Public Administration Overview

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Questions and Answers

What is the primary purpose of the PBB Systems method used by agencies?

  • To reduce budgetary constraints
  • To demonstrate how programs benefit society (correct)
  • To manage employee performance effectively
  • To streamline administrative processes

What concept focuses on equity within specific communities in public administration?

  • Neutral Competence
  • Projector Matrix System
  • Equity in Local Services (correct)
  • Internal Distribution

Which of the following best describes the Internal Distribution concept?

  • Collaboration between local governments and agencies
  • A method for evaluating program effectiveness
  • Competition for available resources (correct)
  • A fixed hierarchy in public administration

What innovative approach was introduced to adapt public administration to modern societal needs?

<p>Project-based flexible approaches (C)</p> Signup and view all the answers

What is the role of the Projector Matrix System in public administration?

<p>To form temporary teams for specific goals (A)</p> Signup and view all the answers

According to Herbert Kaufman, what is 'Neutral Competence'?

<p>Public workers should act impartially and competently (C)</p> Signup and view all the answers

What challenge is associated with the Integrative Process in public administration?

<p>Finding the right people and potential conflicts (C)</p> Signup and view all the answers

What does the Boundary-Exchange Process refer to in public administration?

<p>The relationship between publicly administered organizations and their clients (D)</p> Signup and view all the answers

What is the primary focus of Classic Public Administration (PA)?

<p>Efficient and economical management of public services (B)</p> Signup and view all the answers

Which approach prioritizes social equity as a core value?

<p>New Public Administration (B)</p> Signup and view all the answers

What is a significant challenge faced by employees in work culture as mentioned?

<p>Avoidance of conflict (C)</p> Signup and view all the answers

What does the Zero-Sum Dilemma primarily address?

<p>Balancing efficiency and responsiveness to people's needs (A)</p> Signup and view all the answers

Which concept involves giving more decision-making power to local leaders?

<p>Decentralization (D)</p> Signup and view all the answers

What is a goal of Client Involvement in government agencies?

<p>To include more underrepresented groups (A)</p> Signup and view all the answers

Which process focuses on changing interactions within government organizations?

<p>The Socio Emotional Process (A)</p> Signup and view all the answers

The primary aim of New Public Administration (NPA) is to promote what?

<p>Access to services for all citizens (A)</p> Signup and view all the answers

What does the term 'compensatory opportunity' refer to in the context of policy analysis?

<p>Supporting the neediest groups in society (C)</p> Signup and view all the answers

What is necessary for effective governance according to the principles outlined?

<p>Public bureaucracies that reflect societal diversity (C)</p> Signup and view all the answers

Which of the following best describes 'systematic thinking for social action' as advocated by Alice M. Rivlin?

<p>A method that emphasizes efficiency, equity, and adaptability (A)</p> Signup and view all the answers

What does the concept of 'issue salience' refer to?

<p>The importance of an issue when it garners public attention (A)</p> Signup and view all the answers

According to the framework discussed, what role do 'power resources' play in policy implementation?

<p>They enable individuals to implement changes through collective strength (A)</p> Signup and view all the answers

What is a significant challenge in separating public and private management?

<p>Many organizations have mixed characteristics. (B)</p> Signup and view all the answers

What was a focus of the implementation process described as a system of game theory?

<p>Players, stakes, and strategies. (B)</p> Signup and view all the answers

Which aspect is crucial for democratic governance according to representative bureaucracy?

<p>Class representation. (A)</p> Signup and view all the answers

What reform occurred during the 1960s and 1970s in public management?

<p>Civil Service Reform leading to significant changes. (B)</p> Signup and view all the answers

What is a common influence on public management practices?

<p>Business management concepts. (D)</p> Signup and view all the answers

What is a key component of accountability and transparency in management?

<p>Open communication with stakeholders. (A)</p> Signup and view all the answers

What does the federal government offer to encourage local governments to take action?

<p>Incentives in the form of aid. (B)</p> Signup and view all the answers

Which of the following is not part of the suggested implementation practices in public management?

<p>Random hiring decisions. (B)</p> Signup and view all the answers

What does passive representation in representative bureaucracy primarily focus on?

<p>Reflecting the demographic characteristics of the population (D)</p> Signup and view all the answers

Which of the following best defines 'active representation'?

<p>Substantively pursuing the interests of the represented group (A)</p> Signup and view all the answers

What is a key aspect of systematic thinking in problem-solving?

<p>Employing checklists to validate ideas and outcomes (C)</p> Signup and view all the answers

Which factor does NOT contribute to the challenges of systematic thinking?

<p>Overreliance on quantitative data (C)</p> Signup and view all the answers

In representative bureaucracy, what is the primary purpose of public servants?

