Project Management Basics

The process of getting people together to achieve desired goals efficiently and effectively.

Henri Fayol's idea that managers plan, organize, command, coordinate, and control resources to achieve a goal.

Management focuses on ongoing operations and efficiency, while project management has a defined scope, goal, and timeline.

It's a field of study focused on planning, organizing, and managing complex projects with a defined scope, resources, and timeline.

The key responsibilities of a manager include acquiring, deploying, and managing resources for specific purposes.

The resources needed to accomplish a goal, including financial, human, technological, and natural resources.

The process of setting objectives, strategies, and plans to achieve a goal.

The process of structuring and organizing resources, people, and activities to achieve a goal.

The five distinct stages that a project progresses through from start to finish, each with its own set of activities and deliverables.

The first phase of the project life cycle, where the project is formally authorized and approved.

The second phase of the project life cycle, focusing on creating a detailed plan outlining the scope, timeline, budget, and resources needed for the project.

The third phase of the project life cycle where the planned activities are executed and the project work is being performed.

The phase in the project life cycle where progress and performance against the plan are monitored and controlled to ensure project goals are met.

Managers must supervise and guide their subordinates in their daily tasks, inspiring them to achieve company goals. They're responsible for communicating company goals and policies to their team, always adhering to company values and ensuring that every manager supports each other.

Managers need to ensure all company processes and activities work together seamlessly. Every department and individual effort should contribute to the overall company goals, boosting overall effectiveness.

Managers must ensure that all actions align with company policies and objectives. They need to monitor for any deviations from plans and goals and take immediate action to correct any potential problems.

Examining future trends and outlining a plan of action to achieve company targets.

Building a robust organizational structure with the right people in the right places to achieve the company's goals.

Ensuring all actions and activities are aligned with company policies and procedures.

Harmonizing various processes and activities within the company, creating a synergistic effect.

Monitoring actions to ensure alignment with overall company goals, identifying deviation from plans, and taking corrective action.

A successful project that meets all requirements within the allocated budget and timeline.

The scope of a project defines its boundaries, including the goals, deliverables, and limitations. It helps ensure everyone understands what's included and excluded.

Project satisfaction measures how happy the stakeholders are with the project outcome. It considers their needs and expectations.

Sustainability in projects focuses on minimizing negative impacts on the environment and society. It considers long-term effects and responsible use of resources.

Health and safety are paramount in project management, ensuring the well-being of everyone involved. It includes risk assessments, safety protocols, and emergency plans.

One of the objectives of a project manager is to ensure the service provided is cost-effective and independent. This means finding the most efficient way to complete the project without relying too heavily on external resources.

Project managers must be able to select, combine, and manage various disciplines and expertise, creating a cohesive team to complete the project.

The project manager's key responsibility is to ensure the project's ultimate goal is achieved. It requires understanding and fulfilling the client's requirements.

Protecting the client's interests is paramount. Project managers must act ethically and transparently, prioritizing the client's well-being throughout the project.

A common problem in managing projects is when parties misunderstand their contractual obligations. This can lead to disputes, delays, and increased costs.

The ability to bring together and harmonize various activities to achieve a shared goal.

The act of maintaining a desired level of activity or performance by ensuring resources are used effectively and goals are met.

The primary purpose of a manager is to use available resources to achieve organizational goals, which can be for individuals, groups, or the entire organization.

Project Management focuses on the management of specific projects, while general management focuses on managing the day-to-day operations and overall functioning of an organization.

Project Management is a discipline that involves organizing and managing resources, including work and people, to ensure the successful completion of a project.

Project management is an interconnected field that draws upon various other management disciplines, including planning, organizing, staffing, leading, and controlling.

A project life cycle is a structured framework that outlines the different stages involved in a project, from initiation to completion.

Different approaches, like Agile and Waterfall, can be used to manage projects. Each approach has its own set of principles, methodologies, and procedures.