E-REPR Repair Orders, Requisitions, Los or Damaged

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Questions and Answers

Who is responsible for completing all Repair Orders related to equipment aboard their apparatus?

All personnel

Platoon Chief/Division Chief

Company Officers/Support Division Captains (correct)

Duty Officer

What must accompany all equipment to be repaired using a Repair Order?

A tag with a written description of the deficiency (correct)

A purchase requisition

A maintenance schedule

A Lost or Damaged Equipment Report

To whom should Repair Order forms be forwarded after being completed and signed?

Company Officer

Duty Officer

Platoon Chief (correct)

Division Chief

Who must be notified about any matter requiring a Repair Order, Requisition, or Lost or Damaged Equipment Report?

Company Officer/Support Division Captain Signup and view all the answers

Where should records of all Repair Orders relating to the apparatus be documented?

Apparatus History Report and Record Log Signup and view all the answers

What is required for all repair orders in terms of form completion?

They must be legible and provide a clear explanation Signup and view all the answers

Who is responsible for completing all requisitions and Repair Orders related to the Fire Station/Support Division Facility?

Duty Officer or Support Division Captain Signup and view all the answers

Which document is NOT mentioned as necessary for reporting equipment issues?

Safety Compliance Report Signup and view all the answers

What must the District Chief do before signing and forwarding the TFS Lost or Damaged Equipment Report?

Ensure the search was conducted by the Company Officer/Support Division Captain Signup and view all the answers

What should the District Chief do if the equipment still cannot be found after the initial search?

Provide a detailed report to the Platoon Chief/Division Chief Signup and view all the answers

What is the responsibility of the Platoon Chief/Division Chief in case of lost equipment?

Start corrective or disciplinary action if required Signup and view all the answers

Where should the signed Lost or Damaged Equipment Report be forwarded if the equipment in question is marine/small engine related?

339 Queen's Quay West, Toronto Signup and view all the answers

What is the first step the Platoon Chief/Division Chief must take regarding lost equipment?

Ensure a complete and exhaustive search is conducted Signup and view all the answers

Who is responsible for initiating corrective or disciplinary action?

Platoon Chief/Division Chief Signup and view all the answers

What should be done to the Lost or Damaged Equipment Report after it is signed by the Platoon Chief/Division Chief?

Forwarded to the applicable repair facility Signup and view all the answers

What action should the District Chief take if the initial search for missing equipment was unsatisfactory?

Direct another search to be conducted Signup and view all the answers

What information should be included in an entry after completing work requiring a Repair Order?

Completion date and relevant details Signup and view all the answers

Who is responsible for ensuring Requisition forms are forwarded to the District Chief?

Company Officers/Support Division Captains Signup and view all the answers

Which information is NOT required on the Requisition forms?

Completion date Signup and view all the answers

What should be done if supplies or equipment are received through a Requisition?

Record the details in the Apparatus History Report and Record Log or the Fire Station/Support Division Facility Log Book Signup and view all the answers

What must be completed and submitted with the Requisition for all lost or damaged equipment?

Lost or Damaged Equipment Report Signup and view all the answers

Who instructs the Company Officer/Support Division Captain to complete a Lost or Damaged Equipment Report?

District Chief Signup and view all the answers

Which is NOT part of the search process for lost equipment?

Reviewing previous Requisitions Signup and view all the answers

Where should details of lost or damaged items be recorded?

Apparatus History Report and Record Log or Fire Station/Support Division Facility Log Book Signup and view all the answers

What should be included in the 'Explanation of Occurrence' section of the TFS Lost or Damaged Equipment Report?

Explanation of action taken to search for lost equipment Signup and view all the answers

Who is responsible for signing all Requisitions?

Duty Officer/Support Division Captain Signup and view all the answers

Study Notes

Purpose and Responsibility

The guideline provides a framework for Toronto Fire Services personnel to initiate repairs or improvements to equipment, acquire supplies, and report lost, damaged, or found equipment.
All personnel are responsible for bringing repair, requisition, or lost/damaged equipment reports to the attention of the Company Officer/Support Division Captain.

Repair Orders

Repair Orders are used to initiate repairs to equipment.
Equipment to be repaired must be tagged with a written description of the deficiency.
Company Officers/Support Division Captains are responsible for completing and signing Repair Order forms.
Repair Order forms are forwarded to the District Chief for review and signature, then to the Platoon Chief/Division Chief.
A record of all Requisition forms relating to the apparatus shall be

documented in the Apparatus History Report and Record Log or Fire

Station/Support Division Facility Log Book. Entries shall include the following;

(a) Requisition number,

(b) Detailed description of equipment or supplies being ordered,

(c) Name of the individual submitting,

(d) Apparatus,

(e) Date.

Requisitions

Requisitions are used to order equipment and supplies for apparatus.
Requisition forms must be legible and provide a clear description of the material being ordered.
The fire station Duty Officer/Support Division Captain is responsible for completing and signing Requisitions.
Requisition forms are forwarded to the District Chief, who then forwards them to the Quartermaster Section.

Lost or Damaged Equipment Report

The report is completed for lost, damaged, or found equipment.
The Company Officer/Support Division Captain ensures the report is completed and forwards it to the District Chief.
The report is used to document lost, damaged, or found equipment, including a detailed description of the item, the name of the individual submitting, and the date.

Search and Reporting Process

A thorough search is conducted for lost equipment, including recent incidents, spare apparatus/vehicles, and other apparatus/vehicles that responded to the same call.
The Company Officer/Support Division Captain conducts the search and completes the Lost or Damaged Equipment Report.
The report is reviewed by the District Chief, who ensures a satisfactory search has been conducted.
The Platoon Chief/Division Chief reviews the report, ensures all Company Officers/Support Division Captains have conducted a complete search, and initiates corrective or disciplinary action if required.
The signed report is forwarded to the applicable repair facility.
Equipment Repair Facility -

Mechanical Division 15 Rotherham Ave (416) 338-9219
Repair Facility

Mechanical Division 40 Toryork Drive (416) 338-9200
Marine/Small Engine Repair

339 Queen's Quay West, Fire Station 334 (416) 338-9237

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Description

Guidelines for Toronto Fire Services personnel on reporting and managing equipment repairs, acquisitions, and losses.