Podcast
Questions and Answers
What is the main purpose of using purchase tenders in procurement?
What is the main purpose of using purchase tenders in procurement?
- To automate the purchasing process without human intervention.
- To track product availability in the supplier’s stock.
- To simplify the payment process to vendors.
- To compare offers from multiple vendors for a better price. (correct)
Which of the following can be tracked through the procurement process in Odoo?
Which of the following can be tracked through the procurement process in Odoo?
- Historical prices for all suppliers.
- Supplier promotions only.
- Product availability in supplier stock. (correct)
- Employee performance related to purchases.
Which action is NOT a feature of the Purchase App?
Which action is NOT a feature of the Purchase App?
- Confirming purchase orders.
- Creating blanket orders with negotiated prices.
- Creating RFQs and sending them to vendors.
- Managing customer invoices related to sales. (correct)
How can a user determine the sales price of a product in the system?
How can a user determine the sales price of a product in the system?
What happens to the vendor information once it is added in the Purchase App?
What happens to the vendor information once it is added in the Purchase App?
What is the benefit of using a Blanket Order Agreement?
What is the benefit of using a Blanket Order Agreement?
What feature does the Inventory App provide while creating a new product?
What feature does the Inventory App provide while creating a new product?
Which of the following best describes 'RFQs' in the context of the Purchase App?
Which of the following best describes 'RFQs' in the context of the Purchase App?
What is the primary function of the Purchase app in relation to the Accounting app?
What is the primary function of the Purchase app in relation to the Accounting app?
Which of the following statements about the Purchase app and inventory integration is true?
Which of the following statements about the Purchase app and inventory integration is true?
What is the first step in the workflow summary for managing purchases?
What is the first step in the workflow summary for managing purchases?
What is included in the email attachment of an RFQ sent to the vendor?
What is included in the email attachment of an RFQ sent to the vendor?
Which step must occur immediately after receiving purchased products?
Which step must occur immediately after receiving purchased products?
Why is the Purchase app unable to fully operate by itself?
Why is the Purchase app unable to fully operate by itself?
Which of the following best describes the connection between the Purchase app and the accounting module?
Which of the following best describes the connection between the Purchase app and the accounting module?
What is the purpose of the vendor field when creating a purchase order?
What is the purpose of the vendor field when creating a purchase order?
What should be filled in when listing products on an RFQ?
What should be filled in when listing products on an RFQ?
What happens when there are replenishment rules set in the inventory?
What happens when there are replenishment rules set in the inventory?
What happens after an RFQ is sent?
What happens after an RFQ is sent?
If the vendor sends an unacceptable quotation, what is the recommended action?
If the vendor sends an unacceptable quotation, what is the recommended action?
What indicates that the order has been confirmed?
What indicates that the order has been confirmed?
What must be done when products are delivered from the vendor?
What must be done when products are delivered from the vendor?
What detail is automatically assigned to the order in the system?
What detail is automatically assigned to the order in the system?
What should be done with the total amount displayed in the order?
What should be done with the total amount displayed in the order?
What action should be taken if the received quantity is less than the ordered quantity?
What action should be taken if the received quantity is less than the ordered quantity?
What occurs when you decide not to create a backlog after receiving a quantity?
What occurs when you decide not to create a backlog after receiving a quantity?
How does the system track the connection between operations?
How does the system track the connection between operations?
Where can the created vendor bill be viewed?
Where can the created vendor bill be viewed?
Who is responsible for handling the vendor bill after it is created?
Who is responsible for handling the vendor bill after it is created?
What happens to the vendor bill document after its creation?
What happens to the vendor bill document after its creation?
What information is crucial to be noted in the inventory operation?
What information is crucial to be noted in the inventory operation?
What is the primary function of the backlog creation in the receiving process?
What is the primary function of the backlog creation in the receiving process?
What is the purpose of the Purchase Order Approval configuration?
What is the purpose of the Purchase Order Approval configuration?
Which feature allows for adding warning messages during vendor or product selection?
Which feature allows for adding warning messages during vendor or product selection?
What functionality does the Purchase Agreements configuration provide?
What functionality does the Purchase Agreements configuration provide?
In Bill Control, what can be chosen for bill creation?
In Bill Control, what can be chosen for bill creation?
In which application can information related to stock be found?
In which application can information related to stock be found?
Study Notes
Procurement in Odoo
- Import suppliers' price lists for smarter purchase decisions
- Track product availability in real-time
- Negotiate with vendors and launch purchase tenders
- Generate reports to analyze vendor performance
- Utilize Blanket Order Agreements for recurring purchases at negotiated prices
Creating a New Product in Odoo
- Start by using either Sales, Purchase, or Inventory Apps
- The Inventory App is recommended
Purchase App Overview
- Create RFQs, send them to vendors, and confirm purchase orders
- Create bills based on billing policies
- Manage Blanket orders and call for tenders
- Analyze purchase reports
Working with the Purchase App
- Highly integrated with the Accounting app for recording and paying bills
- Connected directly to the Inventory app for receiving items and managing replenishment rules
- Accurate accounting entries are automatically generated in the accounting module
Purchase Workflow Summary
- Create a new RFQ
- Fill in the required information
- Send the RFQ to the vendor
- Update the vendor's quotation and confirm the RFQ
- Receive the purchased products
- Create a vendor bill
- Register the payment
RFQ (Request for Quotation) Steps
- Select the desired vendor (create a new one or use an existing one)
- Choose the currency for the purchase
- Set the order deadline
- Specify the expected arrival date
- List requested products, including quantities and vendor costs (if available)
Confirming the Order
- The RFQ status changes to "Purchase Order"
- Receive products using the receipt operation
- Record the exact received quantities to update the inventory quantity
- Adjust quantities if the received quantity is less than the ordered quantity
Vendor Bill Creation
- The vendor bill is handled by the accounting team
- The bill document is created by the Purchase app but is accessible through the Accounting app
- Links procurement and finance/accounting
- Register payment for completed transactions
Configuration Options
- Purchase order Approval: Control access rights based on purchase amounts
- Warnings: Add warning messages when selecting vendors or products
- Purchase Agreements: Enable blanket orders and call for tenders
- Bill Control: Specify bill creation based on ordered or received quantities
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Description
This quiz covers the key aspects of procurement and purchasing processes in Odoo, including supplier management, creating purchase orders, and utilizing the Purchase app effectively. Learn how to import price lists, negotiate with vendors, and generate performance reports. Test your knowledge on the integration of various Odoo applications for optimized procurement workflows.
