Podcast
Questions and Answers
What is the purpose of project management?
What is the purpose of project management?
The prototype approach is suitable for large complex projects.
The prototype approach is suitable for large complex projects.
False
What is one advantage of the prototype approach?
What is one advantage of the prototype approach?
Users are actively involved in the development.
The _______ approach is best for large, complex projects with many components.
The _______ approach is best for large, complex projects with many components.
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Match the project management phase with its description:
Match the project management phase with its description:
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Which of the following is NOT an advantage of the prototype approach?
Which of the following is NOT an advantage of the prototype approach?
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Structured approach emphasizes adapting the product based on user feedback as the primary focus.
Structured approach emphasizes adapting the product based on user feedback as the primary focus.
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What is the primary purpose of a site map?
What is the primary purpose of a site map?
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What is the first step in the prototype approach?
What is the first step in the prototype approach?
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A _____ is a sequence of pictures showing the idea of a product.
A _____ is a sequence of pictures showing the idea of a product.
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A flowchart can have multiple flow lines coming out of a process symbol.
A flowchart can have multiple flow lines coming out of a process symbol.
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What is a disadvantage of the prototype approach?
What is a disadvantage of the prototype approach?
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What is the main function of a Gantt chart?
What is the main function of a Gantt chart?
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In a flowchart, a __________ symbol indicates a decision point.
In a flowchart, a __________ symbol indicates a decision point.
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Match the following flowchart symbols with their meanings:
Match the following flowchart symbols with their meanings:
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Which of the following is NOT a common feature of project management software?
Which of the following is NOT a common feature of project management software?
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Project management software is generally affordable for most schools.
Project management software is generally affordable for most schools.
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What should be ensured when creating a flowchart?
What should be ensured when creating a flowchart?
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A __________ is a diagram used to explain a process or workflow.
A __________ is a diagram used to explain a process or workflow.
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Which software is NOT listed as popular project management software?
Which software is NOT listed as popular project management software?
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Study Notes
Project Management Overview
- Project management involves planning, scheduling, and controlling activities during system development.
- Aims to streamline processes, ensure on-time delivery, and enhance the final product's quality.
Reasons for Project Management
- Facilitates smoother project flow and adherence to deadlines.
- Simplifies tasks for team members involved in the project.
- Results in a higher quality output.
Approaches to Project Management
Prototype Approach
- Ideal for small projects with limited stages and team members.
- Focuses on interactive development between users and developers.
- Emphasizes early creation of a working product followed by rigorous testing.
- Involves continuous feedback and revisions until an acceptable product is achieved.
- Resource-efficient and best suited for software development.
Steps in Prototype Approach
- Identify user requirements.
- Develop an initial prototype.
- Conduct testing and obtain feedback.
- Revise the prototype based on feedback.
Advantages of Prototype Approach
- Active user involvement during development enhances product understanding.
- Early identification of errors and functionality gaps.
- Assists in assessing technical feasibility and promoting the project idea.
Disadvantages of Prototype Approach
- Lacks clarity on system performance under real conditions.
- Risks misperceptions about final product capabilities.
- May neglect thorough testing and documentation.
Structured Approach
- Suited for large, complex projects with numerous components.
Steps in Structured Approach
- Initiation: Define goals, target audience, requirements, costs, and developers.
- Planning: Outline steps and strategies to achieve goals.
- Production Stage: Execute tasks identified in the planning phase.
- Monitoring Stage: Ensure production aligns with the plan and meets deadlines.
- Closing Stage: Complete project handover.
Design Tools in Project Management
- Storyboards: Visual sequences illustrating the product concept, typically used for animations or applications.
- Site Maps: Visual outlines of a website's structure, facilitating navigation understanding.
- Flowcharts: Diagrams detailing processes or workflows, highlighting relationships and decision-making.
Flowchart Basics
- Ensure clarity and logical flow from start to finish.
- Follow correct symbols for processes (oval for terminals, arrows for flow lines, parallelograms for input/output).
- Use diamonds for decisions (two or more exit lines for options).
- Test flowchart validity using simple data.
Gantt Charts
- Popular tool for planning and scheduling project timelines.
- Helps allocate resources and compare actual vs. estimated progress.
Project Management Software
- Designed to manage project scopes, timelines, and budgets.
- Common features include Gantt charts, budget management, and collaboration tools.
- Examples of software: Microsoft Project, Jira, Atlassian, Basecamp, Podio.
- High costs may limit accessibility for educational institutions.
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Description
This quiz covers the fundamentals of project management, including the planning, scheduling, and control of activities during system development. It also discusses the reasons for effective project management and the two approaches: prototype and model systems. Test your knowledge on how project management leads to smoother processes and better products.
