Salt Lake City Fire Department Staffing Policy

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Questions and Answers

According to the provided information, what is the cumulative time limit for incidental leave usage before it impacts the employee's leave allowance?

  • 96 hours
  • 72 hours (correct)
  • 48 hours
  • 24 hours

What is the minimum number of personnel required to be on duty within the city, as prioritized by the Department?

  • 76
  • 56
  • 66 (correct)
  • 86

What is the minimum staffing requirement at the airport?

  • 1 Captain and 1 Paramedic
  • 1 Captain and 2 Paramedics (correct)
  • 2 Captains and 2 Paramedics
  • 2 Captains and 1 Paramedic

Under what circumstance might an absence be considered unauthorized?

<p>If the employee has not followed the procedures of the policy. (D)</p> Signup and view all the answers

What is the consequence for an unauthorized absence from assigned duties?

<p>Loss of pay and related benefits for the scheduled time away (D)</p> Signup and view all the answers

Under what condition can the department request justification for sick/personal leave?

<p>When sick/personal leave exceeds two consecutive shifts. (D)</p> Signup and view all the answers

In which scenario might the Fire Chief or designee investigate a request for sick leave (SL) or Personal Leave?

<p>If the employee was engaged in other employment while on sick leave. (D)</p> Signup and view all the answers

What happens if an employee exhausts all department leave sources and does not qualify for protected leave such as FMLA?

<p>The employee’s position is not protected. (D)</p> Signup and view all the answers

According to the Salt Lake City Fire Department's daily staffing policy, what is the primary responsibility of Operations Battalion Chiefs regarding daily staffing?

<p>Maintaining and confirming daily staffing in the Operations Roster. (B)</p> Signup and view all the answers

An employee needs to take 6 hours of PL3 (Personal Leave 3). According to the policy, which of the following steps MUST the employee take to ensure the leave is approved?

<p>First, notify their direct supervisor; if the supervisor is unreachable, contact their Battalion Chief. (B)</p> Signup and view all the answers

A medic engine is staffed with a crew qualified to provide advanced life support. If a member of this crew requests PL3 that would reduce the engine's service level to BLS, what additional step, beyond the standard PL3 approval process, must be taken?

<p>The Battalion Chief must approve the PL3, acknowledging the change in service level. (A)</p> Signup and view all the answers

What is the definition of 'Actual Hours Worked' for employees participating in a Buyback or Full Staff program, according to the Salt Lake City Fire Department's daily staffing policy?

<p>Reaching the station to retrieve PPE or arriving at the assigned station with PPE. (A)</p> Signup and view all the answers

What is the maximum cumulative number of hours an employee can work in an operations capacity within a 96-hour period before requiring a consecutive 24-hour rest period?

<p>72 hours (C)</p> Signup and view all the answers

What is the correct pathway in Telestaff for a Direct Supervisor to approve payroll requests?

<p><code>Telestaff → Dashboard → Request</code> (B)</p> Signup and view all the answers

A Fire Department employee worked 30 hours during the first two days of a 96-hour period. On day 3, they are asked to work a double shift. How many hours can this employee work on day 3 without violating the overworked safety rest period policy?

<p>42 hours (A)</p> Signup and view all the answers

A direct supervisor notices an inaccuracy in an employee's work codes listed in the Operations Daily Roster. What is the supervisor's immediate responsibility according to the policy?

<p>Correct the error and/or notify the on-duty Battalion Chiefs of the inaccuracy. (C)</p> Signup and view all the answers

When there are two vacancies and ARFF is staffed at 11 or more, what is the procedure for staffing SQ12?

<p>Staff SQ12 with the extra ARFF member and then buy back through the City MRT list for the second position. (A)</p> Signup and view all the answers

If all options to staff SQ12 have been exhausted, what action should be taken?

<p>Take the MRT out of service. (C)</p> Signup and view all the answers

What is the minimum staffing requirement for the Haz-Mat team?

<p>7 (C)</p> Signup and view all the answers

Which of the following represents the minimum staffing for the Heavy Rescue Team?

<p>6 (A)</p> Signup and view all the answers

What is the minimum staffing required for the Swift Water Rescue team?

<p>2 (D)</p> Signup and view all the answers

During which period must at least one Type VI wildland station have four red carded firefighters, even if it requires reassigning personnel?

<p>May 1st – October 1st (A)</p> Signup and view all the answers

Besides specific ARFF personnel, which other members can be considered when staffing SQ12?

