Software Functions and Applications Quiz

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Questions and Answers

Which function is NOT associated with word processing?

Format

Edit

Update data (correct)

Create

What is a primary use of spreadsheet software?

Handling high-level publishing needs

Preparing budgets (correct)

Creating newsletters

Designing artwork

Which of the following tools is primarily used for database management?

Excel

Word

MySQL (correct)

PowerPoint

In which domain is presentation graphics primarily utilized?

Demonstrating a product Signup and view all the answers

What is NOT a function of desktop publishing software?

Creates spreadsheets Signup and view all the answers

What is software primarily considered to be?

A set of instructions and documentation Signup and view all the answers

Which of the following is an example of systems software?

Operating system Signup and view all the answers

What distinguishes application software from systems software?

Application software helps users perform specific tasks Signup and view all the answers

In which environments can software typically be found?

In various sectors like banks and universities Signup and view all the answers

What type of software is owned by companies or individuals who develop it?

Proprietary software Signup and view all the answers

Which of the following best describes utility programs?

They provide tools for system maintenance. Signup and view all the answers

What role does systems software play in relation to hardware?

It acts as an interface between hardware and application software. Signup and view all the answers

What is a primary method for communicating between computers?

Internet Signup and view all the answers

What is a key feature of office suites?

Applications sharing a similar design Signup and view all the answers

Which of the following is NOT a type of application software?

Operating systems Signup and view all the answers

What is a characteristic of vertical market software?

It is tailored for specific types of businesses Signup and view all the answers

Which type of software is likely to be custom-written for business purposes?

Vertical market software Signup and view all the answers

What defines software piracy?

Making illegal copies of copyrighted software Signup and view all the answers

What is a characteristic of proprietary software?

Its source code is kept a secret. Signup and view all the answers

Which of the following best describes in-house application development?

Creation of software using the company's resources. Signup and view all the answers

What distinguishes workgroup applications from personal applications?

They are designed for collaboration among two or more users. Signup and view all the answers

Which statement is true about off-the-shelf software?

It is an existing program usable without major changes. Signup and view all the answers

What is the purpose of personal information systems?

To assist individuals with their personal goals. Signup and view all the answers

What is another term for workgroup software applications?

Collaborative software Signup and view all the answers

What is a contracted software's primary characteristic?

Developed exclusively for a specific company. Signup and view all the answers

What is the main focus of enterprise information systems?

To support firm-wide interactions with external environments. Signup and view all the answers

What is a common way counterfeiting of software occurs?

Selling at flea markets or small stores Signup and view all the answers

Which of the following is considered a legitimate reason for copying software?

Creating a backup copy Signup and view all the answers

What is an example of systems software?

macOS Signup and view all the answers

What is NOT a function of an operating system?

Create graphic designs Signup and view all the answers

Which user interface requires text commands to be given to the computer?

Command-based user interface Signup and view all the answers

What type of software helps analyze or maintain a computer?

Utility software Signup and view all the answers

Which of the following describes the role of device drivers?

Operate or control attached devices Signup and view all the answers

What is a characteristic of end-user software?

User-friendly and intuitive Signup and view all the answers

What characterizes enterprise applications?

They must be scalable, distributed, and component-based. Signup and view all the answers

Which of the following is an example of an enterprise resource planning (ERP) system?

SAP Signup and view all the answers

What is the primary purpose of scheduling and coordination tools?

To help schedule meetings and group activities. Signup and view all the answers

Which type of software is distributed under government grants and can be altered without restrictions?

Public-domain software Signup and view all the answers

What is a common feature of shareware?

It is distributed for a trial period and requires registration. Signup and view all the answers

Which of the following statements about software licensing is true?

Software vendors use licenses to prevent unauthorized use. Signup and view all the answers

For businesses, which method can be utilized to purchase commercial software?

Volume discount and site licenses Signup and view all the answers

What is a key consideration when providing global software support?

Adapting to local political and economic conditions. Signup and view all the answers

What is task-oriented software designed to assist users with?

Creating documents, presentations, and charts. Signup and view all the answers

Which of the following best describes open-source software?

Free to use and alter with source code accessible. Signup and view all the answers

Study Notes

Course Information

Course Title: Computer Applications in Management
Course Code: UGBS 303
Instructor: Dr. Awuni Emmanuel
Date of presentation: 12/25/2024
University: University of Ghana

Learning Objectives

Students will be able to define software and identify different types.
Students will be able to identify software relevant for business.
Students will understand the relevance and use of task-oriented productivity software.
Students will understand ethics in using application software.

Software Overview

Software, also known as a program, is a set of instructions that guides a computer on how to perform a task.
Software provides instructions to perform tasks and how to perform them.

Where to Find Software

Banks
Universities
Airlines
Many other locations

Software Categorization

Software is categorized into two main types: Systems and Application Software.
Systems software controls, operates, and extends computer processing power.
Systems software acts as an interface between application software and hardware.
- Examples of systems software: Operating systems, Compilers, Interpreters, Utility programs.
Application software is designed to assist users in performing various tasks.
- Examples of application software: Word processing, Payroll, Student record, Browsers.
Most application software is specific to the operating system.

