Questions and Answers
What is the primary unit of issue for consumable items such as screws and washers within MC?
Which group is responsible for determining which items are issued to FMs under the U-Fix-It Program?
Which of the following tasks is NOT appropriate for the U-Fix-It Program?
What does the 'do-it-yourself' concept in the U-Fix-It Program imply?
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Where can additional guidance regarding the U-Fix-It Program be found?
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Which item is an example of a U-Fix-It Program task?
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Which is NOT a requirement for tasks under the U-Fix-It Program?
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What aspect of inventory does the requirement to issue consumable items in boxes primarily address?
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What is the preferred method for issuing materiel to a facility?
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Which document is used for the temporary issuance of non-consumable tools?
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What should U-Fix-It personnel do if they find a defective tool?
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Under what condition can loaned tools be provided by COCESS contractor personnel?
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What is a primary goal of using Facility Operations Facility Project (FOFP)?
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Which of the following is least preferred as a method for issuing materiel to a facility?
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What instruction governs the accountability and management of DoD equipment?
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What is a key consideration when deciding how to issue materiel?
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Who is responsible for making the decision on the storage location of inventory items for the U-Fix-It Program?
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What must occur if a service request (SR) for U-Fix-It is not preapproved by OE?
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Which of the following actions is NOT handled in NexGen by the U-Fix-It Program?
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What verification process is required for the FM's identity before issuing U-Fix-It materiel?
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Which entity provides the list of occupants for verification when materiel is issued to housing occupants?
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Which of the following must be entered when issuing U-Fix-It materiel in relation to bench stock items?
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What typically indicates the separation of U-Fix-It Program storage from the Main Store?
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When can U-Fix-It Program work be completed without prior approval from the R & O section?
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What is the primary responsibility of the Contracting Officer (CO) in the contracting process?
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Which statement best describes the knowledge required by the Contracting Officer Representative (COR)?
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Who is accountable for the duties and responsibilities assigned to the COR?
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What is a key limitation imposed on the COR regarding contract changes?
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What action should a COR take if they encounter technical concerns with the contract?
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Which of the following roles does the COCESS Contractor primarily perform in the MC process?
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Which entity is not responsible for ensuring effective compliance with contract terms?
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What is the COR's role regarding personnel training in NexGen?
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What must be done if the COCESS Contractor cannot meet the Required Delivery Date (RDD) or offer competitive pricing?
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What is required before the COCESS Contractor can use government sources?
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Which of the following is NOT part of the procedure when procuring items through the COCESS Contractor?
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Which entities can be utilized as sources in lieu of COCESS when deemed appropriate?
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What is the role of the CoMC when selecting a source other than COCESS?
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What is the primary role of the liaison to the installation CO?
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What is necessary for the contractor to meet the commitment of the COCESS contract?
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Which activity is NOT part of the responsibilities of the COR?
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What must the COR be well versed in for effective contract management?
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Which document is critical for the COR's surveillance of contractor performance?
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What is the primary responsibility of the inventory technician in relation to supplier coordination?
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Which responsibility involves reviewing and accepting contract deliverables?
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Which of the following best describes the responsibilities of the COR?
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Before the COCESS Contractor performs acquisition, what must the COR review?
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What is a significant requirement regarding inventory item documentation?
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What is one key task of the inventory technician within the context of materiel control?
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Which of the following tasks falls under the contractor's support responsibilities?
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What is an essential function performed by the COR related to contract payments?
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What does the performance objectives within the COCESS contract SOW facilitate?
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In relation to the U-Fix-It Program, what is expected of personnel when handling requests?
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What action must the COR take if NexGen experiences a service interruption lasting longer than 15 minutes?
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Which process ensures that inventory items are assigned their appropriate warehouse locations?
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To whom must invoices be processed correctly to ensure accurate charging of items?
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How does NexGen ensure communication regarding service interruptions?
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Which statement about the maintenance of the inventory under the COCESS contract is true?
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What entity holds overall responsibility for the CEOEM work center?
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Which role collaborates with the COCESS Contractor to establish initial operations at an installation?
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Which tasks is the contractor primarily responsible for in the MC processes?
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What primary support does the COCESS Contractor provide at military installations?
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What does the CoMC signify in relation to the COCESS program?
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What does the COCESS Template SOW outline?