<p>To advocate for citizens' interests and shared values (D)</p> Signup and view all the answers

Which of the following is NOT an implication of community control in representative bureaucracy?

<p>Greater bureaucratic inefficiency (C)</p> Signup and view all the answers

What concept is likely to be prioritized in cost-benefit analysis within program evaluation?

<p>Quantifying the monetary expenditure versus the benefits (A)</p> Signup and view all the answers

What does 'equal opportunity' imply in the context of representative bureaucracy?

<p>Ensuring all citizens have access to services regardless of background (C)</p> Signup and view all the answers

What is a characteristic of 'wicked problems' in planning?

<p>They do not have clearly defined traits. (D)</p> Signup and view all the answers

Which function of general management includes establishing objectives?

<p>Strategy (A)</p> Signup and view all the answers

What does the concept of 'bumping' refer to in personnel management?

<p>Allowing unneeded employees to displace those with less seniority. (B)</p> Signup and view all the answers

What does representative bureaucracy address?

<p>Examining the presence of Black rights in the United States. (A)</p> Signup and view all the answers

What is a key difference between tame problems and wicked problems?

<p>Tame problems can be defined accessibly, while wicked problems cannot. (B), Tame problems have straightforward solutions, while wicked problems do not. (D)</p> Signup and view all the answers

Which of the following is a function of general management related to handling people?

<p>Directing Personnel and the Personnel Management System (D)</p> Signup and view all the answers

What is the focus of Krislov’s theory regarding bureaucracies?

<p>They should reflect the population they serve. (B)</p> Signup and view all the answers

What is one of the purposes of House Bill No. 4479?

<p>To strengthen anti-discrimination laws for women. (C)</p> Signup and view all the answers

Flashcards

PBB Systems

A way for government agencies to show how their programs benefit society. Think of it as proving their value.

Equity in Local Services

Examines fairness in how local services are delivered within different communities. Imagine how services are distributed to different parts of a city.

Internal Distribution

The process of distributing resources to different parts of a government agency. This can be a source of competition.

Integrative Process

A way of organizing government work that emphasizes flexibility and collaboration. This model encourages temporary project teams that work together.

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Projector Matrix System

A system that brings together resources from different departments to form temporary teams for specific projects.

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Representativeness

A key value in public administration, it emphasizes the importance of government serving the needs of everyone. This is like a 'we-are-all-in-this-together' approach.

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Neutral Competence

Another important principle in public administration. It suggests that government workers should be qualified and impartial, not driven by personal biases. Imagine an unbiased professional working for the common good.

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Boundary-Exchange Process

The way a government organization interacts with other groups and individuals outside of it, such as its community, stakeholders, and clients. Think of a government agency's connections to the world around it.

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Compensatory opportunity

A strategy for promoting policies and programs that address the needs of disadvantaged populations, particularly those with limited resources or opportunities.

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Tokenism

When a small number of individuals from underrepresented groups are included in a larger group or system to give the appearance of diversity without substantial change to the power dynamics.

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Implementation

The process of putting policies and programs into action, often involving a complex interplay of forces, actors, and pressures.

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Issue Salience

The extent to which an issue is considered important and urgent by the public, influencing the level of attention it receives.

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Power Resources

The resources and influence that individuals or groups possess to implement their goals, often related to the ability to mobilize support and exert pressure.

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Zero-Sum Dilemma

A dilemma where two important goals, efficiency and responsiveness to people's needs, must be balanced. Governments often struggle to achieve both simultaneously.

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Distributive Process

The process of distributing goods and services to different groups in society.

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Cost-Benefit Analysis

A method of evaluating programs by comparing their costs to their benefits.

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Classic Public Administration (PA)

This approach focuses on efficient and economical management of public services. It emphasizes getting things done quickly and efficiently while keeping costs low.

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New Public Administration (NPA)

This approach adds social equity as a core value to public administration. It prioritizes fairness and aims to make services accessible to everyone, regardless of background or income.

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Representative Bureaucracy

A concept in public administration where the composition of the bureaucracy reflects the demographic makeup of the population it serves.

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Decentralization

This refers to giving more decision-making power to local leaders. It allows for more flexibility and responsiveness to specific needs at the community level.

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Passive Representation

A type of representation where the demographics of administrators reflect the population they serve, but not necessarily their interests.

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Client Involvement

This involves government agencies actively engaging with various stakeholders, including lawmakers, citizens, and interest groups. It promotes collaboration and inclusivity in decision-making.

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Active Representation

A type of representation where administrators actively advocate for the interests of those they represent.

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Systematic Thinking

A method of problem-solving that involves using data, logic, and testing.

