Consignor will send railway receipt and other documents to a bank or post office at destination station. By depositing cost of goods in the bank /post office consignee will obtain Railway Receipt. On presenting railway receipt in goods shed, delivery will be granted. Delivery in absence of RR (Delivery on the basis of Indemnity Note) Section 76 of Railway Act:- According to this section delivery of goods will be granted on surrender of proper railway receipt. If railway receipt is not available, delivery of goods may be granted on execution of on indemnity note. Indemnity note is a legal document on which stamp duty is levied. Stamp duty differs from state to state. Indemnity note can be obtained from goods sheds or Station Master’s office. Station Master can grant delivery of goods costing up to Rs.1 lakh on the basis of indemnity note. If cost of goods exceeds this limit, delivery will be granted by DCM’s permission. 73 Following information is written on an indemnity note:- 1. Booking particulars 2. Description of goods 3. Cost of goods 4. Name and signature of consignee 5. Signature of one surety 6. Signature of two witnesses and their complete details 7. Signature of Station Master, date and Station Seal. Types of indemnity Note/ Bond: - 1. Stamped indemnity note 2. Unstamped indemnity note 3. General indemnity note 1. Stamped Indemnity Note: - Indemnity note executed on a stamp paper is known as stamped indemnity note. If goods have been booked on consignee’s name and consignee is unable to produce railway receipt then delivery will be grated on execution of an indemnity note by consignee at destination station. If goods are booked to self and consignee is unable to produce railway receipt, then delivery will be granted on execution of 2 indemnity note. Out of which one should be executed by consignor with signature and stamp of station master of forwarding station and date. It should be endorse on the name of consignee. On the basis of which consignee will execute another indemnity note and delivery will be granted on production of both indemnity notes. 2. Unstamped Indemnity Note:- This is a printed form and is free from stamp duty. It can be obtained free of cost from goods shed or Station Master’s office. This indemnity note is accepted in following circumstances: a) Goods booked to Government officials in their official capacity. b) Goods booked to registered co-operative societies. c) At the time of delivery of low value goods (This facility is given to certain businessmen with object of vacating space in goods sheds) d) Perishable consignment with perishable deposit. 74  3. General Indemnity Note:-If goods of a particulars businessman are received regularly at a station and he is unable to produce railway receipt on a regular basic, such businessman have been given the facility of General Indemnity Note. After the businessman has executed the Indemnity Note, it will be sent to Sr. DCM office for approval. Post approval it will be sent back to the station, which will be recorded in the specific register and kept as record. Validity of General Indemnity note is 3 year. On taking delivery on the basis of general indemnity note, railway receipt or stamped indemnity note should be produced within 10 days from the date of delivery otherwise the facility of general indemnity note will be terminated. Note: - Delivery of goods booked to ‘Self’ will not b e granted on the basis of general indemnity note. Rebooking of Goods:- “Without effecting delivery of goods at destination station, If they are booked to a new destination station or to their original forwarding station it is known as rebooking.” Following rules are applicable for Rebooking: - 1. Party should give a written application. 2. Forwarding note and original Railway receipt should be enclosed with the application 3. If party is unable to produce railway receipt indemnity note should be executed. 4. Adequate number of postal stamps should be enclosed. 5. Rebooking will not be done in following cases. a) Perishable goods b) Goods on which percentage charges have been paid c) Partial consignments. 6. For rebooking of wagon load or trainload consignments. Permission of DCM will be taken. 7. While rebooking of goods on which payment of freight is compulsory, freight will be collected. 75  8. Damaged and broken consignments will not be rebooked normally but if such remark is passed on forwarding note, Rebooking can be done. 9. At the time of rebooking, old marks will be obliterated and new making will be done. 10. Consignment will be reweighed. 11. All charges to be collected at new destination station will be shown in the new railway receipt as paid on to pay charges. 12. Following remark will be passed on new railway receipt _“Goods were originally booked from------- station to ----- station under invoice No.------ and railway receipt No.----- This consignment has been rebooked and all charges should be collected prior to deliver” Diversion:- “Changing the route of a wagon/trainload consignment route to a new destination station is known as diversion.” There is no guarantee of desired diversion. Following rules are applicable to diversion. 1. Only wagon load or trainload consignment can be diverted. 2. For diversion the party should give a written application at the forwarding. 3. Diversion fee at the rate of ₹. 300 per four wheeler wagon and ₹. 750 per eight wheeler wagon will be collected. 4. Railway receipt will be presented along with forwarding note. Railway employee will examine the railway receipt to verify genuineness of the applicant and railway receipt will be returned. 5. Following aspects will be examined at full time of diversion. a) New destination is open for that goods or not. b) Whether there are any restrictions on that route. c) Train has not crossed the junction station from where goods are to be diverted. 6. Diversion orders will be given by following officer. a) Ordinary rolling stock - COM. b) Special rolling stock/ODC- Chief operations Manager. c) Tank wagons- Chief Tank wagon manager. 76  7. Diversion message will be issued by concerned officer to concerned junction station new destination and accounts office. 8. On receipt of message at concerned junction station, station manager will after the name of destination station o n seal cards and pocket labels and then wagons will be dispatched for new Destination station. 9. After diversion, a message will be issued by station manager of junction station to forwarding station, Original and new destination and officer & ordering diversion. 10. At forwarding station original railway receipt will be collected and a new railway receipt will be issued in supersession of the original railway receipt. Which will be known as Super -sessional Railway Receipt’ 11. It party fails to submit original railw ay receipt at forwarding station, station manager will sent “supersession RR” to new destinations station with following remark on it. “Original Railway Receipt could not be collected at booking station and consignment should be delivered after collection of original railway receipt”. 12. Outstanding amount at original destination station will be cleared through certified over charge sheet. Note:- Delivery short of booked destination - Delivery short of booked destination will be treated as diversion. In this situation, no diversion fee will be charged and the freight for the remaining distance will also not be refunded. 77 Gate Pass:- At large stations after delivery gate passes are issued on the basis of which businessman can take his goods out of Railway premises. Gate passes are in the form of a numbered book having 3 foils of each number:- a) Record, b) Gate pass, c) Receipt. Details On the gate pass: - Number of packages Railway marking, validity of gate pass etc. are written on gate pass and receipt foils will be given to consignee out of which gate pass foil will be collected at gate of goods shed. The goods will be tallied with the details on the gate pass and thereafter permission will be given to carry the goods outside. Receipt foil can be retained by party. Next day gate pass foils collected at the gate will be pasted with the corresponding record foils. 78