Word Processing Chapter 2 Review
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Questions and Answers

What is a word processor?

A computer application used to create, modify, print, and email documents.

What is an insertion point?

The blinking vertical line that indicates where the next character typed will be placed.

How can the insertion point be moved down 3 lines and then 10 places to the right without deleting or entering text?

By pressing the Down arrow key 3 times and then pressing the Right arrow key 10 times.

What is the difference between pressing the Backspace key four times and the left-arrow key four times when the insertion point is located in the middle of a line of text?

<p>Using the Backspace key will erase your text, while using the left arrow key just moves the insertion point.</p> Signup and view all the answers

What is word wrap?

<p>A process that automatically determines if the words to the right will fit on the end of the current line or if some must go on the next line.</p> Signup and view all the answers

How can the word count of the document be determined?

<p>Click the number of words on the Status bar or click the Review tab on the Ribbon, Proofing group, Word Count.</p> Signup and view all the answers

What is the shape of the pointer when it is in a document?

<p>A double helix.</p> Signup and view all the answers

How can the mouse be used to move the insertion point?

<p>Click wherever you want to move the insertion point.</p> Signup and view all the answers

How can the last action performed be reversed?

<p>By clicking Undo on the Quick Access Toolbar.</p> Signup and view all the answers

Can the last action performed be repeated? If so, how?

<p>By clicking Redo on the Quick Access Toolbar.</p> Signup and view all the answers

What are formatting marks?

<p>Symbols which display spaces, tabs, and paragraphs.</p> Signup and view all the answers

How are formatting marks useful when editing a document?

<p>Answers will vary. Formatting marks are useful when editing a document because they help you find mistakes like two spaces between words.</p> Signup and view all the answers

What does a wavy red line under a word indicate?

<p>The word is misspelled.</p> Signup and view all the answers

List the steps required to correct a misspelled word.

<p>Left click on it and go to suggested words or spell check.</p> Signup and view all the answers

What does a green wavy line under a sentence indicate?

<p>There is a grammatical error.</p> Signup and view all the answers

How is selected text shown on the screen?

<p>You have to click on it and it will show you.</p> Signup and view all the answers

What happens if text is selected and then the Backspace key is pressed?

<p>The text will be deleted.</p> Signup and view all the answers

List the steps required to place a copy of the third paragraph at the end of the document.

<p>Copy the text, place the insertion point at the end of the document, and click Edit and then Paste.</p> Signup and view all the answers

What is the difference between moving and duplicating text?

<p>Moving text is when you are relocating it. Duplicating means when you are placing it somewhere again.</p> Signup and view all the answers

List the steps required to paste an item in the Office Clipboard at the insertion point.

<p>Copy it, and paste it to the clipboard.</p> Signup and view all the answers

What would you type in the Find what box if you were trying to find all occurrences of your school's name?

<p>My school's name.</p> Signup and view all the answers

In a search for the word hat, how can you avoid finding the word that?

<p>Select 'Find whole words only'.</p> Signup and view all the answers

List the steps required to find each occurrence of day and replace it with week.

<p>Type in day, then put in week, and then replace it.</p> Signup and view all the answers

Why would it be better to select Replace in the Find and Replace dialogue box rather than selecting Replace All?

<p>You might not need to replace every word in the document.</p> Signup and view all the answers

What does the word 'font' refer to?

<p>The style of the text.</p> Signup and view all the answers

List five fonts available on your computer.

<p>Arial Narrow, Comic Sans MS, Times New Roman, Arial, Arial Black.</p> Signup and view all the answers

List two ways of formatting selected text in the Cambria font.

<p>Bold and Italic.</p> Signup and view all the answers

What is character size measured in?

<p>Character size is measured in points.</p> Signup and view all the answers

Would text in the body of a letter be better as size 10 or size 18?

<p>Size 10.</p> Signup and view all the answers

Can text be formatted as both bold and italic? If so, how?