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Which statement accurately describes the role of the CO in contract management?
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How should the COCESS Store configuration at installations be determined?
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What flexibility does the contractor have regarding the setup of MC processes?
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What aspect of the contractor’s work does the COR oversee?
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Study Notes
Procurement of Consumables
- Items procured by MC are issued in boxes to simplify inventory management due to high usage across various jobs.
- Individual calculation and ordering of small items like screws and washers is impractical.
COCESS U-Fix-It Program Overview
- Supports minor maintenance and repairs in facilities; does not require specific training or tools.
- Compliance with AFI 32-1001, OE, FM, and MC Playbooks is necessary, along with adherence to local and federal directives.
Program Scope
- Managed by CEO, OE Element; employs a "do-it-yourself" approach for simple tasks.
- Examples include small tasks like replacing toilet seats and ceiling tiles.
- The Requirements and Optimization (R & O) section determines issued materials and tools, documented in the FMs Handbook.
Operational Course of Action
- Inventory storage can be centralized in the Main Store or a separate location based on space and business needs.
- CoMC oversees operations and handles procurement processes such as purchase orders and transactions through NexGen.
Customer Verification Process
- Verification of FM’s details in the NexGen database is required for material issuance.
- Coordination with the Military Family Housing Flight is necessary for issuing materials to occupants.
Issuance of U-Fix-It Materials and Tools
- A validated work task is needed for material issuance; cost entries are recorded for COCESS bench stock items.
- Preferred issuance methods are direct to the facility, followed by Facility Operations Facility Project (FOFP), and lastly, individual work task (WT) to minimize IT effort.
Loaned Tools Management
- Loaning of tools is contingent on competition within the COCESS contract.
- Use of AF Form 1297 for tracking tool loans; NexGen is not used for this process.
Tool Safety Protocols
- Regular inspections of loaned tools are mandated to ensure safety; defective tools must be removed from service immediately.
Contracting Oversight
- The Contracting Officer (CO) ensures effective contract performance and compliance with terms.
- The Contracting Officer's Representative (COR) must have knowledge of management control (MC) processes and is responsible for day-to-day operations.
- COR collaborates closely with the Contracting Manager (CoMC) and is not permitted to alter contract terms.
Roles and Responsibilities
- The COCESS Contractor has defined duties according to the contract and is tasked with supporting CEO objectives.
- Any technical issues should be reported to the COR, who will escalate to the CO, shielding the COR from personal liability.
- Contractor's primary responsibilities include performing inventory transactions in NexGen.
COCESS Installation Management
- The CoMC oversees the CEOEM section, managing MC processes while supporting other Civil Engineer (CE) flights as necessary.
- Setup of the COCESS Store mirrors GOCESS installations and must accommodate outstanding customer support.
- Contractor personnel handle the bulk of MC tasks, with specific details outlined in the COCESS Template SOW.
CO and COR Functions
- The CO is authorized to manage the contract lifecycle, which includes procurement and emergency response coordination.
- Coordination with various safety and environmental departments is necessary for hazardous material management.
- The COCESS Contractor processes inventory transactions and ensures asset accountability through NexGen.
Contractor and COR Synergy
- The COR ensures BCE material transactions receive pre-approval and monitors the contractor’s performance as outlined in the contract.
- Timely government input and payment processing are critical roles played by the COR to ensure contractor compliance.
- Performance objectives from the COCESS contract guide the oversight activities of both the COR and CoMC.
Procurement and Delivery Protocols
- When unable to meet Required Delivery Date (RDD) or pricing standards, the maintenance shop may seek alternative procurement methods as per FAR Part 8 guidelines.
- Standard purchasing procedures involve creating Purchase Requests (PR), which are approved and processed either by the government or contractor.
Alternatives to COCESS
- If the decision is made to procure from sources other than COCESS, the CoMC must generate Purchase Orders (PO) to local vendors such as LRS, Prime Vendor, or using Government Purchase Cards (GPC).
- Government personnel apply GOCESS processes for procurement from alternative sources, ensuring compliance and procedural integrity.
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Description
This quiz covers the procurement process for consumables and the COCESS U-Fix-It Program. Participants will learn about inventory management, compliance requirements, and operational procedures for minor facility maintenance. Understanding these elements is essential for effective facility management.