Service Quality: The GAP Model
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Questions and Answers

Which of the following best describes the primary focus of the 'listening gap' (Gap 1) in the Gap Model of Service Quality?

  • The difference between the service delivered and what was communicated to the customer.
  • The difference between customer expectations and their perception of the service experience.
  • The difference between what customers expect and what management *believes* customers expect. (correct)
  • The discrepancy between service specifications and the actual service delivered.
  • A company consistently promotes its rapid delivery times but often fails to meet these promises. Which gap in the 5 Gap Model is most directly affected by this discrepancy?

  • The communication gap (Gap 4).
  • The knowledge gap (Gap 1).
  • The service design and standards gap (Gap 2).
  • The customer perception gap (Gap 5). (correct)
  • Which construct most directly addresses how well a company's management understands customer needs and expectations through data gathering?

  • Management Commitment to Service Quality (MCSQ).
  • Task Standardization (TS).
  • Perception of Feasibility (POF).
  • Marketing Research Orientation (MRO). (correct)
  • A restaurant implements rigorous recipes and cooking procedures to ensure consistent food quality across all locations. Which construct influencing Provider Gap 2 does this best represent?

    <p>Task Standardization (TS). (A)</p> Signup and view all the answers

    A software company struggles to release updates on time due to poor coordination between its development and testing teams. Which element related to Provider Gap 3 is most likely the cause?

    <p>Weak Teamwork (TEAM). (A)</p> Signup and view all the answers

    What is the focus of management commitment to service quality (MCSQ)?

    <p>Viewing service quality as a key strategic goal and allocating resources. (A)</p> Signup and view all the answers

    A call center implements a new system that automatically routes callers to the most appropriate agent based on their needs. Which of the constructs would be most relevant to this type of implementation?

    <p>Task Standardization (TS) (C)</p> Signup and view all the answers

    A company's top management actively solicits feedback from frontline employees regarding customer concerns and suggestions for service improvements. Which activity does this represent?

    <p>Upward Communication. (C)</p> Signup and view all the answers

    Which of the following scenarios BEST exemplifies a high degree of Technology-Job Fit (TFIT)?

    <p>An accountant utilizing a spreadsheet program with customized macros to efficiently manage financial records. (D)</p> Signup and view all the answers

    A project manager feels overwhelmed by conflicting demands from multiple stakeholders, leading to a sense of being unable to satisfy everyone. Which construct does this BEST describe?

    <p>Role Conflict (D)</p> Signup and view all the answers

    Which of the following reflects a situation where Supervisory Control Systems (SCS) are MOST effectively implemented?

    <p>Employees are assessed on specific behaviors, such as teamwork and customer interaction skills, in addition to output metrics. (C)</p> Signup and view all the answers

    A newly hired marketing specialist is unsure of their responsibilities and how their performance will be measured by the marketing manager. This situation BEST illustrates which of the following?

    <p>Role Ambiguity (D)</p> Signup and view all the answers

    A company's marketing department frequently promises faster project completion times than the operations department can realistically deliver. This tendency is MOST closely related to which construct?

    <p>Prospensity to Overpromise (A)</p> Signup and view all the answers

    In a theme park aiming to create a fantasy environment, which element MOST directly contributes to maintaining the illusion through 'control and focus'?

    <p>Strategically positioning guests to ensure they only see visual cues that support the park's narrative. (A)</p> Signup and view all the answers

    How does the physical environment of a service setting MOST directly influence guest expectations?

    <p>By shaping initial perceptions and setting the stage for the service experience. (D)</p> Signup and view all the answers

    What is the relationship between the size of the service quality gap and provider gaps?

    <p>Service quality gap size is positively related to the size of the provider gaps. (C)</p> Signup and view all the answers

    Which of the following is the MOST accurate description of how a guest responds to a service setting?

    <p>Via a combination of physiological, cognitive, and emotional responses. (D)</p> Signup and view all the answers

    In the context of a servicescape, what is the MOST likely impact of a sudden, unexpected loud noise (like fireworks) on guest experience?

    <p>It would result in high arousal and high pleasure, assuming positive association to sound. (A)</p> Signup and view all the answers

    What is the MOST important role of a manager in maintaining a strong organizational culture?

    <p>Defining and sustaining the culture through consistent actions and communication. (D)</p> Signup and view all the answers

    Why is it important for managers to understand the broader culture in which their organization operates?

    <p>To ensure alignment between the organization's strategy and the external cultural context. (A)</p> Signup and view all the answers

    According to the content, what are the TWO primary issues that organizational culture addresses?