<p>Members who hold a current blue or red badge (A)</p> Signup and view all the answers

When non-assigned airport personnel are assigned to fill airport position vacancies, which parties must be notified via email?

<p>The Fire Finance team and the AC of Operations (D)</p> Signup and view all the answers

What is the primary consideration when determining if Utility 10, Specialty teams, and Trucks should be prioritized for daily staffing?

<p>Alignment with operational activities and the SET schedule. (B)</p> Signup and view all the answers

When filling MRT vacancies, what is the first method that should be utilized?

<p>Using the “Fill by Rules” option. (C)</p> Signup and view all the answers

If operations personnel exceeds 67 on a Sunday, what action should be considered regarding MRT units?

<p>Deploying MRT units as needed with available operations personnel. (A)</p> Signup and view all the answers

Under what condition is the Mobile Response Team (MRT) typically not staffed, as indicated in the policy?

<p>On Holiday dates. (A)</p> Signup and view all the answers

What action is prioritized to maintain minimum staffing levels when heavy apparatus positions are vacant?

<p>Taking Squad 3 out of service and reassigning its members. (B)</p> Signup and view all the answers

What is the acceptable parameter of ALS apparatus that may be taken out of service due to staffing numbers?

<p>A maximum of one ALS apparatus may be taken out of service. (A)</p> Signup and view all the answers

What is the acceptable parameter of ALS apparatus that may be taken out of service due to PL3 less than 12 hours?

<p>A maximum of two ALS apparatus may be taken out of service. (C)</p> Signup and view all the answers

According to the staffing policy, what is the acceptable parameter for staffing available positions daily?

<p>Staff available positions daily between 0700-0900 hrs. and 1900-2130 hrs. (D)</p> Signup and view all the answers

Following an unsuccessful MRT notification, what is the maximum penalty a member might face for failing to report for duty?

<p>A 30-day penalty, subject to review by the AC of Operations. (C)</p> Signup and view all the answers

In the MRT out bounding process, after selecting 'Fill by Rules,' from which list are members initially selected?

<p>The top of the list of members signed up for MRT working opportunities. (D)</p> Signup and view all the answers

When filling staffing needs in the city, which lists are used as usual?

<p>Lists 1 and 2 (signed up for Buyback/Full Staff). (A)</p> Signup and view all the answers

If a staffing need exists and airport personnel, signed up to work, are not needed at the airport, what is the next step?

<p>Offer them the opportunity to work in the city. (B)</p> Signup and view all the answers

Under what condition can ARFF personnel from Station 11 or 12 be assigned to fill a vacancy in a city station?

<p>When the airport is staffed with more than 10 personnel and there's a need in the city. (A)</p> Signup and view all the answers

What action must be taken after assigning airport personnel to a city position?

<p>An email must be sent to the Fire Finance team and copy the AC of Operations. (A)</p> Signup and view all the answers

Who are NOT allowed be utilized for IC/AOC positions?

<p>Personnel that have been bought back. (B)</p> Signup and view all the answers

When city personnel are used to fill ME12 PM or MRT12 vacancies at the airport, what specific qualification is required?

<p>Paramedics MUST hold a current blue badge. (A)</p> Signup and view all the answers

What is the protocol for filling ARFF vacancies at the airport using city personnel?

<p>Vacancies should be filled position for position by ARFF personnel. (C)</p> Signup and view all the answers

If positions remain unfilled after the initial outbound process, what is the final action regarding those remaining vacancies?

<p>Positions not filled at the outbound conclusion, will not be filled for the day. (A)</p> Signup and view all the answers

What action should be taken after assigning ARFF personnel to fill a vacancy in a city station?

<p>Send an email to the Fire Finance team, copying the AC of Operations. (D)</p> Signup and view all the answers

When can members maintaining Paramedic certification, alongside other primary specialties, be utilized to meet ALS minimums?

<p>When buy back/full staffing lists have been exhausted. (B)</p> Signup and view all the answers

When can an employee be penalized for not accepting a vacancy fill opportunity outside the standard staffing windows?

<p>Members shall not be penalized if they are unable to accept it. (B)</p> Signup and view all the answers

What is the suggested first step before using 'Fill by Rules' to fill a vacancy?

<p>Check the 'Ops Sign-up List' before selecting a spot to fill. (C)</p> Signup and view all the answers

What is the maximum number of hours a member can work in a 96-hour period without a 24-hour rest?

<p>72 hours (D)</p> Signup and view all the answers

What is the procedure for filling an MRT vacancy?