<p>Text can be formatted as both bold and italic by selecting the text, clicking Italic on the Home tab, and then clicking Bold button on the Home tab.</p> Signup and view all the answers

Underlined text is sometimes confused for a hyperlink. Why?

<p>Underlined text is sometimes confused for a hyperlink because hyperlinks typically appear as blue underlined text.</p> Signup and view all the answers

List two instances of when the subscript or superscript format should be used.

<p>Two instances of when the subscript format should be used are to reduce the size of the ''2'' in H2O and to reduce the size of the 'th' in 5th.</p> Signup and view all the answers

What does the Preview window show?

<p>It shows what it would look like if it was printed.</p> Signup and view all the answers

Which keys are used to scroll through a document in the Preview window?

<p>Windows + -</p> Signup and view all the answers

List the steps required to preview and open a document, print a copy, then return to the document window.

<ol> <li>Select Office Button &gt; Print &gt; Print Preview. 2. If necessary, adjust the page layout. 3. Select Print Preview &gt; Print.</li> </ol> Signup and view all the answers

List the four paragraph alignments and describe each one.

<p>A straight line (left), make sure it's in the middle (center), or put together like where it's supposed to go (right), or click on it to move it in the middle side (justify).</p> Signup and view all the answers

What is the appropriate paragraph alignment for the following documents: a) A birth announcement b) a term paper c) a promotional flyer for a very contemporary advertising agency d) a newspaper article?

<p>A) Center B) Left aligned C) Center D) Center</p> Signup and view all the answers

How can symbols not represented by a key on the keyboard be added to a document?

<p>Click Insert &gt; Symbol and select a symbol. If the symbol is not shown, select more symbols.</p> Signup and view all the answers

What does Word do when a website address is typed in a document?

<p>Word formats a website address as blue underlined characters.</p> Signup and view all the answers

How can a hyperlink be followed from the Word document on screen?

<p>Click on it.</p> Signup and view all the answers

How does Word format an e-mail address?

<p>Word formats an e-mail address as blue underlined characters.</p> Signup and view all the answers

What happens when a reader presses the Ctrl key and clicks an email hyperlink?

<p>It opens it in a new window.</p> Signup and view all the answers

What is a thesaurus?

<p>A collection of synonyms.</p> Signup and view all the answers

What is a synonym?

<p>A word with a similar meaning.</p> Signup and view all the answers

What is an antonym?

<p>An antonym is an opposite of a word.</p> Signup and view all the answers

List two ways to find a synonym for the word house in a document.

<p>Place the insertion point in a word and then click Review - Thesaurus to display the Research task pane with results from searching the thesaurus file. To replace the selected word with one from the research task, one can click the arrow to the right of the word and select insert from the displayed menu.</p> Signup and view all the answers

What does document collaboration mean?

<p>Working with others to create, review, and revise a document.</p> Signup and view all the answers

How does peer editing help create a better document?

<p>Peer editing helps create a better document because it is often difficult to catch your own mistakes, especially in a lengthy document that has been worked on for an extended time.</p> Signup and view all the answers

How can a document be e-mailed from Word?

<p>A document can be e-mailed from Word by selecting Office Button &gt; Send &gt; E-mail.</p> Signup and view all the answers

List the steps required to restrict a document so that only tracked changes and comments can be made to the document.

<ol> <li>Click Review &gt; Protect Document. A task pane is displayed. 2. Select the Allow only this type of editing in the document check box. 3. Select Tracked changes in the list below the check box.</li> </ol> Signup and view all the answers

What feature does Word have that allows for reviewing and editing a document between two or more people?

<p>Word has the track changes.</p> Signup and view all the answers

Why would a comment be added when reviewing a document?

<p>To give insight on the document.</p> Signup and view all the answers

What is markup?

<p>The corrections of the document.</p> Signup and view all the answers

Can tracked changes be printed? If so, how?

<p>Tracked changes can be printed by selecting Document showing markup in the Print what list in the Print dialog box.</p> Signup and view all the answers

How can a document be checked to determine if any tracked changes or comments remain?

