Word Processing Lesson 1 Terms Flashcards

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Questions and Answers

What is an Insertion Point?

The point where the next characters typed from the keyboard will appear on the display screen.

What does the I-beam represent in word processing?

The insertion point changes to a large 'I'.

Define a Command in the context of word processing.

An instruction based on the action that you give to Word by clicking a button or entering information into a command box.

What are Access Keys?

A tool that enhances the keyboard shortcuts and appears as small letters on the Ribbon. Signup and view all the answers

Access Keys and Key Tips refer to the same feature.

True Signup and view all the answers

What is the purpose of the Ribbon?

It contains multiple commands known as tabs. Signup and view all the answers

What do Tabs represent in word processing applications?

They represent each of its applications with a color. Signup and view all the answers

What is a Group in the context of Microsoft Word?

Collections of related Word commands. Signup and view all the answers

What is a Menu?

A list of options. Signup and view all the answers

What does a Dialog Box Launcher do?

It is a small arrow in the lower-right corner of the group. Signup and view all the answers

What is displayed in a Dialog Box?

Additional options or information you can use to execute a command. Signup and view all the answers

What is a Mini Toolbar?

A small toolbar with popular commands that appears when you point to selected text. Signup and view all the answers

What is a Shortcut Menu?

Contains a list of useful commands. Signup and view all the answers

What is the Quick Access Toolbar?

It contains a list of useful commands. Signup and view all the answers

What does the Save button do?

Opens the Save As screen for the first time. Signup and view all the answers

What is the function of Save As?

It appears as a command listed in Backstage view when you click the File tab. Signup and view all the answers

What is the purpose of the Undo command?

Lets you cancel or undo your last command or action. Signup and view all the answers

What does the Redo command do?

Repeats your last action. Signup and view all the answers

What is Backstage view?

Offers quick access to commands for performing many file management tasks. Signup and view all the answers

What do Print options enable you to do?

Send documents straight to a default printer and choose the number of copies to be printed. Signup and view all the answers

What do Settings options allow you to change?

Change the settings for a page. Signup and view all the answers

What does the Preview Screen do?

Enables you to visually check your document for errors before printing. Signup and view all the answers

What are ScreenTips?

Display the name of the command and additional information about the command. Signup and view all the answers

What are nonprinting characters?

Symbols for certain formatting commands. Signup and view all the answers

What is white space in a document?

The space between pages of the document. Signup and view all the answers

What does the AutoComplete feature do?

Automatically completes the text of the current date, day of the week, and month. Signup and view all the answers

What is Word Wrap?

Automatically wraps text to the next line as it reaches the right margin. Signup and view all the answers

What is Block Style?

Format that aligns text along the left margin. Signup and view all the answers

What is Open Punctuation?

Requires no punctuation after the salutation or the closing. Signup and view all the answers

What does Mixed Punctuation require?

Requires a colon after the salutation and a comma after the closing. Signup and view all the answers

Study Notes

Insertion and Pointing

Insertion Point: Indicates where the next typed characters will appear on the screen.
I-beam: The insertion point visually changes to a large "I" shape when ready to type.

Commands and Access

Command: An instruction given to Word through clicks or command box entries.
Access Keys: Keyboard shortcuts displayed as small letters on the Ribbon to enhance usability.
KeyTips: Alternative name for Access Keys, providing quick command access.

Ribbon and Interface

Ribbon: A user interface element containing multiple command tabs.
Tabs: Color-coded sections representing different applications and their relevant functions.
Group: Collections of related commands within each tab, categorized like Clipboard, Font, and Paragraph.

Menus and Dialogs

Menu: A list that offers various options for commands.
Dialog Box Launcher: A small arrow in the lower-right corner of command groups that opens additional options.
Dialog Box: Displays further options to execute a command effectively.

Toolbars and Menus

Mini Toolbar: Appears when text is selected, offering commonly used commands for quick access.
Shortcut Menu: Opens upon right-clicking selected text, providing a list of useful commands and is integrated with the Mini Toolbar.

Quick Access and Saving

Quick Access Toolbar: A customizable toolbar containing frequently used commands.
Save: The first use opens the "Save As" dialog for file saving distinctions.
Save As: Command found in Backstage view via the File tab for saving files with a different name or format.

Editing Commands

Undo: Allows cancellation of the last action performed.
Redo: Repeats the last undone action, requiring the corresponding button to be active.

File Management

Backstage View: Provides essential commands for file management tasks.
Print Options: Enables direct printing and selection of printer properties, along with setting copy quantities.
Settings: Options allow users to modify document page settings.

Previsions and Displays

Preview Screen: Lets users visually check documents for errors prior to printing.
ScreenTip: Displays additional information when hovering over commands, enhancing user understanding.

Formatting and Space

Nonprinting Characters: Symbols representing formatting commands; helpful for document creation and editing, which can be toggled for visibility using the Show/Hide button.
White Space: The gray area separating document pages, typically visible in Print Layout view.

Text Features

AutoComplete: Suggests text completion for dates and days based on typed characters; suggestions can be accepted with Enter.
Word Wrap: Automatically moves text to the next line upon reaching the right margin.

Letter Formatting

Block Style: A formatting style aligning all text along the left margin for business letter layout.
Open Punctuation: Formatting style requiring no punctuation after salutations or closings.
Mixed Punctuation: Requires specific punctuation after both the salutation (colon) and closing (comma).

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Test your knowledge of basic word processing terminology with these flashcards. Each card defines essential terms like