Railway Service Pay and Allowances Chapter VIII

The pay and allowances a railway employee receives during a transfer within the same railway or under the Ministry of Railways. These expenses are paid by the destination office.

The pay and allowances of an employee transferred permanently between other Ministries or departments of the central or state government, are charged to their new department.

When an employee temporarily transfers to another department/ministry, their pay comes from the lending authority until they rejoin the original one..

Rules on transit pay and allowances also apply to employees taking leave preceding or following a transfer.

If a railway employee is called to a court as a witness for the government, their pay is charged to the railway that would cover this if they were on duty.

Employee transfers occurring between different railway networks.

Employee transfers within different government departments or ministries.

Railway employees on military duty receive their regular civil pay and allowances in addition to military pay and allowances.

Railway employees called for military duty in aid of civil power receive their civil pay plus any excess over their military pay.

Railway employees serving in the Territorial Army receive special allowances during embodiment.

During embodiment, railway employees are paid their average overtime, piecework profits, and night allowances.

'Average' overtime is calculated as the monthly average earnings from overtime, piecework profits, and night allowances over the past twelve months.

For employees with less than 12 months of eligibility for overtime allowances, the average is calculated based on the period they were eligible.

The extra expenses incurred due to higher pay for embodied railway employees are charged to the railway.

The same rules governing military pay and allowances for railway employees apply to those serving in Railway Units of the Territorial Army.

Railway employees in Territorial Army units receive additional concessions during embodiment, such as their average overtime allowances.

The new department or ministry of a government employee permanently transferred is responsible for paying the travelling allowance.

The lending department or foreign employer pays for the travelling expenses of a temporarily transferred employee.

The railway employee's original department pays their travelling allowance when testifying in court for official duties. Court reimbursements are deducted.

When a railway employee works for a private body, their private employer covers the travelling expenses. Free passes are charged to the employee.

The same rules for travelling allowances apply to employees taking leave before or after a transfer.

Railway employees on military duty receive both their civil pay and allowances plus military pay and allowances.

Service rendered under a late Crown Representative is considered service under the Central Government (Civil).

Railway employees who held temporary or officiating posts in the Defence Services during World War II and had their pension contributions calculated based on their substantive appointments, have their extra pensionary liability charged to the Defence Estimates.

When a deficiency in qualifying service is condoned, the condoned period is counted as service under the Government or Department/Ministry that approved it.

If a pension granted by one Department/Ministry or Government is more generous than another's rules allow, the less generous department/ministry will only pay the portion that would be admissible based on their own rules.

When a Department/Ministry or Government grants a pensionary concession under its own rules, it bears the resulting increase in pension, unless another department/ministry has accepted a portion of the increased liability.

When a government department borrows a railway employee, the borrowing department pays a contribution towards their leave salary. This continues until the employee is permanently transferred.

After a railway employee is permanently transferred to a borrowing department, the lending department still covers the earned leave salary, but the borrowing department is responsible for any leave taken after the transfer.

When a government employee is borrowed by a railway, the railway pays a contribution towards their leave salary. This is calculated based on leave rules of the lending department.

The railway is responsible for paying leave salary for any leave taken by a borrowed government employee after their permanent transfer. This applies to all types of leave under railway rules.

When a railway employee is permanently transferred, any earned leave on average pay is used up first before any leave taken after the transfer is counted.

Leave on half average pay is only paid if and when the employee actually takes that leave after being permanently transferred.

The rules for leave salary contributions apply to employees being transferred between any government departments or ministries, including the military.

The borrowing department or ministry is responsible for paying the leave salary for employees permanently transferred from other departments or ministries.

The lending department remains responsible for the leave salary for employees permanently transferred to other departments or ministries, but only for leave earned before the transfer.

The same leave salary rules apply to railway employees transferred to the military, with the borrowing department responsible for leave salary after the transfer.

The Ministry of Defence bears all costs when Armed Forces are deployed to maintain law and order, even if it involves assisting the Railways.

The Railway Administration is responsible for providing accommodation, water, and other necessities to Armed Forces personnel deployed specifically for their needs. They also pay for consumable stores, depreciation, repairs, and incidental expenses related to the deployment.

If additional units are required for Railway operations, either by retaining existing units due to disbandment or raising new ones, the entire cost is charged to the Railway and recovered from them.

Consumable stores include items like fuel, oil, and other supplies that are used up during the deployment of Armed Forces units. The Railway pays the full cost at the time of issue.

Depreciation for items like equipment and vehicles is assessed based on their replacement cost, accounting for wear and tear. For aircraft, depreciation is based on the original cost.

These expenses include costs for moving troops and equipment to and from the project site, additional allowances, rations, clothing, and other amenities provided during the deployment.

The Railway Administration is responsible for covering the costs of repairing and maintaining equipment used by the Armed Forces during their deployment for Railway purposes.

The financial responsibility for paying a railway employee's pension after they retire. It's determined by the employee's last serving location and lien.

An employee's permanent attachment to a specific railway or office, even if they're temporarily working elsewhere.

Payments made to a railway employee's family after their death, treated as part of their pension.

Special rules for pension liability when a railway employee works for the Indian Railway Conference Association.

Dividing pension liability between the Indian Railways and the Indian Railway Conference Association based on the length of service.

A short-term assignment for a railway employee that doesn't necessarily affect their pension liability.

The central administrative office for Indian Railways, handling policy and oversight.

The individual rail lines and operations, responsible for local management.

When a railway employee leaves their job permanently, either by retirement or resignation.

The 'reasonable basis' determines how costs for shared railway facilities and services are split between the owning and using railways. It uses a ratio based on factors like track length or passenger numbers, ensuring fairness in cost allocation.

The apportionment of operation and maintenance costs is calculated at the start of each financial year, but a detailed study is only done once every three years. After the initial study, the cost for the following two years is simply increased by 10% each year.

The apportionment relies on various documents detailing factors like track length or passenger numbers. These documents are specified in Annexure 'A' of Railway Board's letter No. 2007/F(C)/Misc/27/l dated 31-07-09. The owning railway must provide these documents to the using railway on request.

If the total income from bulk advertisement contracts exceeds Rs. One Crore, the share attributable to each railway is credited to that railway. This ensures everyone benefits proportionally.

Whenever a railway provides facilities or services for other railways, credits or debits are raised if the annual cost of these operations exceeds Rs. One Crore. This ensures that services are fairly compensated.

Costs incurred by a railway for its day-to-day operations, including engine maintenance, fuel, and wagon hire.

The owning railway charges the using railway for engine use based on hours of operation, split into repair, maintenance, and depreciation costs.

Railways adjust fuel costs based on work done for each other, using rate of consumption per 1000 G.T.Kms.

Wagon hire includes costs for repairs, maintenance, and depreciation of the wagons.

Costs are calculated based on the distance traveled by passenger coaches, with separate rates for repairs, maintenance, and depreciation.

To ensure fair accounting and cost allocation between different railway systems when using each other's resources.

These include engine provisioning, fuel consumption, wagon hire, and passenger coach hire.

Depreciation charges are included in the working expenses, separately from repair and maintenance costs.

It provides authority and specific guidelines for how working expenses are calculated and accounted for between railways.

To ensure transparency and accurate accounting, preventing lumping together of costs under single categories.