St. Johns Fire District Incident Reporting Policy

Questions and Answers

What is the main purpose of the incident reporting policy at St. John's Fire District?

To reduce the number of incidents reported.

To streamline the fire department's budget planning.

To establish minimum requirements for incident reporting. (correct)

To enhance community engagement through public service events.

Who is responsible for the timely completion of incident reports?

The public information officer

The on-duty firefighter

The incident commander (correct)

The fire chief

When should all incident reports be completed?

After an investigation is completed

During the shift of occurrence (correct)

On weekends only

At the end of the month

What should not be assigned an incident number?

Smoke detector installations Signup and view all the answers

What is required before leaving a report for a structure fire incomplete?

Chief officer approval Signup and view all the answers

What software is used for incident documentation?

Image Trend reporting software Signup and view all the answers

Which of the following activities must be logged but not assigned an incident number?

Public service functions Signup and view all the answers

Who reviews the reports submitted during the tour of duty?

The on-duty Battalion Chief Signup and view all the answers

Which type of emergencies requires completion of the report during the shift of occurrence?

Structure fires and medical emergencies Signup and view all the answers

What must the report include aside from required fields?

Information obtained at the scene Signup and view all the answers

What must personnel complete before going off-duty?

All incident reports Signup and view all the answers

Who is responsible for the Level 3 review of NFIRS incident reports?

The NFIRS Program Manager Signup and view all the answers

Which NFIRS incident types are subject to formal review?

All fire, hazardous materials, and rescue incidents Signup and view all the answers

What change occurs after completing the Level 3 review?

Incident status changed to 'Admin QA Complete' Signup and view all the answers

What does the Fire Marshal's office review in NFIRS series 100 incidents?

Accuracy of cause, origin, and property loss Signup and view all the answers

What message should be included for the original report writer?

To: Signup and view all the answers

What information is essential to collect at fire incidents?

Origin, cause, and dollar loss Signup and view all the answers

What indicates that a QA review has been completed successfully?

QA Complete Signup and view all the answers

Who can authorize leaving a report incomplete?

The on-duty Battalion Chief Signup and view all the answers

What must be done if the cause and origin of a fire incident are undetermined?

They should be listed as 'undetermined' and a notification should be sent Signup and view all the answers

Who is responsible for completing the unit narrative for each responding company at an incident?

The company officer or acting officer Signup and view all the answers

What other incidents can the NFIRS Program Manager include for review?

Any incident at their discretion Signup and view all the answers

What system does the St. John's Fire District use for incident report management?

ImageTrend Records Management System Signup and view all the answers

Which type of incident is NOT explicitly mentioned for Level 3 review?

Medical emergencies Signup and view all the answers

Why is accurate completion of NFIRS reports critical?

To facilitate staffing and resource allocation decisions Signup and view all the answers

What do medical incidents prioritize during data collection?

Strict privacy and confidentiality of patient information Signup and view all the answers

What is the main purpose of the three-tiered review process for NFIRS reports?

To confirm accuracy and thoroughness of reports Signup and view all the answers

What type of incidents require a unique incident report for every call for service?

Every call for service to which resources are deployed Signup and view all the answers

Which of the following is NOT a required field in the NFIRS report?

Personal opinions about the incident Signup and view all the answers

What should EMTs and company officers ensure regarding patient care records?

They are entered correctly and accurately Signup and view all the answers

Who is responsible for reviewing all NFIRS incident reports at the first level?

Company Officers Signup and view all the answers

Which of the following is NOT a focus area for the Level 1 review?

Budget Allocation Signup and view all the answers

What should the Battalion Chief do if errors are identified during the Level 2 review?

Change the report's status to 'Needs Revision' Signup and view all the answers

Which module is emphasized for review in incident reports related to fire incidents?

Fire and Structure Fire Modules Signup and view all the answers

What is a requirement for completing incident reports?

Reports must be completed during the same tour in which they occurred Signup and view all the answers

Which message types can be selected when an incident report status is changed to 'Needs Revision'?

Documentation or Protocol Deviation Signup and view all the answers

Which officer is responsible for overseeing the completion of incident reports during a specific tour?

On-duty Battalion Chief Signup and view all the answers

The review of medical incident reports falls under which specific guideline?

SOP 2007-07 Signup and view all the answers

Which option is NOT a part of the Level 1 review focus areas?

Budget Review Signup and view all the answers

If a Company Officer finds errors, what should they particularly confirm in the reports?

Aid Given or Received Signup and view all the answers

Study Notes

Incident Reporting & Quality Review

Purpose

Establish minimum requirements for incident reporting by the St.Johns Fire District (STJFD)
Standardize process for incident reporting and quality assurance review

Incident Reporting - General

All incidents should be assigned an incident number and reported in the Fire District's record management software
Exceptions include smoke detector installations and public service functions, which are logged as activities
Incident reports should be completed during the shift of occurrence unless extenuating circumstances are present
Incident commander is responsible for timely completion of the report
On-duty Battalion Chief (or acting) reviews all reports for their assigned battalion submitted during their tour of duty

Fire Incidents

Incident commanders gather information on origin, cause, and dollar loss at fire incidents
Property owner and occupant information must be recorded
Members completing reports should pay attention to various modules and required fields for comprehensive and accurate data collection
Origin, cause, and other causal information reviewed by the Fire Marshal's office for accuracy

Medical Incidents

Medical incidents require strict privacy and confidentiality when dealing with personal information
Emergency Medical Technicians (EMT) and company officers ensure patient care record is entered correctly and accurately

Review Process

Level 1 Review

Company Officers review all NFIRS incident reports for completeness and accuracy
Particular attention paid to specific fields, including aid given or received, incident type, shift, and response times

Level 2 Review

On-duty Battalion Chief (or acting) ensures timely completion of incident reports for their battalion
Reports reviewed for completeness and accuracy, with errors or issues addressed through the "Needs Revision" status

Level 3 Review

NFIRS Program Manager completes formal monthly quality improvement review of NFIRS incident reports
Specific incident types subject to formal review, including fire, hazardous materials, rescue, and marine incidents

Fire Marshal Review

Fire Marshal's office reviews all NFIRS series 100 (Fire) incidents for accuracy with cause, origin, content loss/ value, and property loss/ value

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Description

This quiz covers the standard operating guidelines for incident reporting and quality assurance review within the St. Johns Fire District. It outlines the purpose, objective, and policy for incident reporting.