Word Processing Chapters 6-9 Flashcards

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Questions and Answers

How can you apply Small Caps character formatting to selected text?

Home -> Styles G. -> Dialogue Launcher.
Layout -> Page Setup G. -> Orientation.
Insert -> Text G. -> Quick Parts -> AutoText.
Home -> Font G. -> Dialogue Launcher -> Effects section, click checkbox next to Small Caps. (correct)

What steps are required to change character spacing for selected text to be expanded to 1.5?

Home -> Font G. -> Dialogue Launcher -> Advanced -> SPACING arrow, select EXPANDED -> Type 1.5 in By box. (correct)
Layout -> Page Setup G. -> Breaks.
Home -> Paragraph G. -> Line and Page Breaks.
Home -> Editing G. -> Find.

How do you apply the HEADING 2 style to selected text?

Insert -> Links G. -> Cross-reference.
Home -> Styles G. -> Dialogue Launcher -> Click HEADING 2. (correct)
Home -> Paragraph G. -> Borders.
Home -> Font G. -> Increase Font Size.

What is the process to create a new style named TABLE HEADER from selected text?

Home -> Styles G. -> MORE button -> NEW STYLE -> Type Table Header in Name box. (C) Signup and view all the answers

How do you change the Heading 2 style to 12pt font size with italic character formatting?

Home -> Styles G. -> right-click HEADING 2 in Styles gallery -> Select MODIFY... (A) Signup and view all the answers

What steps do you take to save the text as an AutoText entry named Head Over Heels Day Spa?

Insert -> Text G. -> EXPLORE QUICK PARTS -> AutoText -> SAVE SELECTION TO AUTOTEXT GALLERY -> type name. (A) Signup and view all the answers

How can you add a Copyright Sign symbol to your document?

Insert -> Symbols G. -> SYMBOL -> COPYRIGHT. (B) Signup and view all the answers

What steps are needed to format text into 3 columns and change default spacing between columns to 0.3"?

Page Layout -> Page Setup G. -> COLUMNS -> MORE COLUMNS -> Presets sections -> THREE. (A) Signup and view all the answers

How do you modify Heading 1 to match formatting of the current text?

Home -> Styles G. -> right-click HEADING 1 in Styles gallery -> Select UPDATING HEADING 1 TO MATCH SELECTION. (D) Signup and view all the answers

How do you add a horizontal line to the document?

Home -> Paragraph G. -> BORDERS. (C) Signup and view all the answers

What is the process to convert selected text to a multilevel list using the 1.a.i. style?

Home -> Paragraph G. -> MULTILEVEL LIST -> Click 2nd option in first row under List Library. (C) Signup and view all the answers

How do you disable automatic hyphenation for the document?

Page Layout -> Page Setup G. -> HYPHENATION -> NONE. (B) Signup and view all the answers

What method allows you to add a Dropped style drop cap to a paragraph?

Insert -> Text -> DROP CAP -> DROPPED. (A) Signup and view all the answers

How do you use the Go To command to navigate to the ninth page of the document?

Home -> Editing G. -> FIND -> GO TO... (C) Signup and view all the answers

What are the steps to create a new bookmark in a document named Future Products?

Insert -> Links G. -> BOOKMARK. (C) Signup and view all the answers

What is the process to change the option so the heading will always be on the same page as the following paragraph?

Home -> Paragraph G. -> Dialogue Launcher -> Line and Page Breaks Tab -> KEEP WITH NEXT. (A) Signup and view all the answers

How do you turn on Widow/Orphan control?

Home -> Paragraph G. -> Dialogue Launcher -> Line and Page Breaks Tab -> WIDOW/ORPHAN CONT. (B) Signup and view all the answers

What steps do you take to add a Continuous section break?

Page Layout -> Page Setup G. -> BREAKS -> CONTINUOUS. (D) Signup and view all the answers

How do you change the orientation to Landscape?

Page Layout -> Page Setup G. -> ORIENTATION -> LANDSCAPE. (C) Signup and view all the answers

What process is followed to change footnote format to use A, B, C Format?

References -> Footnote G. -> Dialogue Launcher -> NUMBER FORMAT -> A, B, C. (D) Signup and view all the answers

How do you add a table of figures to the document using Formal format with dotted tab leader?

References -> Caption G. -> INSERT TABLE OF FIGURES -> FORMATS -> FORMAL. (A) Signup and view all the answers

What are the steps to save selected text to the Header gallery as Weekly Wrap?

Insert -> Header & Footer G. -> HEADER -> SAVE SELECTION TO HEADER GALLERY. (D) Signup and view all the answers

How can you display a field that will show the date the document was saved?

Insert -> Text G. -> EXPLORE QUICK PARTS -> FIELD... -> SAVEDATE. (B) Signup and view all the answers

How do you display the Developer tab?

File -> Options -> Customize Ribbon. (A) Signup and view all the answers

What is the procedure to restrict editing of the document so others have limited formatting options?

File -> Protect Document -> RESTRICT EDITING -> LIMIT FORMATTING IN DOCUMENT TO SELECTION OF STYLES. (A) Signup and view all the answers

What is the method to save a word file as Word Template in Custom Office Templates folder with the name Spa Product Report-Template?