    <p>External relations and internal member relations. (C)</p> Signup and view all the answers

    How is an 'open culture' BEST characterized within an organization?

    <p>It encourages external learning, benchmarking, and adoption of outside innovations. (B)</p> Signup and view all the answers

    What is required for an organization seeking to provide an exceptional service experience?

    <p>An exceptionally high level of employee commitment and understanding. (A)</p> Signup and view all the answers

    Which factor would MOST likely influence the formation of subcultures within a large organization?

    <p>Differences in ethnic backgrounds and geographic regions. (B)</p> Signup and view all the answers

    Under what conditions can an organization's culture become a significant competitive advantage?

    <p>When is has value to its members, is unique, and difficult to copy. (C)</p> Signup and view all the answers

    What does 'management by culture' imply when an organization's culture is sufficiently strong?

    <p>Traditional management approaches can be reduced or eliminated. (B)</p> Signup and view all the answers

    A hotel wants to create a relaxing environment in its spa. Which strategy would MOST effectively target the physiological responses of its guests?

    <p>Using aromatherapy, calming music, and soft lighting. (A)</p> Signup and view all the answers

    If an organization is dedicated to a strategy of service excellence, what must its cultural aspects support?

    <p>Cultural norms, beliefs, and values that support service excellence. (B)</p> Signup and view all the answers

    A company aims to foster an open culture. What initiative would BEST support this goal?

    <p>Encouraging employees to attend industry conferences and share insights. (D)</p> Signup and view all the answers

    Which of the following statements best describes the role of leaders in shaping organizational culture?

    <p>Leaders should create and actively maintain the organizational culture. (A)</p> Signup and view all the answers

    According to Ed Schein, how should effective leaders instill values within their organizations?

    <p>By stressing two-way communications and feedback. (A)</p> Signup and view all the answers

    How should leaders adapt the organizational culture once it is established?

    <p>By periodically adjusting and fine-tuning it as markets, operating environments, and personnel change. (D)</p> Signup and view all the answers

    Flashcards

    Provider Gap

    A gap in service quality stemming from provider-related issues.

    Gap 1: Listening Gap

    The difference between customer expectations and provider understanding.

    Gap 2: Service Design Gap

    Misalignment between service design and actual service standards.

    Gap 3: Service Performance Gap

    The discrepancy between service specifications and the service delivered.

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    Gap 4: Communication Gap

    Difference between service promised and service delivered.

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    Gap 5: Customer Perception Gap

    The gap between customer expectations and their perception of actual service experience.

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    Management Commitment to Service Quality (MCSQ)

    Extent to which management prioritizes service quality as a strategic goal.

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    Teamwork (TEAM)

    Extent to which employees collaborate to achieve common goals.

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    Guest Experience Dimensions

    Factors influencing how guests perceive their service experience, including physiological, cognitive, and emotional responses.

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    Physiological Responses

    Responses based on senses including ambient conditions like smells, sounds, and lights that affect guest experience.

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    Cognitive Responses

    Expectations and interpretations guests have about the service environment and communication without words.

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    Emotional Responses

    Guests' feelings based on experiences, including arousal and pleasure/displeasure levels.

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    Importance of Leadership

    Managers must define and maintain the organizational culture as a key responsibility.

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    Organizational Culture

    Shared beliefs, values, and norms within a community that guide interactions and behaviors.

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    Open Culture

    A workplace environment that encourages learning and innovation through external interaction and best practices.

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    Subcultures in Organizations

    Distinct cultures that may form within an organization based on demographics, regions, or roles.

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    Culture as Competitive Advantage

    A strong culture can provide a unique value that competitors cannot easily replicate.

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    Beliefs

    Deeply held convictions that everyone in the organization agrees on.

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    Values

    Preferences for certain behaviors and outcomes that guide decision making.

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    Norms

    The unwritten rules about how things are typically done within the organization.

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    Management by Culture

    The idea that a strong culture can replace traditional management methods.

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    Leaders Teach Culture

    Good managers instill organizational culture through reinforcement and communication.

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    Adjusting Culture

    Leaders must adapt culture as the organization faces changes in markets or personnel.

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    Technology-Job Fit (TFIT)

    The appropriateness of the tools and technology that employees use to perform their jobs.

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    Perceived Control (PC)

    Extent to which employees feel in control of their jobs and can act flexibly.

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    Supervisory Control Systems (SCS)

    Evaluation and compensation based on employee behavior, not just output quantity.

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    Role Conflict (RC)

    Extent to which employees feel they cannot satisfy all demands from various customers.