<p>Use 'Outbound&gt;Fill by Rules'. (A)</p> Signup and view all the answers

What information must an employee provide in a written request for an extension of their DLOA?

<p>Details regarding the employee's anticipated expected return to full duty. (A)</p> Signup and view all the answers

Who makes up the panel that will determine whether to grant an extension request for a DLOA, Light Duty Assignment, or Modified Duty Assignment?

<p>The Fire Chief, the Police Chief (or their designee(s)), and a Human Resources representative. (A)</p> Signup and view all the answers

What is the timeframe for providing regular updates to the Fire Chief regarding an anticipated return to full duty while on a DLOA?

<p>Monthly updates (A)</p> Signup and view all the answers

At what point does the Fire Chief's vote become the deciding factor regarding an extension request?

<p>In the event of a tied vote regarding the extension request. (C)</p> Signup and view all the answers

When must an employee submit a written request for an extension of a DLOA, Light Duty Assignment, or Modified Duty Assignment?

<p>By no later than ten calendar days prior to the conclusion of the leave. (A)</p> Signup and view all the answers

What is the minimum waiting period required before an employee can request another DLOA, Light Duty Assignment, or Modified Duty Assignment after a previous one?

<p>12 months (C)</p> Signup and view all the answers

An employee is seeking a Light Duty Assignment due to an on-the-job injury. Besides a written request, what else MUST the employee submit?

<p>A completed Employee Medical Release to Work form. (D)</p> Signup and view all the answers

What is the longest duration for which an employee can be assigned to Light Duty?

<p>9 months (A)</p> Signup and view all the answers

For an employee with an on-the-job injury, illness, or medical condition, what is the maximum potential job protection duration afforded by combining FMLA, DLOA, and Light Duty Assignment?

<p>1 year (D)</p> Signup and view all the answers

If an employee seeks a Modified Duty Assignment due to an off-the-job injury, what documentation must they provide in addition to a written request?

<p>A completed Employee Medical Release to Work form (D)</p> Signup and view all the answers

What is the maximum duration for a Modified Duty Assignment?

<p>4.5 months (C)</p> Signup and view all the answers

For employees with an off-the-job injury, illness, or medical condition, what is the maximum job protection duration offered by a combination of FMLA, DLOA, and Modified Duty Assignment?

<p>7.5 months (B)</p> Signup and view all the answers

Who has the authority to approve or deny requests for DLOA, Light Duty Assignment, or Modified Duty Assignment?

<p>The Fire Chief or their authorized designee (B)</p> Signup and view all the answers

What is the primary distinction between a Light Duty Assignment and a Modified Duty Assignment?

<p>Light Duty is for injuries sustained on-the-job, while Modified Duty is for injuries sustained off-the-job. (B)</p> Signup and view all the answers

Who is ultimately responsible for requesting a Department Leave of Absence (DLOA)?

<p>The affected employee. (C)</p> Signup and view all the answers

When is a Civilian Employee Medical Release to Work form required?

<p>When a civilian employee seeks to return to work after any injury, whether full, light, or modified duty. (D)</p> Signup and view all the answers

What is a common requirement for both the Sworn Employee Medical Release to Work form and the Civilian Employee Medical Release to Work form?

<p>They both require completion and coordination with the employee's physician. (A)</p> Signup and view all the answers

In the context of light and modified duty, what BEST describes the nature of work assignments given to employees?

<p>Temporary, on-site assignments of value to the department. (D)</p> Signup and view all the answers

Who has the authority to approve a Department Leave of Absence (DLOA)?

<p>The Fire Chief or their authorized designee. (D)</p> Signup and view all the answers

Under what condition might the Fire Chief consider approving a Department Leave of Absence, Light Duty Assignment, or Modified Duty Assignment?

<p>When an employee requires an extended absence or has a medical condition restricting job performance. (D)</p> Signup and view all the answers

If an employee is injured off-duty and requires a temporary work modification, which type of assignment would be MOST appropriate, assuming operational needs allow?

<p>Modified Duty Assignment. (B)</p> Signup and view all the answers

What is the primary condition under which members can exchange work time, as emphasized by the Salt Lake City Fire Department's policy?

<p>When it does not interfere with the department's operational needs and complies with the Fair Labor Standards Act. (C)</p> Signup and view all the answers

If a member initiates a shift trade and will be out of town during that time, what specific requirement must they fulfill according to policy?

<p>Provide two alternate members who can cover the shift if necessary. (D)</p> Signup and view all the answers

According to the policy, what is the responsibility of a member who is covering another member's shift regarding the use of leave?

