Unit 6 Quiz - Conducting Association Business

Unit 6 Quiz - Association Business

• Officer/Director Responsibilities: Adhere to governing documents, applicable laws, and potentially parliamentary procedures.

• Membership Definitions: Defined by articles of incorporation, bylaws, and state law.

• Membership Meetings: Associations must hold at least one annual meeting per year.

• Meeting Dates: The date and time of annual meetings are determined by bylaws or state law; possibly a membership vote.

• Meeting Notice: Notice of the annual membership meeting needs to be given at least 14 days in advance.

• Meeting Notice Methods: Acceptable methods are mailed to the last known address, delivered in person, or electronically transmitted.

• Quorum Requirements: A quorum requires either 15% of total voting interests for HOAs or 30% for timeshare associations.

• Motion Types: A "main motion" introduces a new topic.

• Board Meeting Notice: Board meetings require at least 48 business hours' notice.

• Member Board Notification: Board members and potentially all members need at least 24 hours’ advance notice for board meetings.

• Electronic Record Retention: Associations must keep electronically recorded voting-related documents for at least five years.

• Permanent Records (Condominiums): Condominium associations must maintain articles of incorporation, declarations, bylaws, and rules permanently.

• Minutes of Meetings: Minutes of meetings are also permanently maintained, along with accounting records for the association.

• Official Record Availability: Official association records must be accessible within a specific range of distance from the property. This range is 10, 15, or 30 miles, or within the county.