Types of Application Software

Proprietary: Software owned by the developer with restrictions on use and source code.
In-house developed: Software developed internally by a company
Contract: Software developed for a specific company.
Off-the-shelf: Existing software that can be used without considerable changes.

Software Scope of Influence

Personal: Software that serves the needs of an individual user.
Workgroup: Software that assists two or more people working together.
Enterprise: Software supporting interaction between a firm and external entities.

Personal Use

Software that assists individuals with general tasks on a computer.
Examples include using Microsoft Word to complete projects.

Workgroup Applications

Collection of applications used by individuals working together on a task.
Includes Electronic communications and conferences (allowing real-time meetings).
Includes scheduling and coordination tools.

Enterprise Applications

Applicable to organizations with many employees, spread out geographically.
Scalable, distributed, and component-based software.
Deployed on various platforms (corporate networks, intranets, internet).
Examples include CRM, ERP, Business Intelligence, Automated Billing, Content Management, and HR Management software.

Acquiring Software (Part 1)

Commercial software: Used commonly, copyrighted, often costly.
Freeware: Free to all users, copyrighted, distributed digitally.
Shareware: Freely distributed for trial use, often with a fee for continued use.
Examples include Download.com, FileHippo.com, ZDNet, and Softpedia.

Acquiring Software (Part 2):

Public-domain software: Un-copyrighted, free to use and modify.
Open-source: Free and publicly available source code that may be used or modified.

Purchasing Commercial Software

Individuals purchase software from warehouses, mail order, or electronic distribution methods.
Businesses purchase software via volume discounts, site licenses, network versions, or application service providers (ASPs).

Task-Oriented Software

Software that assists users in creating various digital elements like documents, presentations, and charts.
Used in business, education, and personal situations.

Word Processing

Used to create memos, reports, correspondence, minutes of meetings, and other written content.
Includes functions like creating, editing, formatting, storing, and printing documents and graphics.

Desktop Publishing

Used for publishing tasks like newsletters, reports, and brochures.
Handles intricate publishing needs.

Spreadsheets

Used to compare mortgage rates, set budgets, and track progress.
Functions allow manipulating numbers and recalculating results based on changes.

Database Management

Used to manage and track extensive amounts of information.
Used for data querying, retrieval, and data manipulation.

Presentation Graphics (e.g., PowerPoint)

Used as a sales tool for demonstration of products.
Includes tools to create visuals like charts and present information/testimonials from customers.

Computer Art Work

Produces various graphic creations using software tools.
Examples include CorelDRAW and Adobe Photoshop.

Communications

Provides a method for communicating between computers.
Most common method is through Internet usage of a web browser.

Office Suites

A group of basic software applications designed to work together.
Applications share similar features and "feel".
Suite costs are typically less than purchasing each application individually.

Integrated Applications

Basic software combines word processing, spreadsheet, and graphics functions.
More limited than an office suite.
Easier to learn and use compared to separate applications.

Business Software

Custom-built for specific business needs.
Includes standard packages and combinations of custom-written or off-the-shelf software.

Vertical Market Software

Designed for specific industries or types of businesses (e.g., dentist's office, drugstore, auto shop).
May form part of a complete package that includes installation, training, and support.

Software for Small Business

Focuses on accounting software, spreadsheets, word processing, desktop publishing, and customer service.
Covers basic accounting, financial data entry, financial statements, taxes, and payroll.

Software Piracy

Is the act of making illegal copies of software that is protected by copyright.
Software companies can lose significant revenue from piracy.

Counterfeiting Software

Software duplicates the original package but is not the original.
Sold at flea markets or small stores.
Software is on CD-ROM/DVD-ROM.

Copying Software

Legitimate reasons for copying include backups.
Illegitimate reasons include obtaining software without payment.

Computers and People

Users interact with computers to accomplish tasks.
Users include those associated with homes or businesses.

End User Software Characteristics

Software should be user-friendly, easy to use, intuitive, and require minimal training.

Systems Software

Acts as an interface between application software and hardware.
Controls computer hardware.
Creates interaction with application software.

Operating System Functions

Performs common computer hardware functions.
Provides a user interface.
Creates degree of hardware independence.
Manages system memory, processing tasks, networking, system resources, and files.

User Interface

Functions as a tool for users to access and command the computer.
Two main types are command-based and graphical user interfaces.

Multitasking

Allows handling multiple applications concurrently.

Multithreading

Handles multiple tasks within a single application concurrently.

Allows multiple users to access and use a computer system simultaneously.

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Description

Test your knowledge on the various functions of software including word processing, spreadsheet applications, and database management. This quiz covers the distinctions between application software and systems software, along with their primary uses in different environments. Dive in to see how well you understand the critical roles software plays in today's technology landscape.