Unit 4: Communication for Specific Purposes
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Questions and Answers

What characterizes a documented essay?

  • An essay that avoids using any external sources
  • A written work without references
  • A paper that includes information from various authorities in a field (correct)
  • An essay based solely on personal opinions

Which citation style is recommended for a documented essay in this context?

  • Chicago style
  • Harvard style
  • APA style (correct)
  • MLA style

What is a common feature of online sources referenced in academic papers?

  • They often include hyperlinks for verification (correct)
  • They can be accessed only through libraries
  • They might not require any citation
  • They lack credibility compared to print sources

Which of the following is NOT a characteristic of collaborative sources listed in the document?

<p>Blog posts and opinions (D)</p> Signup and view all the answers

What should be included in a documented essay to support the arguments made?

<p>Facts and opinions from reliable sources (A)</p> Signup and view all the answers

What is one intended learning outcome of Unit 4?

<p>Write a brief academic paper using appropriate tone and style. (B)</p> Signup and view all the answers

In professional writing, which of the following is a primary purpose?

<p>To record important workplace information. (A)</p> Signup and view all the answers

What type of communication is emphasized in the context of business settings?

<p>Effective verbal and nonverbal communication. (A)</p> Signup and view all the answers

Which of the following documents is NOT mentioned as a type of professional writing?

<p>Creative writing essays. (B)</p> Signup and view all the answers

What role does effective communication play for students in their future careers?

<p>It is essential for success. (A)</p> Signup and view all the answers

Why do companies invest in communication training for employees?

<p>To foster better written and verbal skills. (B)</p> Signup and view all the answers

Which of the following best describes one aspect of professional correspondence?

<p>It aims to persuade or inform other parties. (D)</p> Signup and view all the answers

What would likely be included in a professional proposal?

<p>Calls to action for specific decisions. (D)</p> Signup and view all the answers

What is the first item to be included in a memo heading?

<p>To: recipient's details (D)</p> Signup and view all the answers

Which paragraph should contain reasons for the applicant's suitability for the position?

<p>Second paragraph (D)</p> Signup and view all the answers

What should the closing paragraph of a cover letter ideally include?

<p>A request for an interview (A)</p> Signup and view all the answers

What is the purpose of a résumé in the context of a job application?

<p>To serve as a persuasive summary of qualifications (C)</p> Signup and view all the answers

What type of information should the inside address of a memo include?

<p>Recipient's name, position, and company address (B)</p> Signup and view all the answers

What should the salutation in a cover letter start with?

<p>Dear, (B)</p> Signup and view all the answers

In the context of writing a cover letter, the first paragraph should primarily focus on which of the following?

<p>Stating a strong interest in the position (B)</p> Signup and view all the answers

Which of the following is an appropriate complimentary close for a cover letter?

<p>Sincerely, (A)</p> Signup and view all the answers

What is the primary purpose of a business letter?

<p>To communicate with someone outside of an organization. (A)</p> Signup and view all the answers

Which of the following components is NOT typically included in a business letter?

<p>Subject line (A)</p> Signup and view all the answers

What is the correct format for the salutation in a business letter?

<p>Dear [Title] [Last Name]: (C)</p> Signup and view all the answers

Which of the following is a key feature that distinguishes a memorandum from a business letter?

<p>It includes a subject line. (B)</p> Signup and view all the answers

What should be done when using acronyms in professional writing?

<p>Spell out the acronym at first mention. (D)</p> Signup and view all the answers

In formal writing, which of the following is a recommended practice regarding numbers?

<p>Spell out numbers from one to nine, and use figures for larger numbers. (B)</p> Signup and view all the answers

Which of the following correctly describes the sign-off in a business letter?

<p>A standard farewell phrase followed by the sender's name. (B)</p> Signup and view all the answers

What is typically NOT found in the body of a memorandum?

<p>A formal greeting (C)</p> Signup and view all the answers

Which citation style emphasizes the author and date of a work?

<p>APA (A)</p> Signup and view all the answers

In APA style, what should be included in the reference list for a book?

<p>Authors' names, publication year, book title, place of publication, and publisher's name (A)</p> Signup and view all the answers

How should a subsequent citation be formatted for a work with three to five authors in APA style?

<p>Use the first author's surname followed by 'et al.' (A)</p> Signup and view all the answers

What is the correct format for in-text citations of a work with six or more authors in APA style?

