SAP Transaction Code Options

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Questions and Answers

What is the purpose of a purpose cost element?

To specify for what a cost was incurred (correct)

To calculate the key figure of a cost center

To identify who spent the money

To determine the activity type of a cost center

What is the main difference between primary and secondary cost elements?

Primary cost elements are fixed, while secondary cost elements are variable

Primary cost elements are used for internal allocations, while secondary cost elements are used for external allocations

Primary cost elements originate from outside the company, while secondary cost elements originate from inside the company (correct)

Primary cost elements are used for cost centers, while secondary cost elements are used for profit centers

What is the function of a primary cost center?

To calculate key figures

To provide services to other cost centers

To charge costs directly to other objects or products (correct)

To manage internal allocations

What type of statistical key figure is used for values that tend to remain constant over time?

Fixed Value Signup and view all the answers

What is the characteristic of time-depending master data?

Values can be different depending on the date Signup and view all the answers

What type of master data group can be created?

For all 4 elements (purpose cost element, cost center, activity type, and key figure) Signup and view all the answers

What is the main difference between a standard hierarchy and cost center groups?

Standard hierarchy is a rigid structure, while cost center groups are more flexible Signup and view all the answers

What is the purpose of a cost center?

To provide a service to other cost centers or the company as a whole Signup and view all the answers

What is the function of '/N' when entering a transaction code?

Opens the transaction in the current session Signup and view all the answers

What is the purpose of the '*' wildcard in search helps?

To mask n-characters Signup and view all the answers

What is a characteristic of a mandatory field?

You must enter something Signup and view all the answers

What is the main difference between Financial and Management Accounting?

Financial Accounting has laws and regulations, while Management Accounting does not Signup and view all the answers

What is the purpose of Profitability Analysis in SAP Management Accounting?

To determine profitability Signup and view all the answers

Which of the following is a prerequisite for combining multiple company codes in one controlling area?

Same operational charts of accounts Signup and view all the answers

What is the purpose of cost elements in overhead cost controlling?

To represent costs Signup and view all the answers

Which of the following is an organisational element relevant for Management Accounting?

All of the above Signup and view all the answers

What triggers the deletion of a commitment in SAP?

Goods receipt Signup and view all the answers

What happens to the commitment when a purchase requisition is assigned to a controlling object?

It is created with the value of the purchase requisition Signup and view all the answers

What is the effect of a goods receipt on financial accounting?

It creates a posting on an expense account Signup and view all the answers

What happens when the price in the invoice differs from the price in the purchase order?

The actual cost is adjusted Signup and view all the answers

Which type of allocation allows posting at any time?

Transactional allocation Signup and view all the answers

What is the main difference between 'real' and 'statistical' postings?

Real postings can be distributed, while statistical postings cannot Signup and view all the answers

Which controlling object can only be charged with statistical postings?

Profit center Signup and view all the answers

What is the purpose of manual repostings?

To correct posting errors Signup and view all the answers

What is the primary function of internal orders in SAP?

To collect costs instead of a cost center Signup and view all the answers

What happens in the SAP system if you exceed the planned costs?

No action is taken by the system Signup and view all the answers

What is the main difference between real and statistical internal orders?

Real internal orders can recharge costs, while statistical internal orders cannot Signup and view all the answers

What is the primary characteristic of Report Painter reports in SAP?

They display aggregated total numbers Signup and view all the answers

What is the purpose of an extract in SAP?

To store results of reports for future reference Signup and view all the answers

What happens in the SAP system if you exceed the budget?

The system generates a warning message Signup and view all the answers

What is the purpose of planning statistical key figures?

To enter planned values for statistical key figures as a reference for further cost assessments and distributions Signup and view all the answers

What is the main difference between primary and secondary cost planning?

Primary costs have external origins, while secondary costs have internal origins Signup and view all the answers

What is the purpose of activity type planning?

To determine which cost center provides which services and plan the activity level for each cost center/activity type Signup and view all the answers

What is the meaning of price calculation?