<p>To view the changes made by the reviewer, click Review -&gt; Previous or Review -&gt; Next in the changes group to keep or remove the changes. To display the reviewer's comments, click Review -&gt; Previous or Review -&gt; Next.</p> Signup and view all the answers

The enter key is pressed at the end of each line to text in a paragraph.

<p>True</p> Signup and view all the answers

Press Ctrl+right arrow to move the insertion point to the beginning of the next word.

<p>True</p> Signup and view all the answers

Double clicking a word selects that word and the line of text that appears in it.

<p>True</p> Signup and view all the answers

The Office clipboard stores the last 50 copied or cut items.

<p>False</p> Signup and view all the answers

Shrink font or grow font are used to change font size of selected text.

<p>True</p> Signup and view all the answers

The mini toolbar can be used to center align a paragraph.

<p>True</p> Signup and view all the answers

There is no way to include a C symbol in a word document.

<p>False</p> Signup and view all the answers

Peer editing is a form of collaboration.

<p>True</p> Signup and view all the answers

Study Notes

Word Processor Basics

  • A word processor is an application for creating, modifying, printing, and emailing documents.
  • The insertion point is represented by a blinking vertical line indicating where the next character will be placed.
  • Move the insertion point using arrow keys; down three lines and right ten places can be done via Down and Right arrows.
  • Pressing Backspace deletes text while the left arrow key just moves the insertion point without changing the text.
  • Use the mouse to click anywhere in the document to reposition the insertion point.

Document Features

  • Word wrap automatically moves words to the next line if they don't fit at the end of the current line.
  • Formatting marks are symbols that show spaces and paragraphs; they help identify errors during editing.

Spell Check and Corrections

  • A wavy red line indicates a misspelled word; a green line indicates a grammatical error.
  • To correct a misspelled word, left-click on it to access suggestions.

Text Manipulation

  • Selected text is highlighted on the screen, and pressing Backspace will delete it.
  • Copy and paste operations involve copying text, moving the insertion point to the desired location, and pasting it.

Replace Feature

  • To replace occurrences of a word, type the target word, input the replacement, and use the Replace function.
  • Select "Replace" allows careful replacement, while "Replace All" may change more text than intended.

Formatting Text

  • Font refers to the text style, with options like Arial and Times New Roman.
  • Character size is measured in points, impacting readability, typically using size 10 for body text.
  • Text can be formatted as bold and italic simultaneously.

Advanced Formatting

  • Subscript and superscript formats adjust text size and placement, like H₂O for water.
  • The Preview window shows how the document will look when printed, and the scroll with Windows + -.

Paragraph Alignment

  • Four paragraph alignments exist: left, right, center, and justified; appropriate alignment varies by document type.
  • Non-keyboard symbols can be inserted via the Insert > Symbol menu.
  • Word automatically formats web addresses and email addresses as blue underlined hyperlinks.

Synonyms and Antonyms

  • A thesaurus provides synonyms (similar meanings) and antonyms (opposite meanings).
  • To find synonyms, use the review function to access synonyms for selected words.

Collaboration Tools

  • Document collaboration involves working together to create or revise documents.
  • Peer editing enhances document quality by providing fresh perspectives on potential errors.

Document Management

  • Email documents by accessing the Send function in the Office Button.
  • Tracked changes allows for editing review between multiple users, with markup showing corrections.

Viewing and Printing

  • In full-screen Reading view, documents are easier to read on-screen.
  • Tracked changes and comments can be printed as part of the document.

Quick Facts

  • Double-clicking a word selects it, while pressing Ctrl + right arrow moves the insertion point to the next word.
  • The Office Clipboard stores the last item copied or cut, not 50.
  • The mini toolbar enables quick formatting options, including paragraph alignment.

Peer Editing

  • It is a form of collaboration aimed at improving document quality through shared insights and critiques.

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Description

Test your knowledge of word processing concepts with these review questions from Chapter 2. This quiz covers essential definitions and functionalities, such as word processors and insertion points. Perfect for students looking to reinforce their understanding.

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