Technical Evaluation Committee for Purchases

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Questions and Answers

Who chairs the Technical Evaluation Committee for a purchase value of less than RM200K for Clinical items?

Norazilee bin Abd. Aziz

Prof. Dr. Zamzuri Bin Zakaria

End Users or PLOs

Assoc. Prof. Dr. Rozilah @ Abdul Hadi Bin Mohamed (correct)

What is the role of the Quotation Committee for a purchase value of more than RM200K but less than RM500K?

To give final approval (correct)

To provide technical evaluation

To prepare tender documents

To conduct site visits

What happens if the submission is incomplete, such as missing a catalogue?

It is considered compliant with the specification

It is evaluated based on the available documents

It is sent back to the bidder for completion

It is rejected due to non-compliance (correct)

What is the purpose of the Technical Evaluation Committee?

To evaluate the technical aspects of the proposals Signup and view all the answers

Who presents the findings and evaluation tables in the Committee Meeting?

The end users or PLOs Signup and view all the answers

What is the process for purchases above RM500K?

Tender process Signup and view all the answers

Who chairs the Technical Evaluation Committee for a purchase value of more than RM200K but less than RM500K for Clinical items?

Prof. Dr. Zamzuri Bin Zakaria Signup and view all the answers

What is evaluated during the Technical Evaluation?

The compliance of the specification Signup and view all the answers

What does the Financial Evaluation Committee assess in the tender evaluation process?

Financial strength and capability of the company Signup and view all the answers

What is the purpose of compiling the technical and financial evaluation reports?

To recommend vendors for award Signup and view all the answers

What is the minimum duration for calling of quotation?

One (1) day Signup and view all the answers

Who chairs the meeting to finalize the tender recommendation?

Hospital Director Signup and view all the answers

What is the basis of the financial analysis in the evaluation process?

Documents submitted by the vendor Signup and view all the answers

Who will be notified of the invitation letter for quotation?

Relevant Procurement Liaison Officers Signup and view all the answers

At what time is the closing date of the calling of quotation stated in the letter of calling for quotation?

12:00 pm Signup and view all the answers

What is the outcome of the technical and financial evaluation reports?

Recommendation of vendors for award Signup and view all the answers

What is the purpose of the Financial Evaluation Committee?

To assess the financial strength and capability of the company Signup and view all the answers

Who is responsible for opening the quotation on the closing date?

Appointed Opening Quotation Committee Signup and view all the answers

What is the primary role of the Opening Quotation Committee?

To verify the documents submitted by vendors Signup and view all the answers

What is the purpose of the Evaluation Committee?

To evaluate the quotation technically and financially Signup and view all the answers

What is the significance of the Opening Quotation Form?

It is used to record the opening of the quotation Signup and view all the answers

What is the purpose of the vendors submitting relevant certificates and forms?

To fulfill the requirement set in the Quotation or Tender Document Signup and view all the answers

Study Notes

Technical Evaluation Committee

For purchases less than RM200K, the committee is chaired by Assoc. Prof. Dr. Rozilah @ Abdul Hadi Bin Mohamed for Clinical items and Norazilee bin Abd. Aziz for Non-Clinical items.
The committee makes a recommendation based on the evaluation table either to proceed with the approval document or redo the quotation process.

Technical Evaluation Committee (RM200K - RM500K)

For purchases between RM200K and RM500K, the committee is chaired by Prof. Dr. Zamzuri Bin Zakaria for Clinical items and Norazilee bin Abd. Aziz for Non-Clinical items.
The final approval is from the Quotation Committee.

Tender Process (RM500K and above)

The tender process involves evaluation of documents received based on specifications given for Technical Evaluation and financial documents submitted for Financial Evaluation.
Incomplete submission of supporting documents, such as catalogues, is considered non-compliance to the specification.

Quotation Process

The duration for calling of quotation can be between one day (direct award) to fourteen days, depending on the requirement and justification stated in the PRF.
A copy of the invitation letter will be emailed to the relevant Procurement Liaison Officers for notification and further action.

Opening and Evaluation of Quotation

The opening and evaluation of quotation is carried out by the appointed Opening Quotation Committee on the closing date.
The committee ensures compliant submission of all particulars required, arithmetically accurate offer prices, and each quotation is given the bidder's reference coding.

Evaluation Committees (Technical and Financial)

The Technical Evaluation Committee prepares the Table of Evaluation for each quotation or tender exercise.
The Financial Evaluation Committee looks into the financial strength and capability of the company to undertake the proposed task.
The technical and financial evaluation reports are compiled and suggested vendors to be proposed for award are determined from the compilation of both reports.

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Description

This quiz covers the roles and procedures of the Technical Evaluation Committee, chaired by Assoc. Prof. Dr. Rozilah and Norazilee bin Abd. Aziz, for purchases below RM200K.