File -> Save As (on left side of page, ensure Computer is selected) -> BROWSE to open Save As dialogue -> SAVE AS TYPE -> WORD TEMPLATE. (A) Signup and view all the answers

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Study Notes

Text Formatting and Styles

Apply Small Caps formatting: Access via Home -> Font Group -> Dialogue Launcher -> Effects -> Small Caps.
Expand character spacing: Navigate to Home -> Font Group -> Dialogue Launcher -> Advanced -> Spacing, select Expanded, and enter 1.5 in the By box.
Apply HEADING 2 style: Use Home -> Styles Group -> Dialogue Launcher and select HEADING 2.
Create a new style (TABLE HEADER): Go to Home -> Styles Group -> More button -> New Style, name it "Table Header".
Create a new style (Subhead): Use Home -> Styles Group -> Dialogue Launcher -> New Style, name it "Subhead", and apply Bold formatting.
Modify HEADING 2 style: Right-click HEADING 2, select Modify, set font size to 12pt and apply italic formatting.
Update HEADING 1 style: Right-click HEADING 1 in Styles gallery and choose Update HEADING 1 to Match Selection.

Document Components

Save text as AutoText: Insert -> Text Group -> Explore Quick Parts -> AutoText -> Save Selection to AutoText Gallery, name it "Head Over Heels Day Spa".
Insert a Copyright Sign: Go to Insert -> Symbols Group -> Symbol -> Copyright.
Format text into columns: Page Layout -> Page Setup Group -> Columns -> More Columns, select Three and set spacing to 0.3".
Add a horizontal line: Use Home -> Paragraph Group -> Borders.
Apply custom bullets: Navigate to Home -> Paragraph Group -> Bullets -> Define New Bullet -> Symbol, select Wingdings and choose symbol 116 (black diamond).

List and Indentation Management

Convert to multilevel list: Home -> Paragraph Group -> Multilevel List and select the 1.a.i style.
Promote item in multilevel list: Home -> Paragraph Group -> Decrease Indent.
Change bullet for second level: Home -> Paragraph Group -> Multilevel List -> Define New Multilevel List, modify level 2 to use diamond bullet.

Formatting and Control Features

Disable automatic hyphenation: Page Layout -> Page Setup Group -> Hyphenation -> None.
Add a Dropped style drop cap: Insert -> Text -> Drop Cap -> Dropped.
Adjust ScreenTip settings: File -> Options Tab -> ScreenTip Style -> Don't Show Feature Descriptions in ScreenTips.
Navigate to a specific page: Home -> Editing Group -> Find -> Go To.
Create a bookmark: Insert -> Links Group -> Bookmark and name it "Future Products".

Reference Management

Add cross-reference: Use Insert -> Links Group -> Cross-Reference.
Replace hyphens with non-breaking hyphens: Home -> Editing Group -> Replace, find "-" and replace with Nonbreaking Hyphen.
Ensure heading stays on the same page: Home -> Paragraph Group -> Dialogue Launcher -> Line and Page Breaks -> Keep with Next.
Turn on Widow/Orphan control: Home -> Paragraph Group -> Dialogue Launcher -> Line and Page Breaks -> Widow/Orphan Control.

Section and Page Layouts

Demote heading: Go to Outlining -> Outline Tools Group -> Demote.
Add a Continuous section break: Page Layout -> Page Setup Group -> Breaks -> Continuous.
Change page orientation to Landscape: Page Layout -> Page Setup Group -> Orientation.
Change footnote numbering format: References -> Footnote Group -> Dialogue Launcher -> Number Format -> A, B, C.
Insert a table of figures: References -> Caption Group -> Insert Table of Figures, choose Formal format with dotted tab leader.

Header and Footer Features

Save selected text to Header gallery: Insert -> Header & Footer Group -> Header -> Save Selection to Header Gallery, name it "Weekly Wrap".
Add saved date field: Insert -> Text Group -> Explore Quick Parts -> Field -> SaveDate.

Content Control and Macros

Add Date Picker Content Control: Developer -> Controls Group -> Date Picker Content.
Show Developer tab: File -> Options -> Customize Ribbon.
Add Check Box Content Control: Developer -> Control Group -> Design Mode and add check box.
Modify drop down list: Developer -> Control Group -> Properties -> Add Unsatisfactory item.

Document Protection and Editing Restrictions

Restrict editing options: Developer -> Protect Group -> Restrict Editing, set password (8493hoh).
Change header row behavior: Table Tools Layout -> Data -> Repeat Header Rows.
Convert table to text: Table Tools Layout -> Data Group -> Convert to Text.
Convert text to table: Insert -> Table -> Convert Text to Table, ensure settings are correct.
Add formula to table: Table Tools Layout -> Data -> Formula.

Image and Shape Adjustments

Adjust picture brightness and contrast: Picture Tools Format -> Adjust Group -> Corrections.
Add shadow effect to shape: Drawing Tools Format -> Shape Styles -> Shape Effects.

File Management and Saving

Combine documents: Review -> Compare Group -> Compare -> Combine.
Record a macro: View -> Macros Group -> Macros -> Record Macro, assign to Ctrl + Shift + G for a 2 X 2 grid.
Edit and save macro: Change NumRows setting to 3.
Publish document as PDF: File -> Export Group -> Create PDF/XPS Document.
Save as Word Template: File -> Save As -> Computer -> Recent Folders.

Editing Restrictions and Templates

Restrict editing to specific formatting: File -> Protect Document -> Restrict Editing, limit formatting options.
Save document as a Word Template: File -> Save As, ensure Word Template selected, name it "Spa Product Report-Template".

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