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The Socio-Emotional Process

This refers to the process of changing how people interact within government organizations. It focuses on addressing emotions, conflicts, and relationships to improve how agencies function.

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Funding

This approach advocates for expanding financial support for public services through grants and shared funding among different levels of government.

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Decentralization

The practice of giving decision-making authority to lower levels of government or organizations.

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Executive Leadership

Governments need strong leaders who can guide their teams and ensure that they are working effectively towards common goals.

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Community Control

A process where communities have a greater role in controlling decisions affecting their lives.

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Public and Private Management Dilemma

The difficulty in separating public and private management, often due to organizations operating in both spheres.

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Federal Government Incentives

A system where government incentives, like financial aid, encourage cooperation, but do not force action from local governments.

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Implementation Process as a Game

A framework that analyzes implementation by focusing on players, strategies, resources, rules, and communication.

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Civil Service Reform

A major shift in civil service reform, emphasizing improvements in merit-based hiring, equal pay, accountability, transparency, diversity, and decentralization.

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Lack of Framework in Public Management

The lack of a clear definition and framework contributes to confusion surrounding public management practices.

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Influence of Business Management

Public management practices have been significantly influenced by concepts borrowed from business management.

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New Town Program Implementation

New Town programs often face implementation challenges due to the complex interaction of various players, including federal, state, and local governments.

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Bumping

A system where employees in a government agency can be moved to different positions based on their seniority, even if they aren't needed in the new job.

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Wicked Problems

Problems that lack clear definitions, solutions, or a single right answer. They often involve complex social and political factors.

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Tame Problems

Problems with clear goals and a clear path to solving them, even if the solution is unknown.

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Establishing Objectives and Priorities

The first step in the planning process, involving setting goals for a policy and determining their order of importance. This is like a roadmap for action.

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Devising Operational Plans

The process of developing detailed plans for how to achieve the objectives and priorities. This is like creating a detailed instruction manual for a project.

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Managing Internal Components

The way an organization manages its internal resources, including tasks like hiring, training, and motivating employees.

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Managing External Constituencies

How an organization interacts with external groups and individuals, like other government agencies, the media, and the general public.

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Study Notes

Public Administration

  • Toward a New Public Administration: George Frederickson, a generalist in public administration, is associated with advancing the field. He presented ideas at the Minnowbrook Conference, aiming to adapt public administration to modern societal needs.

  • Core Values in Public Administration: Herbert Kaufman identified key threads, including representativeness, where government should serve everyone; neutral competence, emphasizing professional, politically unbiased public workers; and executive leadership, highlighting the importance of strong leadership in government.

  • Public Administration Dilemmas: Issues like the Zero-Sum Dilemma arose as governments struggle to balance efficiency with responsive policy. Classic Public Administration focused on efficient management but New Public Administration incorporated social equity as a core value.

  • Organization Processes:

  • Distributive Process: Focuses on distributing goods/services to various groups, often evaluating programs or projects through cost-benefit analysis.

  • Integrative Process: Emphasizes collaborative structures and project-based approaches, enabling flexible responses and efficient collaborations.

  • Boundary Exchange Process: This examines how public organizations interact with various stakeholders, including citizens, interest groups, and lawmakers.

  • Socio-Emotional Process: Explores the impact of emotions, conflict, and relationships within and among government organizations.

  • Representative Bureaucracy (Krislov): This framework suggests that public bureaucracies should reflect and serve the diverse population's demographics (race, ethnicity, gender, and class). Passive (symbolic representation) and active (substantive representation) approaches are outlined. These aim to ensure public servants understand and respond to the needs of the diverse population served.

  • Systematic Thinking (Rivlin): Alice Rivlin's work emphasizes utilizing data, logic, and testing methods to solve public problems systematically. This approach seeks to implement public policy practically, in a way that reflects the public good.

  • Implementation as Administrative Control: Large, multi-actor implementation processes can differ substantially from the original policy goal. The number of actors can potentially diminish a government organization's ability to reflect stated goals.

  • Public and Private Management: Allison's work highlights the complexities and similarities inherent in both public and private management. Issues like the confusion in defining or framing public management, the influence of business practices in public administration, and the different functions of general management create challenges for defining ideal functions and priorities.

  • Implementation as Pressure Politics (Bardach): Bardach's framework highlights the importance of analyzing policy implementation through the lens of pressure politics – recognizing the multitude of competing interests that influence outcomes.

  • Wicked Problems: Wicked problems, (Rittle and Webber), are ill-defined problems in policy-making that defy easy resolution or clear solutions. They are fundamentally different from “tame problems,” which have clearer solutions and goals. They stress the complexity and multifaceted nature of many social and public policy issues.

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