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    Role Ambiguity (RA)

    Extent to which employees are unsure of expectations from managers and supervisors.

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    Propensity to Overpromise (PTO)

    Extent to which a firm feels pressure to promise customers more than can be delivered.

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    Physical Aspect of Service Setting

    Building design and employee uniform must complement and support the service experience.

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    Four Realms of Experience

    Framework that emphasizes the importance of the environment in shaping guest expectations and employee mood.

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    Study Notes

    Seminar 3: SQIM - The Gap Model of Service Quality

    • The seminar discusses the 5 Gap Model of Service Quality, an extension of the 4 Gap Model, providing a more comprehensive analysis of service quality. It adds a knowledge gap to the previous model.

    Gap Model Components

    • Gap 1 (Knowledge Gap): The difference in management's perception of customer expectations and the actual customer expectations.
    • Gap 2 (Management Gap): A misalignment of understanding; a discrepancy in management's understanding of the needs and expectations of customers.
    • Gap 3 (Delivery Gap): A difference between service specifications and delivered service. This gap encompasses the quality of the actual service delivered.
    • Gap 4 (Communication Gap): The variation between the service delivered and actual communication about the service to customers.
    • Gap 5 (Customer Perception Gap): The difference between customer expectations and their actual perception of the service.

    Construct Influencing Gap 1

    • Marketing Research Orientation (MRO): The extent to which managers understand customer needs and expectations, using both formal and informal methods to glean information.
    • Upward Communication: Top management encouraging communication and feedback (information flow) from lower levels of the organization.
    • Level of Management: The number of hierarchical levels between top management and front-line employees.

    Construct Influencing Gap 2

    • Management Commitment to Service Quality (MCSQ): The degree to which management considers service quality a crucial strategic goal and allocates resources accordingly.

    Construct Influencing Gap 3

    • Teamwork (TEAM): The extent to which all employees work collaboratively toward a shared goal.
    • Employee-Job Fit (EFIT): How well employees' skills align with their job roles and responsibilities.
    • Technology-Job Fit (TFIT): The appropriateness of the technology used by employees in performing their jobs.
    • Perceived Control (PC): The extent to which employees feel they have control over their roles and responsibilities, acting flexibly within the workplace.
    • Supervisory Control Systems (SCS): The degree to which employees are evaluated and compensated on their behavior, not only outputs.
    • Role Conflict (RC): The extent to which employees experience difficulty meeting the demands of various roles.
    • Role Ambiguity (RA): The uncertainty employees experience about the expectations of their managers and supervisors.

    Construct Influencing Gap 4

    • Horizontal Communication: The effectiveness of communication and coordination amongst various departments within an organization.

    Physical Aspects of Service Setting

    • Physical Setting: Design and elements of the setting (e.g., building design, employee uniforms) play an important role in customer perceptions.
    • Control and Focus: Creating a sense of structured experiences for customers.
    • Sight and Sound: How sights, sounds, and atmosphere affect customer behavior and experiences in the environment.

    Designing Engaging Experiences

    • Absorption: Engaging experiences that include elements of entertainment, education, aesthetics and escapism.
    • Immersion: Creating deep engagement through guest expectations, positive employee mood and creating environments that complement the service product.

    Environmental Influences

    • Guest Expectations: Encouraging positive atmosphere surrounding customer experience.
    • Employee Mood Impacts: Positive employee mood and attitudes affect customer experiences.
    • Culture's Impact: Organizational culture, beliefs, values, and norms shape employee behavior and customer satisfaction.
    • Importance of Leaders: Leaders’ roles in establishing and maintaining organizational culture are crucial.
    • Types of Culture: Importance of open cultures fostering learning, growth, and interaction with outside expertise.

    Cognitive, Emotional and Importance of Leaders (cont.)

    • Cognitive Expectations: Customer expectations shape experience and are influenced by cultural factors.
    • Emotional Arousal / Displeasure: The level of arousal and emotional response to specific aspects of the service design can positively or negatively affect the overall experience. Creating pleasant experiences and emotional responses is important
    • Manager's Role: Maintaining a positive culture is critical for sustained good service.

    Maintaining organizational Culture

    • Leadership's Role: Establishing and maintaining an organizational culture is a key leadership function.
    • Employee Engagement & Values: Reinforcement of values and norms by management is key to achieving effective organizational culture.
    • Two-way communication Communication between managers and employees is essential for a successful organization.

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    Description

    Questions about the Gap Model of Service Quality, identify gaps between customer expectation and service delivery. Tests understanding of key constructs affecting service quality in business scenarios.

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