To calculate the planned prices for each cost center/activity type by adding primary and secondary costs and dividing by planned activity Signup and view all the answers

What is the purpose of Cost Center Groups?

To assign cost centers to a group, but it is optional Signup and view all the answers

What can be used to disaggregate primary costs to the month level during the year?

Distribution keys Signup and view all the answers

What is a key difference between distributions and assessments?

The question is not answered in the provided content Signup and view all the answers

What can be planned for each activity type?

Both the planned activity level and potential capacity Signup and view all the answers

Study Notes

Transaction Codes

Before entering a transaction code, you need to enter "/N" or "/O"
"/N" opens the transaction in the current session (ending)
"/O" opens the transaction in a new session (opening)

Search Helps

Some fields only allow defined values
You can view allowed values using search helps
Wildcards can be used in searches
- masks n-characters (e.g., postal code 89* -> 89456, 89473…)
- masks 1 character (e.g., name M+yer -> Meyer, Maier…)

Field Types

Mandatory fields: you must enter something
Optional fields: you can enter something
Display-only fields: you can't enter anything

Running Reports

Differences between running reports in dialog mode and background mode

Financial and Management Accounting

Financial Accounting: laws and regulations, obligatory
Management Accounting: no laws, no regulations, no obligation
Components of SAP Management Accounting:
- Profitability Analysis: how profitable?
- Profit Center Accounting: in which areas?
- Overhead Cost Controlling: where?
- Product Cost Controlling: for what?
- Cost Element Accounting: what costs?

Organizational Elements

Relevant for Management Accounting:
- Client
- Controlling Area
- Company Code
One or multiple company codes can be assigned to one controlling area
Each company code can only be assigned to one controlling area
Prerequisites to combine multiple company codes:
- Same operational chart of accounts
- Same fiscal year variant

Overhead Cost Controlling

Master data objects:
- Cost elements
- Cost centers
- Activity types
- Key figures
Purpose of master data objects:
- Cost element: for what did I spend the money?
- Cost center: who spent the money, which department, document origin of cost cause?
- Activity type: what activity is one cost center providing to the company?
- Key figure: used as an average, you need to know the number of customers and employees

Cost Elements

Difference between primary and secondary cost elements:
- Primary: origins are outside the company (external supply market)
- Secondary: one cost center is charging another cost center, origin is inside the company

Cost Centers

Difference between primary and secondary cost centers:
- Primary: can charge costs directly to other objects/products (e.g., watch production)
- Secondary: only provide services for other cost centers (e.g., canteen)

Statistical Key Figures

Types:
- Fixed Value: used for key figures that tend to remain constant over time
- Total Value: can't be transferred to the following period and must be entered for each individual period
Used for internal allocations and distribution keys

Master Data

Time-dependent master data: values can be different depending on the date
Master data groups: created for all 4 elements (cost elements, cost centers, activity types, key figures)

Hierarchy and Groups

Difference between standard hierarchy and cost center groups:
- Hierarchy is always present for cost centers
- Cost center groups are optional and used to assign cost centers to a group

Planning

Purpose of planning statistical key figures: enter planned values for each cost center
Purpose of activity type planning: define which cost center provides which services and plan activity levels

Cost Planning

Difference between primary and secondary cost planning:
- Primary: external origin, distribution key can disaggregate costs to months
- Secondary: internal origin, fixed and variable consumptions, can enter on year level and use distribution keys

Price Calculation

Plan price calculation: determines planned prices for each cost center/activity type
Takes primary and secondary costs, adds them, and divides by planned activity

Distributions and Assessments

Differences:
- Distributions: allocate costs between cost objects
- Assessments: allocate costs between profit centers

Commitments and Actual Costs

Commitments: created by purchase requisitions and/or purchase orders
Actual costs: transferred from other SAP modules or created by goods receipts and invoice receipts
Effects of purchase orders, goods receipts, and invoice receipts on Management Accounting

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Description

Learn how to use transaction codes in SAP, including the options for opening transactions in the current or new session, and how to use wildcards in search helps.