<p>Use 'et al.' after the first author's name (A)</p> Signup and view all the answers

Which of the following is NOT a feature of APA citation style?

<p>Chronologically ordered reference list (B)</p> Signup and view all the answers

When citing a chapter in a book using APA style, which element is considered irrelevant?

<p>Chapter number (D)</p> Signup and view all the answers

Which component is NOT included in the format for citing a book in APA style?

<p>Journal impact factor (C)</p> Signup and view all the answers

In APA citation style, what is the correct format for citing an edited book?

<p>Include 'Eds.' after the editors' names (B)</p> Signup and view all the answers

What is the primary focus of the play Haring Lear in relation to its audience?

<p>It humorously conveys a contemporary relevance to a classic theme. (B)</p> Signup and view all the answers

How does a writer-focused perspective differ from a subject-focused perspective in academic writing?

<p>Subject-focused centers on the content itself rather than the writer. (B)</p> Signup and view all the answers

What is a common myth regarding academic papers and topics?

<p>They are often boring for both the writer and the reader. (B)</p> Signup and view all the answers

What should students consider when choosing topics for academic research?

<p>The social and cultural significance of the topics. (D)</p> Signup and view all the answers

Who constitutes the broader audience for academic papers?

<p>The larger academic community and various professionals. (B)</p> Signup and view all the answers

What is a key task of the writer in academic communication?

<p>To help others understand the topic or see it in a new way. (B)</p> Signup and view all the answers

Which question can help determine the significance of a research topic?

<p>Does its significance extend beyond the writer’s personal stake? (B)</p> Signup and view all the answers

What is the implication of allowing students to choose their own topics?

<p>It potentially increases the engagement and interest in writing. (D)</p> Signup and view all the answers

Flashcards

Professional Communication

The ability to communicate effectively in a professional setting, including both verbal and nonverbal communication.

Internal Communication

Communication used to convey information within a company or organization, such as minutes of a meeting, secretarial notes, and official documentation.

External Communication

Communication used to convey information outside a company or organization, such as business letters or professional reports.

Persuasive Communication

Communication aimed at influencing a reader to take a specific action, such as making a purchase, accepting a job offer, or contributing to a cause.

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Professional Reports

Formal written documents that are used to communicate information within a company or organization.

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Business Letters

Written documents that are used to communicate information to people outside a company or organization, such as customers, clients, or vendors.

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Memos

Brief informal written documents that are used to communicate with people within a company or organization.

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Minutes of Meeting

Formal documents summarizing the key discussions, decisions, and actions taken during a meeting.

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Inside Address

The recipient's name, title, department, company, and address.

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Signature Line

The writer's full name and professional title.

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Salutation

Standard greetings used in professional writing.

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Complementary Close

Standard closing phrases used in professional writing.

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Memo Format

The immediate date, recipient, sender, and subject of the memo.

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Generic Conventions

Writing conventions related to formatting, layout, and content.

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Memo Subject Line

A short, direct statement at the beginning of a memo that summarizes the main purpose.

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Cover Letter

A document sent to potential employers to express interest in a job and highlight relevant skills and experiences.

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Cover Letter Opening Paragraph

The opening paragraph of a cover letter should clearly state the applicant's interest in the job.

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Cover Letter Second Paragraph

The second paragraph of a cover letter should explain why the applicant is well-suited for the position.

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Cover Letter Third Paragraph

The third paragraph of a cover letter should explain why the company is a good fit for the applicant.

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Cover Letter Closing Paragraph

The closing paragraph of a cover letter should express a desire for an interview and provide contact information.

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Resume

A document that summarizes an applicant's qualifications and work history, often attached to a cover letter.

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Cover Letter and Resume Purpose

The cover letter is meant to persuade the employer of your suitability for a job. The resume provides supporting details.

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Subject-Focused Writing

A writing style that focuses on conveying clear, concise, and engaging information about a subject, rather than highlighting the writer's personal viewpoints.

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Writer-Focused Writing

A writing style that emphasizes the writer's opinions, interpretations, and experiences, often overshadowing the key subject matter.

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Tighter Writing

A writing style that aims to make the content more accessible to a wider audience through clear language, engaging storytelling, and relevant examples.

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Socially and Culturally Relevant Research

Choosing a research topic that is both personally interesting and relevant to broader social and cultural contexts.

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Identifying Research Interests

The act of selecting a specific research area based on one's personal passion and expertise, often emerging from previous research.