<p>They cannot use any form of leave (personal, sick, etc.) during the traded shift. (A)</p> Signup and view all the answers

A fire department member, Jones, is covering Smith’s shift. If Jones needs to be absent during the traded shift, who is responsible for accounting for this absence?

<p>Smith, the member who is off duty. (D)</p> Signup and view all the answers

In the event that a member covering a shift is absent, who bears the responsibility of accounting for those missed hours?

<p>The member who was originally scheduled for the shift. (A)</p> Signup and view all the answers

What specific information must a member include in the TeleStaff system when initiating a shift trade?

<p>Their name, the name of the cover person, and the names of two alternates. (C)</p> Signup and view all the answers

According to the policy, what action could result from a Department member accepting money from another member for working an exchanged shift?

<p>Loss of exchange of time privileges and potential disciplinary action. (B)</p> Signup and view all the answers

Why does the Salt Lake City Fire Department prohibit members from accepting monetary compensation for covering shifts as part of exchange time?

<p>Due to potential conflicts with legal and proper payment of applicable State and Federal taxes, and questions of liability. (B)</p> Signup and view all the answers

Flashcards

Operations Battalion Chiefs

Responsible for daily staffing in Operations Roster and payroll approvals.

Direct Supervisor Role

Ensures station/division rosters are accurate and provides payroll approvals.

PL3 Leave

Leave of less than 12 hours that needs supervisor or BC approval.

Unapproved PL3

Notify supervisor; approval needed or else you must work.

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Employee Hour Recording

Accurate work codes and actual hours including PPE retrieval.

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PL/SL Notification Requirement

Notify direct supervisor or Battalion Chief for approval.

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Overworked Safety Rest

No more than 72 hours in operations during any 96-hour period without a 24-hour rest.

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Buyback/Full Staff Hours

Arriving at your station or assigned station with PPE.

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Incidental Leave

Using leave for less than 12 hours counts towards a 72-hour limit.

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Policy Compliance

Employee is responsible for following policy, even if technology fails.

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City Staffing Priority A

Four-handed Engines and Trucks

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City Staffing Priority B

Staff HM, HRT, SWR, and Paramedic units to minimums.

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Unauthorized Absence

The employee will not be paid and lose benefits for unauthorized absences.

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Sick Leave Justification

Department may request justification for sick leave exceeding two shifts.

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Unprotected Leave

Position is not protected if leave is exhausted and employee doesn't qualify for FMLA etc.

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Sick Leave Investigation

The Fire Chief or designee can investigate sick leave requests to check if justified for reasons of illness/injury.

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SOG Purpose

Ensures consistency in daily fire department operations across all platoons.

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SET Staffing

Staff two SETs in advance when possible, minimum one SET in advance.

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Daily Staffing Time

Positions staffed daily between 0700-0900 hrs and 1900-2130 hrs.

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Captain Role

Avoid assigning Captains to non-supervisory roles if possible.

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Minimum Staffing Number

66

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ALS Apparatus Limit

Only one ALS apparatus can be out of service.

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MRT Vacancy Fill Order

Use "Fill by Rules" then the "Outbound" option.

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First Squad Drawn Down

Squad 3

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SQ12 Staffing - City MRT

Move badged City MRT members to SQ12 and backfill from the City MRT list.

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SQ12 with ARFF Staffing

If ARFF is 11+ and 2 vacancies exist, use ARFF for SQ12, then buy back via City MRT.

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SQ12 with ARFF Staffing < 11

If ARFF < 11 and 2 SQ12 open, buy back/full-staff ARFF, then use City MRT

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Minimum Haz-Mat Staffing

Haz-Mat minimum staffing is 7.

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Minimum Heavy Rescue Staffing

Heavy Rescue Team minimum staffing is 6.

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Minimum Swift Water Staffing

Swift Water Rescue minimum staffing: 2.

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Airport Minimum Staffing

Airport minimum staffing is 10, with 1 Captain and 2 Paramedics minimum.

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ARFF Vacancy Filling

Fill all ARFF vacancies position for position.

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ARFF Personnel City Use

When airport staffing exceeds 10, ARFF personnel can fill city station vacancies before using lists 1 & 2.

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ARFF to City Email

Notify Fire Finance and copy the AC of Operations for billing and tracking.

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City Personnel Airport Use

Only fill ME12 PM & MRT12 vacancies with city staff if airport personnel/buybacks are unavailable; paramedics must have blue badge.

