Podcast
Questions and Answers
What is the primary purpose of well-crafted notes and reports for Security Guards?
What is the primary purpose of well-crafted notes and reports for Security Guards?
Why is it important to distinguish between the audience for a report and a memo book for Security Guards?
Why is it important to distinguish between the audience for a report and a memo book for Security Guards?
What is the significance of maintaining an organized notebook for Security Guards?
What is the significance of maintaining an organized notebook for Security Guards?
What should security guards commence notebook entries with?
What should security guards commence notebook entries with?
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What is permissible in notebook entries as long as specific guidelines are followed?
What is permissible in notebook entries as long as specific guidelines are followed?
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When should notes be written to ensure accuracy and freshness of details?
When should notes be written to ensure accuracy and freshness of details?
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What is the industry standard for report writing?
What is the industry standard for report writing?
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What is the primary purpose of Special Occurrence Reports (SOR) or Incident Reports?
What is the primary purpose of Special Occurrence Reports (SOR) or Incident Reports?
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What is crucial to consistently report when submitting Special Occurrence Reports (SOR) or Incident Reports?
What is crucial to consistently report when submitting Special Occurrence Reports (SOR) or Incident Reports?
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What should be included in every security report?
What should be included in every security report?
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What tense is the industry standard for report writing?
What tense is the industry standard for report writing?
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What specific details must every report include?
What specific details must every report include?
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When should a notebook be closed at the end of a shift?
When should a notebook be closed at the end of a shift?
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What type of reports are created for situations that deviate from usual activities or conditions at the site?
What type of reports are created for situations that deviate from usual activities or conditions at the site?
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Study Notes
Security Report Writing Guidelines
- Precise documentation of witness or complainant statements, including their exact words, is crucial.
- When concluding a shift, sign off on equipment and keys, noting their condition, and hand them over or make a note of their placement if no relieving personnel are available.
- To close a notebook at the end of a shift, enter "off duty" with the time and sign on the last line of the entry.
- Reports should convey information to specific audiences and be composed in plain and straightforward language, avoiding abbreviations, slang, or profanity.
- The industry standard for report writing involves presenting information from a third-party perspective in the past tense.
- Every report must include specific information such as site name and address, date/time of report, details/body of the report, security guard's name, and signature.
- Different types of reports may require additional details like date/time of occurrence, specific location of occurrence, and occurrence type.
- Special Occurrence Reports (SOR) or Incident Reports are created for situations that deviate from usual activities or conditions at the site, including critical occurrences such as medical emergencies, major crimes, and building collapses.
- Critical occurrences can range from major vehicle accidents to bomb threats, with specific scenarios like fire or explosion, lost or stolen pass cards or keys, and unauthorized move outs included.
- Regardless of the nature of the incident being reported, it is crucial to consistently report how the incident came to your attention, using a preamble when submitting all Special Occurrence Reports (SOR) or Incident Reports.
- The specific wording for how the incident or matter came to your attention will depend on the circumstances, such as monitoring C.C.T.V. from the control room, responding to an alarm, investigating a complaint, or conducting regular patrols.
- The report should then include relevant details about how the incident or matter came to your attention, followed by the specific wording of the occurrence being reported on, and conclude the report with the details of the incident.
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Description
Security Guard Documentation and Report Writing Quiz: Test your knowledge of proper documentation guidelines and report writing for security guards. Covering essential aspects such as note-taking, shift closure, report composition, and special occurrence reports, this quiz will assess your understanding of accurate and professional documentation practices crucial for legal scrutiny, investigations, and future reference.