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Area of Expertise

A research area where a scholar has developed significant knowledge and experience through extended study.

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Academic Writing for a Larger Audience

Writing that goes beyond personal interest by addressing issues relevant to wider academic and social communities.

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Enhancing Reader Understanding

A writing strategy that aims to help readers understand a complex topic better or see it from a new perspective.

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APA Style

A style of documentation for research papers, primarily used in social sciences such as psychology, anthropology, sociology, and education. Emphasizes the author and date of the work.

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Reference List (APA)

A list of all the sources cited in a research paper. Entries are alphabetized under the heading "References."

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In-text Citation (APA)

The information about a book used within a paper, typically including the author's last name, year of publication, and page number.

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Edited Book (APA)

A book written and edited by multiple contributors, with each chapter written by a different author.

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Chapter in a Book (APA)

A specific chapter from a book, often written by a specific author and focusing on a specific topic.

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Et al. (APA)

Shortening the list of authors in an in-text citation to only the first author's name followed by "et al." after three or more authors.

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Chicago Style

A citation style widely used in history and economics.

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Vancouver Style

A citation style commonly used in medical and scientific papers.

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Study Notes

Unit 4: Communication for Specific Purposes

  • This unit focuses on communication in business and academic settings.
  • Effective verbal and nonverbal communication skills are important in both work and education.
  • Companies invest in training employees on communication to enhance their workforce and customer interactions.
  • Communication skills are crucial for students' career success.

Intended Learning Outcomes

  • Students will identify the parts of a business letter.
  • Students will appreciate business and academic texts by writing a sample from different situations.
  • Students will write an academic paper using appropriate tone, style, and conventions.

Introduction

  • Unit 4 emphasizes communication in business and academics.
  • Good communication skills are essential in the workplace and educational settings.
  • Companies train employees to communicate well in written reports and emails.
  • Effective communication benefits companies by improving internal and external communication.

Topics/Discussion

  • Students should write a paragraph speculating about dating someone who communicates like an academic paper.
    • The paragraph should describe the person's communication style.
    • The paragraph should describe the date, location of the date, food, and overall experience.
    • The paragraph should speculate on whether or not the date would be enjoyable.

Communication for Work Purposes

  • Professional writing is used to document workplace information (meeting minutes, notes, official documents).
  • Communication is used to exchange information within and outside of a company (memos, letters, reports).
  • Professional writing is also used to persuade readers to take action.

Genres of Professional Writing

  • Business letters are a form of external communication.
  • Letters should include an inside address (receiver's address, title, and company details), signature line.
  • They also include contact information (phone, email) and standard closing.
  • Memos are used for internal communication within an organization.

The Cover Letter

  • A cover letter is written to support an application for a teaching position.
  • The letter should highlight the applicant's interest in the company and qualifications relevant to the role.
  • The letter should ideally show that the graduate knows or understands the work field (company or industry).
  • The letter should include a request for an interview.

The Résumé

  • A résumé is a summary of an applicant's qualifications and experience.
  • There are different types of résumés (chronological, functional, or chrono-functional).
  • Chronological résumés list work experience and education in reverse chronological order.
  • Functional résumés highlight skills and abilities rather than work history.
  • Chrono-functional résumés include job history and education but highlight key skills.

Communication for Academic Purposes

  • Academic writing is clear, concise, focused, and structured.
  • It is backed up by evidence and follows specific conventions.
  • Academic writing often uses a formal tone and style and does not use emotive punctuation.
  • Varying writing styles and disciplines may apply different conventions.

Referencing Sources

  • Appropriate referencing is crucial in academic writing and research.
  • Citing sources gives credit to authors and avoids plagiarism.
  • Citing sources allows the reader to verify information.
  • Referencing satisfies academic integrity, copyright, and ethical principles.

Citation Basics (APA/MLA)

  • Different citation styles (APA, MLA) have specific formatting guidelines.
  • In-text citations provide brief references in the body of the document.
  • Full citations are listed at the end of the paper under "Works Cited" or "References."
  • Citations help readers locate source documents.

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Related Documents

Purposive Communication UNIT 4 PDF

Description

This quiz focuses on Unit 4, which highlights the importance of communication skills in both business and academic environments. Students will learn about the components of business letters and the conventions of academic writing, crucial for their career success. Mastering effective communication is key to enhancing interactions in workplaces and educational settings.

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