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City to Airport Email

Email Fire Finance when city personnel fill MRT12/Medic Engine 12 vacancies at the airport.

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ARFF Vacancy Rule

All other ARFF vacancies are filled position-for-position by ARFF personnel.

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Staffing Needs Defined

Minimum city staffing levels, airport staffing exceeding 10, and/or multiple ALS units out of service.

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Vacancy Offer Protocol

Contact employees directly to offer work rather than auto-assigning outside standard staffing windows; don't penalize refusal.

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Apparatus Priority

Prioritize ALS apparatus, by rank (BC descending), when more than one unit is out of service.

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MRT Notification

Send a notification via the system's outbound feature, setting a 5-minute interval and one attempt, via SMS.

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MRT No-Show Penalty

Members may face a 30-day penalty after a review by the AC of Operations.

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MRT Filling Vacancies

First, use the 'Fill by Rules' option. If no members are signed up, use the 'Outbound' option with SMS notifications over 120 minutes.

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MRT Vacancy Move-Ups

After exhausting sign-up lists, initiate move-ups (IC/AOC). Personnel bought back cannot be utilized in moveups.

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Full Staff Outbound

Send outbound messages ensuring a 120-minute window and selecting "SMS" as the contact method to the full staff list.

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Paramedic Staffing Exception

Paramedics with other primary specialties can fill ALS minimums; they get paid AOC for the day.

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PL3 Requests

Requests for leave of less than 12 hours.

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PL3 Approver

Station Captain.

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DLOA Update Frequency

Employees on DLOA, Light Duty, or Modified Duty must provide updates on their return to full duty.

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Employee Medical Release Form

Form to confirm the date an employee will be released to full duty, completed before returning to full duty.

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DLOA Extension Request

Request to continue a DLOA, Light Duty or Modified Duty beyond the initial period

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Extension Request Deadline

The number of days prior to DLOA conclusion an employee must submit an extension request.

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Extension Request Panel Members

A group of individuals who decide whether to grant a requested extension for a DLOA, Light Duty, or Modified Duty.

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LOA Policy Purpose

Parameters for Leave of Absence (LOA), Light Duty, or Modified Duty requests/assignments.

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LOA Policy Responsibility

All Fire Department Personnel

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Civilian Employee Medical Release

Form for non-sworn staff returning to work after injury.

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Sworn Employee Medical Release

Form for sworn staff returning to work after injury

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Department Leave of Absence (DLOA)

Job-protected leave requiring written request and Fire Chief approval.

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Light Duty Assignment

Temporary, on-site work for on-the-job injuries.

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Modified Duty Assignment

Temporary, on-site work for off-the-job injuries.

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LOA Approval Authority

Chief may approve LOA, Light or Modified Duty considering operational needs.

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DLOA/Light Duty Approval

Discretionary leave or assignment determined by the Fire Chief, not an entitlement.

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DLOA Request Interval

A 12-month gap is mandatory between requests for DLOA, Light Duty, or Modified Duty Assignments.

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Light Duty Request

Light Duty Assignments for on-the-job incidents require a written request and medical release.

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Light Duty Duration

Light Duty Assignments are capped at nine months.

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On-the-job leave protection

Uses FMLA, DLOA, and/or Light Duty for on-the-job scenarios to enable job protection for up to one year.

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Modified Duty Request (Off-Job)

Modified Duty Assignments for off-the-job incidents require a written request and a medical release.

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Modified Duty Duration Limit

Modified Duty Assignments are capped at four and a half months.

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Off-the-job leave protection

Uses a combination of FMLA, DLOA, and/or Modified Duty for off-the-job scenarios to enable job protection for up to seven and a half months.

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Exchange of Time Purpose

Authorization for members to exchange work time.

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Exchange of Time Responsibility

All Fire Department Members

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Exchange of Time Rules

FLSA provisions, no interference with operations.

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Exchange Partners

Same rank and any required specialties.

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Operations Battalion Chief Role

May approve trades between members without required specialties if staffing allows

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Out of Town Trades

Two alternates must be provided.

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Shift Accountability

The member who will have his/her shift covered by a trade is responsible to account for all covered hours of the shift.

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Trade Documentation

Maintained within the TeleStaff system, include names and alternates.

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Study Notes

Direct Supervisor Responsibilities:

  • Direct supervisors must approve employee-entered PL3 requests lasting less than 12 hours.
  • An employee is not considered off duty until the supervisor approves their PL3 request.

Accountability:

  • Per city policy, justification may be requested for sick/personal leave exceeding two consecutive shifts.

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